executive assistant

Brach Eichler

One of New Jersey’s Top Ranked Law Firms seeks a full-time Legal/Executive Assistant to provide support to the Trust and Estates Practice. Candidate will be carrying out various administrative duties. The ideal candidate will have a minimum of 5 years of experience. Candidate must possess a strong work ethic, excellent oral and written communication skills, exceptional problem-solving skills, ability to work in a fast paced deadline driven environment, and ability to interact effectively with attorneys and clients. Qualifications and Skills Required:
<br>Strong knowledge of and ability to apply office software applications including Word, Excel, PowerPoint, Outlook and PDF.
<br>Ability to coordinate busy calendars, work assignments, prepare legal correspondence and documents, transcribe digital dictation, organize and maintain files and records.
<br>Our employees enjoy a generous benefits package, which also can include a discretionary performance bonus. Other benefits provided include medical, dental, vision, life insurance, disability, flexible spending and dependent care accounts, Employee Assistance Program, 401(k) Plan and time-off benefits. A reasonable estimate of the current salary range for this position is $80,000 - $90,000. Exact compensation will be determined based on individual candidate qualifications. For more information, or to apply for employment, please send resume and salary expectations to: Kristin Wrona, Director of Human Resources - kwrona@bracheichler.com.
<br>Brach Eichler LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status, or any other legally protected basis, in accordance with applicable law. Minorities and/or women are encouraged to apply.

Legal/Executive Assistant (5+ years’ experience)

HIS LLC

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 Well established children&rsquo;s fashion company seeking an Executive Personal Assistant to work closely with and support the President and Vice President of the company.
 <br/>
 <br/>
 Our ideal candidate must be a reliable, self-motivated, high energy individual with a strong work ethic and the ability to function effectively as part of a growing team. Must have solid organizational &amp; prioritization skills. Candidate must have excellent communication and interpersonal skills, and enjoy working with people in a fast-paced environment.
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 <strong>
  Responsibilities Include
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Calendar &amp; schedule management.
  </li>
  <li>
   Handling communication.
  </li>
  <li>
   Travel &amp; event coordination.
  </li>
  <li>
   Project support.
  </li>
  <li>
   Assist with meeting preparation, participating in meetings, and note-taking.
  </li>
  <li>
   Keeping detailed accounts &amp; status reports.
  </li>
 </ul>
</div>


Executive Personal Assistant

Legal Assistant

Tiffany & Co.

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 Retail Administrative Assistant &ndash; Northeast
 <br/>
 <br/>
 The Administrative Assistant provides administrative support to the market vice president and store directors within the region and supports client development activities. Responsibilities include managing budgets and schedules, corresponding with clients, planning, and executing events, preparing reports, compiling information, and other duties as assigned.
 <br/>
 <br/>
 The Tiffany &amp; Co. Administrative Assistant is currently held accountable to:
 <br/>
 <br/>
 <strong>
  Fiscal Accountability:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage the Tiffany Register outreach and donation budgets to ensure customer satisfaction, community presence, and that budgets are maintained.
  </li>
  <li>
   Oversee donation budget for the market. Responsible for several elements of the donation process and verify all charges and assemble the paperwork needed for tax purposes.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Tiffany Experience:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide administrative support to senior executives. May assist with calendar maintenance, organize expense reports through expensevisor; book and prepare travel arrangements.
  </li>
  <li>
   Assist in the logistical preparation of conferences and market meetings including booking conference rooms, catering and assisting in conference material preparation.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Business Development:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support branch management with all aspects of planning and execution of in-store and off-site client events.
  </li>
  <li>
   Manage and execute in-store and market events including guest list, invites, catering and entertainment, merchandise, security, etc.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Personal Leadership:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Positively contribute as well as ensure sales staff contributes to store&rsquo;s delivery of the Tiffany experience and Tiffany brand promise.
  </li>
  <li>
   Serve as store ambassador during peak times to ensure that traffic is controlled, and service levels are high.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 Required Qualifications:
 <br/>
 <br/>
 <ul>
  <li>
   Five years of previous Administrative Assistant or management experience working with executives.
  </li>
  <li>
   Demonstrated ability to create and enhance a culture of the Tiffany Experience for our customers.
  </li>
  <li>
   Must be discrete due to exposure of highly confidential client information.
  </li>
  <li>
   Must have excellent organizational skills, the ability to multi-task, and prioritize workload.
  </li>
  <li>
   Advanced Microsoft Office skills with an emphasis on Word, Excel and PowerPoint.
  </li>
  <li>
   Excellent communication skills.
  </li>
  <li>
   Ability to work independently.
  </li>
  <li>
   Must have authorization to work in the United States or in the country where the position is based.
   <br/>
   <br/>
  </li>
 </ul>
 Preferred Qualifications:
 <br/>
 <br/>
 <ul>
  <li>
   A college/university degree.
   <br/>
   <br/>
  </li>
 </ul>
 The hiring range for this position ranges from $27.71 - $36.00. The rate of pay offered will be dependent upon candidates&rsquo; relevant skills and experience.
 <br/>
 <br/>
</div>


Administrative Assistant - Northeast

Green Key Resources

<div>
 <p>
  A New York-based hedge fund is seeking an Administrative Assistant to support an investment team. This is an exciting opportunity to work alongside a high-performing group in a fast-paced environment. Must have at least 3 years of financial services experience.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Salary:
  </strong>
  90-130K base plus bonus
 </p>
 <p>
  <strong>
   Hours:
  </strong>
  7:30 am - 5:30 pm
 </p>
 <p>
  <strong>
   Schedule:
  </strong>
  Fully onsite
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Support the equity research team in a dynamic hedge fund environment, ensuring efficient administrative operations.
  </li>
  <li>
   Opportunity to work with a leading financial services organization, contributing to its growth and success.
  </li>
  <li>
   Enhance your administrative expertise while gaining exposure to financial services operations.
  </li>
  <li>
   Utilize your organizational skills to manage schedules, meetings, and communications effectively.
  </li>
  <li>
   Contribute to the team's success by ensuring seamless administrative support.
  </li>
  <li>
   Coordinate schedules, meetings, and travel arrangements for the equity research team.
  </li>
  <li>
   Manage communications, including emails, calls, and correspondence, in a timely manner.
  </li>
  <li>
   Prepare and organize documents, reports, and presentations for team use.
  </li>
  <li>
   Assist in maintaining accurate records and databases relevant to team operations.
  </li>
  <li>
   Provide logistical support for onsite and offsite meetings and events.
  </li>
  <li>
   Ensure compliance with organizational policies and procedures in administrative tasks.
  </li>
  <li>
   Act as a point of contact for internal and external stakeholders.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements
  </strong>
 </p>
 <ul>
  <li>
   Bachelor of Arts (BA) degree required, preferably in a relevant field.
  </li>
  <li>
   Minimum of 3 years of administrative experience, ideally within financial services.
  </li>
  <li>
   Strong organizational and time management skills to handle multiple priorities.
  </li>
  <li>
   Proficiency in Microsoft Office Suite and other relevant software tools.
  </li>
  <li>
   Excellent communication skills, both written and verbal, for effective interaction.
  </li>
  <li>
   Detail-oriented approach to ensure accuracy and efficiency in administrative tasks.
  </li>
 </ul>
 <p>
 </p>
</div>


Administrative Assistant

Four Seasons

<div><p><b>About Four Seasons:
</b></p><p>Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
<br>
<br>
At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.
</p><p></p><p><b>About the location:
</b></p>An architectural icon in the heart of Lower Manhattan. Diverse, inspiring and vibrant &ndash; where art meets architecture in the heart of TriBeCa, Four Seasons Hotel New York Downtown is steps away from the city&rsquo;s most authentic neighbourhoods. Come and discover a new kind of urban chic with us, whether you choose to rejuvenate in our globally inspired Spa with a heated indoor pool, or dine at CUT by renowned celebrity chef Wolfgang Puck. We look forward to welcoming you.
<p></p><p><b>We are New York&rsquo;s Luxury Lifestyle Icon.
</b></p><p></p><p><b>OUR MISSION:
</b></p><p>To inspire meaningful connections&hellip;
</p><p>To curate exceptional experiences&hellip;
</p><p>To deliver passionate service&hellip;
 </p><p>&hellip;with kindness, care and a commitment to excellence
</p><p>Our value proposition is to provide our guests with a catalog of experiences for a life well lived, in addition to the Four Seasons service excellence promise.
</p><p></p><p><b>OUR PURPOSE:
</b></p><p>To Enrich the Lives of Employees, Guests and the Community around us
</p><p></p><p><b>OUR VALUES:
</b></p><p>We think differently
</p><p>We are client obsessed
</p><p>We have passion
</p><p>We own it
</p><p>We truly care about each other
</p><p>We have integrity
</p><p></p><p><b>Join Our Team
</b></p><p>The Four Seasons Hotel New York Downtown is looking for a Kitchen Assistant Manager to join our team. The Kitchen Assistant Manager plays a vital role in supporting the daily operations of the culinary department through effective administrative coordination, cost control, and interdepartmental communication. This position ensures the smooth functioning of all back-office processes - from payroll and purchasing to compliance and reporting - while maintaining strong alignment with financial and operational standards. The Kitchen Administrator acts as the key liaison between the culinary team, front-of-house, and supporting departments, ensuring seamless execution, accountability, and operational efficiency. FSNYD is recognized as a Forbes 5 Star Hotel; Forbes 5 Star Spa and AAA 5 Diamond Hotel.
</p><p></p><p>This position reports to the Executive Chef.
</p><p></p><p>Four Seasons Hotel New York Downtown is diverse, inspiring and vibrant. As Kitchen Assistant Manager f, you will be part of a team that prides itself on excellent service, driving inclusion &amp; belonging, working collaboratively, demonstrating mutual respect and having a passion for providing exceptional client experiences. Your role is vital to the success of Four Seasons New York Downtown. You will be able to shape your work environment by contributing to new ideas, offer solutions and find ways to collaborate with all departments being at the heart of the operation. In return you will be provided with the same level of care that we expect to be shared with our employees and all backed by our impressive Employee Value Proposition.
</p><p></p><p><b>WHO YOU ARE:
</b></p><p>You are enthusiastic, optimistic and passionate. You are self-driven and solution oriented. You are invested in your team, you listen, care about their development and celebrate your team&rsquo;s success. You set expectations and know to &lsquo;inspect what you expect&rsquo;. You foster inclusion and embrace diversity. You take feedback as an opportunity to help you grow. You work smart, you are organized and have a strategy to achieve your goals. You plan your tasks carefully, you are pro-active and organized ensuring you&rsquo;re effective. You are client obsessed and create opportunities to connect in meaningful ways, building lasting relationships. You have integrity and your actions match your words.
</p><p></p><p><b>ESSENTIAL FUNCTIONS </b><b>:
</b></p><p></p><div><p><b>Administrative &amp; </b><b>Payroll
</b></p><ul><li>Manage bi-weekly payroll submissions for all kitchen colleagues, ensuring accuracy, completeness, and timely approvals.
</li><li>Track labor reports, scheduling variances, and overtime to support effective cost control.
</li><li>Attend labor and cost meetings and provide relevant reporting updates .
</li><li>Maintain accurate employee rosters, contact lists, and all administrative records for the culinary team.
</li></ul><p></p><p><b>Purchasing </b><b>&amp; </b><b>Cost </b><b>Control
</b></p><ul><li>Oversee all food purchasing orders (POs) through BirchStreet, ensuring compliance with approved suppliers and budgeted cost levels.
</li><li>Reconcile invoices and assist in month-end food cost reporting alongside the Executive Chef and Purchasing team.
</li><li>Support the Food Buy program by monitoring supplier performance, rebates, and price variances.
</li><li>Maintain up-to-date product, vendor, and recipe data within BirchStreet, ensuring accuracy in pricing and recipe costing.
</li></ul><p></p><p><b>Operat </b><b>i </b><b>onal </b><b>Coordination
</b></p><ul><li>Serve as a liaison between the Kitchen and Front-of-House teams to ensure smooth communication regarding service flow, pickup charts, and menu updates.
</li><li>Support the management of allergy control systems, guaranteeing accurate guest allergy data and communication.
</li></ul></div><ul><li>Coordinate with the Learning &amp; Development Manager to track and maintain all required training, certifications, and compliance records for kitchen colleagues.
 </li></ul><ul><li>Assist in preparing departmental reports, trainin g calendars, and performance tracking materials .
</li></ul><p></p><p><b>Financial </b><b>&amp; </b><b>Planning </b><b>Support
</b></p><ul><li>Partner with the culinary leadership team to review weekly food cost results and identify key variances.
</li><li>Ensure that all administrative processes for purchasing, receiving, and inventory are in full compliance with company policies.
</li><li>Support internal and external audits, maintaining accurate and organized files for all culinary administrative documents.
</li></ul><p></p><p><b>Qualifications </b><b>&amp; </b><b>Skills
</b></p><ul><li>Minimum 2-3 years of experience in hospitality administration, purchasing, or culinary operations .
</li><li>Strong knowledge of BirchStreet, Excel, and financial cost tracking tools preferred.
</li><li>Excellent organizational and communication skills, with a strong eye for detail and acc uracy .
</li><li>Proven ability to multitask, prioritize effectively, and collaborate across departments.
</li><li>Familiarity with food safety protocols and basic culinary terminology preferred .
</li><li>Professional, discreet, and highly organized, with the ability to manage confidential payroll and personnel data responsibly.
</li></ul><p></p><p><b>Success </b><b>Factors
</b></p><ul><li>Timely and accurate payroll, purchasing, and cost s ubmissions .
</li><li>Clear and consistent communication between Culinary, FOH, and Support departments.
</li><li>Effective control of purchasing and food costs within set financial targets.
</li><li>Full compliance with training, certification, and food safety requirements.
</li><li><i>A </i>proactive, solutions-driven attitude that supports the Executive Chefs vision and the overall success of the culinary team.
</li></ul><p></p><p><b>KNOWLEDGE AND SKILLS </b><b>:
</b></p><ul><li>Education: College degree preferably culinary arts, or equivalent experience is required.
</li><li>Experience: Three to five years&rsquo; previous experience in a culinary/food &amp; beverage line position, or one to two years in a supervisory or assistant manager position.
</li><li>Skills and Abilities: Requires ability to operate computer equipment and other food &amp; beverage computer systems.
</li><li>Requires the ability to operate and utilize culinary production equipment and tools.
</li><li>Requires reading, writing and oral proficiency in the English language.
</li><li>No. of employees supervised: 25
</li><li>Travel required: None
</li><li>Hours required: Forty hours minimum over a five-day period; scheduled days and times may vary based on need
</li></ul><p></p><p>Salary Expectations- $90,000-$94,000<br>
</p><p></p><p><b>What to Expect: You Will&hellip;
</b></p><ul><li><p>Be part of a cohesive team with opportunities to build a successful career with global potential
</p></li><li><p>Have access to a robust benefit plan
</p></li><li><p>Have the opportunity to engage in diverse and challenging work
</p></li><li><p>Derive a sense of pride in work well done
</p></li><li><p>Be recognized for excellence
</p></li></ul><p></p><p>Learn more about what it is like to work at Four Seasons &ndash; visit us:
</p><p></p><p>https://careers.fourseasons.com/us/en/
</p><p>http://www.linkedin.com/company/four-seasons-hotels-and-resorts
</p><p>https://twitter.com/fsnydowntown
</p><p>https://www.facebook.com/FourSeasonsHotelNewYorkDowntown
</p><p></p><p>We look forward to receiving your application
</p><p></p><p><b>******Please note that due to the large number of responses we receive, only candidates being considered for the above position will be contacted for an interview.******
</b></p><p></p>Four Seasons is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - https://eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf</div><p></p>

Kitchen Assistant Manager

New York City Department of Youth and Community Development

<p></p><div><div><div><div><div><div><h1 class="jobSectionHeader"><b>Administrative Procurement Analyst
</b></h1></div><div><div><div><div><ul><li>DEPT OF YOUTH &amp; COMM DEV SRVS
</li></ul></div></div><div><div>Posted On: 12/25/2025
</div></div><div><div><ul><li>Full-Time
</li></ul></div></div><div><div><div>Location
</div><div>NYC-ALL BOROS</div>
</div></div></div><div><div><div><ul><li>Exam May Be Required
</li></ul></div></div><div><div><div><div>Department
</div><div>PROCUREMENT</div>
</div></div></div><p></p><div><div><div>Salary Range:</div>
<div>$73,419.00 &ndash; $170,864.00</div>
</div></div></div></div><div><div><p><b>Save</b></p>
</div></div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><div><div>ONLY CANDIDATES WHO ARE PERMANENT ADMINISTRATIVE PROCUREMENT ANALYST OR WHO ARE ELIGIBLE FOR APPOINTMENT FROM THE OPEN COMPETITIVE ADMINISTRATIVE PROCUREMENT ANALYST LIST WILL BE CONSIDERED FOR THIS POSITION.<br>
<br>
The New York City Department of Youth and Community Development (DYCD) invests in a network of<br>
community-based organizations and programs to alleviate the effects of poverty and to provide<br>
opportunities for New Yorkers and communities to flourish.<br>
<br>
Under the direction of the Assistant Deputy Agency Chief Contracting Officer (ADACCO), the<br>
Department of Youth and Community Development (DYCD) is seeking to hire a Administrative Procurement Analyst<br>
who will be responsible for processing procurements for services, goods and construction in an<br>
accurate and timely manner using the appropriate procurement methods ensuring the procurements<br>
are in compliance with the rules associated to the funding stream in order to meet DYCD's goals and<br>
objectives.<br>
<br>
The responsibilities include but are not limited to:<br>
<br>
<ul><li>Drafting solicitation specifications in a clear and concise manner</li></ul><br>
<ul><li>Processing purchase orders using various City systems</li></ul><br>
<ul><li>Consulting with various DYCD units to ensure the correct goods and or services are being procured</li></ul><br>
<ul><li>Follow the appropriate procurement method and rules for the procurement</li></ul><br>
<ul><li>Maintain and update procurement status reports and databases</li></ul><br>
<ul><li>In addition to processing procurements, the candidate will be responsible for processing contracts to registration in a timely manner which would include the responsibility determination process.</li></ul><br>
ADM PROC ANAL-NM FRM M1-3 - 8297A</div><p><b><br>
Minimum Qualifications</b></p><p><br>
1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or
<br>
<br>
2. A combination of education and/or experience equivalent to &quot;1&quot; above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in &quot;1&quot; above.
<br>
<br>
Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in &quot;1&quot; above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in&quot;&quot;1&quot; above.</p><p><b><br>
Preferred Skills</b></p><br>
- Familiar with and knowledge of New York City's Procurement Policy Board Rules, Citywide Procurement systems such as FMS and PASSport. - 3-5 years of procurement experience within NYC government. - Strong analytical and organizational skills. - Excellent writing, interpersonal, customer service and presentation skills. Advanced Microsoft Excel and Word skills - Ability to adapt to a fast paced work environment and changing needs and priorities - Ability to effectively multi-task and prioritize - Ability to work independently and as part of a team<br>
<p><b>
55a Program</b></p><br>
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.<br>
<p><b>
Public Service Loan Forgiveness</b></p><br>
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/.<br>
<p><b>
Residency Requirement</b></p><br>
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.<br>
<p><b>
Additional Information</b></p><div></div><p><br>
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.</p></div>
</div><div><div><p><b>
</b></p><p><b>Save</b></p>
</div></div></div></div><div><div><div><div><div><div><div>Job ID
</div><div>756231</div>
</div></div><p></p><div><div><div><div>Title code
</div><div>8297A</div>
</div></div></div><div><div><div><div>Civil service title
</div><div>ADM PROC ANAL-NM FRM M1-3</div>
</div></div></div><div><div><div><div>Title classification
</div><div>Competitive-1</div>
</div></div></div><div><div><div><div>Business title
</div><div>Administrative Procurement Analyst</div>
</div></div></div></div><div><div><div><ul><li><div>Experience Level: </div>Experienced (Non-Manager)
</li></ul></div></div><div><div><div><div>Job level
</div><div>00</div>
</div></div></div><div><div><div><div>Number of positions
</div><div>1</div>
</div></div></div><div><div><div><div>Work location
</div><div>2 Lafayette St., N.Y.</div>
</div></div></div><div><div><ul><li><div>Category: </div>Finance, Accounting, &amp; Procurement
</li></ul></div></div></div></div></div></div><div><div><div><div><div>Administrative Procurement Analyst</div></div></div></div></div></div><p></p>

Administrative Procurement Analyst

Explore 75+ Executive assistant in New York United States this January. Find roles across top companies and apply now to boost your career.