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administrative assistant

Humana

<div><h1 class="jobSectionHeader">Become a part of our caring community and help us put health first 
</h1>
The Administrative Assistant 3 follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant 3 performs advanced administrative/operational/customer support duties that require independent initiative and judgment. May apply intermediate mathematical skills.
The Administrative Assistant 3 must be a self‑starter who identifies requirements, anticipates requests, and takes initiative to mitigate needs. This role transcribes, types, formats, and proofreads a variety of materials (e.g., correspondence, meeting minutes, reports, presentations) using Microsoft programs. The position builds and manages relationships across Humana in support of departmental objectives and the broader team. Work typically involves semi‑routine assignments.
The Administrative Assistant 3 coordinates internal and external meetings, including scheduling, arranging travel for attendees, and ensuring necessary meeting amenities are available. This role manages the appointments and schedules of applicable staff and completes expense reconciliation accurately and in a timely manner for the leaders supported.
Decisions typically focus on interpreting area/department policy and determining appropriate methods for completing assignments. Work is performed within defined parameters to identify expectations and quality standards, while allowing some latitude in prioritization and timing. The role operates under minimal direction and follows standard policies and practices, with some opportunity for interpretation, deviation, and independent discretion.
Responsibilities also include management, prioritization, and completion of tasks for executives and their organizational needs. The role additionally supports basic network management tasks (e.g., maintaining shared drives, coordinating access needs, and ensuring functional connectivity for meetings and collaboration). This role is also responsible for maintaining and updating CRM tools, with a preference for experience in Salesforce, to support departmental tracking, reporting, and stakeholder management.<div>
For the candidate selected for hire, this role will operate in a hybrid capacity from one of the following office locations: Louisville, KY; Washington, D.C.; Chicago, IL; or New York City, NY.&rdquo;</div>
An Ideal Candidate Will Have the Following Skills:<ul><li>
Calendar Management</li><li>
Initiative</li><li>
Problem Solving</li><li>
Office Administration</li><li>
Corporate Savviness</li><li>
Strong efficiency in scheduling and scheduling tools</li><li>
Multi‑tasking</li><li>
Strong written and verbal communication skills</li><li>
Basic network and systems coordination capabilities</li><li>
Ability to maintain and navigate CRM platforms (Salesforce preferred)</li><li><div>
For the candidate selected for hire, this role will operate in a hybrid capacity from one of the following office locations: Louisville, KY; Washington, D.C.; Chicago, IL; or New York City, NY.&rdquo;</div></li></ul><h1 class="jobSectionHeader"> 
Use your skills to make an impact 

</h1>Required Qualifications<ul><li>
5+ years of administrative experience directly supporting Senior Leadership</li><li>
Proven experience coordinating complex travel arrangements for senior leaders, including booking flights, accommodations, ground transportation, and managing itinerary changes</li><li>
Proficient in Microsoft Outlook, Word, and PowerPoint, including the full Office suite</li><li>
Demonstrated proficiency in navigating and utilizing multiple systems and software applications concurrently to efficiently manage tasks and workflows</li><li>
Demonstrates a high level of professionalism, including strong executive presence and polished corporate demeanor in all interactions with internal and external stakeholders</li><li>
Models confident, effective communication and consistently represent the organization&rsquo;s values and standards</li><li>
Exhibits exceptional attention to detail, ensuring accuracy and thoroughness in all tasks and deliverables, and always maintains discretion and confidentiality</li><li>
Demonstrates the ability to balance multiple initiatives and effectively prioritize workload while remaining flexible to support urgent business needs, including availability during nights and weekends as required</li><li>
Experience with expense reports and reviewing financial documents to align with company policy</li><li><div>
For the candidate selected for hire, this role will operate in a hybrid capacity from one of the following office locations: Louisville, KY; Washington, D.C.; Chicago, IL; or New York City, NY.&rdquo;</div></li></ul>
Preferred Qualifications<ul><li>
Associates or Bachelor's Degree</li><li>
Salesforce experience</li><li>
Experience with CRM management or similar systems</li></ul>
Travel: While this is a remote position, occasional travel to Humana's offices for training or meetings may be required.
Scheduled Weekly Hours
40
Pay Range
The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and individual pay will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc. 

$53,100 - $72,500 per year 
Description of Benefits
Humana, Inc. and its affiliated subsidiaries (collectively, &ldquo;Humana&rdquo;) offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits, Humana provides medical, dental and vision benefits, 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave), short-term and long-term disability, life insurance and many other opportunities.<h1 class="jobSectionHeader"> 
About us 
</h1>
Humana Inc. (NYSE: HUM) is committed to putting health first &ndash; for our teammates, our customers and our company. Through our Humana insurance services and CenterWell healthcare services, we make it easier for the millions of people we serve to achieve their best health &ndash; delivering the care and service they need, when they need it. These efforts are leading to a better quality of life for people with Medicare, Medicaid, families, individuals, military service personnel, and communities at large. 
 
Equal Opportunity Employer
It is the policy of Humana not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status. It is also the policy of Humana to take affirmative action, in compliance with Section 503 of the Rehabilitation Act and VEVRAA, to employ and to advance in employment individuals with disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.</div>

Administrative Assistant 3

Catholic Charities

<div>Description
Position Summary: The Administrative Assistant provides high-level clerical and operational support to ensure the organization&rsquo;s smooth and efficient functioning. This role serves as a central point of coordination for senior leadership and other internal and external stakeholders and demonstrates strong organizational and communication skills. This position requires discretion, professionalism, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. Strong attention to detail, proficiency in office software, and a collaborative, service-oriented mindset are essential.
Location: 488 Madison Avenue, New York, NY 10022
Essential Duties and Responsibilities include the following. Other duties may be assigned. 
Administrative Assistant Functions<ul><li>Serve as primary support to the Executive office and senior managers of the organization. Provides back-up support to the CEO and COO&rsquo;s Executive Assistants and interact with all staff in the executive office.</li><li>Receive/review, organize and distribute incoming correspondence to the executive office, including time sensitive and confidential materials. Liaise regularly with the mail room and other Catholic Charities locations for the timely receipt and distribution of correspondence.</li><li>Screen incoming telephone calls to the Executive office and provide backup for the CEO and COO calls. Take messages accurately and independently handle routine inquiries including requests for Catholic Charities services.</li><li>Prepare and coordinate materials for meetings and special projects. Assist with coordination and distribution of board and committee meeting materials, including uploading into the board management software and review of other written materials.</li><li>Handle routine communication with Catholic Charities and Archdiocesan offices, and external stakeholders.</li><li>As necessary, coordinate arrangements for out-of-area meetings, including travel reservations and other logistics for senior staff.</li><li>As necessary, attend program events and provide pre and post event support for senior staff. Prepare approval for payment reports for the Executive office, including corporate expense reports for members of the senior team.</li><li>Work directly with the finance team for prompt handling of payment of office expenses including Approval for Payments (AFPs) for departmental expenses.</li></ul>
Other General Office Support Functions: 
In collaboration with other Executive Office Administrative Support Staff:<ul><li>Provide light clerical support to other Senior Directors and assist other administrative staff in the Executive Office as needed.</li><li>Manage the schedule for conference and meeting rooms and guide meeting attendants to appropriate locations.</li><li>Welcome Executive Office visitors and guide them as appropriate.</li><li>Assist in the coordination of corporate and social Executive Office events that take place during and after regular office hours.</li><li>Maintain stock levels for office and kitchen supplies and office/agency stationery and re-order as needed.</li><li>Ensure that public office spaces, including conference rooms, waiting area and pantry are clean and tidy. Coordinate with the Archdiocesan building office for larger facilities/maintenance issues.</li></ul>
Position Type and Expected Hours of Work: 
This is a full-time, non-exempt position. Days and hours of work are generally 8:30 am to 5:00 pm Monday - Friday. Additional evening and weekend hours will be required, as well as travel.
Hourly Range: $23.07 - $24.72
Working conditions and physical demands required: 
The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.<ul><li>Travel at least 20% of the time to provide on-site support for AED and PACE Team using public transportation or vehicles, traverse city streets, occasionally ascend/descend stairs, and be exposed to outside weather conditions.</li><li>Remain stationary using a computer at least 60% of the time, in meetings and/or events.</li><li>Carry a laptop to offsite work locations.</li><li>Ability to operate standard office equipment i.e. copier, fax, scanner, postage machine and printer.</li><li>Ability to use and respond to phone calls.</li><li>Ability to lift and file documents in cabinets.</li></ul>
Qualifications: 
Education and/or experience required:<ul><li>High school Diploma and/or equivalent required. Bachelor&rsquo;s degree preferred.</li><li>1-2 years&rsquo; relevant experience in administrative support.</li></ul>
Skills, Licenses, and/or competencies required<ul><li>Computer proficiency in Microsoft Office. Must successfully pass eSkills skills test in MS Word, Excel and Access. Skilled in operating office technology and equipment, including printers, copiers and fax machines.</li><li>Strong interpersonal, organizational, and multitasking abilities, with excellent verbal and written communication skills and the ability to work independently</li><li>Ability to exercise discretion and good judgment.</li></ul> 
Catholic Charities and Catholic Charities Community Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristics protected by law.</div>

Administrative Assistant

Green Key Resources

<div>
 
 Midtown Manhattan-based Real Estate firm is seeking an Administrative Assistant to join their team. The ideal candidate will have 3-5 years of administrative experience. Real Estate industry experience is a must.
 
 
 
 
 
 Onsite Monday - Friday
 
 
 Hours: 8:30am - 5pm
 
 
 Salary: $80-90K
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage executive calendars, schedule meetings, and prepare priority lists.
 </li>
 <li>
 Organize meeting materials, post-meeting notes, and track follow-ups and deadlines.
 </li>
 <li>
 Maintain tracking spreadsheets for active construction and capital projects.
 </li>
 <li>
 Support board follow-up notes, tracking, and communication with managers for reports.
 </li>
 <li>
 Handle phone calls, redirect inquiries, and assist in building team meeting agendas.
 </li>
 <li>
 Provide administrative support for leasing inventory and project approvals.
 </li>
 <li>
 Collaborate with teams to ensure timely completion of tasks and organizational goals.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor's degree required.
 </li>
 <li>
 Minimum of 3-5 years of experience in administrative roles.
 </li>
 <li>
 Experience in property management or real estate is a must.
 </li>
 <li>
 Proficiency in Microsoft Word, Excel, and Teams essential.
 </li>
 <li>
 Strong organizational, time management, and multitasking skills required.
 </li>
 </ul>
</div>

Fox Corporation

<div>
 
 Overview Of The Company
 
 
 
 Fox Corporation
 
 
 Under the FOX banner, we produce and distribute content through some of the world&rsquo;s leading and most valued brands, including: FOX News Media, FOX Sports, FOX Entertainment, FOX Television Stations and Tubi Media Group. We empower a diverse range of creators to imagine and develop culturally significant content, while building an organization that thrives on creative ideas, operational expertise and strategic thinking.
 
 
 
 Job Description
 
 
 
 FOX&rsquo;s Corporate Office is seeking an Administrative Assistant to provide day-to-day support across facilities, vendor management, and departmental projects. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 a Snapshot Of Your Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative support to multiple executives, including calendar management and travel arrangements.
 </li>
 <li>
 Register visitors and vendors into building systems.
 </li>
 <li>
 Submit and track facilities work orders; liaise with building management.
 </li>
 <li>
 Coordinate guest office and conference room reservations.
 </li>
 <li>
 Organize colleague schedules for in-person and Zoom meetings.
 </li>
 <li>
 Submit ID badge access requests through the Security ID office.
 </li>
 <li>
 Maintain departmental files in Box.
 </li>
 <li>
 Liaise with vendors (cleaners, painters, electricians, plumbers) for project updates.
 </li>
 <li>
 Assist with new vendor onboarding and submit invoices for payment.
 </li>
 <li>
 Finalize monthly Conference Center usage back-billing with Finance.
 </li>
 <li>
 Distribute weekly food and beverage outlet menus, process weekly Fitness Center reports.
 </li>
 <li>
 Support departmental projects and events
 </li>
 <li>
 Manage Seamless account and process monthly invoices.
 </li>
 <li>
 Track ongoing projects, ensuring follow-up on outstanding needs.
 
 
 </li>
 </ul>
 
 What You Will Need
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree, preferred
 </li>
 <li>
 2+ years of administrative or office support experience.
 </li>
 <li>
 Strong organizational skills and ability to prioritize.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficiency with Microsoft Office Suite, Box, Zoom, and similar tools.
 </li>
 <li>
 Experience coordinating with vendors, facilities, or building management, a plus.
 </li>
 <li>
 Detail-oriented, proactive, and comfortable handling multiple projects.
 
 
 </li>
 </ul>
 
 We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.
 
 
 
 Pursuant to state and local pay disclosure requirements, the pay rate/range for this role, with final offer amount dependent on education, skills, experience, and location is $23.50-31.25 per hour. This role is also eligible for various benefits, including medical/dental/vision, insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.
</div>

Tandym Group

<div>
 
 A recognized education network in New York City is actively seeking a hardworking and versatile professional to join their team as an Executive Assistant.
 
 
 
 About the Opportunity:
 
 
 <ul>
 <li>
 
 Start Date:
 
 ASAP
 </li>
 <li>
 
 Schedule:
 
 Monday to Friday
 </li>
 <li>
 
 Hours:
 
 9am to 5pm (but flexibility needed)
 </li>
 <li>
 
 Setting:
 
 Onsite 5 days a week
 </li>
 </ul>
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Provide high-level executive support with a heavy focus on complex Google calendar management, cross-functional coordination, and scheduling across multiple time zones
 </li>
 <li>
 Demonstrate flexibility outside traditional 9-5 hours, supporting a busy CEO and team with dynamic, fast-changing priorities
 </li>
 <li>
 Handling time-sensitive, confidential, and high-pressure tasks with professionalism, sound judgment, and exceptional attention to detail
 </li>
 <li>
 Collaborate closely with the CEO's existing EA team to ensure seamless coverage and operational efficiency
 </li>
 <li>
 Performing other duties, as needed
 </li>
 </ul>
 
 
 Qualifications:
 
 
 <ul>
 <li>
 1+ year of experience in an Administrative role
 </li>
 <li>
 High School Diploma / GED
 </li>
 <li>
 Computer savvy, specifically Mac
 </li>
 <li>
 Working knowledge of Google Suite
 </li>
 <li>
 Microsoft Office proficient
 </li>
 <li>
 Solid problem-solving and time management skills
 </li>
 <li>
 Exceptional phone etiquette
 </li>
 <li>
 Great interpersonal and communication skills
 </li>
 <li>
 Strong attention to detail and highly organized
 </li>
 </ul>
</div>

Capelli New York

<div>
 
 
 
 Who We Are:
 
 
 
 
 GMA Group dba Capelli New York and Ballet Group LLC. is a major U.S. manufacturer and distributor of apparel, footwear, novelty and gift products, jewelry, fashion accessories, handbags, PPE, and sports/athletic apparel for women, men, and kids. We were established in 1990 and have approximately 600 employees in the U.S.A. and 2,500 employees worldwide. We have locations in the U.S.A., UK, China, Hong Kong, Germany, and Bangladesh.
 
 
 
 
 
 
 
 What We Are Looking For:
 
 
 
 
 We are seeking an
 
 Administrative Assistant.
 
 The overall aim of this role is to assist with the essential duties of sales, product development, production and e-commerce. The ideal candidate will have strong analytical and communication skills, is detail oriented, and serious about having a career, not just a job. This is a full-time position in our
 
 New York City Office
 
 working 5 days a week from 9:00AM to 6:00PM.
 
 
 
 
 Responsibilities:
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage administrative tasks related to sales, product development, production and e-commerce
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Follow up, review, and maintain the organizing of sales orders, purchase orders and product lifecycle
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Process sales orders in a timely manner to meet deadlines and customer ship windows
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Liaise with internal teams (product development, sales, etc.) to ensure all actions of a project are made in time to meet the schedule deadlines
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Help process and complete sample requests for customers
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Sort through and manage samples received from overseas and customers on a daily basis.&nbsp;Log and send the samples received to the appropriate persons (i.e. development manager, sales, etc.)
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Assist with showroom maintenance&nbsp;
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Create social media and email campaigns that align with brand
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Review customer service messages and provide responses to represent our brand positively
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform other duties as assigned
 
 
 
 
 
 
 
 Requirements:
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Experience with Excel
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Excellent organizational skills and attention to detail
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong written and oral communication skills
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to work effectively in a fast-paced environment
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Extremely detail oriented with excellent follow up skills
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to multi-task and prioritize to meet deadlines
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong communication skills and able to work as part of a team
 
 
 
 &nbsp;
 
 
 
 If you see yourself as our newest team member, please submit your resume and salary requirements to staff.hiring@capellinewyork.com
 
 
 
 GMA Group is committed to equal treatment and opportunity in all aspects of recruitment, selection, and employment without regard to gender, race, religion, national origin, ethnicity, disability, gender identity/expression, sexual orientation, age, veteran or military status, or any other category protected under the law. GMA Group is an equal opportunity employer; committed to a community of inclusion, and an environment free from discrimination, harassment, and retaliation.
 
 
</div>

The Crowd

<div>
 
 
 About The Role:
 
 
 
 A highly desirable international design studio is seeking an organized and proactive Administrative Assistant to join their friendly and social team. This role is key to supporting daily operations and ensuring everything runs smoothly in a dynamic, creative environment.
 
 
 
 
 
 The role will provide front-of-house and studio support and will be the first point of contact for guests and clients. In addition, you will manage the day-to-day logistics across the studio and provide admin support to both on-site and remote team members, from setting up meetings and ordering supplies to assisting with travel, onboarding, and events, no two days will be the same! The role is ideal for someone who is detail-oriented, proactive and enjoys being at the center of a busy, social, fun and creative environment.
 
 
 
 
 
 Our client, based in a vibrant part of Manhattan, they offer a supportive work culture, and a range of benefits, including health and dental coverage, professional development support, 401(k) matching, and more.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Greet visitors and manage front desk activity
 </li>
 <li>
 Maintain studio organization, kitchen, and communal areas
 </li>
 <li>
 Set up client meetings, presentations and calls
 </li>
 <li>
 Support employee onboarding and offboarding
 </li>
 <li>
 Help with travel coordination, expense tracking, and inventory
 </li>
 <li>
 Assist with event planning and studio-wide initiatives
 </li>
 <li>
 Liaise with IT support and vendors as needed
 </li>
 </ul>
 
 
 
 
 
 Key Skills/Requirements:
 
 
 <ul>
 <li>
 Prior experience in an administrative, studio coordinator, or office support role
 </li>
 <li>
 Highly organized with strong multitasking skills and attention to detail
 </li>
 <li>
 Warm, professional, and comfortable interacting with clients and team members
 </li>
 <li>
 Proficient in Microsoft Office and Outlook
 </li>
 <li>
 Flexible, team oriented and happy to assist with any ad-hoc tasks
 </li>
 </ul>
 
 
 
 
 
 To apply for this position please click on the apply button to attach your resume (and portfolio for design positions).
 
 
 
 
 
 
 
 By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge.
 
 
 
 
 
 
 
 The Crowd is an equal opportunities employer and agency.
 
 
</div>

Explore 273+ Administrative assistant in New York United States this March. Find roles across top companies and apply now to boost your career.

273 administrative assistant jobs In New York United States

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