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executive assistant/office manager Jobs in New York United States

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executive assistant

TBG | The Bachrach Group

<div>
 
 
 Executive Assistant &ndash; C-Suite, Recruitment &amp; HR Support
 
 
 
 Join a prestigious global
 
 hedge fund
 
 known for decades of consistent performance, innovative strategies, and a culture built on excellence, collaboration, and intellectual curiosity. This is more than an Executive Assistant role&mdash;it&rsquo;s an opportunity to work closely with senior leadership, support global operations, and play a key role in executive-level recruitment and HR initiatives.
 
 
 We are seeking a polished, proactive Executive Assistant to support senior leadership and global teams. This high-visibility, fast-paced role is ideal for someone who thrives on organization, discretion, and being at the center of operations. You will manage complex calendars, coordinate high-stakes meetings, oversee international travel, and partner with executives on strategic initiatives, including
 
 C-Suite level executive search and HR projects
 
 .
 
 
 
 
 
 
 What You&rsquo;ll Own
 
 
 
 
 
 
 
 Executive &amp; Administrative Support
 
 
 
 Manage multiple global calendars, coordinate high-level meetings, calls, and events, and prepare executive meeting materials and pre-reads. Maintain shared calendars, collaborate across the EA team, and provide backup support as needed. Plan detailed domestic and international travel, optimize executive schedules, and handle last-minute changes seamlessly. Prepare and reconcile expense reports, maintain travel and event expense records, and support firm-wide initiatives and strategic projects.
 
 
 
 
 
 
 HR &amp; Confidential Support
 
 
 
 Support the Recruitment and HR functions, including coordinating candidate communications, interviews, onboarding logistics, and training sessions. Handle sensitive employee and executive information with the highest level of discretion. Assist with special HR projects and ensure seamless coordination across departments.
 
 
 
 
 
 
 Event Coordination
 
 
 
 Plan off-sites, conferences, and executive visits, managing all logistics including catering, A/V, materials, and registrations.
 
 
 
 
 
 
 Required
 
 
 <ul>
 <li>
 5+ years of Executive Assistant experience in finance or hedge funds
 </li>
 <li>
 Experience supporting senior leaders in high-stakes, global environments
 </li>
 <li>
 Skilled at managing complex schedules, global travel, and confidential information
 </li>
 <li>
 Professional, discreet, and highly organized with exceptional attention to detail
 </li>
 <li>
 Advanced Microsoft Office proficiency and comfort in structured, deadline-driven environments
 </li>
 </ul>
 
 
 
 
 
 Why This Role Stands Out
 
 
 <ul>
 <li>
 Hybrid flexibility: 3 days onsite / 2 days remote
 </li>
 <li>
 Work directly alongside senior leadership and a high-performing EA team
 </li>
 <li>
 Exposure to global operations, executive search, and HR initiatives
 </li>
 <li>
 Prestigious, stable hedge fund with long-term career growth potential
 </li>
 <li>
 Competitive compensation, bonus, and comprehensive benefits
 </li>
 </ul>
 
 
 
 
 This is a rare opportunity for a top-tier Executive Assistant who wants to combine
 
 executive support, recruitment, and HR exposure
 
 while playing a central role in the operations of a leading hedge fund.
 
</div>

Executive Assistant

Electric Lighting Agencies

Overview Electric Lighting Agencies (ELA + Synergy) is seeking a highly organized, proactive Executive Assistant to support ownership.This role is ideal for someone who thrives in a fast-paced, relationship-driven environment and can manage multiple priorities with professionalism and discretion.Duties Include <ul><li>Manage comprehensive calendar scheduling using Microsoft Outlook Calendar and Google Workspace, ensuring all appointments, meetings, and deadlines are accurately coordinated.</li><li>Provide expert executive administrative support through efficient email management, document preparation, proofreading, transcription, and data entry.</li><li>Organize and coordinate events, meetings, and conferences including venue arrangements, catering, and logistics to ensure seamless execution.</li><li>Handle phone etiquette with professionalism across multi-line phone systems and manage incoming calls with courtesy and efficiency.</li><li>Oversee office management tasks such as filing, record keeping, inventory management, and maintaining a clean and organized front desk environment.</li><li>Support project coordination efforts by tracking deadlines, preparing reports, and collaborating with team members to meet objectives.</li><li>Utilize office software including Microsoft Office Suite (Word, Excel), Google Workspace tools, and DocuSign for electronic signatures to facilitate document workflows.</li><li>Perform clerical duties such as proofreading documents, transcribing recordings, managing data entry tasks, and maintaining accurate filing systems.</li><li>Deliver exceptional customer service by addressing inquiries promptly and professionally while maintaining positive relationships with clients and visitors.</li></ul>Experience<ul><li>Proven experience as an executive assistant or in a similar administrative role supporting senior executives or teams.</li><li>Demonstrated proficiency in office management tasks including filing systems, front desk duties, and multi-line phone systems.</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.</li><li>Excellent computer literacy with expertise in Microsoft Office (Word, Excel), Google Workspace (Gmail, Calendar), QuickBooks, and electronic signature platforms like DocuSign.</li><li>Experience with event planning&mdash;coordinating logistics for meetings or company events&mdash;and project coordination is highly desirable.</li><li>Exceptional communication skills with a professional phone etiquette approach; capable of handling confidential information discreetly.</li><li>Attention to detail in proofreading documents and transcribing recordings accurately to ensure clarity and precision in all communications. Join us as an Executive Assistant if you&rsquo;re ready to bring your organizational talents to a vibrant team dedicated to excellence! This role offers the chance to develop your skills further while supporting impactful projects within a collaborative environment that values your contributions every step of the way.</li></ul>Pay: $75,000.00 - $85,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Kira

<div>
 
 Role Overview
 
 
 
 We&rsquo;re looking for a highly capable, startup-experienced Executive Assistant to support our leadership team and oversee daily office operations in our Tribeca headquarters.
 
 
 At its core, this role is about leverage. You will manage a complex and fast-moving schedule, understand shifting business priorities, and make thoughtful decisions about where the leadership team&rsquo;s time is best spent. You won&rsquo;t just schedule meetings - you&rsquo;ll understand what they&rsquo;re for, how they connect to company goals, and how to sequence them intelligently.
 
 
 This role requires strong judgment, calm execution under pressure, and a clear understanding of how startups operate. You should be detail-oriented, discreet, and highly organized, with the ability to anticipate needs and prevent problems before they arise.
 
 
 This position is fully on-site in Tribeca, NYC, five days per week.
 
 
 
 Core Responsibilities
 
 
 
 <ul>
 <li>
 Manage the complex calendars with a clear understanding of business priorities and competing demands.
 </li>
 <li>
 Sequence meetings strategically to optimize focus, preparation time, and energy.
 </li>
 <li>
 Serve as the primary gatekeeper for inbound requests, applying thoughtful judgment to scheduling decisions.
 </li>
 <li>
 Coordinate internal and external meetings, ensuring logistics, materials, and preparation are handled in advance.
 </li>
 <li>
 Manage travel arrangements, expenses, and administrative workflows with precision.
 </li>
 <li>
 Maintain visibility into ongoing priorities to ensure alignment between schedule and company objectives.
 </li>
 <li>
 Communicate clearly and professionally with board members, investors, partners, and internal stakeholders.
 </li>
 <li>
 Handle confidential information with discretion and sound judgment.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 5&ndash;8+ years of experience as an Executive Assistant supporting a senior executive in a fast-paced environment.
 </li>
 <li>
 Startup or high-growth company experience strongly preferred.
 </li>
 <li>
 Exceptional calendar management skills with demonstrated ability to prioritize and manage competing demands.
 </li>
 <li>
 Strong business judgment and ability to understand how executive time maps to company priorities.
 </li>
 <li>
 Highly organized with outstanding attention to detail.
 </li>
 <li>
 Professional, clear communicator with strong interpersonal skills.
 </li>
 <li>
 Comfortable managing office operations and vendor relationships.
 </li>
 <li>
 Discreet and trustworthy with sensitive information.
 </li>
 <li>
 Calm, adaptable, and solutions-oriented under pressure.
 </li>
 <li>
 Ability to be fully on-site in Tribeca, NYC five days per week.
 
 
 </li>
 </ul>
 
 Success in This Role Looks Like
 
 
 
 Within 6&ndash;12 months:
 
 
 <ul>
 <li>
 The schedules are tightly aligned with top company priorities and runs with minimal friction.
 </li>
 <li>
 Meetings are well-sequenced, thoughtfully prepared, and rarely reactive.
 </li>
 <li>
 Inbound requests are handled efficiently with clear communication and good judgment.
 </li>
 <li>
 The office operates smoothly and professionally without requiring oversight.
 </li>
 <li>
 The leadership team experience you as highly reliable, thoughtful, and proactive.
 
 
 </li>
 </ul>
 
 Compensation
 
 
 
 
 Salary Range:
 
 $110,000&ndash;$120,000 USD base salary, depending on experience and qualifications, plus benefits and equity.
 
 
</div>

Warner Music Group

<div>
 At Warner Music Group, we&rsquo;re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses:
 
 
 <ul>
 <li>
 Curiosity: We do our best work when we&rsquo;re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future.
 </li>
 <li>
 Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans.
 </li>
 <li>
 Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we&rsquo;re committed to keeping the faith, acting with integrity, and delivering on our promises.
 
 
 </li>
 </ul>
 WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences.
 
 
 Consider a career at WMG and get the best of both worlds &ndash; an innovative global music company that retains the creative spirit of a nimble independent.
 
 
 
 A little bit about our team:
 
 
 
 Reporting into the Executive Assistant to the CFO, you will regularly and directly support the EVP and Chief Corporate Development &amp; Strategy Officer and the SVP, Investor Relations.
 
 
 
 Here you'll get to:
 
 
 
 <ul>
 <li>
 Preparing corporate documents and presentations, reviewing and analyzing information and documents relating to business operations, managing critical projects, coordinating business projects, interviews, etc.
 </li>
 <li>
 Regularly and directly support the Executives with their correspondence. This may include managing the Executive&rsquo;s email.
 </li>
 <li>
 Manage Executive&rsquo;s schedule, which includes, but is not limited to, planning and coordinating internal/external meetings, conferences, business and personal travel (domestic and international), etc. Anticipate critical events and Executive&rsquo;s needs.
 </li>
 <li>
 Serve as gatekeeper for Executives by screening, prioritizing, and escalating requests and inquiries.
 </li>
 <li>
 On behalf of the Executives, regularly and directly interact with clients, potential clients, artists, and other high-level/VIP persons, and establish and maintain relationships (internal and external).
 </li>
 <li>
 Manage Executive&rsquo;s meetings and presentations, which includes, but is not limited to, meeting organization, document preparation, and occasional coverage and taking minutes/notes.
 </li>
 <li>
 Support Executive with civic and industry commitments. This may include attendance at industry events.
 </li>
 <li>
 Uphold a strict level of confidentiality.
 </li>
 <li>
 Regularly exercise discretion and independent judgment in performing the above.
 </li>
 <li>
 Work with and assist Executive Assistant to the CFO to manage team-wide responsibilities and meetings globally as required.
 
 
 </li>
 </ul>
 
 About you:
 
 
 
 <ul>
 <li>
 You have 8+ years&rsquo; experience directly supporting C-suite executives, ideally in large-scale, fast-paced environments
 </li>
 <li>
 Highly operational, organized, and detail-oriented, high-EQ
 </li>
 <li>
 Customer service-oriented with strong organization and time management
 </li>
 <li>
 Advanced knowledge of travel logistics- itineraries, international and domestic
 </li>
 <li>
 Able to operate autonomously, comfortable with ambiguity
 </li>
 <li>
 Demands excellence from themselves and those around them
 </li>
 <li>
 Strong work ethic with a teammate embraced approach to supporting the Executive team
 </li>
 <li>
 Unquestionable moral compass
 </li>
 <li>
 Ability to work flexible hours in a dynamic environment
 </li>
 <li>
 Ability to travel, as needed
 </li>
 <li>
 Ability to sit and stand for long periods of time
 
 
 </li>
 </ul>
 
 We&rsquo;d love it if you also had:
 
 
 
 <ul>
 <li>
 Previous executive assistance experience supporting a CEO, EVP, President or other high-level executive with discretion and confidentiality
 </li>
 <li>
 Extreme discretion with sensitive information and exude professionalism
 </li>
 <li>
 Adaptable to a variety of situations with numerous personalities
 </li>
 <li>
 Excellent follow-through and attention to detail
 </li>
 <li>
 Ability to excel in a fast-paced, ever-changing environment
 </li>
 <li>
 Strong proficiency in and working knowledge in Google Suite
 </li>
 <li>
 A bachelor&rsquo;s degree or equivalent
 
 
 </li>
 </ul>
 
 About Us:
 
 
 
 As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world&rsquo;s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalog of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.
 
 
 Together, we are
 
 Warner Music Group: Independent Minds. Major Sound.
 
 
 
 
 Love this job and want to apply?
 
 
 
 Click the &ldquo;Apply&rdquo; link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.
 
 
 Don&rsquo;t be discouraged if you don&rsquo;t hear from us right away. We&rsquo;re taking our time to review all resumes, and to find the best people for WMG.
 
 
 Thanks for your interest in working for WMG. We love it here, and think you will, too.
 
 
 This position requires a minimum of 5 days per week in the office. We value in-office collaboration, which is essential for talent development and strong working relationships. Salary Range: $35.89 to $41.02 Hourly Salary ranges are included for job postings where required by law. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.
 
 
 
 Warner Music Group is an Equal Opportunity Employer.
 
 
 
 Links to relevant documents:
 
 
 2026 Benefits At A Glance final.pdf
 
 
 EVerify Participation Poster.pdf
 
 
 Right To Work .pdf
 
 
</div>

MrBeast

<div>
 
 About Us
 
 
 Beast Industries is a multifaceted media and entertainment company founded by Jimmy Donaldson, popularly known as MrBeast, the most watched person in the world. Renowned for revolutionizing digital content creation, Beast Industries encompasses a diverse portfolio of ventures that extend far beyond its origins on YouTube. With a mission to entertain, inspire, and create significant social impact, Beast Industries operates across various domains including digital media, philanthropy, consumer products, and innovative business initiatives. At Beast Industries, we believe in the transformative power of digital media and its potential to entertain, educate, and effect positive change. Our commitment to innovation, creativity, and philanthropy drives us to explore new frontiers, create unforgettable experiences, and build a legacy that inspires future generations.
 
 
 
 About The Role:
 
 
 
 As an
 
 Executive Assistant
 
 , you will be a critical partner to our executive team and the broader organization. Tasked with providing comprehensive administrative support, you'll facilitate effective communication, manage schedules, book travel, and ensure that daily operations proceed without a hitch.&nbsp;
 
 
 This role involves extensive cross-functional engagement with various internal and external partners, making effective collaboration essential. We are looking for someone with a unique blend of administrative excellence, strong communication skills, excellent project management skills, and a proactive mindset to help our executives succeed in a fast-paced and dynamic environment. If that sounds like you, read on below!
 
 
 
 What You&rsquo;ll Be Doing:
 
 
 <ul>
 <li>
 Provide thorough administrative support, including managing calendars, travel arrangements, and preparing for meetings
 </li>
 <li>
 Act as the primary point of contact, liaising between executives, internal teams, and external partners&nbsp;
 </li>
 <li>
 Organize and manage sensitive information, documents, and correspondence, ensuring timely follow-ups and action items
 </li>
 <li>
 Plan and manage complex travel itineraries, including arranging flights, hotels and itineraries&nbsp;
 </li>
 <li>
 Schedule and coordinate meetings, conferences, and events, ensuring executives are well-prepared and well-informed
 </li>
 <li>
 Collaborate with other departments to align priorities and assist with special projects as needed
 </li>
 <li>
 Prepare and review reports, presentations, and other documents for executive meetings and decision-making processes and outline pre-reads and key call outs for executive team
 </li>
 <li>
 Help manage and track key projects, ensuring timely execution and alignment with executive priorities
 </li>
 </ul>
 
 
 Recipe For Success:
 
 
 <ul>
 <li>
 4+ years of experience as an EA or in a similar role, with a proven track record of high-level support to senior/C-suite executives
 </li>
 <li>
 Exceptional organizational skills, meticulous attention to detail, and proficiency in multitasking
 </li>
 <li>
 Outstanding communication and interpersonal skills, always maintaining professionalism and safeguarding confidential information
 </li>
 <li>
 Proficiency in productivity software and tools, including G Suite and calendar/travel management applications
 </li>
 <li>
 Strong problem-solving abilities, coupled with adaptability to evolving priorities and challenges
 </li>
 <li>
 A proactive mindset, with the ability to anticipate needs and the initiative to address them
 </li>
 <li>
 Ability to handle confidential and sensitive information with the utmost discretion and professionalism
 </li>
 <li>
 Experience in project management or strategic initiatives&nbsp;
 </li>
 <li>
 Thrive in fast-paced, high-autonomy environments with evolving priorities
 </li>
 </ul>
 
 
 
 
 A Place to Call Home
 
 
 
 
 
 
 
 We are based in Greenville, North Carolina, widely recognized as the cultural, educational, economic, and medical hub of Eastern North Carolina. Greenville is a university-medical community, home to East Carolina University and Vidant Medical Center, as well as a vibrant Uptown Greenville District with a diverse art, music, and food scene featuring an increasing number of unique, locally-owned businesses and restaurants.
 
 
 
 
 Our excellent affordability, geographic location, and natural resources, combined with cultural, economic, educational, and medical amenities make Greenville-Pitt County a preferred community to call home.
 
 
 
 Benefits
 
 
 The Perks, Why Work On the MrBeast Team
 
 
 We are redefining what entertainment and storytelling look like at global scale. Every piece of content we publish reaches millions and influences culture in real time. This is your opportunity to lead the team that decides how those moments come to life across every screen.
 
 <ul>
 <li>
 Competitive Salary
 </li>
 <li>
 Generous Medical (Blue Cross Blue Shield), Dental, Vision and company-paid Life Insurance&nbsp;
 </li>
 <li>
 Company contributions to employee Health Savings Accounts (HSA)&nbsp;
 </li>
 <li>
 401k Plan with Safe Harbor company-matching
 </li>
 <li>
 Flexible vacation policy and paid company holidays
 </li>
 <li>
 Company-provided technology package&nbsp;
 </li>
 <li>
 Relocation assistance where applicable, including travel and company-provided housing for the first 90 days
 </li>
 </ul>
</div>

Explore 323+ Executive assistant in New York United States this March. Find roles across top companies and apply now to boost your career.

323 executive assistant jobs In New York United States

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant