administrative assistant - northeast Jobs in New York United States

administrative assistant - northeast

attorney assistant Jobs in New York United States

attorney assistant

executive admin assistant Jobs in New York United States

executive admin assistant

executive assistant Jobs in New York United States

executive assistant

executive legal assistant Jobs in New York United States

executive legal assistant

administrative assistant

Sherman Atlas Sylvester & Stamelman

Sherman Atlas provides the highest caliber legal expertise to its clients and a collaborative team-oriented environment for its attorneys. Sherman Atlas believes that a good work/life balance enables it to provide excellent legal service over the long-term. We have built a modern firm based on the belief that a healthy life outside the office supports a positive and rewarding legal career and forms the foundation of a lasting firm culture with committed attorneys. We have been consistently ranked as one of the Best Places to Work in New Jersey and intend to continue to support our clients and our attorneys as a family.The Administrative Assistant will appreciate an excellent culture and work/life balance. Responsibilities include:<ul><li>Create, revise and format legal documents, spreadsheets and presentations, adhering to Firm policy and guidelines.</li><li>Proofread work for accuracy prior to routing or returning to attorneys/employees.</li><li>Provide administrative support to attorneys and paralegals as requested, including answering phones, scanning, PDF'ing documents, printing, copying, faxing and other clerical duties as required.</li><li>Uphold a professional demeanor at all times. Demonstrate an attitude of cooperation with legal staff, peers and administrators.</li><li>Maintain calendars of all assigned attorneys and schedule meetings for attorneys within parameters of attorneys' requirements.</li><li>Remind attorneys of deadlines for filings, Federal Express packages, etc.</li><li>Maintain contact lists for client matters.</li><li>Attend will signings as a witness; Attend meetings as a notary.</li><li>Organize and maintain electronic client files (primarily digital) and keep filing up-to-date;</li><li>Provide coverage to other attorneys in section when assigned administrative assistants are out of office or when workflow requires/permits.</li><li>Weekly inventory of supplies and office needs</li></ul>Skills, Knowledge, and Abilities:<ul><li>Administrative Assistant or Secretarial T &amp; E experience (3 years +)</li><li>Ability to function effectively; exhibit professional maturity.</li><li>Excellent organizational skills and ability to multi-task.</li><li>Ability to problem solve and arrange workload in order of importance to meet deadlines.</li><li>Ability to work effectively within a team and independently, as workflow dictates.</li><li>Advanced Microsoft Word 365 skills including formatting, Styles, TOA and TOC.</li><li>Advanced Word, [Excel and Powerpoint helpful but not necessary].</li><li>Proficiency with Outlook / Net Docs a plus</li><li>Ability to learn and effectively apply new software as required.</li><li>Ability to maintain reliable attendance record and punctuality.</li><li>Typing skills of 60+ wpm; excellent spelling, grammar and proofreading skills.</li><li>Ability to meet Firm client service standards by maintaining a positive and professional attitude as well as communicate effectively with all levels of the organization as well as external clients, vendors and the general public.</li><li>Exhibit a desire to team with support staff, peers, attorneys and administrators by demonstrating willingness to undertake additional responsibilities, teach and assist others when requested.</li></ul>Job Type: Full timeNew York City officeMonday through Friday, 9:00 AM &ndash; 5:00 PM OrMonday through Thursday 8:30 &ndash; 5:30 PM (with benefits)Sherman Atlas Sylvester &amp; Stamelman is an equal opportunity employer and does not discriminate based on protected characteristics, such as race, creed, color, national origin, ancestry, age, sex, religion, etc.Job Types: Full TimeWork Location: In personJob Type: Full-timePay: $74,000.00 - $85,000.00 per yearWork Location: In person

Administrative Assistant

NBCUniversal

<div>Company Description 
NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations &amp; Experiences. NBCUniversal is a subsidiary of Comcast Corporation.
Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.
Comcast NBCUniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025. 
Job Description 
The Administrative Assistant will play a key role in supporting a dynamic group of attorneys within the overall Universal Television Entertainment Legal Affairs team. This role provides administrative support to a fast-paced legal team, requiring exceptional organizational skills, attention to detail, and clear communication.
Universal Television Entertainment is responsible for world-class television entertainment. The division programs and markets content across leading entertainment brands Bravo, NBC and Peacock, and produces over 3,000 hours of television annually through Universal Studio Group, the studio business comprised of Universal Television, UCP, Universal International Studios and Universal Television Alternative Studio. Together, these teams align NBCUniversal&rsquo;s content and production expertise to inspire global audiences with television that entertains and shapes culture.
Responsibilities:<ul><li>
Maintain strict confidentiality and professionalism along with a positive attitude</li><li>
Proactively anticipate attorneys&rsquo; needs</li><li>
Regularly schedule calls and meetings involving multiple stakeholders</li><li>
Maintain and update attorney&rsquo;s schedules and calendars</li><li>
Demonstrate adaptability and flexibility in routinely rescheduling calls and meetings</li><li>
Accurately process and track legal work, including uploading documents into various databases and management systems and updating status and tracking reports</li><li>
Assist with internal communications with staff and the broader Legal organization</li><li>
Arrange travel and accommodations, including comprehensive and detailed itineraries</li><li>
Process travel expenses and reimbursements and keep accurate and timely expense account records; prepare and process expense reports and reconciliations in accordance with Company policy guidelines</li><li>
Arrange complex logistics for multiple-attendee and multiple-location meetings (including Telepresence and slide presentation set-ups)</li><li>
Answer phones professionally, take messages as required, and promptly pick up and deliver voicemails to attorneys</li><li>
Manage and update listservs and distribution lists</li><li>
Process outside counsel and other legal-related invoices</li><li>
Handle general office and administrative tasks, including the ordering of miscellaneous supplies</li><li>
Manage administrative aspects of special projects as designated</li><li>
Regularly interact with internal business and creative clients and legal department contacts (including executives), as well as outside counter-parties (e.g., talent attorneys and agents, production company counsel)</li><li>
Provide backup for other assistants on the team</li></ul> 

Qualifications 
Basic Requirements:<ul><li>
Demonstrated high-level proficiency in Microsoft Word, Excel, PowerPoint, Adobe, Dropbox, and Outlook</li><li>
College degree or High School/GED and comparable work experience</li></ul>
Desired Characteristics:<ul><li>
Demonstrated interest in media industry or legal field</li><li>
Ability to maintain a positive attitude and demonstrate ability to be flexible in a rapidly changing business environment</li><li>
Superior organizational and administrative skills, with the ability to multitask and prioritize work for multiple attorneys simultaneously</li><li>
Exceptional interpersonal and communication skills, including a professional phone manner and in-person presence; experience as a team player; ability to develop and maintain good working relationships with numerous executive assistants and other individuals across the company</li><li>
Excellent attention to detail and willingness to take initiative</li><li>
Solid document organization skills including the ability to quickly and accurately file and keep records</li><li>
Advanced computer skills and demonstrated ability to quickly learn and adapt to new programs and technologies</li><li>
Previous administrative support experience preferred</li></ul> 
Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week. Beginning January 5, 2026, hybrid employees will be required to work from the office a minimum of four days per week.
This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $47,500 - $60,000. 
Additional Information 
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.</div>

Tiffany & Co.

<div>
 
 Job Description
 
 
 
 Retail Administrative Assistant &ndash; Northeast
 
 
 The Administrative Assistant provides administrative support to the market vice president and store directors within the region and supports client development activities. Responsibilities include managing budgets and schedules, corresponding with clients, planning, and executing events, preparing reports, compiling information, and other duties as assigned.
 
 
 The Tiffany &amp; Co. Administrative Assistant is currently held accountable to:
 
 
 
 Fiscal Accountability:
 
 
 
 <ul>
 <li>
 Manage the Tiffany Register outreach and donation budgets to ensure customer satisfaction, community presence, and that budgets are maintained.
 </li>
 <li>
 Oversee donation budget for the market. Responsible for several elements of the donation process and verify all charges and assemble the paperwork needed for tax purposes.
 
 
 </li>
 </ul>
 
 Tiffany Experience:
 
 
 
 <ul>
 <li>
 Provide administrative support to senior executives. May assist with calendar maintenance, organize expense reports through expensevisor; book and prepare travel arrangements.
 </li>
 <li>
 Assist in the logistical preparation of conferences and market meetings including booking conference rooms, catering and assisting in conference material preparation.
 
 
 </li>
 </ul>
 
 Business Development:
 
 
 
 <ul>
 <li>
 Support branch management with all aspects of planning and execution of in-store and off-site client events.
 </li>
 <li>
 Manage and execute in-store and market events including guest list, invites, catering and entertainment, merchandise, security, etc.
 
 
 </li>
 </ul>
 
 Personal Leadership:
 
 
 
 <ul>
 <li>
 Positively contribute as well as ensure sales staff contributes to store&rsquo;s delivery of the Tiffany experience and Tiffany brand promise.
 </li>
 <li>
 Serve as store ambassador during peak times to ensure that traffic is controlled, and service levels are high.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Required Qualifications:
 
 
 <ul>
 <li>
 Five years of previous Administrative Assistant or management experience working with executives.
 </li>
 <li>
 Demonstrated ability to create and enhance a culture of the Tiffany Experience for our customers.
 </li>
 <li>
 Must be discrete due to exposure of highly confidential client information.
 </li>
 <li>
 Must have excellent organizational skills, the ability to multi-task, and prioritize workload.
 </li>
 <li>
 Advanced Microsoft Office skills with an emphasis on Word, Excel and PowerPoint.
 </li>
 <li>
 Excellent communication skills.
 </li>
 <li>
 Ability to work independently.
 </li>
 <li>
 Must have authorization to work in the United States or in the country where the position is based.
 
 
 </li>
 </ul>
 Preferred Qualifications:
 
 
 <ul>
 <li>
 A college/university degree.
 
 
 </li>
 </ul>
 The hiring range for this position ranges from $26.35 - $35.65. The rate of pay offered will be dependent upon candidates&rsquo; relevant skills and experience.
 
 
</div>

Administrative Assistant - Northeast

Lavian & Lavian LLP

About Us:We are a boutique commercial real estate law firm and property management company specializing in managing and operating a diverse portfolio of investments in New York.Position Overview:We are seeking a detail-oriented and proactive Administrative Assistant to work closely with our Property Manager in overseeing the day-to-day operations of our property portfolio. This role is integral to ensuring smooth administrative processes and supporting both property management and legal functions.Key Responsibilities:<ul><li>Provide administrative support of a real estate portfolio consisting of residential apartments and retail stores.</li><li>Assist the Property Manager with day-to-day operations, including tenant communications, scheduling, and vendor coordination.</li><li>Maintain accurate records of leases, service contracts, and compliance documentation.</li><li>Prepare reports, correspondence, and other documentation related to property operations.</li><li>Coordinate with attorneys on closings and legal matters as needed.</li><li>Handle billing, invoice processing, and expense tracking for property-related transactions.</li><li>Respond to inquiries from tenants, vendors, and internal stakeholders promptly and professionally.</li><li>Support special projects and other tasks assigned by the Property Manager.</li></ul>Qualifications:<ul><li>Prior experience in law, real estate, property management, or a related administrative role preferred. Foreign barred attorneys welcome to apply.</li><li>Strong organizational skills and attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with property management software is a plus.</li><li>Ability to work independently, take initiative manage multiple tasks and prioritize effectively in a fast-paced environment.</li><li>Professional demeanor and ability to maintain confidentiality.</li></ul>Location:New York, NYCompensation:Competitive salary commensurate with experience. Bonus opportunities.Job Type: Full-timePay: $45,000.00 - $65,000.00 per yearBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: In person

Real Estate Administrative Assistant

Iakovou & Xanthopoulos Law Group PLLC

ESSENTIAL FUNCTIONS:General Office Support<ul><li>Provide administrative support and assistance</li><li>Coordinate printing and shipping of materials, format/copy/distribute materials as needed</li><li>Maintaining inventory of needed supplies and purchasing as needed</li><li>Help maintain physical office environment (for example, keeping kitchen area and conference rooms neat and organized, caring for plants)</li><li>Perform ad hoc duties for members of the team, as necessary</li></ul>Front Desk Support<ul><li>Ensure the front desk is occupied at all times</li><li>Welcome guests warmly and offer assistance</li><li>Receive and sign for mail and packages, and distribute to employees</li></ul>Phone Support<ul><li>Manage incoming telephone calls</li><li>Ensuring callers are spoken to warmly and receive a high level of customer service</li><li>Determining necessary information</li><li>Transferring calls, ensuring employees are available and able to take the call first</li><li>Taking messages</li></ul>Meeting Support<ul><li>Schedule meetings, coordinate logistics, and prepare agendas and itineraries.</li><li>Arrange conference room scheduling</li><li>Manage calendars, travel, and appointments</li><li>Create travel itineraries as needed.</li></ul>Legal Support<ul><li>Support the Legal Support Team as needed</li><li>Preparing court statements and forms</li><li>Dictating Lawyers&rsquo; audio files and written notes</li><li>Managing records, projects, and calendars to make sure everything functions smoothly</li><li>Transcribing and proofreading legal documents</li><li>Indexing and updating pleadings and discovery binders</li><li>Collecting and delivering documents</li><li>Managing diaries and making travel arrangements for one or more Lawyers</li><li>Creating summary analyses</li><li>Communicating with vendors, experts, Lawyers, opposing counsel, and other staff</li><li>Coordinating printing and/or shipping of materials, format/copy/distribute materials as needed</li></ul>Contact &amp; Correspondence Management<ul><li>Manage contact database, ensuring all contacts are represented and current contact information is kept up to date</li><li>Create and send polished, error-free communications to internal and external parties, both electronically and through paper correspondence</li><li>Interact directly with clients ensuring professional and customer-service oriented interactions</li></ul>Electronic and Paper Filing and Document Management<ul><li>Set up and manage paper or electronic files and filing systems, recording information, updating paperwork</li><li>Prepare and edit documents including reports, presentations, and meeting remarks, ensuring professional language and formatting</li><li>Keep files (both electronic and paper) organized and accessible to Partner, ensuring work spaces are orderly and stocked with necessities</li></ul>Experience:<ul><li>Law Firm Experience (Required)</li><li>Microsoft Office: 3 years (Required)</li><li>100% Bilingual Spanish/English (Preferred)</li></ul>Work Location: In personJob Type: Full-timeBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Job Type: Full-timePay: $25.00 - $30.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you have experience with basic legal correspondence, forms, etc. as well as conducting limited legal research or fact-checking?</li><li>Are you comfortable with the hourly rate of $25 - $30/hour?</li></ul>Experience:<ul><li>Legal administrative: 3 years (Required)</li></ul>Ability to Commute:<ul><li>New York, NY 10005 (Required)</li></ul>Work Location: In person

Receptionist and Legal Administrative Assistant

NightSea

<div>Job Overview 
The HR Assistant will primarily work onsite in New York and report directly to the HR Manager. This role will also involve assisting with the administrative management of our New York site. The ideal candidate will support both HR functions and general office operations, ensuring smooth day-to-day activities within the office.
Responsibilities<ul><li>
Perform administrative duties, such as maintaining the employee database and sorting emails for the HR department</li><li>
Maintain proper records of employee attendance and leaves</li><li>
Assist HR Manager in policy formulation, hiring, and salary administration</li><li>
Submit online job postings, shortlist candidates, and schedule job interviews</li><li>
Coordinate orientation and training sessions for new employees</li><li>
Ensure smooth communication with employees and timely resolution to their queries</li></ul>
Requirements:<ul><li>
Language Skills: Proficiency in English and Mandarin required</li><li>
Experience: Over one year of HR related experience.</li><li>
Communication Skills: Excellent cross-functional communication and coordination skills, proactive and resilient, capable of driving new business initiatives and rapid iterations. Outstanding communication and presentation skills.</li><li>
Leadership: Excellent leadership and team management skills. Strategic thinking with the ability to develop and execute innovative marketing strategies.</li><li>
Analytical Skills: Strong analytical skills to interpret data and metrics to drive decision-making.</li><li>
Environment: Ability to thrive in a fast-paced and dynamic environment.</li><li>
Location: Based in New York</li></ul></div>

HR Assistant- Bilingual Chinese, NY

American Express

<div>At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.
 
Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.
 
 
How will you make an impact in this role?
The Bank Credit and Fraud Risk team (CFR) seeks to deliver high quality growth for the enterprise by enabling experiences worthy of the AmEx brand and protecting our customers, all the while delivering best in industry economics in a resilient &amp; well controlled way.
The team is responsible for the management of the Credit and Fraud Risks associated with American Express&rsquo; non-card products.
The Executive Assistant will support Vice Presidents on the Bank CFR leadership team and will be instrumental in the team&rsquo;s organization and ensuring compliance across team operations. This is a multifaceted, high-paced environment and therefore the day-to-day responsibilities require seamless teamwork across many business partners across the Enterprise. You are seasoned and experienced in handling a wide range of administrative related tasks and can work independently through building positive relationships and being resourceful; knowing how to navigate large organizations fluidly will be critical to success in this position.
Key Responsibilities:
<ul><li>Organizing and maintaining complex calendars using a high level of tact, influencing and integrity, including scheduling across multiple time zones
</li><li>Calendar management, including scheduling meetings with various colleagues internally and externally
</li><li>Preparing, reviewing, and processing expense reports, and running expense report approvals, in line with company T&amp;E policy and budget
</li><li>Assisting with timekeeping and payroll duties
</li><li>Providing coverage for other team-based Executive/Administrative Assistants that are on vacation or sick leave
</li><li>Handling organization charts and team rosters
</li><li>Booking and coordinating travel arrangements including air and hotel bookings
</li><li>Supporting team administration including job postings, on boarding for new hires, updating distribution lists, setting up group-wide team meetings, coordinating team real estate
</li><li>Processing of requisitions and other invoices, ordering supplies and handling ticket requests
</li><li>Coordinating logistics for internal meetings and events, including scheduling of conference rooms, catering and technology support as required
</li><li>Assist with team events and travel budget management
</li></ul>Minimum Qualifications:
<ul><li>3+ years of previous experience as an Executive Assistant and familiarity with office management and team administration
</li><li>Strong compass for using discretion and maintaining confidentiality
</li><li>Motivated, proactive team player with strong initiative, organizational, administrative, and interpersonal skills
</li><li>Strong attention to detail with emphasis on accuracy, quality and timeliness
</li><li>Proven ability to manage multiple priorities and work independently within deadlines in a fast-paced, dynamic environment
</li><li>Ability to interact effectively and diplomatically with executives and Executive Assistants across the organization and externally
</li><li>Strong verbal and written communication skills (via phone, email, and in-person)
</li><li>Proficiency using MS Office including Word, Excel and PowerPoint, as well as internal AXP (or related) tools and systems &ndash; Outlook, Ariba, Concur, Payroll and myHR
</li>Thorough knowledge of AXP policies and office procedures 
<li>
</li></ul>Salary Range: $31.49 to $49.28 hourly + bonus + benefits
The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we&rsquo;ll consider your location, experience, and other job-related factors.
We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:
<ul><li>Competitive base salaries
</li><li>Bonus incentives
</li><li>6% Company Match on retirement savings plan
</li><li>Free financial coaching and financial well-being support
</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits
</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
</li><li>Free and confidential counseling support through our Healthy Minds program
</li><li>Career development and training opportunities
</li></ul>For a full list of Team Amex benefits, visit our Colleague Benefits Site .
American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.
We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
US Job Seekers - Click to view the &ldquo; Know Your Rights &rdquo; poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: https://www.eeoc.gov/poster
Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.</div>

Executive Admin Assistant

Explore 141+ Administrative assistant in New York United States this December. Find roles across top companies and apply now to boost your career.

141 administrative assistant jobs IN New York United States

Administrative Assistant

Administrative Assistant

Administrative Assistant - Northeast

Real Estate Administrative Assistant

Receptionist and Legal Administrative Assistant

HR Assistant- Bilingual Chinese, NY

Executive Admin Assistant