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executive administrative assistant

Solomon Page

<div>
 We are looking for an Executive Admin Assistant for a top beauty company in New York, NY!
 
 
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 Pay Rate: 34.72/hour
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 Hybrid-10 month long contract
 
 
 
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 </ul>
 
 Responsibilities:
 
 
 
 
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 This position is responsible for providing highly diverse administrative support to the Senior Vice President, Global Marketing. Responsibilities include but are not limited to:
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 Heavy calendar scheduling, draft agendas &amp; meeting minutes, proofreading monthly T&amp;E reports
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 Arrange travel itineraries, visa applications (when required), car services, and expat family travel for yearly home visits
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 Coordinating meetings including the management of attendees, booking location and time, arranging meals and any A/V materials; strong knowledge of Microsoft TEAMS
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 Create and manage POs
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 Office management: restocking supplies and managing the product closet
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 The ability to deal with people at all levels both internally and externally is critical
 
 
 
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 Required Qualifications:
 
 
 
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 Bachelor's degree
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 3-5 years executive assistant experience
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 Possess a high degree of professionalism, extremely strong organizational and interpersonal skills, and the ability to deal with all levels of internal and external senior management in a professional manner
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 High degree of confidentiality and the ability to manage sensitive information
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 Excellent PC skills - MS Word, Excel, Outlook, PowerPoint
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 Strong verbal and written skills and the ability to effectively manage multiple tasks while maintaining priorities
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 Fluency in French or other foreign language is a plus
 
 
 
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 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Executive Administrative Assistant

Lockheed Martin

<div>
 
 Basic Qualifications
 
 
 
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 Minimum 5 years of progressive administrative support experience including supporting senior leadership
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 Proficient with Microsoft Office Suite &ndash; Outlook including calendar management, Microsoft Word, PowerPoint, Excel, and Teams Workspace
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 Experience with arranging travel and completing expense reports.
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 Knowledge of standard office equipment and technology for both operation and basic trouble shooting (i.e phone, iPhone, computer, laptop, photocopy, pdf, etc).
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 Ability to obtain and maintain a DOD Secret Security clearance. US Citizenship is required.
 
 
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 Job Description
 
 
 
 
 What We&rsquo;re Doing
 
 
 
 At Lockheed Martin, we are passionate about innovation and integrity. We believe that by applying the highest standards of business ethics and forward-thinking, everything is within our capacity &ndash; and yours as a Lockheed Martin employee. Lockheed Martin values your skills, training, education, and background!
 
 
 
 The Work
 
 
 
 We Have An Awesome Opportunity Within The Sensors, Effectors &amp; Mission Systems (SEMS) Line Of Business. We Are Seeking a Dedicated Administrative Assistant To Support The Engineering &amp; Technology Area Of Our Business. This Position Will Support The SEMS VP Chief Engineer Of Engineering And Technology. As The Administrative Assistant Supporting Engineering And Technology VP, You Will
 
 
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 Provide general correspondence, phone duties, schedule appointments, make travel arrangements and complete expense reports, review staff expense reports for compliance and charging requirements, answer internal and external customer inquiries and perform other duties, as assigned.
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 Proactively manage the executive's calendar.
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 Anticipate needs and troubleshoot and manage complex travel itineraries.
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 Perform complex and diversified administrative functions that require independent decision making and problem solving with minimal direction.
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 Support and interface with customer including customer visits and meetings, setup of meetings (including refreshment as necessary), and coordination of visit requests with Lockheed Martin Security.
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 Manage conference room (including reservations, Video Teleconferencing (VTC), Teams and other IT as necessary).
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 Order and maintain office supply Inventory, organize shipments, mail, etc in support of the VP and team.
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 Determine priorities of non-routine situations and will participate and lead miscellaneous projects or initiatives as needed, including providing support to the department staff.
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 May occasionally need to provide assistance outside normal office hours to address an unexpected business issue.
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 Coordinate logistical details for classified meetings, ensuring all security requirements are met.
 
 
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 </ul>
 Note: The role sits at the Moorestown or Syracuse facility. On-site support at the facility is required at least 2 days a week.
 
 
 
 Who You Are
 
 
 
 If you have exceptional administrative skills with extensive knowledge of Microsoft Office and computer technology along with strong interpersonal and organizational skills, we want to meet you. We&rsquo;re looking for a team player who is proactive and detail oriented. Able to handle sensitive information discretely as well as maintain composure in a fast-paced environment. A self-starter with strong initiative, proven ability to multi-task and drive closure in a fast-paced environment with rapidly changing priorities and short/firm deadlines that align to company deliverables.
 
 
 
 Why Join Us
 
 
 
 Join us if you are passionate about your administrative skills and enjoy supporting senior level management in a fast-paced environment.
 
 
 We are committed to work life balance by promoting this HYBRID TELEWORK opportunity. These job requirements allow the employee to work at a Lockheed Martin-designated office or job site for part of their schedule and has a predefined regular, recurring telework schedule for the remaining part of their work schedule.
 
 
 
 Desired Skills
 
 
 
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 Ability to work with minimal direction &amp; company/team first attitude at all times.
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 Excellent interpersonal skills/ability to interact with all levels of management, peers, government, and other industry personnel in a proficient, courteous, discrete and professional manner
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 Well organized and detail-oriented with flexibility and ability to effectively balance the handling of multiple assignments and tasks in a dynamic and fast-moving team environment
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 Ability to handle confidential and sensitive information and act in a professional manner
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 Willingness to assume increasing levels of responsibilities and have a strong desire for professional continued self-improvement, a professional demeanor and well-spoken
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 Ability to anticipate requirements of business leaders
 
 
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 Other Important Information
 
 
 
 By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
 
 
 
 Ability to work remotely
 
 
 
 Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.
</div>

US Tech Solutions

<div>
 
 
 
 Job Description:
 
 
 
 
 
 
 
 Role is 5 days a week in office. There is no opportunity for remote working.
 
 
 
 
 
 The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
 
 
 
 
 
 Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.
 
 
 
 
 
 
 Qualifications:
 
 
 
 - Minimum of 3 years of experience in an Executive or Administrative Assistant role
 
 
 - High school diploma or GED is required; Bachelor's degree preferred
 
 
 - Being able to multi-task in a fast-paced environment
 
 
 - Experience in calendar management
 
 
 - Adaptable team player
 
 
 - Good problem-solving ability
 
 
 - Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
 
 
 - Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
 
 
 - Effective interpersonal skills and excellent telephone etiquette
 
 
 - Tact and good judgment in confidential situations and proven experience interacting with senior management
 
</div>

Executive Assistant

<div>
 Our client is looking to fill the role of Executive Assistant. This Executive Assistant will support two Vice Presidents on the Subscriber Growth &amp; Monetization team. This is a fast-paced, high-visibility role requiring strong organizational skills, discretion, and the ability to manage competing priorities with minimal direction.
 
 
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 Start Date: 4/8/2026
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 Pay Rate: $26&ndash;$30 per hour
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 Duration: 0&ndash;6 months
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 Schedule: Monday&ndash;Thursday onsite, Friday remote
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 Hours: 9:00 AM &ndash; 6:00 PM
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 Location: New York, NY (Hudson Square)
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 Overtime: Possible (must be pre-approved)
 
 
 
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 Responsibilities:
 
 
 
 
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 Manage complex, high-volume calendars across multiple time zones
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 Coordinate internal meetings, including video conferencing, room bookings, and logistics
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 Handle all travel arrangements (flights, hotels, ground transportation) and expense reporting
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 Provide day-to-day administrative support including calls, mail, document tracking, and supply management
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 Coordinate team events, offsites, and departmental communications
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 Partner with internal teams, executives, and administrative staff across the organization
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 Maintain office operations (supplies, kitchen, shared spaces)
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 Assist with special projects as needed
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 Provide backup support to other Executive Assistants as required
 
 
 
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 Required Qualifications:
 
 
 
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 3+ years of experience supporting Director-level or above executives in a corporate environment
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 Prior experience at The Walt Disney Company
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 Strong written and verbal communication skills
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 Ability to multitask, prioritize, and manage a high volume of work independently
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 Highly organized with strong attention to detail and follow-through
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 Professional, discreet, and able to handle confidential information
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 Collaborative with strong interpersonal skills
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 Proactive and resourceful with a solution-oriented mindset
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 Ability to anticipate executive needs and adapt to changing priorities
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 Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and Google Suite
 
 
 
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 Additional Information:
 
 
 
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 Must have prior Disney experience
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 Strong communication, reliability, and professionalism are essential
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 Experience coordinating across executive offices is required
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 Collaborative mindset and ability to work closely with other Executive Assistants
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 Passion for Disney brands and streaming platforms is a plus
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 SVOD experience preferred
 
 
 
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 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Scion Staffing

<div>
 Scion Nonprofit Staffing has been engaged to conduct a search for
 
 Executive Assistant
 
 for a nonprofit client. This role is onsite in Midtown Manhattan, New York, NY, with a schedule of Monday&ndash;Friday, approximately 9:00 AM&ndash;5:00 PM, and expected flexibility as needed.
 
 
 
 Position Overview
 
 
 
 This role provides high-level executive support to the President of a mission-driven nonprofit organization. The
 
 Executive Assistant
 
 will manage complex scheduling, board communications, correspondence, and day-to-day operational priorities within a small office environment. This position requires exceptional professionalism, discretion, and the ability to function as a trusted partner in both administrative and board-facing capacities. The ideal candidate is tech-savvy, proactive, and comfortable supporting executive leadership in a hands-on setting.
 
 
 
 Perks
 
 
 
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 Competitive hourly compensation with Temp-to-Hire pathway and potential for direct hire conversion
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 Comprehensive benefits available after 30 days
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 Stable weekday schedule with meaningful work supporting mission-driven leadership
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 Opportunity to work closely with the President and contribute directly to organizational impact
 
 
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 Responsibilities
 
 
 
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 Provide high-level executive support to the President, including calendar management, scheduling, and correspondence
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 Prepare and manage board communications and meeting materials
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 Coordinate meetings using Microsoft Teams and Zoom, including virtual and in-person logistics
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 Support office operations, including supplies, facilities coordination, and vendor interface
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 Troubleshoot basic conference room and technology needs
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 Maintain organization-wide confidentiality and professional communication standards
 
 
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 Qualifications
 
 
 
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 Experience supporting senior executives in an Executive Assistant capacity
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 Experience in nonprofit, philanthropy, or mission-driven environments preferred
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 Strong proficiency in Microsoft Office Suite and virtual meeting platforms (Teams and Zoom)
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 Demonstrated ability to manage office operations and administrative logistics
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 Poised, professional demeanor with a collaborative and service-oriented approach
 
 
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 Compensation And Benefits
 
 
 
 Compensation is based on salary alignment between $37-$38/hr.
 
 
 
 HOW TO APPLY:
 
 For immediate consideration, please submit your resume here!
 
 
 Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 
 
 We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 
 
 For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
</div>

Ventas, Inc.

<div>
 
 Job Description
 
 
 
 Ventas is a leading S&amp;P 500 company enabling exceptional environments that benefit a large and growing aging population. With an enterprise value exceeding $50 billion and a portfolio of more than 1,400 properties across North America and the United Kingdom, Ventas is a preeminent participant in the longevity economy. Its largest business is private-pay senior housing, which includes over 850 communities providing valuable care and services to more than 90,000 residents. The Ventas portfolio also includes outpatient medical buildings, research centers and healthcare facilities that attract strong institutional demand from the largest health systems, biomedical companies and universities and other research institutions in the world. Backed by strong financial performance and a collaborative culture, Ventas has the capital, capabilities and relationships to deliver superior value. The experienced Ventas team shares a commitment to each other and to the Company&rsquo;s mission of helping people live longer, healthier, happier lives.
 
 
 
 About The Role
 
 
 
 The Executive Assistant &amp; Office Coordinator is responsible for supporting the Senior Managing Director, Investments and other executives while ensuring a well-maintained and efficient office environment. The position provides high-level administrative and office support in a dynamic, fast-paced environment and requires a proactive, detail-oriented individual. Key responsibilities include:
 
 
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 Manage executive calendars, travel arrangements, meeting coordination and expense reporting.
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 Serve as a primary point of contact for internal and external communications while maintaining strict confidentiality.
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 Prepare and organize reports, presentations and correspondence for executive leadership.
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 Provide administrative support to executives, managers and staff, including document management and recordkeeping.
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 Oversee daily office operations including incoming communications, mail distribution and conference room coordination.
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 Manage vendor relationships, office services and facilities requests in partnership with building management.
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 Maintain office and kitchen inventory, ensuring timely ordering, stocking and organization of supplies.
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 Support office logistics and culture initiatives including onboarding coordination, guest support, company events and special projects.
 
 
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 </ul>
 
 Qualifications
 
 
 
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 Bachelor&rsquo;s degree in Business, Accounting, Finance, or a related field.
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 5+ years of executive administrative support experience, ideally in a financial services, investment banking, or private equity setting.
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 Must be located in New York, NY surrounding area or willing to relocate for the duration of employment.
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 Willingness to adapt and thrive in a blended work environment with 4-days in office, seamlessly transitioning between remote work and in-office operations.
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 Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
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 Proven ability to effectively support and communicate with top executives in a dynamic, fast-paced environment.
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 Positive, proactive attitude and willingness to adapt to evolving organizational needs by assuming additional or ad hoc responsibilities as required.
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 High degree of professionalism and discretion in handling confidential information.
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 Experience managing outside relationships including copier/printer vendors, delivery services, and building personnel.
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 Must be legally authorized to work in the United States without need for employer sponsorship now or in the future
 
 
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 </ul>
 
 The estimated base salary range for this position is $95,000-$125,000 per year. This range reflects a good-faith estimate of the base salary Ventas reasonably expects to pay at the time of posting. Actual base pay will be determined based on work location, skills, qualifications, relevant experience, and business needs.
 
 
 
 
 In addition to base salary, this role is eligible for discretionary incentive compensation and a comprehensive benefits package, which includes medical, dental, vision, retirement savings, paid time off, and other wellness benefits under applicable plan terms.
 
 
 
 Ventas, Inc. offers a competitive compensation and benefits package to the successful candidate.
 
 
 Ventas, Inc. is an Equal Opportunity Employer.
 
 
 Ventas, Inc. does not accept unsolicited resumes from staffing agencies, search firms or any third parties.
 
 
</div>

Executive Assistant & Office Coordinator

Tata Consultancy Services

<div>
 
 Job Description
 
 
 
 Executive Admin Assistant
 
 
 Must Have Technical/Functional Skills
 
 
 Technical Skills
 
 
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 Strong proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Word, Teams).
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 Experience with internal banking tools such as:
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 Expense management and reconciliation systems (e.g., Concur, Ariba, or bank-specific tools).
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 Travel booking platforms used in BFSI environments.
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 Collaboration and workflow tools used in enterprise banking.
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 Ability to prepare management level reports, dashboards, and polished presentations.
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 Familiarity with handling audit ready documentation, compliance workflows, and secure data handling.
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 Comfort working with confidential financial, HR, and regulatory data.
 
 
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 </ul>
 Functional Skills
 
 
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 Prior experience supporting senior leaders in Banking, Financial Services, or FinTech environments.
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 Strong understanding of operational workflows, regulatory sensitivity, and internal controls.
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 Exceptional calendar, scheduling, and cross team coordination skills.
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 Excellent written and verbal communication tailored for executive level interactions.
 </li>
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 Ability to prioritize multiple tasks under tight deadlines.
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 High degree of integrity, professionalism, and discretion with sensitive information.
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 Strong stakeholder management skills, working with cross functional teams such as Risk, Compliance, HR, Finance, and Technology.
 
 
 </li>
 </ul>
 Roles &amp; Responsibilities
 
 
 Executive Support
 
 
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 Manage complex calendars, prioritize meetings, and coordinate across global banking time zones.
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 Handle inbox management and communications on behalf of senior leadership.
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 Prepare presentations, business decks, meeting summaries, and regulatory facing documentation.
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 Coordinate travel arrangements and itineraries in compliance with bank policies.
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 Track action items, follow-ups, and deliverables across initiatives running within the LOB.
 
 
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 </ul>
 Operational &amp; Administrative Support
 
 
 <ul>
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 Support financial administration tasks such as:
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 Submitting expenses, reviewing statements, and ensuring policy compliance.
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 Managing procurement workflows, vendor requests, and purchase approvals.
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 Maintain organized, audit ready documentation and confidential executive records.
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 Coordinate logistics for meetings, town halls, project reviews, quarterly business reviews, etc.
 
 
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 </ul>
 Communication &amp; Stakeholder Coordination
 
 
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 Serve as the primary point of contact for internal stakeholders, clients, and external partners.
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 Draft professional communication on behalf of leadership and support internal messaging.
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 Collaborate with cross functional teams in Risk, Compliance, Technology, Finance, and Operations.
 </li>
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 Facilitate smooth information flow between leadership and project teams.
 
 
 </li>
 </ul>
 Project Coordination
 
 
 <ul>
 <li>
 Monitor project timelines, track milestones, and support leadership with operational updates.
 </li>
 <li>
 Assist with organizing leadership offsites, workshops, team events, and strategic planning sessions.
 </li>
 <li>
 Support ad hoc banking operational initiatives, process improvements, and documentation requests.
 
 
 </li>
 </ul>
 Salary Range- $100,000-$115,000 a year
 
 
 
 Qualifications:
 
 BACHELOR OF COMPUTER SCIENCE
</div>

Executive Admin Assistant

Explore 168+ Executive administrative assistant in New York United States this April. Find roles across top companies and apply now to boost your career.

168 executive administrative assistant jobs In New York United States

Executive Administrative Assistant

Executive Administrative Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant & Office Coordinator

Executive Admin Assistant