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Scion Staffing

<div>
 Scion Nonprofit Staffing has been engaged to conduct a search for
 
 Executive Assistant
 
 for a nonprofit client. This role is onsite in Midtown Manhattan, New York, NY, with a schedule of Monday&ndash;Friday, approximately 9:00 AM&ndash;5:00 PM, and expected flexibility as needed.
 
 
 
 Position Overview
 
 
 
 This role provides high-level executive support to the President of a mission-driven nonprofit organization. The
 
 Executive Assistant
 
 will manage complex scheduling, board communications, correspondence, and day-to-day operational priorities within a small office environment. This position requires exceptional professionalism, discretion, and the ability to function as a trusted partner in both administrative and board-facing capacities. The ideal candidate is tech-savvy, proactive, and comfortable supporting executive leadership in a hands-on setting.
 
 
 
 Perks
 
 
 
 <ul>
 <li>
 Competitive hourly compensation with Temp-to-Hire pathway and potential for direct hire conversion
 </li>
 <li>
 Comprehensive benefits available after 30 days
 </li>
 <li>
 Stable weekday schedule with meaningful work supporting mission-driven leadership
 </li>
 <li>
 Opportunity to work closely with the President and contribute directly to organizational impact
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide high-level executive support to the President, including calendar management, scheduling, and correspondence
 </li>
 <li>
 Prepare and manage board communications and meeting materials
 </li>
 <li>
 Coordinate meetings using Microsoft Teams and Zoom, including virtual and in-person logistics
 </li>
 <li>
 Support office operations, including supplies, facilities coordination, and vendor interface
 </li>
 <li>
 Troubleshoot basic conference room and technology needs
 </li>
 <li>
 Maintain organization-wide confidentiality and professional communication standards
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Experience supporting senior executives in an Executive Assistant capacity
 </li>
 <li>
 Experience in nonprofit, philanthropy, or mission-driven environments preferred
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite and virtual meeting platforms (Teams and Zoom)
 </li>
 <li>
 Demonstrated ability to manage office operations and administrative logistics
 </li>
 <li>
 Poised, professional demeanor with a collaborative and service-oriented approach
 
 
 </li>
 </ul>
 
 Compensation And Benefits
 
 
 
 Compensation is based on salary alignment between $37-$38/hr.
 
 
 
 HOW TO APPLY:
 
 For immediate consideration, please submit your resume here!
 
 
 Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 
 
 We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 
 
 For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
</div>

Executive Assistant

Tiffany & Co.

<div>
 
 Job Description
 
 
 
 The Executive Assistant to the SVP, Chief Artistic Officer serves as a trusted strategic partner responsible for managing the operational rhythm, priorities, and administrative infrastructure of the Chief Artistic Officer&rsquo;s office. This role goes beyond traditional administrative support and requires a highly perceptive, organized, and anticipatory professional capable of operating within a fast-paced global luxury and creative environment.
 
 
 The Executive Assistant plays a critical role in protecting the Chief Artistic Officer&rsquo;s time, enabling creative leadership, and ensuring seamless coordination across the Design Studio and executive leadership team. This individual must be able to quickly assess complex situations, understand shifting priorities, and exercise sound judgment in order to manage competing demands, sensitive information, and high-visibility interactions.
 
 
 
 Location: This position is in-person (5 days per week) at our Corporate Headquarters in New York, NY
 
 
 and requires fluency in both French and English.
 
 
 
 
 SUCCESS CRITERIA
 
 
 
 Success in this role requires exceptional situational awareness, emotional intelligence, and discretion. The Executive Assistant must anticipate needs, identify potential conflicts before they arise, and coordinate proactively across teams to support executive decision-making and creative output. Acting as a central point of coordination between the Chief Artistic Officer, Design Management, senior leadership, and internal and external stakeholders, this role ensures the efficient flow of communication, preparation, and logistics required to support the global activities of the office.
 
 
 Operating in a dynamic environment that includes passionate and dynamic creatives, demanding schedules, international travel, and high-stakes business priorities, the Executive Assistant must remain calm under pressure and serve as a steady, trusted presence within the office. This individual will exercise diplomacy, sound judgment, and confidentiality while representing the Chief Artistic Officer&rsquo;s priorities and protecting the integrity of the executive&rsquo;s time, focus, and working environment.
 
 
 
 Key Accountabilities
 
 
 
 
 Executive Calendar &amp; Strategic Time Management
 
 
 
 <ul>
 <li>
 Maintain and strategically manage the Chief Artistic Officer&rsquo;s complex and fluid calendar, ensuring alignment with creative priorities, executive meetings, and global commitments.
 </li>
 <li>
 Balance competing demands across design reviews, leadership meetings, travel, and creative development time.
 </li>
 <li>
 Protect the executive&rsquo;s time by prioritizing requests, identifying conflicts, and proactively adjusting schedules when needed.
 </li>
 <li>
 Work closely with Design Management to ensure sufficient time is allocated for design review, critique sessions, and major project milestones.
 </li>
 <li>
 Exercise sound judgment in filtering requests, scheduling engagements, and managing access to the executive.
 </li>
 <li>
 Adjust scheduling dynamically in response to evolving creative, operational, and executive priorities.
 
 
 </li>
 </ul>
 
 Executive Office Operations &amp; Communication
 
 
 
 <ul>
 <li>
 Manage the day-to-day operations of the Chief Artistic Officer&rsquo;s office to ensure a professional, organized, and efficient working environment.
 </li>
 <li>
 Draft and manage executive correspondence and communications on behalf of the office.
 </li>
 <li>
 Coordinate closely with cross-functional executive and administrative assistants across the organization to facilitate efficient communication and scheduling.
 </li>
 <li>
 Manage jewelry borrowing requests, tracking, and reconciliation related to executive needs and events.
 </li>
 <li>
 Coordinate facilities and Information Technology requests to ensure the office environment supports productivity and executive activity.
 </li>
 <li>
 Ensure all meetings and special events involving the executive are appropriately prepared with materials, tools, and logistical support.
 
 
 </li>
 </ul>
 
 Executive Travel &amp; Global Logistics Management
 
 
 
 <ul>
 <li>
 Manage the planning and execution of complex international travel itineraries, including flights, hotels, visas, transportation, and reservations.
 </li>
 <li>
 Anticipate travel needs and prepare detailed itineraries to support efficient and productive travel schedules.
 </li>
 <li>
 Coordinate travel logistics with internal teams and external partners to ensure seamless experiences for the executive.
 </li>
 <li>
 Monitor travel changes and proactively adjust logistics to minimize disruptions to the executive&rsquo;s schedule.
 </li>
 <li>
 Prepare briefing materials and logistical coordination for travel involving client meetings, press engagements, or key business events.
 
 
 </li>
 </ul>
 
 Strategic Coordination &amp; Anticipatory Support
 
 
 
 <ul>
 <li>
 Anticipate executive needs by assessing upcoming meetings, travel schedules, and key events to ensure preparation and materials are ready in advance.
 </li>
 <li>
 Identify potential scheduling conflicts, operational risks, or preparation gaps before they impact executive productivity.
 </li>
 <li>
 Coordinate proactively with Design Management and other internal stakeholders to ensure alignment with creative development timelines and executive priorities.
 </li>
 <li>
 Prepare briefing materials, agendas, and background information for high-level meetings and executive engagements.
 </li>
 <li>
 Operate with a forward-looking mindset, considering downstream impacts of scheduling, travel, and operational decisions.
 
 
 </li>
 </ul>
 
 Executive Office Stewardship &amp; Confidentiality
 
 
 
 <ul>
 <li>
 Serve as a trusted gatekeeper for the Chief Artistic Officer&rsquo;s office, maintaining appropriate access and protecting the executive&rsquo;s time and focus.
 </li>
 <li>
 Handle sensitive information with the highest degree of discretion and confidentiality.
 </li>
 <li>
 Represent the Chief Artistic Officer&rsquo;s priorities with professionalism and diplomacy when interacting with senior executives, internal teams, and external partners.
 </li>
 <li>
 Maintain an organized and professional office environment that supports focus, creativity, and executive productivity.
 </li>
 <li>
 Ensure confidential materials, communications, and discussions are managed appropriately.
 
 
 </li>
 </ul>
 
 Special Projects &amp; Operational Support
 
 
 
 <ul>
 <li>
 Support special projects and initiatives as assigned by leadership.
 </li>
 <li>
 Assist with a wide range of professional and operational tasks in support of the Chief Artistic Officer&rsquo;s office and the broader Design Studio.
 </li>
 <li>
 Contribute to process improvements that enhance the efficiency and effectiveness of executive operations.
 
 
 </li>
 </ul>
 The hiring range for this position ranges from $40.72 - $55.09/ hour. The rate of pay offered will be dependent upon candidates&rsquo; relevant skills and experience.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Fluency in both French and English (written and verbal).
 </li>
 <li>
 Minimum 8+ years of experience supporting senior executives in a fast-paced corporate or creative environment.
 </li>
 <li>
 Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
 </li>
 <li>
 Strong situational awareness and ability to quickly assess complex organizational and interpersonal dynamics.
 </li>
 <li>
 Demonstrated ability to prioritize effectively in environments where multiple urgent demands compete for executive attention.
 </li>
 <li>
 Highly anticipatory mindset with the ability to identify needs, risks, and preparation requirements before they arise.
 </li>
 <li>
 Strong emotional intelligence and composure when operating in high-pressure environments involving demanding schedules, passionate teams, and tight deadlines.
 </li>
 <li>
 Absolute discretion and integrity when managing confidential and sensitive information.
 </li>
 <li>
 Excellent written and verbal communication skills with the ability to interact effectively with senior leadership and cross-functional teams.
 </li>
 <li>
 Strong diplomatic skills with the ability to represent executive priorities and manage requests with professionalism.
 </li>
 <li>
 Ability to work independently with minimal supervision while maintaining alignment with executive priorities.
 </li>
 <li>
 Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
 </li>
 <li>
 Strong attention to detail and commitment to operational excellence.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience supporting senior creative leaders within luxury, design, fashion, or creative industries.
 </li>
 <li>
 Understanding of the dynamics of a global luxury brand environment.
 </li>
 <li>
 Knowledge and passion for creative fields including design, fashion, art, architecture, and film.
 </li>
 <li>
 Experience managing complex international travel and executive engagements.
 </li>
 <li>
 Ability to thrive in environments that combine creative exploration with high business expectations.
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Tiffany &amp; Co. is formed from many facets - talented people who make our community stronger with their creativity, perspective, and lived experience. Creating an inclusive workplace and workforce where everyone belongs is at the core of our values. We&rsquo;re committed to creating a more inclusive jewelry industry that empowers people of all backgrounds to shine and evolve to new heights.
 
 
 We believe reaching your full potential requires a solid foundation, and your well-being is a central pillar. Eligible Tiffany employees are offered comprehensive benefits, including global benefits like adoption and surrogacy assistance, and parental leave, as well as programs that support mental, emotional, physical, and financial well-being. We also offer competitive pay, medical, dental, and vision insurance, 401(k) plans with company match, paid time off, alongside other meaningful employee offerings.
 
 
 The Company provides equal employment opportunities to all employees and candidates for employment without regard to age, race, religion, color, national or ethnic origin, alien or citizenship status, sex, marital status, sexual orientation, gender identity, gender expression, pregnancy, disability, or military/veteran status. Tiffany is committed to working with and providing reasonable accommodation to applicants with disabilities.
</div>

Solomon Page

<div>
 Our client is looking to fill the role of Executive Assistant. This Executive Assistant will support two Vice Presidents on the Subscriber Growth &amp; Monetization team. This is a fast-paced, high-visibility role requiring strong organizational skills, discretion, and the ability to manage competing priorities with minimal direction.
 
 
 <ul>
 <li>
 Start Date: 4/8/2026
 </li>
 <li>
 Pay Rate: $26&ndash;$30 per hour
 </li>
 <li>
 Duration: 0&ndash;6 months
 </li>
 <li>
 Schedule: Monday&ndash;Thursday onsite, Friday remote
 </li>
 <li>
 Hours: 9:00 AM &ndash; 6:00 PM
 </li>
 <li>
 Location: New York, NY (Hudson Square)
 </li>
 <li>
 Overtime: Possible (must be pre-approved)
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Manage complex, high-volume calendars across multiple time zones
 </li>
 <li>
 Coordinate internal meetings, including video conferencing, room bookings, and logistics
 </li>
 <li>
 Handle all travel arrangements (flights, hotels, ground transportation) and expense reporting
 </li>
 <li>
 Provide day-to-day administrative support including calls, mail, document tracking, and supply management
 </li>
 <li>
 Coordinate team events, offsites, and departmental communications
 </li>
 <li>
 Partner with internal teams, executives, and administrative staff across the organization
 </li>
 <li>
 Maintain office operations (supplies, kitchen, shared spaces)
 </li>
 <li>
 Assist with special projects as needed
 </li>
 <li>
 Provide backup support to other Executive Assistants as required
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 3+ years of experience supporting Director-level or above executives in a corporate environment
 </li>
 <li>
 Prior experience at The Walt Disney Company
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Ability to multitask, prioritize, and manage a high volume of work independently
 </li>
 <li>
 Highly organized with strong attention to detail and follow-through
 </li>
 <li>
 Professional, discreet, and able to handle confidential information
 </li>
 <li>
 Collaborative with strong interpersonal skills
 </li>
 <li>
 Proactive and resourceful with a solution-oriented mindset
 </li>
 <li>
 Ability to anticipate executive needs and adapt to changing priorities
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and Google Suite
 
 
 
 </li>
 </ul>
 
 Additional Information:
 
 
 
 <ul>
 <li>
 Must have prior Disney experience
 </li>
 <li>
 Strong communication, reliability, and professionalism are essential
 </li>
 <li>
 Experience coordinating across executive offices is required
 </li>
 <li>
 Collaborative mindset and ability to work closely with other Executive Assistants
 </li>
 <li>
 Passion for Disney brands and streaming platforms is a plus
 </li>
 <li>
 SVOD experience preferred
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Hootsuite

<div>
 We're seeking an exceptional Executive Assistant who goes beyond administrative support to become an indispensable strategic partner. In this role, you'll serve as a trusted advisor to our executive leaders, offering valuable insights while creating seamless communication channels across the organization. Your proactive leadership ensures smooth operations as you anticipate and resolve problems before they escalate. With exceptional organizational abilities, critical thinking skills, and business acumen, you'll contribute directly to strategic decisions while managing competing priorities with ease.
 
 
 The ideal candidate excels at relationship management, drives innovation in workflows, and demonstrates expertise in administrative best practices - all while maintaining a steadfast commitment to the company's objectives and becoming an essential force behind your executive&rsquo;s and team's collective success.
 
 
 This role is remote based out of Eastern North America, in Provinces/States we can legally hire in.
 
 
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Project Management: Drive cross-functional initiatives from concept to completion, collaborating across teams and departments to align efforts, maintain momentum, and deliver outcomes that advance company goals.
 </li>
 <li>
 Event Planning: Lead the end-to-end planning of global team offsites and events, including agenda development, hotel contract negotiations for room blocks, meeting spaces, and catering, as well as coordinating team activities and securing external speakers.
 </li>
 <li>
 Backoffice Coordination: Partner with internal departments - including Tax and others - to coordinate executive presence across global offices, ensuring the right information is collected, shared, and actioned in a timely manner.
 </li>
 <li>
 Executive Time Management: Manage schedules and ensure alignment with key business priorities by utilizing strategic prioritization techniques and a deep understanding of company goals.
 </li>
 <li>
 Relationship Management: Cultivate strong relationships with key stakeholders, both internal and external, to foster collaboration and streamline communications.
 </li>
 <li>
 Ownership of Planning and Execution: Increase productivity by planning, executing, and owning tasks, and ensuring accountability for the timely completion of key deliverables.
 </li>
 <li>
 Meeting Management: Oversee end-to-end planning and execution of meetings, including agenda development, logistics, documentation of key outcomes, tracking and reporting of action items to support effective management of productive meetings.
 </li>
 <li>
 Process and Systems Management: Develop systems and workflows to enhance efficiency, improve organization, and create streamlined processes.
 </li>
 <li>
 Information Consolidation: Gather and organize organizational data and information, consolidating it into clear executive summaries to support decision-making and streamline communication.
 </li>
 <li>
 Complex Scheduling and Calendar Management: Provide dynamic and flexible scheduling and calendar support. Assist with thorough preparation for all commitments, including creating and reviewing briefing materials, meeting agendas, and itineraries.
 </li>
 <li>
 Personal Task Management: Manage personal appointments and coordinate events, tasks and activities to support a balanced and efficient work-life integration.
 </li>
 <li>
 Email Inbox Management: Efficiently manage and prioritize incoming emails, ensuring timely responses to urgent matters, organizing communication for easy access, and filtering out unnecessary distractions to maintain focus on high-priority tasks.
 </li>
 <li>
 Global Travel Management: Oversee the planning and coordination of both domestic and international travel, including oversight and approval of Department travel. This includes handling complex itineraries, managing travel documents, and ensuring all logistics are in place. Accuracy and a keen attention to detail are critical.
 </li>
 <li>
 Expense and Budget Management: Manage travel expenses and other reimbursements in a timely manner.
 </li>
 <li>
 Perform other related duties as assigned
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Need
 
 
 
 <ul>
 <li>
 8-12 years of experience providing executive-level support, with demonstrated experience supporting senior executives in a fast and agile environment. Experience in the SaaS industry would be an asset.
 </li>
 <li>
 Technical Proficiency: Demonstrated high aptitude for learning new tools, systems, and processes quickly, with the ability to adapt to evolving technologies and workflows. Strong working knowledge of Microsoft Office and Google Suite.
 </li>
 <li>
 Global Travel Expertise: Significant experience managing complex global travel, including the preparation of all necessary documentation for international travel.
 </li>
 <li>
 Adaptability: Thrive in a fast-paced, often ambiguous environment, and handle changes with a positive, proactive attitude.
 </li>
 <li>
 Attention to Detail: Impeccable attention to detail in every task, ensuring flawless execution in scheduling, documentation, and travel arrangements.
 </li>
 <li>
 Prioritization and Urgency: Skilled in managing and prioritizing multiple requests simultaneously while maintaining a focus on quality, urgency, and agility. The ability to manage time effectively across multiple time zones is essential.
 </li>
 <li>
 Ownership and Initiative: Take ownership of tasks and projects with minimal supervision, anticipating needs and creating solutions that support the goals of the organization.
 </li>
 <li>
 Strong Communication Skills: Excellent verbal and written communication skills, with the ability to clearly and effectively communicate across a wide range of stakeholders.
 </li>
 <li>
 Integrity and Discretion: Display the highest level of integrity and professionalism, handling confidential information with discretion and sound judgment.
 
 
 </li>
 </ul>
 In all we do, our six guiding principles light the way:
 
 
 
 S
 
 
 tep Up:
 
 Dare to go beyond the expected to achieve greatness. #StepUp
 
 
 
 One Team:
 
 Make Hootsuite a place we soar together by respecting each other's individuality, building trust, and showing up for the team. #OneTeam #FreeToBeMe
 
 
 
 Customer Obsessed:
 
 Focus relentlessly on helping our customers succeed. #CustomerObsessed
 
 
 
 Go Fast, Be Agile:
 
 Widen our competitive advantage by committing to speed and simplicity over perfection and complexity. #GoFastBeAgile
 
 
 
 Play to Win:
 
 Commit to building an incredible, profitable company for our customers, our employees, and our stakeholders. #PlayToWin #NoExcuses
 
 
 
 Neighbours &amp; Allies:
 
 Give back to our communities and be an ally. #SocialForGood #Allies
 
 
 
 Accommodations will be provided as requested by candidates taking part in all aspects of the selection process.
 
 
 
 Canada Pay Range For This Role
 
 $90,000&mdash;$110,000 CAD
 
 US Pay Range For This Role
 
 $90,000&mdash;$110,000 USD
 
 
 
 Use of AI in Hiring
 
 
 
 Hootsuite uses artificial intelligence (AI) to support our recruitment process. These tools may assist with screening and assessing applicants and / or summarizing interview feedback. All final hiring decisions are made by human decision-makers who use their professional judgement to review and evaluate relevant candidate information in addition to AI outputs. For more information about how we use AI and your rights, please see our Careers Privacy Policy.
 
 
</div>

MrBeast

<div>
 
 About Us
 
 
 Beast Industries is a multifaceted media and entertainment company founded by Jimmy Donaldson, popularly known as MrBeast, the most watched person in the world. Renowned for revolutionizing digital content creation, Beast Industries encompasses a diverse portfolio of ventures that extend far beyond its origins on YouTube. With a mission to entertain, inspire, and create significant social impact, Beast Industries operates across various domains including digital media, philanthropy, consumer products, and innovative business initiatives. At Beast Industries, we believe in the transformative power of digital media and its potential to entertain, educate, and effect positive change. Our commitment to innovation, creativity, and philanthropy drives us to explore new frontiers, create unforgettable experiences, and build a legacy that inspires future generations.
 
 
 
 About The Role:
 
 
 
 As an
 
 Executive Assistant
 
 , you will be a critical partner to our executive team and the broader organization. Tasked with providing comprehensive administrative support, you'll facilitate effective communication, manage schedules, book travel, and ensure that daily operations proceed without a hitch.&nbsp;
 
 
 This role involves extensive cross-functional engagement with various internal and external partners, making effective collaboration essential. We are looking for someone with a unique blend of administrative excellence, strong communication skills, excellent project management skills, and a proactive mindset to help our executives succeed in a fast-paced and dynamic environment. If that sounds like you, read on below!
 
 
 
 What You&rsquo;ll Be Doing:
 
 
 <ul>
 <li>
 Provide thorough administrative support, including managing calendars, travel arrangements, and preparing for meetings
 </li>
 <li>
 Act as the primary point of contact, liaising between executives, internal teams, and external partners&nbsp;
 </li>
 <li>
 Organize and manage sensitive information, documents, and correspondence, ensuring timely follow-ups and action items
 </li>
 <li>
 Plan and manage complex travel itineraries, including arranging flights, hotels and itineraries&nbsp;
 </li>
 <li>
 Schedule and coordinate meetings, conferences, and events, ensuring executives are well-prepared and well-informed
 </li>
 <li>
 Collaborate with other departments to align priorities and assist with special projects as needed
 </li>
 <li>
 Prepare and review reports, presentations, and other documents for executive meetings and decision-making processes and outline pre-reads and key call outs for executive team
 </li>
 <li>
 Help manage and track key projects, ensuring timely execution and alignment with executive priorities
 </li>
 </ul>
 
 
 Recipe For Success:
 
 
 <ul>
 <li>
 4+ years of experience as an EA or in a similar role, with a proven track record of high-level support to senior/C-suite executives
 </li>
 <li>
 Exceptional organizational skills, meticulous attention to detail, and proficiency in multitasking
 </li>
 <li>
 Outstanding communication and interpersonal skills, always maintaining professionalism and safeguarding confidential information
 </li>
 <li>
 Proficiency in productivity software and tools, including G Suite and calendar/travel management applications
 </li>
 <li>
 Strong problem-solving abilities, coupled with adaptability to evolving priorities and challenges
 </li>
 <li>
 A proactive mindset, with the ability to anticipate needs and the initiative to address them
 </li>
 <li>
 Ability to handle confidential and sensitive information with the utmost discretion and professionalism
 </li>
 <li>
 Experience in project management or strategic initiatives&nbsp;
 </li>
 <li>
 Thrive in fast-paced, high-autonomy environments with evolving priorities
 </li>
 </ul>
 
 
 
 
 A Place to Call Home
 
 
 
 
 
 
 
 We are based in Greenville, North Carolina, widely recognized as the cultural, educational, economic, and medical hub of Eastern North Carolina. Greenville is a university-medical community, home to East Carolina University and Vidant Medical Center, as well as a vibrant Uptown Greenville District with a diverse art, music, and food scene featuring an increasing number of unique, locally-owned businesses and restaurants.
 
 
 
 
 Our excellent affordability, geographic location, and natural resources, combined with cultural, economic, educational, and medical amenities make Greenville-Pitt County a preferred community to call home.
 
 
 
 Benefits
 
 
 The Perks, Why Work On the MrBeast Team
 
 
 We are redefining what entertainment and storytelling look like at global scale. Every piece of content we publish reaches millions and influences culture in real time. This is your opportunity to lead the team that decides how those moments come to life across every screen.
 
 <ul>
 <li>
 Competitive Salary
 </li>
 <li>
 Generous Medical (Blue Cross Blue Shield), Dental, Vision and company-paid Life Insurance&nbsp;
 </li>
 <li>
 Company contributions to employee Health Savings Accounts (HSA)&nbsp;
 </li>
 <li>
 401k Plan with Safe Harbor company-matching
 </li>
 <li>
 Flexible vacation policy and paid company holidays
 </li>
 <li>
 Company-provided technology package&nbsp;
 </li>
 <li>
 Relocation assistance where applicable, including travel and company-provided housing for the first 90 days
 </li>
 </ul>
</div>

Zirtual

<div>
 
 Zirtual is a work-life balanced company that offers clients experienced, educated remote executive assistants for their personal and professional needs. Our Canada and US-based Virtual Assistants (VA) strive to meet and exceed client needs and expectations.
 
 
 
 
 
 The Virtual Assistant is a vital member of Zirtual. The VA is the main point of contact with clients and will work independently with the clients. The VA will receive support from their assigned Account Supervisor, who will assist the VA&lt;&gt;client relationship with plan modifications, questions, and provide feedback on quality, delegation issues, and more.
 
 
 
 
 
 The VA will provide a high-level professional administrative service by working on tasks and projects as assigned by the client, and ensuring they are executed on time and to the highest level of quality. The VA is responsible for being the main point of contact for their assigned clients, and being familiar with each client&rsquo;s needs and preferences. The VA must have consistent and proactive communication with clients and the Account Supervisors. Virtual Assistants are expected to be available for clients during business hours
 
 as agreed upon with each client
 
 but around-the-clock availability is not expected. Virtual Assistants send weekly usage reports, respond to all communication within a two-hour response window, maintain detailed and up-to-date client profiles, and follow Zirtual's best practices for success.
 
 
 
 
 
 
 
 Essential Duties and Responsibilities:
 
 
 
 
 The VA may assist the client with:
 
 
 Project management and organization-
 
 <ul>
 <li>
 Facilitate on-time project and goal completion
 </li>
 </ul>
 
 Personal and business calendar management-
 
 <ul>
 <li>
 Scheduling and coordinating appointments as necessary
 </li>
 <li>
 Proactively monitoring the client&rsquo;s calendars to identify potential conflicts and ensure the team is maximizing the client&rsquo;s time
 </li>
 </ul>
 
 Research-
 
 <ul>
 <li>
 This may include research on events, travel, projects, etc.
 </li>
 <li>
 Provide research results to the team members within an established time frame, based on best practices learned in Zirtual training and team preferences.
 </li>
 </ul>
 
 Purchases-
 
 <ul>
 <li>
 Ensuring specifications of the purchase meet the client&rsquo;s satisfaction.
 </li>
 <li>
 Expense reporting and organization of expenses as necessary.
 </li>
 <li>
 Administrative tasks-
 </li>
 <li>
 This may include but is not limited to: inbox management, calendar management, transcription, standard business correspondence, research, and data entry.
 </li>
 </ul>
 
 Email inbox management-
 
 <ul>
 <li>
 This may require, among other responsibilities, responding to and organizing emails as necessary, based on specific guidelines provided by the client and in line with Zirtual policies and practices.
 </li>
 <li>
 Social media management and marketing
 </li>
 </ul>
 
 Attend meetings virtually-
 
 <ul>
 <li>
 Draft agendas, take meeting minutes, and provide follow-up as required.
 </li>
 <li>
 The VA must provide continuous clear communication about task status, needs, and questions to their clients. They should:
 </li>
 </ul>
 <ol>
 <li>
 acknowledge all tasks assigned within the established time frame
 </li>
 <li>
 ensure that they understand expected due dates, and communicate any changes or delays with the client
 </li>
 <li>
 ensure the client is aware of their hour usage and renewal dates by sending a Weekly Usage Report, and if requested, end of day reporting
 </li>
 <li>
 The VA should be open to feedback from the Account Supervisor on Key Performance Indicators, task quality, and time management
 </li>
 <li>
 The VA will reach out to the Account Supervisor whenever they need additional task support or client coverage during a vacation or illness. The Account Supervisor will facilitate assistance from other VA's.
 </li>
 <li>
 Accurately and in real-time track all billable hours for the client in the official Zirtual time tracking system.
 </li>
 </ol>
 
 Other duties as assigned.
 
 
 
 
 
 
 Requirements
 
 
 
 
 
 Desired Skills and Attributes:
 
 
 
 <ul>
 <li>
 Bilingual
 
 (English/French and/or Spanish)
 
 </li>
 <li>
 Clear, precise, proactive, and professional written and verbal communication skills
 </li>
 <li>
 Ability to organize and effectively prioritize tasks
 </li>
 <li>
 Ability to multi-task with various programs and learn new programs as required
 </li>
 <li>
 Ability to commit to a minimum of
 
 one year with Zirtual
 
 </li>
 <li>
 Must have meticulous attention to detail, along with the ability to comprehend difficult tasks
 </li>
 <li>
 Capable of responding to stress in a fast-paced environment
 </li>
 <li>
 Strong interpersonal skills and ability to quickly develop working relationships
 </li>
 <li>
 Affable and enthusiastic attitude toward teamwork
 </li>
 <li>
 Internet/Web and computer savvy
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Associate&rsquo;s Degree, Bachelor's Degree, or a minimum of 7 years experience as an Executive Assistant to C-level executives
 </li>
 <li>
 Minimum of 4 years of administrative experience
 </li>
 <li>
 Preferred experience working with C-level executives
 </li>
 <li>
 Preferred experience using JaneAPP
 </li>
 <li>
 Proficiency with Google Suite and Google Calendar, and fluency in Microsoft Office
 </li>
 <li>
 Proficiency with a task management program such as Trello or Asana
 </li>
 <li>
 Preferred experience with a communication program such as Slack
 </li>
 <li>
 Preferred experience with a CRM platform such as SalesForce, Hubspot, or Zoho
 </li>
 <li>
 Preferred experience with an expense reporting program such as Quickbooks or Expensify
 </li>
 <li>
 Preferred experience with a travel management program such as Concur
 </li>
 <li>
 Preferred experience with a social media management program such as Hootsuite and Wordpress
 </li>
 <li>
 Reliable Internet connection, computer, and phone
 </li>
 <li>
 Typing ability of at least 50 WPM with accuracy
 </li>
 <li>
 Available during business hours PST or EST Monday-Friday,
 
 unless otherwise agreed in writing with each client
 
 </li>
 </ul>
 
 
 
 
 
 
 Preferred Industry Experience
 
 
 
 <ul>
 <li>
 Medical industry
 </li>
 <li>
 Real Estate industry
 </li>
 <li>
 Wealth Management industry
 </li>
 <li>
 Social Media
 </li>
 <li>
 Marketing industry
 </li>
 </ul>
 
 
 
 
 
 
 Compensation
 
 
 
 <ul>
 <li>
 You will be compensated as an independent contractor. VA's are paid a set amount of their client's monthly plans with monthly pay averaging $1500-$3800 per month depending on the client mix.
 </li>
 </ul>
 
 
</div>

iHeartMedia

<div>
 iHeartMedia
 
 
 Current employees and contingent workers click here
 
 to apply and search by the Job Posting Title.
 
 
 
 The audio revolution is here &ndash; and iHeart is leading it! iHeartMedia,
 
 the number one audio company in America
 
 , reaches 90% of Americans every month -- a monthly audience that&rsquo;s
 
 twice the size of any other audio company
 
 &ndash; almost three times the size of the largest TV network &ndash; and almost 4 times the size of the largest ad-supported music streaming service. In fact, we have:
 
 
 <ul>
 <li>
 More #1 rated markets than the next two largest radio companies combined;
 </li>
 <li>
 We&rsquo;re the largest podcast publisher, with more monthly downloads than the second- and third-largest podcast publishers combined. Podcasting, the fastest-growing new media, today has more monthly users than streaming music services or Netflix;
 </li>
 <li>
 iHeart is the home of many of the country&rsquo;s most popular and trusted on-air personalities and podcast influencers, who build important connections with hundreds of communities across America;
 </li>
 <li>
 We create and produce some of the most popular and well-known branded live music events in America, including the iHeartRadio Music Festival, the iHeartRadio Music Awards, the iHeartCountry Festival, iHeartRadio Fiesta Latina and the iHeartRadio Jingle Ball Tour;
 </li>
 <li>
 iHeartRadio is the #1 streaming radio digital service in America;
 </li>
 <li>
 Our social media footprint is 7 times larger than the next largest audio service; and
 </li>
 <li>
 We have the only complete audio ad technology stack in the industry for all forms of audio, from on demand to broadcast radio, digital streaming radio and podcasting, which bring data, targeting and attribution to all forms of audio at an unparalleled scale. As a result, we&rsquo;re able to combine our strong leadership position in audience reach, usage and ad tech with powerful tools and insights for our sales organizations to help them build success for their clients at a more efficient cost than any other option.
 
 
 
 </li>
 </ul>
 Because we reach almost every community in America, we&rsquo;re committed to providing a range of programming that reflects the diversity of the many communities we serve &ndash; and our company reflects that same kind of diversity. Our company values stress collaboration, curiosity, welcoming dissent, accepting mistakes in the pursuit of new ideas, and respect for everyone.
 
 
 Only one company in America has the #1 position in everything audio: iHeartMedia!
 
 
 If you&rsquo;re excited about this role but don&rsquo;t feel your experience aligns perfectly with the job description, we encourage you to apply anyway. At iHeartMedia we are dedicated to building a diverse, inclusive, and authentic workplace and are looking for teammates passionate about what we do!
 
 
 
 What We Need:
 
 
 
 We&rsquo;re seeking a highly-skilled Executive Assistant. In this role, as you'll be exposed to all parts of iHeartMedia, you&rsquo;ll have a great opportunity to both further develop your skillsets and grow your career. The ideal candidate is ready to hit the ground running in an environment that continuously provides learning opportunities. Flexibility, adaptability and creativity are key.
 
 
 
 What You'll Do:
 
 
 
 <ul>
 <li>
 Schedule appointments, plan meetings, maintain calendars, coordinate travel arrangements and process expenses
 </li>
 <li>
 Be a true team player with excellent communication skills; be the &ldquo;hub&rdquo; by providing constant coordination with other executives and their teams
 </li>
 <li>
 Organize daily, weekly &amp; monthly calendars
 </li>
 <li>
 Anticipate and interpret the needs of management with minimal direction
 </li>
 <li>
 Screen calls and respond to general inquiries
 </li>
 <li>
 Be available as needed after-hours and weekends when needed
 
 
 
 </li>
 </ul>
 
 What You'll Need:
 
 
 
 <ul>
 <li>
 Prior experience as an Executive Assistant across sales, marketing, operations, finance, or other industry
 </li>
 <li>
 Polished, proactive, and detail-oriented in a dynamic environment
 </li>
 <li>
 Extreme understanding of maintaining confidentiality is a must
 </li>
 <li>
 Excellent and precise communication skills
 </li>
 <li>
 Ability to build rapport and maintain relationships
 </li>
 <li>
 Lead with urgency and resilience
 </li>
 <li>
 Strong Microsoft Office Suite skills
 
 
 
 </li>
 </ul>
 
 What You'll Bring:
 
 
 
 <ul>
 <li>
 Respect for others and a strong belief that others should do this in return
 </li>
 <li>
 Ability to perform work and resolve straightforward problems within established procedures with moderate supervision
 </li>
 <li>
 Understanding of when to seek guidance for unforeseen problems
 </li>
 <li>
 Close attention to detail, following up until issues are resolved
 </li>
 <li>
 Solid written and verbal communication skills
 
 
 
 </li>
 </ul>
 
 Compensation:
 
 
 
 Salary to be determined by multiple factors including but not limited to relevant experience, knowledge, skills, other job-related qualifications, and alignment with market data.
 
 
 $28.00 - $35.00
 
 
 
 Location:
 
 
 
 New York, NY: 125 West 55th Street, 10019
 
 
 
 Position Type:
 
 
 
 Regular
 
 
 
 Time Type:
 
 
 
 Full time
 
 
 
 Pay Type:
 
 
 
 Hourly
 
 
 
 Benefits:
 
 
 
 iHeartMedia&rsquo;s benefits offering is flexible and offers a variety of choices to meet the diverse needs of our changing workforce, including the following:
 
 
 <ul>
 <li>
 Employer sponsored medical, dental and vision with a variety of coverage options
 </li>
 <li>
 Company provided and supplemental life insurance
 </li>
 <li>
 Paid vacation and sick time
 </li>
 <li>
 Paid company holidays
 </li>
 <li>
 A Spirit day to encourage and allow our employees to more easily volunteer in their community
 </li>
 <li>
 A 401K plan
 </li>
 <li>
 Employee Assistance Program (EAP) at no cost &ndash; services include telephonic counseling sessions, consultation on legal and financial matters, emotional well-being, family and caregiving
 </li>
 <li>
 A range of additional voluntary programs, such as spending accounts, student loan refinancing, accident insurance and more!
 
 
 
 </li>
 </ul>
 We are accepting applications for this role on an ongoing basis.
 
 
 The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.
 
 
 Non-Compete will be required for certain positions and as allowed by law.
 
 
 Our organization participates in E-Verify. Click here to learn about E-Verify.
 
 
</div>

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