administrative coordinator Jobs in New York United States

administrative coordinator

assistant division secretary Jobs in New York United States

assistant division secretary

administrative assistant

Tiffany & Co.

<div>Retail Market Coordinator &ndash; Northeast
The Market Coordinator provides administrative support to the market vice president and store directors within the region and supports client development activities. Responsibilities include managing budgets and schedules, corresponding with clients, planning, and executing events, preparing reports, compiling information, and other duties as assigned.
The Tiffany &amp; Co. Market Coordinator is currently held accountable to:
Fiscal Accountability:
<ul><li>Manage the Tiffany Register outreach and donation budgets to ensure customer satisfaction, community presence, and that budgets are maintained.
</li><li>Oversee donation budget for the market. Responsible for several elements of the donation process and verify all charges and assemble the paperwork needed for tax purposes.
</li></ul>Tiffany Experience:
<ul><li>Provide administrative support to senior executives. May assist with calendar maintenance, organize expense reports through expensevisor; book and prepare travel arrangements.
</li><li>Assist in the logistical preparation of conferences and market meetings including booking conference rooms, catering and assisting in conference material preparation.
</li></ul>Business Development:
<ul><li>Support branch management with all aspects of planning and execution of in-store and off-site client events.
</li><li>Manage and execute in-store and market events including guest list, invites, catering and entertainment, merchandise, security, etc.
</li></ul>Personal Leadership:
<ul><li>Positively contribute as well as ensure sales staff contributes to store&rsquo;s delivery of the Tiffany experience and Tiffany brand promise.
</li><li>Serve as store ambassador during peak times to ensure that traffic is controlled, and service levels are high.
</li></ul>Qualifications
 Required Qualifications:
<ul><li>Five years of previous Administrative Assistant or management experience working with executives.
</li><li>Demonstrated ability to create and enhance a culture of the Tiffany Experience for our customers.
</li><li>Must be discrete due to exposure of highly confidential client information.
</li><li>Must have excellent organizational skills, the ability to multi-task, and prioritize workload.
</li><li>Advanced Microsoft Office skills with an emphasis on Word, Excel and PowerPoint.
</li><li>Excellent communication skills.
</li><li>Ability to work independently.
</li><li>Must have authorization to work in the United States or in the country where the position is based.
</li></ul>Preferred Qualifications:
<ul><li>A college/university degree.
</li></ul>The hiring range for this position ranges from $26.35 - $35.65. The rate of pay offered will be dependent upon candidates&rsquo; relevant skills and experience.
#LI-LB1</div>

Market Coordinator - Northeast

American Express

<div>
 
 
 At American Express, our culture is built on a 175-year history of innovation, shared&nbsp;
 
 
 values
 
 
 &nbsp;and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.
 
 
 
 
 Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.
 
 
 
 
 Joining Amex Tech means discovering and shaping your contribution to something big. Here, you can work alongside talented tech teams and build a unique career with the Powerful Backing of American Express. With a range of opportunities to work with the latest technologies, and a commitment to back the broader engineering community through open source, our mission is to power your success. Because Amex Tech is powered by our technology, our culture, and our colleagues.
 
 
 
 
 The Technology organization enables and accelerates the company&rsquo;s growth strategies, delivering global capabilities and services in support of Amex&rsquo;s customers and colleagues, while maintaining 24/7 servicing and availability to ensure an uninterrupted, high-quality customer experience. Technology provides the foundation for everything we do in the company while driving differentiation through building and leveraging innovative technology and data insights.
 
 
 
 The U.S. Consumer Services and Enterprise Digital &amp; Data Technology Team brings together foundational strategic technology capabilities in digital experience engineering (Mobile and Web), AI/ML, marketing technology, enterprise communications, travel and lifestyle, and automation, grounded in our data technology model that prioritizes data governance. It employs a ground-breaking focus with development responsibilities for customer-facing capabilities that deepen and expand digital engagement, as well as core technical capabilities that cut across business lines and customer segments.
 
 
 
 
 
 An exciting opportunity has arisen for an Executive Assistant to provide support to the Vice President, US Consumer &amp; Digital Tech, and their global teams of multiple individuals.
 
 
 
 
 
 
 This position is an integral part of the team and needs to be extremely proactive in anticipating and adapting to the needs of the team.&nbsp; The candidate must have the ability to work well in a fast-paced engineering organization and manage multiple tasks and conflicting priorities with accuracy, flexibility, and attention to detail. Critical to the success of this position is the development of positive working relationships with a wide range of colleagues both within and outside of American Express. Additionally, this role will partner closely with the Manager Assistant, Project Manager and other EAs within the Web and Mobile Engineering Team and across other lines of business.
 
 
 
 
 
 
 &nbsp;
 
 Responsibilities
 
 
 
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 Proactively manage calendar appointments in multiple time zones.
 
 
 
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 Accommodating to last minute changes and urgent business needs as required.
 
 
 
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 Set the approach for how the VPs spend their time and proactively manage calendar based on this strategy, top priorities and when they will be in office.
 
 
 
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 Actively flag and problem solve constraints such as determining delegates when attendees are unable to attend and ensuring read-ahead materials are provided when required.
 
 
 
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 Coordinate and perform monthly activities to include, but not limited to, consolidating organization charts, distribution lists and compiling information i.e., mid &amp; year end feedback.
 
 
 
 </li>
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 Manage the team calendar and ensure it is both up to date and accessible
 
 
 
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 Provide detailed itineraries of trips, including hotel arrangements, transfers, meetings scheduled, contact details, addresses etc.&nbsp;
 
 
 
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 Arrange and manage meetings, including scheduling of conference rooms, coordinating food, logistics, etc.
 
 
 
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 Assist in tracking team expenditure and monitor T&amp;E and budget.
 
 
 
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 Assisting with recruitment for the team as needed which includes scheduling of interviews and associated tasks.
 
 
 
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 Assist in preparing select PowerPoint presentations
 
 
 
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 Perform other related projects and duties as requested.
 
 
 
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 </ul>
 
 
 
 Skills Required
 
 
 
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 <li>
 
 
 Experience in an executive assistant capacity in a fast-paced environment for large global companies
 
 
 
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 Able to anticipate well, ask the right questions before problems arise and escalate matters accordingly
 
 
 
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 Highly proficient technical skills (Microsoft Outlook, Excel, Word, Power Point)
 
 
 
 </li>
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 Proficiency and experience in using&nbsp;macOS and Slack&nbsp;&nbsp;
 
 
 
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 Highest degree of integrity, professionalism, diplomacy, and discretion required
 
 
 
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 Capable of handling multiple tasks efficiently and meet tight deadlines
 
 
 
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 Must demonstrate good judgment and decision-making capabilities
 
 
 
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 Must be a resourceful and independent thinker
 
 
 
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 Must be a self-starter with excellent prioritization skills
 
 
 
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 Excellent verbal and written communication skills
 
 
 
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 Highly developed organizational and time management skills with careful attention to detail
 
 
 
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 </ul>
 
 Salary Range: $31.49 to $49.28 hourly + bonus + benefits
 
 
 
 
 The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we&rsquo;ll consider your location, experience, and other job-related factors.
 
 
 
 
 We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:
 
 <ul>
 <li>
 
 Competitive base salaries&nbsp;
 
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 Bonus incentives&nbsp;
 
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 6% Company Match on retirement savings plan&nbsp;
 
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 Free financial coaching and financial well-being support&nbsp;
 
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 Comprehensive medical, dental, vision, life insurance, and disability benefits&nbsp;
 
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 Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need&nbsp;
 
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 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy&nbsp;
 
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 Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)&nbsp;
 
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 Free and confidential counseling support through our Healthy Minds program&nbsp;
 
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 Career development and training opportunities
 
 
 </li>
 </ul>
 
 For a full list of Team Amex benefits, visit our
 
 
 
 Colleague Benefits Site
 
 
 
 .
 
 
 
 
 American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.
 
 
 
 
 We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
 
 
 
 
 US Job Seekers - Click to view the &ldquo;
 
 
 
 Know Your Rights
 
 
 
 &rdquo; poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window:
 
 
 
 https://www.eeoc.gov/poster
 
 
 
 
 
 
 Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.
 
 
 &nbsp;
 
 
</div>

Executive/Admin Assistant - US Consumer & Digital Technology

Sellery,Inc

Job descriptionAbout UsSellery, Inc. stands out as a dynamic and rapidly expanding Livestream company, committed to pioneering the TikTok Livestream selling market. We are one of the first TikTok officially invited shopping partners. TikTok leading TSP, supporting multiple US top fashion/beauty brands in live and videos, which just completed a $2M angel funding round. In the past month, we ranked first in the TikTok live fashion category in the U.S.We are seeking a talented and motivated Recruiter to join our team and play a key role in shaping the future of our organization.Responsibilities:Host Management<ul><li>Daily management of live streaming hosts, arranging the schedules of live streaming hosts; ensuring efficient completion of each live stream.</li><li>Employee relationship management, including employee communication and collaboration, employee development and training, corporate culture construction.</li><li>Assist in handling other temporary tasks of the HR department.</li><li>HR management:</li><li>Responsible for formulating, supervising, and implementing corporate/HR management rules and regulations;</li></ul>Daily administrative work:<ul><li>Responsible for the management of daily administrative works, such as meeting organization, sending and receiving express delivery, paperwork&#65292;etc.;</li><li>Procurement, distribution, registration management inventory and maintenance of office supplies and fixed assets, computer/ telephone and network management, office environment maintenance.</li><li>Handle new employee onboarding, resignation, regularization, transfer and other related work, signing labor contracts and termination of labor contracts, etc.</li><li>Management and archiving of personnel files and other company documents.</li><li>Responsible for daily attendance management, statistics, and reviewing employees&rsquo; requests for leave and overtime.</li><li>Performance appraisal develop performance appraisal indicators and supervise the implementation, conduct effective performance interviews based on the appraisal results to improve performance;</li><li>Promoting the company&rsquo;s corporate culture, organizing team building activities, festival activities and employee care activities, etc.;</li></ul>Basic Qualifications:<ul><li>Bachelor&rsquo;s degree in human resources, Business, or a related field.</li><li>Preferably 1-2 years' experience as an administrative assistant or in a similar role.</li><li>Strong interpersonal and communication skills.</li><li>Ability to work in a fast-paced environment and meet tight deadlines.</li><li>Familiarity with amazon purchase and return.</li><li>Good written and verbal skills in English.</li><li>Proficiency in spoken and written Chinese is preferred.</li></ul>Benefits:<ul><li>Competitive salary and performance-based incentives.</li><li>Opportunities for professional development and career advancement.</li><li>A positive and collaborative work environment.</li></ul>If you are passionate about talent acquisition, have a keen eye for identifying top sales talent, and thrive in a dynamic workplace, we invite you to apply to Sellery, Inc. Join us in shaping the future of our organization and contributing to our continued success!Job Type: Full-timePay: $3,000.00 - $4,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Ability to Commute:<ul><li>New York, NY 10018 (Required)</li></ul>Work Location: In person

Host Management/HR Admin

JD Link Inc

Administrative Coordinator Location: New York City, NY (On-site) Employment Type: Full-Time | Immediate Hire Company: The Sunday Collective, JD Link Inc. BrandAbout UsThe Sunday Collective is a premium fashion brand under JD Link Inc., dedicated to timeless design, quality craftsmanship, and conscious innovation. We are passionate about creating elevated pieces that reflect both sophistication and sustainability. Learn more about us at thesundaycollective.com.Overview We are seeking a detail-oriented and proactive Administrative Coordinator to support our office operations and CPA team. This is a full-time, on-site position located in New York, NY. The Administrative Coordinator will handle daily administrative tasks, manage conference rooms, support customer service efforts, and assist with organizational responsibilities. The role involves maintaining clear communication across teams, contributing to financial tasks, and ensuring smooth office operations.This position offers exposure to multiple business functions and the opportunity to grow within a collaborative and professional environment.Key Responsibilities&middot; Provide comprehensive administrative support to maintain efficient office operations.&middot; Support the CPA office with monthly compilation reports and bookkeeping reconciliations.&middot; Prepare and process documents, invoices, and payments accurately and on time.&middot; Manage and maintain office supplies, conference rooms, and vendor relationships.&middot; Assist in project coordination, tracking progress, and following up on key deadlines.&middot; Support general customer service and reception duties as needed.Qualifications&middot; Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field preferred.&middot; 1-2 years of experience in an administrative or coordinator role.&middot; Strong organizational and time-management skills with the ability to prioritize multiple tasks.&middot; Excellent written and verbal communication skills in English.&middot; Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.&middot; Self-motivated, detail-oriented, and adaptable in a fast-paced environment.Employee Benefits&middot; Comprehensive top-tier medical, vision, and dental insurance&middot; Annual year-end bonus&middot; Tuition assistance programWho You Are You&rsquo;re dependable, professional, and take pride in keeping things organized and efficient. You communicate clearly, work well across teams, and have a proactive mindset that helps you anticipate needs and solve problems before they arise.Job Type: Full-timePay: $60,000.00 - $65,000.00 per yearApplication Question(s):<ul><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools</li><li>&bull;	Excellent written and verbal communication skills in English</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>administrative or coordinator : 2 years (Required)</li></ul>Ability to Commute:<ul><li>New York, NY 10001 (Required)</li></ul>Work Location: In person

Administrative Coordinator

Puig

<div>
 
 
 The Opportunity:
 
 
 
 Puig is searching for an Executive Assistant to support our President of North America. This person will be a true, right-hand partner who thrives in a fast-paced, high-impact environment. We&rsquo;re looking for someone who&rsquo;s proactive, detail-obsessed, and resourceful. You&rsquo;ll anticipate needs before they arise, tackle challenges with ease, and create space for our North America leader to focus on driving the business.
 
 
 
 
 
 
 What you&rsquo;ll get to do:
 
 
 
 
 Administrative Support:
 
 
 <ul>
 <li>
 Proactively manage the President&rsquo;s complex and active calendar, balancing strategic priorities, internal meetings, external engagements, and travel schedules to maximize efficiency and impact
 </li>
 <li>
 Coordinate all aspects of domestic and international travel, including detailed itineraries, visa arrangements, accommodations, ground transportation, and contingency planning
 </li>
 <li>
 Process and reconcile expense reports, monitor invoice submissions, and ensure compliance with financial policies and timely reporting
 </li>
 <li>
 Lead or support cross-functional, ad-hoc projects that align with organizational goals, often involving research, coordination, and execution across departments
 </li>
 <li>
 Anticipate needs and take initiative on operational tasks, ensuring the executive&rsquo;s day-to-day activities run smoothly and efficiently
 </li>
 </ul>
 
 
 Communication:
 
 
 <ul>
 <li>
 Act as a trusted liaison between the President and internal stakeholders, clients, board members, and external partners, maintaining professionalism and confidentiality at all times
 </li>
 <li>
 Draft, edit, and manage high-level correspondence, ensuring clarity, tone, and alignment with organizational messaging
 </li>
 <li>
 Partner with other Executive Assistants and administrative staff to foster a collaborative support network and maintain consistency across executive operations
 </li>
 </ul>
 
 
 Meeting &amp; Event Coordination:
 
 
 <ul>
 <li>
 Plan and execute high-impact national meetings, retreats, and events- both onsite and offsite- including venue selection, AV setup, catering, guest logistics, and post-event follow-up
 </li>
 <li>
 Prepare comprehensive meeting materials including agendas, briefing documents, and presentations; capture detailed notes and ensure follow-through on action items
 </li>
 <li>
 Support the development and refinement of executive presentations, reports, and strategic documents, often under tight deadlines
 </li>
 </ul>
 
 
 
 
 
 We&rsquo;d love to meet you if you have:
 
 
 <ul>
 <li>
 5+ years of Executive Assistant or Administrative experience, supporting senior leadership
 </li>
 <li>
 Proven ability to stay organized and manage time effectively in a fast-paced environment
 </li>
 <li>
 Adaptable and resourceful, able to shift priorities with ease
 </li>
 <li>
 Strong communicator, comfortable engaging with internal and external stakeholders
 </li>
 <li>
 Discreet and trustworthy when handling confidential information
 </li>
 <li>
 Detail-oriented with a commitment to accuracy and follow-through
 </li>
 <li>
 Reliable, punctual, and accountable with a strong sense of ownership
 </li>
 <li>
 Independent problem-solver with sound judgment and a collaborative mindset
 </li>
 <li>
 Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and online research
 </li>
 <li>
 Available to work a hybrid schedule (4 days in office, 1 remote)
 </li>
 </ul>
 
 
 
 
 
 Compensation:
 
 
 
 As required by New York State&rsquo;s salary transparency law, effective November 2022, the expected base salary for this position ranges from $100,000.00 - $115,000.00. Various factors are considered when extending offers, such as relevant skillset, training, years of experience related to the current job description, education, and our organizational structure. In addition to the base salary, PUIG offers a competitive benefits package that includes health and dental insurance, life insurance, disability insurance, 401K, paid holidays, a generous paid time-off policy, hybrid work environment, and career opportunities within a dynamic team.
 
 
 
 
 
 
 EEOC:
 
 
 
 Puig is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status, or any other characteristic protected by law.
 
 
 
 
 
 
 Diversity, Equity, and Inclusion Commitment:
 
 
 
 At Puig, we are continually looking for enthusiastic and committed individuals from a broad range of backgrounds and experiences to join our team. We believe that creating an inclusive environment in which you feel welcomed, valued, engaged, and empowered strengthens our business and fosters a culture where we are inspired to work hard, challenge ourselves, and be innovative in our thinking. Additionally, we believe that the diversity of our employees makes us a stronger company and better able to serve our customers around the world.
 
 
 
 
 
 
 About Puig:
 
 
 
 Puig creates unique and highly desirable beauty and fashion brands that empower people to reinforce their self-esteem and find their own expression in a family-owned company that aims to leave a better world for the next generation.
 
 
 
 
 
 Our brand portfolio is structured in three divisions: Beauty and Fashion, with the owned brands Carolina Herrera, Nina Ricci, Paco Rabanne, Jean Paul Gaultier, Dries Van Noten, Penhaligon&rsquo;s, Byredo, Dr. Barbara Sturm, and L&rsquo;Artisan Parfumeur; the licenses of Christian Louboutin and Comme des Gar&ccedil;ons perfumes; and Lifestyle fragrances, among them Adolfo Dominguez, Antonio Banderas, Shakira, and Benetton. The Charlotte Tilbury division, which includes the luxury makeup brand and the Derma division, with the Apivita, Uriage and Isdin brands. We sell products in 150 countries and operate 26 subsidiaries.
 
 
 
 
 
 At Puig we honor the values and principles put in place by three generations of family leadership. Today we continue to build on that legacy, through conscious commitments in our ESG agenda (environmental, social, and governance) aligned with the UN Sustainable Development Goals.
 
 
 
</div>

Executive Assistant, President North America

New York County District Attorney's Office

<div>Division/Unit: Special Victims Division
Civil Service Title: Community Associate
Position Title: Assistant Division Secretary
Salary Range: $46,566 - $46,566
Job Description:
 
The New York County District Attorney's Office (DANY) has an immediate opening for an Assistant Division Secretary in its Special Victims Division. The Special Victims Division oversees four bureaus/units that specialize in handling cases involving special victims: the Intimate Partner and Sexual Violence Bureau, Child Abuse Bureau, Elder Abuse Unit, and Human Trafficking Unit. The mission of the division is to bring order and stability to victims' lives while ensuring that their voices are heard in the criminal justice system. In this position, the Assistant Division Secretary is responsible for providing highly skilled secretarial and administrative support to Assistant District Attorneys and Professional Staff.
 
 
Responsibilities include but are not limited to:
<ul><li>Performs receptionist duties, secretarial tasks, and clerical assignments.
</li><li>Works with division supervisors to ensure efficient management of division operations.
</li><li>Answers division telephones, takes, and delivers accurate messages promptly, and responds to appropriate inquiries.
</li><li>Maintain and update the division's database system.
</li><li>Greets witnesses and visitors and notifies appropriate staff of their arrival.
</li><li>Prepares legal documents and correspondence for the division.
</li><li>Provides support and assistance to division secretary as needed.
</li><li>Performs related duties as assigned.
</li></ul>In addition to the Minimum Qualification Requirements, candidates must possess the following:
<ul><li>Bachelor&rsquo;s degree from an accredited college; or
</li><li>High school degree required three years of experience in community work or community centered activities
</li></ul>Preferred Requirements/Skills:
<ul><li>College degree.
</li><li>Prior secretarial experience.
</li><li>Bilingual Spanish.
</li><li>Public Notary.
</li><li>Knowledge of the criminal justice system.
</li><li>Excellent interpersonal, organizational, and communication skills.
</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint).
</li><li>Ability to learn in-house proprietary applications.
</li><li>Ability to follow directions, work independently, and manage assignments.
</li><li>Ability to work with frequent interruptions and adapt to changes in workflow.
</li><li>Strong attention to detail and follow-up.
</li><li>Dependable team player who works collaboratively and cooperatively with Office staff.
</li><li>Able to maintain a positive attitude to set the tone for a professional office environment.
</li><li>Ability to interact with all levels of staff and witnesses.
</li></ul>How to Apply:
<ul><li>Apply with a Cover Letter and Resume.
</li></ul>Hours/Shift
<ul><li>Monday through Friday, from 9:30 am to 5:30 pm.
</li></ul>Additional Information:
<ul><li>Current office employees: To be eligible for a transfer or promotion, staff must have already served at least one (1) year in their current position and be in good standing. In addition, must meet the minimum qualifications of the position.
</li><li>Looking for candidates that could commit to one (1) year to the hiring unit.
</li><li>Authorization to work in the United States is required for this position.
</li></ul>Minimum Qualification Requirements:
<ul><li>High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
</li><li>Education and/or experience which is equivalent to &quot;1&quot; above.
</li></ul>Public Svc Loan Forgiveness:
<ul><li>As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/.
</li></ul>Residency Requirement:
<ul><li>City Residency is not required for this position.
</li></ul>The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.</div>
 <div><div>The New York County District Attorney&rsquo;s Office serves and protects the People of New York through the fair administration of justice, without fear or favor. The Office&rsquo;s Professional Staff perform a variety of key functions, including supporting the Trial Division, Investigation Division, Special Victims Division, Pathways to Public Safety Division, and Appeals Division, which handles all the Office&rsquo;s matters in state and federal appellate courts. 
</div><div></div> 
<div>Professional Staff members perform a variety of key functions for the Office, including supporting the five Divisions, as well as other prosecution support and office functions. Our Professional Staff receive a competitive salary and a generous benefits package, as well as unparalleled opportunities for professional development. 
</div><div></div> 
<div>The New York County District Attorney&rsquo;s Office is an Equal Opportunity Employer, committed to recruiting and retaining a diverse and culturally responsive workforce. Given the diverse nature of our community, the ability to work with people of different backgrounds is critical. The Office seeks to have a staff that reflects the diversity of the community that we serve. To that end, all applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs.</div></div>

Assistant Division Secretary

Mayer Brown

<div>
 Mayer Brown is an international law firm positioned to represent the world&rsquo;s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.
 
 
 We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm&rsquo;s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.
 
 
 If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Human Resources department in our New York office, as an Assistant: Human Resources.
 
 
 The Assistant: Human Resources provides support in various day-to-day operations of the US-HR department including assisting in the coordination of various office functions, employee relations and daily processing of personnel changes. Provides support to the New York HR and U.S. HR teams.
 
 
 
 Responsibilities
 
 
 
 
 Essential Functions:
 
 
 
 <ul>
 <li>
 Accounts for the filing and maintenance of HR records to include, U.S. business services and attorney information, and maintains administrative files as well as files containing frequently-used forms and documents under supervision of HR Coordinator, Senior Adviser and/or Manager
 </li>
 <li>
 Maintains tracking logs (NY bar admissions, mentoring, onboarding &amp; departures), record keeping, and various other employee inquiries
 </li>
 <li>
 Assists in the execution of all New York HR related employee events including but not limited to providing on-the-ground support to other HR professionals when trainings, events, etc. are hosted out of NY office including tracking RSVPs, calendar creation and maintenance, and working with the conference services team on space, A/V, catering, materials, and other required logistics
 </li>
 <li>
 Support NYO Mentoring program by preparing and circulating routine communications, committee meetings, attending meetings and note taking
 </li>
 <li>
 Processes bereavement flower deliveries, baby announcements and gifts as well as corresponding GlobalNet announcement submission for same to Attorney Personnel
 </li>
 <li>
 Acts as first line handling of the itemization and shipping of former employee personal items as needed
 </li>
 <li>
 Assist the HR Senior Adviser and HR Coordinator with the onboarding processes for lateral attorneys and business services staff including but not limited to: processing new hire paperwork via Rival, scheduling rooms for orientation, and serves as back up for the coordination of Benefits, Payroll, IT, Facilities and other internal departments on arrival with oversight from HR Manager
 </li>
 <li>
 Prepares and maintains attorney &amp; business services arrival/departure log, related reporting, and new hire announcements circulated to New York office
 </li>
 <li>
 Work with Attorney Personnel and US Staff Personnel on PeopleSoft updates related to new hires, status changes, and report updates for Legal Resources and Address Changes
 </li>
 <li>
 Responsible for handling all NY HR email distribution inquiries or forwarding to appropriate person for response with the oversight of HR Senior Adviser and Manager
 </li>
 <li>
 Assist in the annual evaluation process
 </li>
 <li>
 Assist with departing attorneys process
 </li>
 <li>
 Schedules 30, 60, 90 day check-ins with New Hires
 </li>
 <li>
 Runs queries reports from PeopleSoft as needed
 </li>
 <li>
 Handles data entry, administration, and reporting for HR team
 </li>
 <li>
 Supports survey initiatives including Vault, Chambers, and AmLaw surveys
 </li>
 <li>
 Completes HR team expenses and tracking via ChromeRiver
 </li>
 <li>
 Performs other duties as assigned or required to meet Firm goals and objectives
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Education/Training/Certifications:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a related field. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job
 
 
 </li>
 </ul>
 
 Professional Experience
 
 
 
 <ul>
 <li>
 Prior administrative or Human Resources work experience not required
 </li>
 <li>
 Previous internships, volunteer work, or other administrative exposure in a professional setting preferred
 </li>
 <li>
 Demonstrated interest in pursuing a career in Human Resources is desirable
 
 
 </li>
 </ul>
 
 Technical Skills
 
 
 
 <ul>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required
 </li>
 <li>
 Familiarity with virtual collaboration platforms such as Microsoft Teams, Webex, and Zoom preferred
 </li>
 <li>
 Ability to quickly learn and adapt to new software and HR information systems
 
 
 </li>
 </ul>
 
 Performance Traits
 
 
 
 <ul>
 <li>
 Excellent written and verbal communication skills with the ability to interact professionally and effectively with colleagues at all levels of the organization
 </li>
 <li>
 Demonstrated ability to work collaboratively within a diverse team environment and provide reliable support to meet the needs of the Firm
 </li>
 <li>
 Strong organizational skills with keen attention to detail and the ability to manage multiple tasks and projects simultaneously
 </li>
 <li>
 Ability to work under supervision, accept feedback, and follow established procedures while developing independent work habits
 </li>
 <li>
 Capable of working under pressure and meeting deadlines in a fast-paced environment with shifting priorities
 </li>
 <li>
 High level of initiative and willingness to learn and demonstrates a proactive approach to assigned tasks
 </li>
 <li>
 Strong customer service orientation with the ability to anticipate team and internal client needs
 </li>
 <li>
 Demonstrates basic problem-solving and critical thinking skills with a willingness to seek guidance and support when needed
 </li>
 <li>
 Positive attitude, adaptability, and eagerness to develop new skills
 </li>
 <li>
 Dependable, punctual, and committed to maintaining a professional work ethic
 </li>
 <li>
 Willingness to receive ongoing training and supervision to support professional growth and development within the HR function
 </li>
 <li>
 Maintains strict confidentiality and exercises sound judgment and discretion in handling sensitive information
 
 
 </li>
 </ul>
 
 Physical Requirements
 
 
 
 <ul>
 <li>
 May require occasional lifting of up to 20 lbs.
 
 
 </li>
 </ul>
 The typical pay scale for this position is between $51,000 and $68,000, although the actual wage or salary could be lower or higher if the candidate&rsquo;s education, experience, skills and internal pay alignment are different from those specified.
 
 
 The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.
 
 
 The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.
 
 
 We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&amp;D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.
 
 
 Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
 
 
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Assistant: Human Resources

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