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executive assistant - americas ceo Jobs in New York United States

executive assistant - americas ceo

executive assistant

Gainor Staffing

<div>
 
 Our client, a prominent financial services firm, is seeking an experienced
 
 Executive Assistant.
 
 The position is
 
 fully on site in Midtown Manhattan.
 
 
 
 
 
 
 
 Job Details
 
 
 <ul>
 <li>
 Manage the busy calendars of multiple executives and keep them informed regarding all commitments and responsibilities
 </li>
 <li>
 Prepare meeting materials and generate reports
 </li>
 <li>
 Monitor incoming emails, draft correspondence, and maintain up-to-date contact information in Outlook
 </li>
 <li>
 Arrange travel and logistics
 </li>
 <li>
 Screen incoming phone calls, route appropriately, and take messages
 </li>
 <li>
 Prepare and submit detailed expense reports
 </li>
 <li>
 Handle sensitive information with utmost discretion and confidentiality
 </li>
 <li>
 
 Salary Range: $100-115k annually, based on experience
 
 </li>
 </ul>
 
 
 
 
 
 Skills and Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred
 </li>
 <li>
 
 4+ years&rsquo; Executive Assistant experience at a financial services firm
 
 </li>
 <li>
 Tech savvy, with strong Microsoft Office skills
 </li>
 <li>
 Highly focused, with extremely professional demeanor
 </li>
 <li>
 Dedicated to detail, with excellent writing, communication, and organizational skills
 </li>
 <li>
 Proven ability to maintain utmost confidentiality regarding sensitive information
 </li>
 </ul>
 
 
 
 
 
 
 
 Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
 
</div>

Executive Assistant

MRCE

MRCE, founded in 1910, is an award-winning engineering firm recognized as an industry leader in geotechnical and foundation engineering. With over 110 years of experience, we consult on a wide range of projects worldwide&mdash;from major public infrastructure like bridges and tunnels to high-rise and deep basement private developments.Consistently ranked among ENR&rsquo;s top 500 design firms, MRCE fosters a collaborative learning environment across our New York City headquarters and offices in Arlington, VA and Philadelphia, PA. We bring together the expertise of seasoned engineers, technical consultants, and a diverse professional staff to deliver high-impact, technically rigorous work.Job DescriptionMRCE is seeking an Executive Assistant with paralegal capabilities to support our Principals in the firm&rsquo;s New York City office. This full-time, in-person role requires a highly professional, organized, and proactive individual who can manage complex administrative tasks and support legal-related workflow, including contract review, proposal development, and communication with outside counsel.You&rsquo;ll play a critical role in managing communications, scheduling, logistics, contract coordination, and project follow-up&mdash;ensuring our Principals are focused, efficient, and positioned for success.Job ResponsibilitiesExecutive Support Responsibilities:<ul><li>Provide high-level administrative support to MRCE&rsquo;s Principals, including calendar management, meeting prep, and travel coordination</li><li>Monitor and triage communications, flagging and prioritizing key items for follow-up</li><li>Prepare professional correspondence, agendas, and presentation materials</li><li>Track deadlines, action items, and project milestones across platforms</li><li>Coordinate expense reporting, documentation, and confidential records</li><li>Ensure a polished, organized office presence aligned with MRCE&rsquo;s standards</li><li>Act as liaison with staff, clients, and external stakeholders</li><li>Occasionally support local events or errands as needed</li></ul>Paralegal &amp; Contract/Proposal Responsibilities (New):<ul><li>Review contracts, amendments, and project agreements for completeness, accuracy, and alignment with MRCE&rsquo;s standards</li><li>Assist with assembling, organizing, and formatting proposals, including scope documents, qualifications packages, and required attachments</li><li>Coordinate directly with MRCE&rsquo;s external legal team (MRCE counsel) to facilitate contract edits, feedback, and approvals</li><li>Draft and prepare routine legal correspondence and contract-related summaries</li><li>Maintain organized records of contracts, proposals, and legal documentation</li><li>Track contract status, renewal dates, and pending approvals</li><li>Ensure confidentiality and accuracy in all legal and contractual materials</li><li>Support Principals in understanding outstanding legal deliverables or obligations</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree required</li><li>Minimum 5 years of executive-level administrative support in a professional office environment</li><li>Experience with contract review, proposal assembly, or paralegal duties strongly preferred</li><li>Exceptional discretion and judgment in handling sensitive information</li><li>Excellent organizational and time management skills</li><li>Outstanding written and verbal communication abilities</li><li>Ability to draft, edit, and proofread professional documents with precision</li><li>Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)</li><li>Self-starter with a calm, professional demeanor and ability to work independently</li></ul>Preferred Skills<ul><li>Experience in engineering, architecture, construction, legal support, or professional services</li><li>Familiarity with shared task management and scheduling software</li><li>Prior experience working with or coordinating communication between executives and legal teams</li><li>Desire to be part of a collaborative, mission-driven team</li></ul>Typical Physical Demands and Work Environment<ul><li>In-person, seated desk work in a climate-controlled office</li><li>Occasional lifting of office supplies/materials (up to 15 lbs)</li><li>Extended computer use, phone and in-person communication</li><li>Navigating between office and meeting spaces</li><li>Maintaining a professional, composed demeanor in a fast-paced environment</li></ul>Base Salary Range:$80,000 &ndash; $90,000Benefits Include:<ul><li>401(k) with company contribution</li><li>Medical, Dental, and Vision insurance</li><li>Life/AD&amp;D coverage</li><li>Flexible Spending &amp; Dependent Care Accounts</li><li>Commuter benefits</li><li>10 paid holidays and vacation leave</li><li>Parental leave</li></ul>Job Type: Full-time Schedule: Monday&ndash;Friday, in-office Work Location: New York, NY (in person)MRCE is an equal opportunity employer and considers all applicants without regard to race, color, religion, national origin, citizenship, gender, disability, age, or any other status protected by law.Job Type: Full-timePay: $80,000.00 - $90,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>How many years of experience do you have supporting executive-level leadership in a professional office environment?</li><li>Do you have experience reviewing contracts, proposals, or legal documents as part of your role?</li><li>Have you previously coordinated with attorneys or a legal team regarding contracts, compliance, or corporate documents?</li><li>This position is full-time and 100% in-office (New York, NY). Are you able to work on-site Monday&ndash;Friday without restrictions?</li><li>Are you comfortable drafting, proofreading, and editing professional correspondence and proposals with high accuracy?</li><li>What is your level of proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)?</li><li>Are you comfortable with the salary of $80,000-$90,000 posted?</li></ul>Work Location: In person

Paralegal Executive Assistant

Deutsche Bank

<div>
 
 Position Overview
 
 
 
 
 Job Title
 
 Executive Assistant - Americas CEO
 
 
 
 Corporate Title
 
 NCT
 
 
 
 Location
 
 New York
 
 
 
 Overview
 
 
 
 Regional Management supports the Regional Chief Executive Officer (CEO) and Regional Chief Operating Officer (COO) in managing the matrix operations in the Region with a focus on ensuring the Business divisions and infrastructure functions maintain an effective control environment. This includes ensuring that proper governance is in place and adhered to, regional input for Global processes and initiatives is considered and regional strategic plans are delivered. To that end, you will provide administrative support to the Chief Executive Officer of the Americas. You will have exposure to senior stakeholders across all Business Divisions and Infrastructure functions. You will also work with Management Board members and Supervisory Board members.
 
 
 
 What We Offer You
 
 
 
 <ul>
 <li>
 A diverse and inclusive environment that embraces change, innovation, and collaboration
 </li>
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 A hybrid working model, allowing for in-office / work from home flexibility, generous vacation, personal and volunteer days
 </li>
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 Employee Resource Groups support an inclusive workplace for everyone and promote community engagement
 </li>
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 Competitive compensation packages including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefits
 </li>
 <li>
 Educational resources, matching gift and volunteer programs
 
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Own end to end calendar and time management for the CEO; scheduling meetings and resolving conflicts; coordinating and prioritizing internal and external meetings
 </li>
 <li>
 Work with the Conference &amp; Events team to arrange and oversee key regional or client events hosted by the CEO, ensuring seamless delivery
 </li>
 <li>
 Management of staff milestone Anniversary letters from the CEO
 </li>
 <li>
 Travel booking, expense reimbursement, processing purchase orders, invoices, Donations, Memberships and Sponsorships (DMS)
 </li>
 <li>
 Approving floor access and coordination of executive suite space with concierge team
 </li>
 <li>
 Coordinate across Regional Administrative Assistants to ensure proper administrative support of visiting Management Board members and cover other visiting Management Board and Supervisory Board members as needed
 
 
 
 </li>
 </ul>
 
 Skills You&rsquo;ll Need
 
 
 
 <ul>
 <li>
 Relevant experience as an Administrative Assistant supporting senior executives
 </li>
 <li>
 Experience in organizing executive meetings and events
 </li>
 <li>
 Good understanding of Deutsche Bank&rsquo;s policies, systems and tools for booking travel, processing invoices and expenses, processing Document Management System (DMS) requests
 </li>
 <li>
 Excellent verbal and written communication skills and interpersonal abilities
 </li>
 <li>
 Proficient in Microsoft Office suite
 
 
 
 </li>
 </ul>
 
 Skills That Will Help You Excel
 
 
 
 <ul>
 <li>
 Highest degree of personal integrity and discretion and confidentiality in handling sensitive information
 </li>
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 Demonstrated team player with excellent organizational skills and ability to anticipate needs
 </li>
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 Ability to handle ad hoc tasks and address spontaneous issues promptly
 </li>
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 Pro-active problem solving
 </li>
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 Attention to detail
 
 
 
 </li>
 </ul>
 
 Expectations
 
 
 
 It is the Bank&rsquo;s expectation that employees hired into this role will work in the New York office in accordance with the Bank&rsquo;s hybrid working model.
 
 
 Deutsche Bank provides reasonable accommodations to candidates and employees with a substantiated need based on disability and/or religion.
 
 
 The salary range for this position in New York City is $65,000 to $94,250. Actual salaries may be based on a number of factors including, but not limited to, a candidate&rsquo;s skill set, experience, education, work location and other qualifications. Posted salary ranges do not include incentive compensation or any other type of remuneration.
 
 
 
 Deutsche Bank Benefits
 
 
 
 At Deutsche Bank, we recognize that our benefit programs have a profound impact on our colleagues. That&rsquo;s why we are focused on providing benefits and perks that enable our colleagues to live authenti&shy;cally and be their whole selves, at every stage of life. We provide access to physical, emotional, and financial wellness benefits that allow our colleagues to stay financially secure and strike balance between work and home. Click here to learn more!
 
 
 Learn more about your life at Deutsche Bank through the eyes of our current employees https://careers.db.com/life
 
 
 The California Consumer Privacy Act outlines how companies can use personal information. If you are interested in receiving a copy of Deutsche Bank&rsquo;s California Privacy Notice please email HR.Direct@DB.com .
 
 
 We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.
 
 
 Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.
 
 
 We welcome applications from all people and promote a positive, fair and inclusive work environment.
 
 
 Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law. Click these links to view "Deutsche Bank&rsquo;s Equal Opportunity Policy Statement" and the following notices: "EEOC Know Your Rights" ; "Employee Rights and Responsibilities under the Family and Medical Leave Act" ; and "Employee Polygraph Protection Act" .
 
 
</div>

Executive Assistant - Americas CEO

Solomon Page

<div>
 A Global Billion-Dollar Hedge Fund in Midtown Manhattan is seeking a new Senior Executive Assistant to support one of its top C-level executives. This is a 1:1 support role and they are looking for the &ldquo;cream of the crop!&rdquo; The person in the role now has been with the company for 7 years and is leaving to attend grad school full-time. Candidates must have a minimum of 7-10+ years of applicable senior/C-level and/or Global Head executive administrative experience, ideally within financial services or at a global, well-known/recognizable firm or company, and a Bachelor&rsquo;s degree is required (no jumpy resumes!). The ideal candidate should be extremely polished and professional, intellectually curious, intuitive, detail-oriented, resourceful, trustworthy, and a self-starter who has demonstrated the ability to function independently in a fast-paced, dynamic and demanding environment. They should also possess excellent interpersonal and communication skills (both verbal and written) and be able to interact with all executive levels. This is a world-renowned company looking for the best of the best!
 
 
 <ul>
 <li>
 Salary depends on experience (160-200k++ base), plus discretionary bonus eligibility (up to 250k++) all-in comp package). AMAZING/comprehensive benefits (medical/dental/vision0, free breakfast/lunch/snacks/drinks, in-office gym, transportation contribution, and much more.
 </li>
 <li>
 Hours are 7:30/8:00am-5:30/6:00pm, with flexibility as needed. 5 days in office.
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Regularly exercise discretion and judgement in important matters, including planning events and scheduling meetings and appointments for Executive.
 </li>
 <li>
 Manage and maintain a busy and ever-changing calendar for Executive.
 </li>
 <li>
 Possess the authority to carry out major assignments impacting business operations.
 </li>
 <li>
 Drive projects with limited supervision from Executive.
 </li>
 <li>
 Create project status reports and presentations.
 </li>
 <li>
 Compile and disseminate project documentation and reports as required.
 </li>
 <li>
 Organize and arrange both onsite and offsite meetings and handle other event planning duties.
 </li>
 <li>
 Responsible for office management duties, including purchasing and maintaining supply inventory, handling guest registration, facilitating maintenance requests, and liaising with building management.
 </li>
 <li>
 Coordinate domestic/international travel arrangements and detailed itineraries via internal travel department.
 </li>
 <li>
 Answer phones and retrieve voicemails daily.
 </li>
 <li>
 Manage, organize, and maintain accurate files.
 </li>
 <li>
 Act as liaison between Executive and business colleagues.
 </li>
 <li>
 Oversee logistics of office moves, partnering with Facilities team.
 </li>
 <li>
 Provide personal support as needed, including handling requests pertaining to real estate, liaising with household employees, processing insurance requests (employee, home, car), booking personal travel, etc.
 </li>
 <li>
 Serve as trusted thought partner and gatekeeper to Executive.
 </li>
 <li>
 Enable the Executive&rsquo;s office to function efficiently through effective communication, operational oversight, and alignment with broader organizational goals.
 </li>
 <li>
 Streamline communication processes through the execution of corporate communications on behalf of the Executive with a complete understanding of tone, approach, and messaging.
 </li>
 <li>
 Oversee the planning and execution of the Surveyor annual Town Hall, quarterly social events, and annual holiday party.
 </li>
 <li>
 Partner with company&rsquo;s philanthropy team to organize regional in-office charity events.
 </li>
 <li>
 Manage a dynamic and inclusive business newsletter and in-office collaboration events.
 </li>
 <li>
 Serve as a culture carrier, consistently building a culture of inclusion and high-performance that resonates throughout the workplace and team.
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 Minimum 7-10+ years of applicable senior/C-level and/or Global Head executive administrative support experience, ideally within financial services or at a global, well-known/recognizable firm or company.
 </li>
 <li>
 Project management experience a plus.
 </li>
 <li>
 Bachelor&rsquo;s degree required.
 </li>
 <li>
 Excellent interpersonal and communication skills (grammar, written, and oral).
 </li>
 <li>
 Proven record of successful problem solving.
 </li>
 <li>
 Excellent critical thinking and analytical skills.
 </li>
 <li>
 Superior organizations skills and record-keeping, and strong attention to detail.
 </li>
 <li>
 Requires some flexibility with work schedule.
 </li>
 <li>
 Adaptable and flexible to changes, with the ability to work in a fast-paced environment.
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite.
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs &ndash; this specialized approach sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Executive Assistant to C-Level Executive

Hawthorne Lane

<div>
 
 The Executive Assistant will support a results-driven executive within a global financial service firm. This role requires an EA who thrives in a fast-moving environment and can fluidly transition between critical executive support and hands-on tasks that keep the day running smoothly. The ideal professional has deep experience supporting C-suite leaders in fintech or high-growth technology settings, demonstrates polished communication and operational excellence, and brings a humble, service-oriented approach, whether arranging multi-leg international travel or assisting with micro-daily tasks. If you go above and beyond and are energized by purpose-driven work, this opportunity may be an exciting match.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide high-level business support by managing complex, shifting calendars; coordinating detailed domestic and international travel; and acting as a trusted liaison for the Executive.
 </li>
 <li>
 Schedule and coordinate meetings, appointments, and cross-functional gatherings with precision and exceptional follow-through.
 </li>
 <li>
 Assist in planning special events, managing RSVPs and logistics to ensure seamless execution.
 </li>
 <li>
 Serve as a confident gatekeeper and point of contact for internal teams, external partners, investors, and vendors, ensuring information flows accurately and discreetly.
 </li>
 <li>
 Conduct research and prepare polished business documents, presentations, reports, spreadsheets, and executive summaries, including financial or product-related materials. Take clear meeting notes and drive follow-up actions.
 </li>
 <li>
 Manage expense reports, reconciliation, and budget-related tracking with accuracy and urgency.
 </li>
 <li>
 Maintain an exceptionally organized workspace, both digital and physical including contact databases, operational documents, and key records.
 </li>
 <li>
 Support day-to-day operational needs with humility, professionalism, and a &ldquo;no task too small&rdquo; mindset including preparing meeting materials, printing/binding documents, or assisting with light personal or office requests that keep the executive&rsquo;s day running smoothly.
 
 
 </li>
 </ul>
 
 
 Why You&rsquo;ll Love Working Here:
 
 
 <ul>
 <li>
 Generous compensation and benefits package.
 </li>
 <li>
 Compassionate, driven, and intellectually curious team and leadership.
 </li>
 <li>
 An office environment that is unwavering in core values.
 </li>
 </ul>
 
 
 What We&rsquo;re Looking For:
 
 
 <ul>
 <li>
 EA Experience. You have at least 5-7 years of experience supporting an Executive in financial technology, sales or technology environment. Candidates with C-suite experience will stand out!
 </li>
 <li>
 Discretionary. You are trusted with sensitive information, confidential initiatives, and high-level internal and external relationships.
 </li>
 <li>
 Operational agility. You manage competing priorities with ease and can pivot quickly as executive needs evolve.
 </li>
 <li>
 Humble &amp; service oriented. You bring a grounded, team-first approach, equally comfortable handling high-profile executive responsibilities and hands-on tasks with grace.
 </li>
 <li>
 Expert travel planner. You excel at coordinating complex, multi-city international itineraries and anticipating the needs of senior leaders.
 </li>
 <li>
 Nimble team player. You collaborate well across departments, stay composed under pressure, and continuously find ways to support the broader mission.
 </li>
 </ul>
 
 
 
 
 Essential to Hawthorne Lane&rsquo;s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
 
</div>

Executive Assistant to Finance Principal

Scotiabank

<div>Requisition ID: 244341
Salary Range: 61,200.00 - 101,800.00
Please note that the Salary Range shown is a guideline only. Salary offered may vary based on factors, including, but not limited to, the successful candidate&rsquo;s relevant knowledge, skills, and experience. 
Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. 
Executive Assistant, Equity Capital Markets - New York, NY 
Overview/Purpose:
Contributes to the overall success of Global Banking &amp; Markets (GBM) in the USA, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team&rsquo;s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures. 
What You&rsquo;ll Do:<div> 
</div><ul><li>
Responsible for prioritizing workload to ensure the group&rsquo;s objectives and deadlines are met. Acts as a culture carrier, monitoring adherence to policies and escalating as required.</li><li>
Comprehends and adheres to policies implemented by the Global team for their respective departments.</li><li>
Arranges and coordinates extensive travel including international travel, schedules and follows up on reservations and itineraries. Assists with procuring Travel Visas through preferred third-party service.</li><li>
Compiles receipts and prepares extensive expense reports for approval and payment, ensuring timely completion and proper client coding. Prepares and submits invoices to Accounts Payable for processing. Follows up with AP regarding outstanding items.</li><li>
Assists with maintenance of client-related databases (using both Excel and Salesforce).</li><li>
Assumes ad hoc projects as they arise in support of management, including the gathering and compiling of data from various sources for weekly meetings, organizing and managing logistics for client events (including venue booking), researching and tracking key client dates (AGMs, quarterly IR calls, etc) and ensure team is assigned to attend / call-in, etc.</li><li>
Calendar management, coordinates desk heads schedules and makes appointments as requested. Coordinates meetings, including room bookings and requesting technical, audio-visual and catering support as required.</li><li>
Point of contact for staff visiting New York. Pre-registers all guests, including employees from other locations. Assumes local support including assigning office passes, desk space, room bookings, etc.</li><li>
Responsible for drafting and/or reviewing communications for distribution to executive level management.</li><li>
Ensures proper onboarding and offboarding of new/terminated employees, including coordination with HR, Technology and Facilities.</li><li>
Organizes, copies and maintains administrative files, correspondence and other records/materials as required. Assists with pitch book binding if required, using in-house binding system.</li><li>
Answers and screens telephone calls on a multi-line system, arranging conference calls and videoconferencing using Scotia preferred vendors.</li><li>
Acts as an alternate resource/backup for the other Administrative Assistants/ Receptionist during lunch hours, breaks, end of day, illness and other absences, and shares in Admin Team responsibilities to support the team and department as a whole.</li><li>
Establishes sound business relationships by providing courteous and efficient assistance to both internal and external clients. Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.</li><li>
Champions a high performance environment and contributes to an inclusive work environment.</li></ul> 
What You&rsquo;ll Bring:<ul><li>
Minimum High School Diploma (Grade 12) level high school completion</li><li>
Minimum 7 years in a related administrative role requiring significant multi-tasking &ndash; preferably in Financial Services Industry</li><li>
Experience supporting executive level management preferred</li><li>
Strong technical skills and knowledge of MS Office 2010(e.g. Word, Excel and PowerPoint)</li><li>
Excellent coordination, organizational, time-management and work prioritization skills</li><li>
Attention to detail, resourceful, and diligence in follow-up</li><li>
Communicates clearly, articulately and succinctly in both oral and written form, with the ability to communicate to all levels within the organization.</li><li>
Flexibility, high tolerance for change and an ability to learn quickly</li><li>
Ability to handle sensitive materials under the pressure of last minute deadlines</li><li>
Desire to be proactive and create a positive experience for others</li></ul> 
Interested?
At Scotiabank, every employee is empowered to reach their fullest potential, respected for who they are and, embraced for their differences. That&rsquo;s why we work to grow and diversify talent and engage employees in a performance-oriented culture. 
What's in it for you?
Scotiabank wants you to be able to bring your best self to work &ndash; and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs.
Location(s): United States : New York : New York City || United States : California : San Francisco || United States : Florida : Miami || United States : Florida : Tampa || United States : Georgia : Atlanta || United States : Illinois : Chicago || United States : Louisiana : New Orleans || United States : Massachusetts : Boston || United States : Texas : Austin || United States : Texas : Dallas || United States : Texas : Houston
Scotiabank is a leading bank in the Americas. Guided by our purpose: &quot;for every future&quot;, we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.
At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted. 
 
Scotiabank is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law.</div>

Executive Assistant, Equity Capital Markets

American Express

<div>At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.
 
Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.
 
 
How will you make an impact in this role?
The Bank Credit and Fraud Risk team (CFR) seeks to deliver high quality growth for the enterprise by enabling experiences worthy of the AmEx brand and protecting our customers, all the while delivering best in industry economics in a resilient &amp; well controlled way.
The team is responsible for the management of the Credit and Fraud Risks associated with American Express&rsquo; non-card products.
The Executive Assistant will support Vice Presidents on the Bank CFR leadership team and will be instrumental in the team&rsquo;s organization and ensuring compliance across team operations. This is a multifaceted, high-paced environment and therefore the day-to-day responsibilities require seamless teamwork across many business partners across the Enterprise. You are seasoned and experienced in handling a wide range of administrative related tasks and can work independently through building positive relationships and being resourceful; knowing how to navigate large organizations fluidly will be critical to success in this position.
Key Responsibilities:
<ul><li>Organizing and maintaining complex calendars using a high level of tact, influencing and integrity, including scheduling across multiple time zones
</li><li>Calendar management, including scheduling meetings with various colleagues internally and externally
</li><li>Preparing, reviewing, and processing expense reports, and running expense report approvals, in line with company T&amp;E policy and budget
</li><li>Assisting with timekeeping and payroll duties
</li><li>Providing coverage for other team-based Executive/Administrative Assistants that are on vacation or sick leave
</li><li>Handling organization charts and team rosters
</li><li>Booking and coordinating travel arrangements including air and hotel bookings
</li><li>Supporting team administration including job postings, on boarding for new hires, updating distribution lists, setting up group-wide team meetings, coordinating team real estate
</li><li>Processing of requisitions and other invoices, ordering supplies and handling ticket requests
</li><li>Coordinating logistics for internal meetings and events, including scheduling of conference rooms, catering and technology support as required
</li><li>Assist with team events and travel budget management
</li></ul>Minimum Qualifications:
<ul><li>3+ years of previous experience as an Executive Assistant and familiarity with office management and team administration
</li><li>Strong compass for using discretion and maintaining confidentiality
</li><li>Motivated, proactive team player with strong initiative, organizational, administrative, and interpersonal skills
</li><li>Strong attention to detail with emphasis on accuracy, quality and timeliness
</li><li>Proven ability to manage multiple priorities and work independently within deadlines in a fast-paced, dynamic environment
</li><li>Ability to interact effectively and diplomatically with executives and Executive Assistants across the organization and externally
</li><li>Strong verbal and written communication skills (via phone, email, and in-person)
</li><li>Proficiency using MS Office including Word, Excel and PowerPoint, as well as internal AXP (or related) tools and systems &ndash; Outlook, Ariba, Concur, Payroll and myHR
</li>Thorough knowledge of AXP policies and office procedures 
<li>
</li></ul>Salary Range: $31.49 to $49.28 hourly + bonus + benefits
The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we&rsquo;ll consider your location, experience, and other job-related factors.
We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:
<ul><li>Competitive base salaries
</li><li>Bonus incentives
</li><li>6% Company Match on retirement savings plan
</li><li>Free financial coaching and financial well-being support
</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits
</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
</li><li>Free and confidential counseling support through our Healthy Minds program
</li><li>Career development and training opportunities
</li></ul>For a full list of Team Amex benefits, visit our Colleague Benefits Site .
American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.
We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
US Job Seekers - Click to view the &ldquo; Know Your Rights &rdquo; poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: https://www.eeoc.gov/poster
Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.</div>

Executive Admin Assistant

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