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executive administrative assistant

American Express

<div>
 
 
 At American Express, our culture is built on a 175-year history of innovation, shared
 
 
 values
 
 
 and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. From delivering differentiated products to providing world-class customer service, we operate with a strong risk mindset, ensuring we continue to uphold our brand promise of trust, security, and service.
 
 
 
 
 As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.
 
 
 
 
 
 How will you make an impact in this role?
 
 
 
 
 
 The Executive Administrative Assistant will provide comprehensive administrative support to Vice Presidents, serving as a trusted partner and integral member of the leadership team. This role requires exceptional organizational, communication, and prioritization skills, along with strong personal integrity and discretion.&nbsp;
 
 
 
 
 The ideal candidate is proactive, detail-oriented, intellectually curious, and thrives in a dynamic, fast-paced environment with multiple priorities. They anticipate needs, exercise sound judgment, and contribute positively to team culture.&nbsp;
 
 
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
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 Manage complex executive calendars and proactively resolve scheduling conflicts
 
 
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 Coordinate meetings across time zones, including rooms, virtual platforms, and materials
 
 
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 Ensure smooth day-to-day scheduling and meeting logistics
 
 
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 Serve as a primary point of contact for internal and external stakeholders
 
 
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 Liaise on behalf of executives with professionalism and discretion
 
 
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 Maintain organization charts and key distribution lists
 
 
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 Coordinate domestic and international travel arrangements and detailed itineraries
 
 
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 Prepare and process expense reports in compliance with company policy
 
 
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 Manage supplies, procurement, and departmental documentation
 
 
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 Support onboarding and general office operations, including IT coordination
 
 
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 Participate in team meetings and contribute to team initiatives
 
 
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 Support special projects and promote a collaborative team environment
 
 
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 Minimum Qualifications:
 
 
 
 
 
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 Proven track record as an Executive or Administrative Assistant supporting senior leaders
 
 
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 Exceptional calendar management skills, including complex scheduling with executive offices and external partners
 
 
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 Excellent organizational skills with strong attention to detail and accuracy
 
 
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 Ability to prioritize multiple responsibilities with minimal supervision
 
 
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 Strong written and verbal communication skills
 
 
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 Sound judgment and ability to handle confidential and sensitive information with discretion
 
 
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 Proactive, solution-oriented mindset with strong follow-through
 
 
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 Ability to remain calm under pressure and manage competing priorities with urgency
 
 
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 Highly proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
 
 
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 Preferred Qualifications:
 
 
 
 
 
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 Experience supporting Vice Presidents or senior leadership
 
 
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 Knowledge of American Express platforms and systems (e.g., Concur, Cisco/Webex, SAP Ariba,
 
 
 MyInfo
 
 
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 TechCare
 
 
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 Experience with procurement and expense systems
 
 
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 Familiarity with HR or Colleague Experience functions
 
 
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 Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.
 
 
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 Salary Range: $31.49 to $49.28 hourly + bonus + benefits
 
 
 
 
 The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we&rsquo;ll consider your location, experience, and other job-related factors.
 
 
 
 
 We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:
 
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 Competitive base salaries&nbsp;
 
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 Bonus incentives&nbsp;
 
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 6% Company Match on retirement savings plan&nbsp;
 
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 Free financial coaching and financial well-being support&nbsp;
 
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 Comprehensive medical, dental, vision, life insurance, and disability benefits&nbsp;
 
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 Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need&nbsp;
 
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 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy&nbsp;
 
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 Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)&nbsp;
 
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 Free and confidential counseling support through our Healthy Minds program&nbsp;
 
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 Career development and training opportunities
 
 
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 For a full list of Team Amex benefits, visit our
 
 
 
 Colleague Benefits Site
 
 
 
 .
 
 
 
 
 American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.
 
 
 
 
 We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
 
 
 
 
 US Job Seekers - Click to view the &ldquo;
 
 
 
 Know Your Rights
 
 
 
 &rdquo; poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window:
 
 
 
 https://www.eeoc.gov/poster
 
 
 
 
 
 Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.
 
</div>

Executive Administrative Assistant

JPMorganChase

<div>JOB DESCRIPTION 
Become an integral part of Equities Capital Markets (&quot;ECM&quot;) team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Assistant in ECM you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
Job responsibilities
<ul><li>Maintain complex and detailed calendars</li><li>
Screen incoming calls and determine the level of priority, while using caution in dispensing information</li><li>
Manage the coordination and logistics of both internal and external meetings</li><li>
Arrange and coordinate complicated domestic and international travel</li><li>
Organize all aspects of internal and external events, including catering and transportation</li><li>
Process invoices and T&amp;E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines</li><li>
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access</li><li>
Produce high quality emails and messages to individuals at all levels of the organization</li><li>
Maintain department documents, including current organizational charts and Executive Bio&rsquo;s</li><li>
Handle regular activities without prompting, and advise in advance with issues or delays</li><li>
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
</li></ul>Required qualifications, capabilities, and skills
<ul><li>At least five years of administrative experience</li><li>
Advanced ability to organize</li><li>
Discretion and good judgment in confidential situations, and proven experience interacting with senior management</li><li>
Strong interpersonal, written, and oral communication skills</li><li>
Strong proficiency in Microsoft Office</li><li>
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management</li></ul>
Preferred qualifications, capabilities, and skills<ul><li>
Experience supporting at the Managing Director level (or equivalent) or above</li><li>
College degree is a plus</li></ul>
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options. 
 
ABOUT US 
<div>
<div>JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
</div><div>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
<div>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans 
</div></div></div> 
 
ABOUT THE TEAM 
 
J.P. Morgan&rsquo;s Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.</div>

<div>
 
 Job Description
 
 
 
 Become an integral part of our Advisory &amp; practice where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
 
 
 As an Executive Assistant in our Infrastructure Finance &amp; Advisory team, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Maintain complex and detailed calendars (e.g., ensuring all travel details are included)
 </li>
 <li>
 Arrange and coordinate complicated domestic and international travel (experience with managing Visas is needed)
 </li>
 <li>
 Screen incoming calls and determine the level of priority, while using caution in dispensing information
 </li>
 <li>
 Manage the coordination and logistics of both internal and external meetings
 </li>
 <li>
 Organize all aspects of internal and external events, including catering and transportation
 </li>
 <li>
 Process invoices and T&amp;E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
 </li>
 <li>
 Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
 </li>
 <li>
 Produce high quality emails and messages to individuals at all levels of the organization
 </li>
 <li>
 Maintain department documents, including current organizational charts and Executive Bio&rsquo;s
 </li>
 <li>
 Handle regular activities without prompting, and advise in advance with issues or delays
 </li>
 <li>
 Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
 
 
 </li>
 </ul>
 
 Required Qualifications, Capabilities, And Skills
 
 
 
 <ul>
 <li>
 At least five years of administrative experience
 </li>
 <li>
 Advanced ability to organize
 </li>
 <li>
 Discretion and good judgment in confidential situations, and proven experience interacting with senior management
 </li>
 <li>
 Strong interpersonal, written, and oral communication skills
 </li>
 <li>
 Strong proficiency in Microsoft Office
 </li>
 <li>
 Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
 
 
 </li>
 </ul>
 
 Preferred Qualifications, Capabilities, And Skills
 
 
 
 <ul>
 <li>
 Experience supporting at the Managing Director level (or equivalent) or above
 </li>
 <li>
 College degree is a plus
 
 
 </li>
 </ul>
 
 Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.
 
 
 
 
 About Us
 
 
 
 JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
 
 
 We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
 
 
 We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
 
 
 JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans
 
 
 
 About The Team
 
 
 
 J.P. Morgan&rsquo;s Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.
</div>

<div>
 
 Job Description
 
 
 
 Become an integral part of the Security and Resiliency Initiative team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
 
 
 As a Senior Executive Administrative Assistant in the Security and Resiliency Initiative team, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Maintain complex and detailed calendars
 </li>
 <li>
 Screen incoming calls and determine the level of priority, while using caution in dispensing information
 </li>
 <li>
 Manage the coordination and logistics of both internal and external meetings
 </li>
 <li>
 Arrange and coordinate complicated domestic and international travel
 </li>
 <li>
 Organize all aspects of internal and external events, including catering and transportation
 </li>
 <li>
 Process invoices and T&amp;E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
 </li>
 <li>
 Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
 </li>
 <li>
 Produce high quality emails and messages to individuals at all levels of the organization
 </li>
 <li>
 Maintain department documents, including current organizational charts and Executive Bio&rsquo;s
 </li>
 <li>
 Handle regular activities without prompting, and advise in advance with issues or delays
 </li>
 <li>
 Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
 
 
 </li>
 </ul>
 
 Required Qualifications, Capabilities, And Skills
 
 
 
 <ul>
 <li>
 At least five years of administrative experience
 </li>
 <li>
 Advanced ability to organize
 </li>
 <li>
 Discretion and good judgment in confidential situations, and proven experience interacting with senior management
 </li>
 <li>
 Strong interpersonal, written, and oral communication skills
 </li>
 <li>
 Strong proficiency in Microsoft Office
 </li>
 <li>
 Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
 
 
 </li>
 </ul>
 
 Preferred Qualifications, Capabilities, And Skills
 
 
 
 <ul>
 <li>
 Experience supporting at the Managing Director level (or equivalent) or above
 </li>
 <li>
 College degree is a plus
 
 
 </li>
 </ul>
 
 Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.
 
 
 
 
 About Us
 
 
 
 JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
 
 
 We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
 
 
 We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
 
 
 JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans
 
 
 
 About The Team
 
 
 
 J.P. Morgan&rsquo;s Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.
</div>

Senior Executive Administrative Assistant

Gravity Staffing, Inc.

<div>
 
 The New York City office of a pretigious global investment firm is looking for a couple of excellent Executive Assistants (positions open due to growth of the company). These roles will be supporting a team (HR or Investor Relations/Marketing) so the proper candidate must have current/recent experience supporting multiple individuals. The position is working from the NYC office 4 days/week and one day is remote.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Organize travel arrangements, including booking flights, hotels, and transportation. Ensure all necessary documents (Visas if required) are in order.
 </li>
 <li>
 Heavy calendar management including scheduling meetings, interviews, and conferences as requested by key stakeholders.
 </li>
 <li>
 Screen/manage phone calls, emails, and other forms of communication including but not limited to drafting correspondences or responding to routine inquiries.
 </li>
 <li>
 Process expenses.
 </li>
 <li>
 Arrange/prepare materials for meetings.
 </li>
 <li>
 Assist with special projects or initiatives as needed.
 </li>
 <li>
 Partner with the other EA to ensure seamless team coverage.
 </li>
 <li>
 Contribute to a &ldquo;no task too big or small&rdquo; culture, ensuring things get done efficiently and accurately.
 </li>
 </ul>
 
 
 
 
 
 Key Requirements:
 
 
 <ul>
 <li>
 Bachelors Degree required with a 3.2 GPA or higher
 </li>
 <li>
 Prior experience as an admin in financial services preferred
 </li>
 <li>
 Must have experience supporting a team, not just 1:1 support
 </li>
 <li>
 Strong attention to detail, organizational skills and follow-through.
 </li>
 <li>
 Handle sensitive information and maintain a high level of confidentiality.
 </li>
 <li>
 Able to quickly adjust to changing priorities, urgencies, and unexpected situations.
 </li>
 <li>
 Advanced proficiency in Microsoft Office, experience in Concur and aptitude to learn new software tools.
 </li>
 <li>
 Able to find solutions to challenges or obstacles that may arise in the course of the day.
 </li>
 <li>
 Maintain a high level of professionalism in all interactions and represents the organization in a positive manner.
 </li>
 </ul>
</div>

Global Impact Investing Network

<div>About the organization
The Global Impact Investing Network, Inc. (GIIN) is the leading industry body for impact investing. Since 2009, the GIIN has worked to increase the scale and effectiveness of impact investing to solve systemic problems facing people and the planet. With approximately 450 members across six continents, the GIIN serves as a hub for innovation, ideas and information to help investors build a more sustainable, inclusive and resilient world. Learn more at thegiin.org.
About the position
The Senior Executive Assistant will provide administrative and operational support to the Executive Office, working with the Executive Assistant. This is an in-person position at our office in Lower Manhattan. 
 
The Senior Executive Assistant will support a team of 3-4 executives. They will work with the Executive Assistant to lead management of schedules and calendars, being both responsive and proactive in maximizing the Executive Team members time, in close coordination with the Chief of Staff (COS). They will inform and implement decisions with guidance from the Executive Team, as relevant and based on each executives preferences. They will help manage travel, schedule meetings, and host guests as directed. They will promptly and correctly support Executive Office administration, including submission of expenses, meeting organization (in-person and virtual), key relationship support and other tasks that help ensure the GIINs executive staff have what they need to serve internal and external stakeholders well, in support of our organizational mandate. They will provide guidance and support to the Executive Assistant, and assign relevant tasks to ensure work is delivered in alignment to timelines and priorities. 
 
In addition, the Senior Executive Assistant will work independently to organize and complete special projects, and will occasionally assist with high-level general office management requests as needed. They will actively participate in office life, helping fellow team members and collaborating across functions. 
 
Position description 
Responsibilities include: 
<ul><li>
Provide general administrative support to 3-4 executives, including managing calendars and correspondence, editing and drafting documents, compiling and submitting expense reports, preparing meeting agendas and minutes as directed, and other support functions as needed.</li><li>
Prepare business documents, including memos, letters, vendor contracts and emails.</li><li>
Coordinate closely with the Chief of Staff and Executive Assistant regarding workflow, prioritization and planning.</li><li>
Manage and delegate workflow to the Executive Assistant as required and as relevant, providing a supportive learning environment for the EA.</li><li>
Maintain mindful gatekeeping guidelines to manage calendars for the executives as needed/directed, and helping to ensure schedules are followed and respected.</li><li>
Communicate efficiently and, often quickly, with the CEO, Executive team, and Chief of Staff regarding calendar changes, upcoming commitments and responsibilities, suggesting solutions as needed and following up appropriately. Keep executives and Chief of Staff informed of upcoming commitments and responsibilities, following up appropriately.</li><li>
In close collaboration with the Executive Assistant and Chief of Staff, support the Executive Office as needed in preparing for and supporting Board of Directors meetings, maintaining established and developing processes to ensure efficiency, accuracy and strict confidentiality.</li><li>
Maintain high standards of professionalism, confidentiality, sensitivity and decorum, ensuring that all interactions and communications reflect the Executive Offices expectations and strategic objectives.</li><li>
Support the research, prioritization, and follow up on incoming issues and concerns including those of a sensitive or confidential nature, as directed by the Executive Office in close coordination with the EA and COS.</li><li>
Maintain consistently evolving appropriate business sense aligned with the objectives of the Executive Office as to when to act independently vs. when to ask for direction.</li><li>
Oversee the completion of critical deliverables and special projects accurately and on time as directed by the Executive Office, often involving complex business relationships requiring strict confidentiality.</li><li>
Work with the EA as needed to mindfully resolve calendar conflicts inline with Executive Office strategic objectives.</li><li>
When directed by the COS or executive team, communicate clearly,accurately and efficiently to protect and maintain relationships with important stakeholders including donors/partners and their support staff, GIIN colleagues, the Board of Directors and all others on behalf of the Executive Office.</li><li>
Support good data hygiene and management through meticulous data entry and organization, especially using SharePoint, Salesforce, and Outlook calendar/contact management.</li><li>
Provide back-up support to the operations team as needed.</li><li>
Other duties as needed</li></ul>
Candidate profile
The Senior Executive Assistant must be an empathetic, resourceful, down-to-earth and highly responsible professional with a flexible, collaborative spirit and a personal sense of ownership regarding their position. In addition, they must be approachable, friendly and enjoy working in a small office, eager to contribute to a mission-oriented, results-driven, and community based work environment.
The ideal candidate should have at least 5-7 years of experience providing office support, ideally to executive-level staff, demonstrating an ability to consistently employ impeccable judgment and discretion in all situations. They will have prior experience in managing multiple priorities and will work well under pressure. They will be pragmatic, process-oriented problem solvers who can often operate independently, or proactively seek direction/help as needed. They will handle a wide variety of activities and confidential matters with kindness, respect and discretion. The Senior Executive Assistants work and orientation will reflect the professionalism and values of the Executive Office and the GIIN as an organization, internally within our community as well as externally as a global leader in impact investing.
They must be a calm, confident team player with excellent organizational skills, multi-tasking abilities, and high personal standards. A sense of humor and commitment to the GIIN values and culture are essential. The Senior Executive Assistant will report to the Chief of Staff, as well as to the individual executive team members.
Qualifications<ul><li>
A minimum of five to seven years of experience providing direct administrative support, preferably to C-Level executives.</li><li>
Associates degree or higher is preferred.</li><li>
Strong organizational skills and abilities to perform and prioritize multiple tasks seamlessly with relentless attention to detail.</li><li>
Project management experience preferred.</li><li>
Proven interpersonal skills and the ability to build relationships with stakeholders, including senior external partners, donors, other service providers, and GIIN staff members at all levels.</li><li>
Entrepreneurial work approach, with an enthusiasm for growth within a fast-paced environment.</li><li>
Ability to handle confidential information with complete discretion and be mindful in prioritizing competing demands.</li><li>
Excellent written and verbal skills.</li><li>
Strategic-minded support approach, proactively seeking opportunities and proposing solutions to problems.</li><li>
Interpersonal skills to thrive in a small team environment. Proven team player eager to work both independently and collaboratively.</li><li>
Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint). Familiarity with SharePoint, Slack, Asana and Salesforce is a plus, and overall mindset oriented to learning new software and technology.</li><li>
Engaged approach regarding the objectives and priorities of the Executive Office and a willingness to learn new skills.</li><li>
Alignment in thought and action with GIINs values:https://thegiin.org/values-and-guiding-principles</li><li>
Commitment to human dignity, justice, fairness, and respect. The GIIN considers the values of human dignity, fairness, justice and respect to be central to the work it does as a champion of impact investing. The GIIN believes that upholding these ideals is a global imperative and is an essential purpose of impact investing. While the challenges associated with these values are experienced differently across cultures, nations, and societies, they are fundamental to a shared human experience and the building of strong communities, a healthy world, and a sustainable future for all people. Successful candidates will be committed to continuous learning about human dignity, justice, fairness, and respect and how to manifest these principles in the workplace.</li></ul>
Location
This position will be based in our New York City office year-round and is not eligible to participate in the GIINs hybrid work model. Candidates must possess valid authorization to work in the United States that does not require employment visa sponsorship.
Compensation
The GIIN is committed to pay equity. The salary range for this role is between $75,000 &ndash; $82,000, with an excellent benefits package. Exact salary depending on experience.
We aim to offer competitive salaries and benefits and are committed to fairness, trust, and consistency in compensation. Basing compensation on someones willingness and ability to negotiate or on their prior salary can lead to unfair outcomes in how people are paid, particularly for individuals experiencing barriers. Therefore, we do not ask for prior pay history from our candidates and our offer-making process is negotiation-free for salaries and benefits.
To apply
Please apply with your cover letter and CV here.
No phone calls please. Only qualified candidates will be contacted. The GIIN is an Equal Opportunity Employer.</div>

Senior Executive Assistant, Executive Office

Electric Lighting Agencies

Overview Electric Lighting Agencies (ELA + Synergy) is seeking a highly organized, proactive Executive Assistant to support ownership.This role is ideal for someone who thrives in a fast-paced, relationship-driven environment and can manage multiple priorities with professionalism and discretion.Duties Include <ul><li>Manage comprehensive calendar scheduling using Microsoft Outlook Calendar and Google Workspace, ensuring all appointments, meetings, and deadlines are accurately coordinated.</li><li>Provide expert executive administrative support through efficient email management, document preparation, proofreading, transcription, and data entry.</li><li>Organize and coordinate events, meetings, and conferences including venue arrangements, catering, and logistics to ensure seamless execution.</li><li>Handle phone etiquette with professionalism across multi-line phone systems and manage incoming calls with courtesy and efficiency.</li><li>Oversee office management tasks such as filing, record keeping, inventory management, and maintaining a clean and organized front desk environment.</li><li>Support project coordination efforts by tracking deadlines, preparing reports, and collaborating with team members to meet objectives.</li><li>Utilize office software including Microsoft Office Suite (Word, Excel), Google Workspace tools, and DocuSign for electronic signatures to facilitate document workflows.</li><li>Perform clerical duties such as proofreading documents, transcribing recordings, managing data entry tasks, and maintaining accurate filing systems.</li><li>Deliver exceptional customer service by addressing inquiries promptly and professionally while maintaining positive relationships with clients and visitors.</li></ul>Experience<ul><li>Proven experience as an executive assistant or in a similar administrative role supporting senior executives or teams.</li><li>Demonstrated proficiency in office management tasks including filing systems, front desk duties, and multi-line phone systems.</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.</li><li>Excellent computer literacy with expertise in Microsoft Office (Word, Excel), Google Workspace (Gmail, Calendar), QuickBooks, and electronic signature platforms like DocuSign.</li><li>Experience with event planning&mdash;coordinating logistics for meetings or company events&mdash;and project coordination is highly desirable.</li><li>Exceptional communication skills with a professional phone etiquette approach; capable of handling confidential information discreetly.</li><li>Attention to detail in proofreading documents and transcribing recordings accurately to ensure clarity and precision in all communications. Join us as an Executive Assistant if you&rsquo;re ready to bring your organizational talents to a vibrant team dedicated to excellence! This role offers the chance to develop your skills further while supporting impactful projects within a collaborative environment that values your contributions every step of the way.</li></ul>Pay: $75,000.00 - $85,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Executive Assistant

Explore 448+ Executive administrative assistant in New York United States this March. Find roles across top companies and apply now to boost your career.

448 executive administrative assistant jobs In New York United States

Executive Administrative Assistant

Executive Administrative Assistant

Executive Administrative Assistant

Senior Executive Administrative Assistant

Executive Administrative Assistant

Senior Executive Assistant, Executive Office

Executive Assistant