executive assistant Jobs in New York United States

executive assistant

administrative assistant Jobs in New York United States

administrative assistant

executive administrative assistant Jobs in New York United States

executive administrative assistant

executive assistant office manager Jobs in New York United States

executive assistant office manager

executive assistant/office manager Jobs in New York United States

executive assistant/office manager

senior executive assistant

<div>
 Country: United States
 
 
 City: New York
 
 
 Job Family: Business Management
 
 
 Contract Type: Unlimited-term
 
 
 Job ID: 53278
 
 
 Senior Executive Assistant
 
 
 At Bel, we are not just a company&mdash;we are a company on a Mission, built on 160 years of bold innovation, family values, and a commitment to social purpose. With beloved brands like Babybel&reg;, GoGo squeeZ&reg;, The Laughing Cow&reg;, and Boursin&reg;, our snacking solutions bring more than joy; they want to serve as a force for good. Our U.S. Mission? To help close the critical 80% nutrition gap by making it easier for Americans to eat more fruits, veggies, and dairy as part of their daily lives.
 
 #IWorkForAllForGood
 
 
 
 
 Job Description Summary
 
 
 
 We are seeking an exceptional Senior Executive Assistant to support the CEO of Bel NorAm. In this pivotal role, you will go beyond traditional support by partnering closely with the CEO as a strategic, trusted advisor within North America and globally. The ideal candidate has strong attention to detail, strategic thinking, and the confidence to effectively influence executive leaders.
 
 
 You will independently manage complex calendars, coordinate key meetings, and play an important part in executing business priorities. Responsibilities include preparing highly confidential for executive forums, synthesizing business insights and ensuring the CEO is always equipped with timely, relevant information.
 
 
 Success in this role includes anticipating needs, managing sensitive matters with professionalism and utilizing digital tools effectively. Experience in budget oversight, finding opportunities for efficiencies and having a proactive approach that are aligned with the CEO vision are key.
 
 
 
 Essential Duties And Responsibilities
 
 
 
 
 Executive Support, Meeting &amp; Event Management
 
 
 
 <ul>
 <li>
 Serve as a strategic thought partner and trusted advisor to the NorAm CEO, proactively anticipating needs and exercising independent judgment in all aspects of executive support.
 </li>
 <li>
 Autonomously manage a highly complex and dynamic agenda for the CEO, ensuring alignment with business-critical short-term and long-term priorities.
 </li>
 <li>
 Make decisions on behalf of the CEO regarding meeting participation, scheduling, prioritization, and agenda content; confidently push back or negotiate as needed to protect executive focus and drive outcomes.
 </li>
 <li>
 Proactively identify and address potential conflicts, issues, or business risks in scheduling, information flow, or communication, resolving or escalating as appropriate to protect organizational priorities and the CEO&rsquo;s reputation.
 </li>
 <li>
 Gather, synthesize, and distill information from cross-functional and global teams to inform CEO decisions and prepare impactful, confidential presentations, board materials, and talking points for high-level engagements (e.g., Board of Directors, Advisory Board, COMEX).
 </li>
 <li>
 Act as a key liaison between the CEO and Board members, senior executives, and external partners&mdash;facilitating high-level engagement, ensuring seamless communication, and supporting relationship management.
 </li>
 <li>
 Support agenda development for executive and board meetings and ensure timely follow-up on key decisions and action items to drive strong execution, collaborating where necessary with broader teams.
 </li>
 <li>
 Organize and execute visits from global leaders, CEO-led events, and major meetings&mdash;overseeing logistics, stakeholder engagement, and budget management.
 </li>
 <li>
 Drive ongoing process improvements and the adoption of digital solutions (including AI tools) across all facets of executive support, meeting strategy, and event management.
 
 
 </li>
 </ul>
 
 Travel and Expense Management
 
 
 
 <ul>
 <li>
 Coordinate complex domestic and international travel arrangements for the CEO, anticipating challenges and making independent real-time decisions to ensure seamless execution and minimal disruption.
 </li>
 <li>
 Negotiate with vendors and collaborate with internal teams to secure preferred rates and high-quality arrangements, balancing service and cost efficiency.
 </li>
 <li>
 Oversee all travel and expense activities with accuracy and timeliness, strictly adhering to T&amp;E policy, and analyzing data to identify opportunities for process improvement and cost optimization.
 </li>
 <li>
 Ensure all executive expense reports are processed promptly and accurately.
 
 
 </li>
 </ul>
 
 Strategic Budget and Office Management
 
 
 
 <ul>
 <li>
 Collaborate with HR, Finance, and executive leadership to manage budgets for North American and CEO-related expenses, including vendor setup and invoice processing.
 </li>
 <li>
 Track expenditures and maintain accurate records to ensure compliance with company policies and budget guidelines.
 </li>
 <li>
 Partner with HR and the broader EA team to identify and implement process improvements that enhance office efficiency and operational effectiveness, proactively sharing meaningful cost savings as they occur.
 
 
 </li>
 </ul>
 
 Collaboration &amp; Office Culture
 
 
 
 <ul>
 <li>
 Partners closely with other Executive Assistants and administrative staff to ensure seamless cross-functional support, coverage, and communication.
 </li>
 <li>
 Continuously shares best practices, resources, and learnings with the EA team to drive operational excellence across the organization.
 </li>
 <li>
 Initiates or supports office activities and communications that celebrate GoGo SqueeZ, including engagement events, product spotlights, and team-building initiatives.
 </li>
 <li>
 Ensures the office environment remains clean, well-organized, and welcoming, proactively collaborating with the EA team to oversee day-to-day office management and uphold company standards.
 </li>
 <li>
 Acts as an ambassador for Bel and GoGo SqueeZ culture, reinforcing collaboration, innovation, and fun throughout the office.
 
 
 </li>
 </ul>
 
 Qualifications And Competencies
 
 
 
 <ul>
 <li>
 5+ years of experience as an executive assistant or in a similar role, with experience supporting C-level executives in a fast-paced, global, matrixed organization.
 </li>
 <li>
 Associate&rsquo;s degree in business or related field required; Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Strong business acumen and strategic insight, with the ability to understand, analyze, and contextualize business operations for executive leadership.
 </li>
 <li>
 Demonstrated ability to exercise sound judgment and operate with autonomy, including making independent decisions and proactively resolving complex challenges.
 </li>
 <li>
 Proven discretion in handling highly sensitive and confidential information, with the highest standards of professionalism and ethics.
 </li>
 <li>
 Advanced communication skills (written and verbal); able to distill complex information and craft impactful presentations for Advisory Boards, Board of Directors, and senior leadership forums.
 </li>
 <li>
 Executive presence, with proven ability to navigate and influence senior leaders, build strategic relationships, and act as a liaison across functions and cultures.
 </li>
 <li>
 Advanced proficiency with Microsoft PowerPoint, Excel, and Outlook is required; strong command of OneNote, Adobe, Concur, and other business tools.
 </li>
 <li>
 Experience with Canva, Generative AI tools, or other design platforms is highly desirable; ability to create visually compelling and effective presentations.
 </li>
 <li>
 Highly developed analytical skills for synthesizing and analyzing business data to inform CEO decision-making.
 </li>
 <li>
 Strong organizational and time-management skills; able to anticipate needs, manage multiple critical priorities, and operate seamlessly within evolving demands.
 </li>
 <li>
 Proactive anticipation and initiative; consistently predicts needs and drives solutions to optimize executive effectiveness.
 </li>
 <li>
 Demonstrated ability to mentor and set best practices for the broader EA team.
 </li>
 <li>
 Experienced in coordinating across global time zones; collaborative mindset and cross-cultural agility.
 </li>
 <li>
 Able to work independently and collaboratively; thrives in dynamic environments and adapts quickly to change.
 
 
 </li>
 </ul>
 
 Performance Expectations:
 
 Confidentiality, quality, accuracy, timeliness, reliability, and thoroughness of work performed; ability to gain the trust and respect of management, customers and vendors; maintain the integrity of confidential business and product information; ability to communicate effectively and develop good working relationships with other employees and customers; ability to work with and through others is essential to accomplish goals and objectives of the Company.
 
 
 
 Working Conditions:
 
 Work is performed primarily in a hybrid office environment. While the standard schedule is at least 40 hours per week during regular business hours, this role requires flexibility to accommodate the collaborative demands of working with global colleagues and the nature of executive support. Due to the scope of the work, some meetings and responsibilities may occasionally occur outside typical business hours to support projects or coordinate across different time zones. Occasional travel may be required.
 
 
 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
 
 
 
 Acknowledgement:
 
 This job description describes the general nature and level of work performed by employee assigned to this position. It does not state or imply that these are the only duties and responsibilities assigned to the job. The employee may be required to perform other job-related duties as requested by management. All requirements are subject to change over time and to possible modifications to reasonably accommodate individuals with a disability.
 
 
 
 Total Rewards
 
 
 
 <ul>
 <li>
 Base Salary: $115,000 - $130,000
 </li>
 <li>
 Bonus Opportunity: 15%
 </li>
 <li>
 PTO and Medical, Dental and Vision Benefits from Day 1
 </li>
 <li>
 401k Match
 
 
 </li>
 </ul>
 Bel Brands is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability status or any other basis protected by applicable federal, state, or local laws. Bel Brands also prohibits harassment of applicants or employees based on any of these protected categories. It is also Bel Brand&rsquo;s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
 
 
 Bel Brands is committed to recruiting, hiring and promoting people with disabilities and veterans. If you need an accommodation or assistance in using the website, please call 312-462-1500.
 
 
 If you think that this job is for you, please click now on the button "Apply".
</div>

Senior Executive Assistant

Duolingo

<div>
 Our mission at Duolingo is to develop the best education in the world and make it universally available. It&rsquo;s a big mission, and that&rsquo;s where you come in!
 
 
 At Duolingo, you&rsquo;ll join a team that cares about educating our users, experimenting with big ideas, making fact-based decisions, and finding innovative solutions to complex problems. You&rsquo;ll have limitless learning opportunities and daily collaborations with world-class minds &mdash; while doing work that&rsquo;s both meaningful and fun.
 
 
 Join our life-changing mission to develop education for our half a billion (and growing!) learners around the world.
 
 
 Read our blog to learn more.
 
 
 
 About The Role...
 
 
 
 We&rsquo;re hiring a Senior Executive Assistant to support two C-level leaders, owning the operational details that help them spend time where it matters most and keep their busy days running smoothly. This role is based in New York City with in-office presence Monday&ndash;Thursday and light travel as needed.
 
 
 
 :brain: You will...
 
 
 
 <ul>
 <li>
 Support our Chief Product Officer and our Chief Technology Officer, primarily in the areas of: calendar management, travel management, and internal event planning and culture building
 </li>
 <li>
 Provide lighter support to our VP of Learning and Curriculum in the areas listed above
 </li>
 <li>
 Contribute to the health and evolution of the Executive Operations team
 
 
 </li>
 </ul>
 :check: You have...
 
 
 <ul>
 <li>
 10+ years as an executive assistant or similar, with a significant portion of time at a fast-paced, tech-centric company at a similar or later growth stage than Duolingo
 </li>
 <li>
 A track record of utmost judgment and anticipating and solving problems proactively
 </li>
 <li>
 Outstanding attention to detail, especially with calendars, travel, events, and written communication
 </li>
 <li>
 Tech-savviness and are experimenting frequently with AI and automation with increasing success
 </li>
 <li>
 Ability to build trust and get things done together with a variety of personalities and roles
 </li>
 <li>
 Resilience to navigate constant change, both on calendars and in the organization
 </li>
 <li>
 Experience planning multiple complex events in a leadership role
 </li>
 <li>
 Experience supporting teams across multiple global time zones and frequent travel
 </li>
 <li>
 Ability to work in the office M-Th
 </li>
 <li>
 Ability to travel up to 15% of the time, usually between Pittsburgh and NYC
 </li>
 <li>
 Comfort reporting into Duolingo&rsquo;s People function as an Executive Operations team member
 
 
 </li>
 </ul>
 :star: Exceptional candidates will have...
 
 
 <ul>
 <li>
 Experience supporting product, technology, and/or engineering executives
 </li>
 <li>
 Proficiency with G Suite, Slack, Zoom, Mac, and generative AI in an EA context
 </li>
 <li>
 Experience managing others or leading administrative programs
 
 
 </li>
 </ul>
 
 We post a multi-level salary range for all of our roles.
 
 
 
 
 This is not inclusive of the rest of our awesome portfolio that includes equity compensation and world-class benefits. Our salary ranges are the same for all US locations. Your recruiter can share more details about the range for a specific level during the hiring process.
 
 
 The actual salary within the range is determined by many factors including but not limited to, skills, experience, education, and internal equity.
 
 
 
 
 Salary Range
 
 
 
 $130,900&mdash;$177,100 USD
 
 
 Take a peek at how we care for our employees' holistic well-being with our benefits here.
 
 
 We will do everything we can within reason to make sure that your interview takes place in an environment that fairly and accurately assesses your skills. If you need assistance or accommodation, please contact accommodations@duolingo.com.
 
 
 Duolingo is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
 
 
 By applying for this position your data will be processed as per the Duolingo Applicant Privacy Notice.
 
 
 Sign up for job alerts here.
</div>

Citi

<div>
 The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Directly supports a C16 level manager and generally supports an entire department
 </li>
 <li>
 Manages day to day calendar(s) of senior management
 </li>
 <li>
 Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
 </li>
 <li>
 May prepare and review materials and correspondence for meetings
 </li>
 <li>
 Assist with creation/modification of presentations, spreadsheets, and other various documents
 </li>
 <li>
 Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
 </li>
 <li>
 Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
 </li>
 <li>
 Orders supplies and process invoices through Procure to Pay system
 </li>
 <li>
 Process and follow-up on Virtual Requests
 </li>
 <li>
 Assists in ad-hoc reports special projects as needed
 </li>
 <li>
 Trains, coaches or guides other administrative staff when required
 </li>
 <li>
 Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Previous office administration experience preferably within a large and complex financial services or similar organization
 </li>
 <li>
 Highly proficient in Microsoft Office
 </li>
 <li>
 Consistently demonstrates clear and concise written and verbal communication skills
 </li>
 <li>
 Demonstrated ability to quickly gain command of new systems
 </li>
 <li>
 Self-motivated and detail oriented
 
 
 </li>
 </ul>
 
 Education:
 
 
 
 <ul>
 <li>
 Bachelor's/University degree or equivalent experience
 
 
 </li>
 </ul>
 ------------------------------------------------------
 
 
 
 Job Family Group:
 
 
 
 Business Strategy, Management &amp; Administration
 
 
 ------------------------------------------------------
 
 
 
 Job Family:
 
 
 
 Administrative Support
 
 
 ------------------------------------------------------
 
 
 
 Time Type:
 
 
 
 Full time
 
 
 ------------------------------------------------------
 
 
 
 Primary Location:
 
 
 
 New York New York United States
 
 
 ------------------------------------------------------
 
 
 
 Primary Location Full Time Salary Range:
 
 
 
 $91,690.00 - $119,610.00
 
 
 In addition to salary, Citi&rsquo;s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental &amp; vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.
 
 
 ------------------------------------------------------
 
 
 
 Most Relevant Skills
 
 
 
 Please see the requirements listed above.
 
 
 ------------------------------------------------------
 
 
 
 Other Relevant Skills
 
 
 
 For complementary skills, please see above and/or contact the recruiter.
 
 
 ------------------------------------------------------
 
 
 
 Anticipated Posting Close Date:
 
 
 
 Feb 18, 2026
 
 
 ------------------------------------------------------
 
 
 
 Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
 
 
 
 
 If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.
 
 
 View Citi&rsquo;s EEO Policy Statement and the Know Your Rights poster.
 
</div>

Global Impact Investing Network

<div>About the organization
The Global Impact Investing Network, Inc. (GIIN) is the leading industry body for impact investing. Since 2009, the GIIN has worked to increase the scale and effectiveness of impact investing to solve systemic problems facing people and the planet. With approximately 450 members across six continents, the GIIN serves as a hub for innovation, ideas and information to help investors build a more sustainable, inclusive and resilient world. Learn more at thegiin.org.
About the position
The Senior Executive Assistant will provide administrative and operational support to the Executive Office, working with the Executive Assistant. This is an in-person position at our office in Lower Manhattan. 
 
The Senior Executive Assistant will support a team of 3-4 executives. They will work with the Executive Assistant to lead management of schedules and calendars, being both responsive and proactive in maximizing the Executive Team members time, in close coordination with the Chief of Staff (COS). They will inform and implement decisions with guidance from the Executive Team, as relevant and based on each executives preferences. They will help manage travel, schedule meetings, and host guests as directed. They will promptly and correctly support Executive Office administration, including submission of expenses, meeting organization (in-person and virtual), key relationship support and other tasks that help ensure the GIINs executive staff have what they need to serve internal and external stakeholders well, in support of our organizational mandate. They will provide guidance and support to the Executive Assistant, and assign relevant tasks to ensure work is delivered in alignment to timelines and priorities. 
 
In addition, the Senior Executive Assistant will work independently to organize and complete special projects, and will occasionally assist with high-level general office management requests as needed. They will actively participate in office life, helping fellow team members and collaborating across functions. 
 
Position description 
Responsibilities include: 
<ul><li>
Provide general administrative support to 3-4 executives, including managing calendars and correspondence, editing and drafting documents, compiling and submitting expense reports, preparing meeting agendas and minutes as directed, and other support functions as needed.</li><li>
Prepare business documents, including memos, letters, vendor contracts and emails.</li><li>
Coordinate closely with the Chief of Staff and Executive Assistant regarding workflow, prioritization and planning.</li><li>
Manage and delegate workflow to the Executive Assistant as required and as relevant, providing a supportive learning environment for the EA.</li><li>
Maintain mindful gatekeeping guidelines to manage calendars for the executives as needed/directed, and helping to ensure schedules are followed and respected.</li><li>
Communicate efficiently and, often quickly, with the CEO, Executive team, and Chief of Staff regarding calendar changes, upcoming commitments and responsibilities, suggesting solutions as needed and following up appropriately. Keep executives and Chief of Staff informed of upcoming commitments and responsibilities, following up appropriately.</li><li>
In close collaboration with the Executive Assistant and Chief of Staff, support the Executive Office as needed in preparing for and supporting Board of Directors meetings, maintaining established and developing processes to ensure efficiency, accuracy and strict confidentiality.</li><li>
Maintain high standards of professionalism, confidentiality, sensitivity and decorum, ensuring that all interactions and communications reflect the Executive Offices expectations and strategic objectives.</li><li>
Support the research, prioritization, and follow up on incoming issues and concerns including those of a sensitive or confidential nature, as directed by the Executive Office in close coordination with the EA and COS.</li><li>
Maintain consistently evolving appropriate business sense aligned with the objectives of the Executive Office as to when to act independently vs. when to ask for direction.</li><li>
Oversee the completion of critical deliverables and special projects accurately and on time as directed by the Executive Office, often involving complex business relationships requiring strict confidentiality.</li><li>
Work with the EA as needed to mindfully resolve calendar conflicts inline with Executive Office strategic objectives.</li><li>
When directed by the COS or executive team, communicate clearly,accurately and efficiently to protect and maintain relationships with important stakeholders including donors/partners and their support staff, GIIN colleagues, the Board of Directors and all others on behalf of the Executive Office.</li><li>
Support good data hygiene and management through meticulous data entry and organization, especially using SharePoint, Salesforce, and Outlook calendar/contact management.</li><li>
Provide back-up support to the operations team as needed.</li><li>
Other duties as needed</li></ul>
Candidate profile
The Senior Executive Assistant must be an empathetic, resourceful, down-to-earth and highly responsible professional with a flexible, collaborative spirit and a personal sense of ownership regarding their position. In addition, they must be approachable, friendly and enjoy working in a small office, eager to contribute to a mission-oriented, results-driven, and community based work environment.
The ideal candidate should have at least 5-7 years of experience providing office support, ideally to executive-level staff, demonstrating an ability to consistently employ impeccable judgment and discretion in all situations. They will have prior experience in managing multiple priorities and will work well under pressure. They will be pragmatic, process-oriented problem solvers who can often operate independently, or proactively seek direction/help as needed. They will handle a wide variety of activities and confidential matters with kindness, respect and discretion. The Senior Executive Assistants work and orientation will reflect the professionalism and values of the Executive Office and the GIIN as an organization, internally within our community as well as externally as a global leader in impact investing.
They must be a calm, confident team player with excellent organizational skills, multi-tasking abilities, and high personal standards. A sense of humor and commitment to the GIIN values and culture are essential. The Senior Executive Assistant will report to the Chief of Staff, as well as to the individual executive team members.
Qualifications<ul><li>
A minimum of five to seven years of experience providing direct administrative support, preferably to C-Level executives.</li><li>
Associates degree or higher is preferred.</li><li>
Strong organizational skills and abilities to perform and prioritize multiple tasks seamlessly with relentless attention to detail.</li><li>
Project management experience preferred.</li><li>
Proven interpersonal skills and the ability to build relationships with stakeholders, including senior external partners, donors, other service providers, and GIIN staff members at all levels.</li><li>
Entrepreneurial work approach, with an enthusiasm for growth within a fast-paced environment.</li><li>
Ability to handle confidential information with complete discretion and be mindful in prioritizing competing demands.</li><li>
Excellent written and verbal skills.</li><li>
Strategic-minded support approach, proactively seeking opportunities and proposing solutions to problems.</li><li>
Interpersonal skills to thrive in a small team environment. Proven team player eager to work both independently and collaboratively.</li><li>
Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint). Familiarity with SharePoint, Slack, Asana and Salesforce is a plus, and overall mindset oriented to learning new software and technology.</li><li>
Engaged approach regarding the objectives and priorities of the Executive Office and a willingness to learn new skills.</li><li>
Alignment in thought and action with GIINs values:https://thegiin.org/values-and-guiding-principles</li><li>
Commitment to human dignity, justice, fairness, and respect. The GIIN considers the values of human dignity, fairness, justice and respect to be central to the work it does as a champion of impact investing. The GIIN believes that upholding these ideals is a global imperative and is an essential purpose of impact investing. While the challenges associated with these values are experienced differently across cultures, nations, and societies, they are fundamental to a shared human experience and the building of strong communities, a healthy world, and a sustainable future for all people. Successful candidates will be committed to continuous learning about human dignity, justice, fairness, and respect and how to manifest these principles in the workplace.</li></ul>
Location
This position will be based in our New York City office year-round and is not eligible to participate in the GIINs hybrid work model. Candidates must possess valid authorization to work in the United States that does not require employment visa sponsorship.
Compensation
The GIIN is committed to pay equity. The salary range for this role is between $75,000 &ndash; $82,000, with an excellent benefits package. Exact salary depending on experience.
We aim to offer competitive salaries and benefits and are committed to fairness, trust, and consistency in compensation. Basing compensation on someones willingness and ability to negotiate or on their prior salary can lead to unfair outcomes in how people are paid, particularly for individuals experiencing barriers. Therefore, we do not ask for prior pay history from our candidates and our offer-making process is negotiation-free for salaries and benefits.
To apply
Please apply with your cover letter and CV here.
No phone calls please. Only qualified candidates will be contacted. The GIIN is an Equal Opportunity Employer.</div>

Senior Executive Assistant, Executive Office

Curinos

<div>Curinos is the leading provider of data, technologies and insights that enable financial institutions to make better, and more profitable, data-driven decisions faster. Born out of the combination of two familiar industry powerhouses, Novantas and Informa&rsquo;s FBX business, Curinos brings to market a new level of industry expertise across deposits, lending and digital experience solutions and technologies.
We are hiring a Senior Executive Assistant (Temporary - 7 Months) to join our team. This role is an incredible opportunity for someone looking to learn about a business, work alongside the brightest minds and cutting-edge technology, and drive a new level of thoughtful efficiency. This person will have the opportunity to grow their career, develop skills, and function as the CEO&rsquo;s &ldquo;right arm&rdquo;. The ideal candidate should be able to multitask, think critically and creatively, anticipate needs, complete special projects, and proactively update key stakeholders. This role will require a high level of discretion and the ability to maintain confidentiality. This individual will provide high-level administrative support to the CEO and manage day-to-day office operations. The successful candidate must have excellent communication skills, be proficient in Microsoft PowerPoint, Outlook, Teams and Excel and be able to plan company-wide events both large and small.
This role is a remote position and open to candidates based in the US (East Coast or Central Time Zone Only). If you are located within commuting distance of our New York City, Boston, or Chicago office locations, we encourage a hybrid schedule with in-office presence.
Responsibilities<ul><li>
Eager to take on new tasks and show a strong interest in learning different aspects of the business</li><li>
Serve as the point of contact between the CEO and internal/external stakeholders; communicate directly, and on behalf of the CEO to key internal/external stakeholders</li><li>
Prepare reports, presentations, and other documents using Microsoft PowerPoint and Excel</li><li>
Complete special projects as assigned by the CEO</li><li>
Carry out event planning for large and small corporate events and coordinate upscale executive dinners</li><li>
Anticipate needs and proactively update key stakeholders on upcoming events, meetings, and other relevant information</li><li>
Display sound judgment and the ability to think critically and make decisions in a timely manner</li><li>
Handle confidential information and maintain strict confidentiality</li><li>
Willingness to receive feedback and implement changes to improve performance</li><li>
Ensure that the office operates smoothly and efficiently</li><li>
Manage the CEO's calendar and schedule appointments, meetings, and travel arrangements</li><li>
Complete and submit expense reports (in Nexonia)</li></ul>
Compensation Range: $40/hour - $60/hour pending level of experience
Desired Skills &amp; Expertise<ul><li>
Bachelor's degree required</li><li>
3-7 years of experience in a similar role supporting a CEO or executive</li><li>
Ability to work in a fast-paced environment, successfully prioritizing and executing many activities at once and responding flexibly to unforeseen circumstances</li><li>
Strong critical thinking and problem-solving skills</li><li>
Proficient in Microsoft PowerPoint, Outlook, Teams and Excel</li><li>
Strong written and verbal communication skills</li><li>
Ability to work independently and as part of a team</li><li>
Ability to maintain confidentiality</li><li>
High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, employees and external vendors</li><li>
Ability to organize and plan large and small events</li></ul>
Why work at Curinos?<ul><li>
Competitive benefits, including a range of Financial, Health and Lifestyle benefits to choose from</li><li>
Flexible working options, including home working, flexible hours and part time options, depending on the role requirements &ndash; please ask!</li><li>
Unlimited PTO policy, floating holidays, volunteering days and a day off for your birthday!</li><li>
Learning and development tools to assist with your career development</li><li>
Work with industry leading Subject Matter Experts and specialist products</li><li>
Regular social events and networking opportunities</li><li>
Collaborative, supportive culture, including an active DE&amp;I program</li><li>
Employee Assistance Program which provides expert third-party advice on wellbeing, relationships, legal and financial matters, as well as access to counselling services</li></ul>
Applying:
We know that sometimes the 'perfect candidate' doesn't exist, and that people can be put off applying for a job if they don't meet all the requirements. If you're excited about working for us and have relevant skills or experience, please go ahead and apply. You could be just what we need!
If you need any adjustments to support your application, such as information in alternative formats, special requirements to access our buildings or adjusted interview formats please contact us at careers@curinos.com and we&rsquo;ll do everything we can to help.
Inclusivity at Curinos:
We believe strongly in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed. As such, Curinos is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other protected characteristics.</div>

Senior Executive Assistant (Temporary - 7 Months)

Embakire Workforce

<div>
 
 Job Description
 
 
 
 NOTE:
 
 The ideal candidate will be someone with an impressive crypto/investments backgrounds, ideally have been a Senior EA for major execs for multiple years as this is a very senior role with a lot of responsibility.
 
 
 
 This role is a senior, high-trust Executive Assistant position working directly with the Founder, with a strong emphasis on
 
 judgment, prioritisation, synthesis, and proactive execution
 
 . While traditional EA skills (calendar, inbox, logistics) are required, this role is intentionally designed for someone who can operate in ambiguity, think abstractly, and materially increase executive leverage across investment, communication, and relationship management.
 
 
 The ideal candidate has
 
 strong soft skills first
 
 , paired with
 
 some investment or finance exposure
 
 , and is comfortable acting as a filter, amplifier, and follow-through owner rather than a task-taker.
 
 
 
 What The Role Owns
 
 
 
 
 Executive Leverage &amp; Prioritisation
 
 
 
 <ul>
 <li>
 Own prioritisation of the Founder&rsquo;s time, inbox, and attention based on content, urgency, and strategic importance (not just sender).
 </li>
 <li>
 Track open loops across meetings, calls, and conversations; ensure follow-ups happen without prompting.
 </li>
 <li>
 Watch call recordings and identify required next steps, follow-ups, or decisions.
 
 
 </li>
 </ul>
 
 Communication &amp; Synthesis
 
 
 
 <ul>
 <li>
 Draft clear, concise executive communications (emails, summaries, presentations).
 </li>
 <li>
 Produce meeting summaries with synthesis and action items (not raw notes).
 </li>
 <li>
 Create tweet threads and short-form content from provided data, ideas, or discussions.
 </li>
 <li>
 Support portions of Twitter / LinkedIn messaging with appropriate judgment and tone.
 
 
 </li>
 </ul>
 
 Networking &amp; Relationship Support
 
 
 
 <ul>
 <li>
 Identify and research high-impact people relevant to investments, partnerships, and ecosystem positioning.
 </li>
 <li>
 Support outbound networking and relationship management.
 </li>
 <li>
 Handle low-priority inbound calls (e.g. cold founder intros), summarising outcomes and recommendations.
 
 
 </li>
 </ul>
 
 Investment &amp; Research Support
 
 
 
 <ul>
 <li>
 Assist with market, company, or thematic research.
 </li>
 <li>
 Help maintain momentum across day-to-day investment activities.
 
 
 </li>
 </ul>
 
 Hiring &amp; Ad-Hoc Support
 
 
 
 <ul>
 <li>
 Support interviews and hiring workflows (scheduling, summaries, candidate coordination).
 </li>
 <li>
 Handle ad-hoc tasks that accumulate around the Founder.
 </li>
 <li>
 Provide backup support on events, travel, and logistics during peak periods, including assisting other team members when needed.
 
 
 </li>
 </ul>
 
 Required Skills &amp; Attributes
 
 
 
 <ul>
 <li>
 Exceptional time management, prioritisation, and organisational skills.
 </li>
 <li>
 Excellent written and verbal communication; ability to write for executive audiences.
 </li>
 <li>
 Strong judgment, problem-solving mindset, and bias for action.
 </li>
 <li>
 Comfortable operating independently in fast-moving, ambiguous environments.
 </li>
 <li>
 High discretion and reliability.
 
 
 </li>
 </ul>
 
 Background
 
 
 
 <ul>
 <li>
 Strong preference for candidates with some investment, finance, or capital markets experience.
 </li>
 <li>
 Must be based in NYC or willing to relocate; role is office-based.
 
 
 </li>
 </ul>
 
 Success in This Role Looks Like
 
 
 
 <ul>
 <li>
 The Founder&rsquo;s inbox, calendar, and follow-ups feel calm, intentional, and well-prioritised.
 </li>
 <li>
 Meetings and calls consistently result in clear next steps and execution.
 </li>
 <li>
 Communication output (emails, summaries, content) is concise, high-quality, and on-point.
 </li>
 <li>
 Low-value work is filtered out; high-leverage work is surfaced early.
 </li>
 <li>
 The role evolves into a true extension of the Founder rather than a reactive assistant.You must be based in NYC &amp; able to work fully office based. (Or open to relocating to NYC)
 
 
 </li>
 </ul>
 Skills: research,management,summaries,investments,skills,ad-hoc,capital markets,communication,synthesis,ecosystem growth,blockchain
</div>

Senior Executive Assistant W/(Crypto/Investments background)(NYC)

JPMorganChase

<div>
 
 Job Description
 
 
 
 Become an integral part of the Security and Resiliency Initiative team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
 
 
 As a Senior Executive Administrative Assistant in the Security and Resiliency Initiative team, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Maintain complex and detailed calendars
 </li>
 <li>
 Screen incoming calls and determine the level of priority, while using caution in dispensing information
 </li>
 <li>
 Manage the coordination and logistics of both internal and external meetings
 </li>
 <li>
 Arrange and coordinate complicated domestic and international travel
 </li>
 <li>
 Organize all aspects of internal and external events, including catering and transportation
 </li>
 <li>
 Process invoices and T&amp;E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
 </li>
 <li>
 Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
 </li>
 <li>
 Produce high quality emails and messages to individuals at all levels of the organization
 </li>
 <li>
 Maintain department documents, including current organizational charts and Executive Bio&rsquo;s
 </li>
 <li>
 Handle regular activities without prompting, and advise in advance with issues or delays
 </li>
 <li>
 Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
 
 
 </li>
 </ul>
 
 Required Qualifications, Capabilities, And Skills
 
 
 
 <ul>
 <li>
 At least five years of administrative experience
 </li>
 <li>
 Advanced ability to organize
 </li>
 <li>
 Discretion and good judgment in confidential situations, and proven experience interacting with senior management
 </li>
 <li>
 Strong interpersonal, written, and oral communication skills
 </li>
 <li>
 Strong proficiency in Microsoft Office
 </li>
 <li>
 Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
 
 
 </li>
 </ul>
 
 Preferred Qualifications, Capabilities, And Skills
 
 
 
 <ul>
 <li>
 Experience supporting at the Managing Director level (or equivalent) or above
 </li>
 <li>
 College degree is a plus
 
 
 </li>
 </ul>
 
 Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.
 
 
 
 
 About Us
 
 
 
 JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
 
 
 We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
 
 
 We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
 
 
 JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans
 
 
 
 About The Team
 
 
 
 J.P. Morgan&rsquo;s Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.
</div>

Senior Executive Administrative Assistant

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583 senior executive assistant jobs In New York United States

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