executive assistant Jobs in New York United States

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personal assistant

Anne Klein Official

<div>
 
 About Us
 
 
 
 At Anne Klein, we&rsquo;re an iconic American women&rsquo;s fashion and lifestyle brand, crafting sophisticated, timeless apparel, accessories, watches, footwear, handbags, and more for the modern woman. Since 1968, we&rsquo;ve championed classic style with versatility and confidence, empowering women who make an impact in the world. Our collections are featured online at anneklein.com and in leading retailers globally.
 
 
 
 Position Overview
 
 
 
 We&rsquo;re seeking a highly organized, proactive, and personable Personal Assistant to support senior leadership and help ensure smooth daily operations. You&rsquo;ll be the go-to right hand, helping manage schedules, communications, tasks, and critical details with discretion and professionalism.
 
 
 
 Key Responsibilities
 
 
 
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 Manage and organize executive calendars, appointments, and travel logistics
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 Act as a primary point of contact for internal teams and external partners
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 Draft, edit, and respond to correspondence (email, phone, messaging)
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 Prepare presentations, reports, and meeting agendas
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 Coordinate projects and follow-up on action items with stakeholders
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 Facilitate run-of-show details for events, meetings, and special initiatives
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 Maintain confidentiality and handle sensitive information with integrity
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 Ideal Candidate Profile
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 Strong administrative and time-management skills
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 Excellent communication (written + verbal)
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 High attention to detail and ability to handle multiple priorities
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 Professional demeanor and strong relationship skills
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 Comfortable in a fast-paced fashion/brand environment
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 Tech-savvy (calendar tools, MS Office/Google Suite, Slack, etc.)
 
 
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 </ul>
 
 Qualifications
 
 
 
 <ul>
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 2+ years PA or relevant experience
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 Strong organizational and problem-solving skills
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 Ability to anticipate needs and act autonomously
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 Discretion and handling confidential information required
 
 
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 </ul>
 
 Compensation &amp; Benefits
 
 
 
 Salary Range: $65,000 &ndash; $75,000 annually, commensurate with experience
 
 
 Comprehensive health, dental, and vision benefits
 
 
 Paid time off and holidays
 
 
 Employee product discounts
 
 
 
 Why Join Us
 
 
 
 Be part of an iconic brand with a rich heritage and forward-looking momentum
 
 
 Collaborative and creative culture
 
 
 Competitive salary and benefits
 
 
 Opportunities for growth
</div>

Personal Assistant

Propel Recruitment LLC

<div>
 
 Our trusted client is seeking a highly adaptable Personal Assistant to provide comprehensive executive support. This rewarding role involves frequent domestic and international travel, and requires someone who can operate comfortably within a structured organizational environment.
 
 
 
 
 
 
 About the role and your impact:
 
 
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 Support the Executive in a wide range of logistical and administrative needs, often involving complex and shifting travel plans.
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 Collaborate and interface with various internal and external partners.
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 Provide anticipatory, detail-oriented support both while traveling and during on-site engagements.
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 Ensure smooth execution of plans by staying organized, proactive, and calm under pressure.
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 </ul>
 
 
 
 
 
 Who you are:
 
 
 <ul>
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 A poised, flexible professional with strong communication skills, exceptional discretion, and lightning-speed responsiveness.
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 A team-oriented, humble individual who excels in behind-the-scenes execution and thrives in a structured, process-driven environment.
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 </ul>
 
 
 
 
 
 Qualifications:
 
 
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 Experience providing high-level personal/executive support.
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 Comfortable with frequent, unpredictable travel up to 90% of the time.
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 Enjoys working within a large organization, collaborating with various stakeholders, and adapting to evolving needs.
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 This individual should be prepared for a dynamic schedule and remain professional, observant, and solutions-oriented at all times.
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 </ul>
</div>

TBG | The Bachrach Group

<div>
 
 PERSONAL ASSISTANT/EA
 
 
 
 
 
 NYC 4 days plus one day in Westchester
 
 
 
 
 
 Personal Assistant needed for a high net worth individual out their midtown office ! Manage everything as it relates to keeping life of employer running fluidly. Deal with charities, organize calendars, meetings, domestic and global travel and special events. Order flowers and gifts, deal with IT and staff issues. Handle filing, archiving, emails and bill paying. Coordinate home renovations, manage household schedules. Create spreadsheets and presentations.
 
 
 
 
 
 Must possess prior experience working out of the home of a highly recognizable individual and have a true love of the role. 5 days in the home !!
 
 
 This is not a remote role!
 
 
 Must have exceptional MS Office skills and be a strong communicator.
 
 
 
 
 
 Should you or anyone you know be interested and qualified, please send resume to:
 
 
 
 
 
 maggi@bachrachgroup.com
 
</div>

Executive Personal Assistant

Green Key Resources

<div>
 
 An investment firm in Manhattan is seeking a Personal Assistant/Executive Assistant to support a C-Suite executive. The ideal candidate must be comfortable with a 50/50 split of executive and personal assistant responsibilities.
 
 
 
 
 
 
 Schedule:
 
 Fully Onsite
 
 
 
 Salary:
 
 $150-175K plus bonus
 
 
 
 Hours:
 
 8:30-5:30
 
 
 
 
 
 
 Responsibilities
 
 
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 Provide executive and personal support to the executive, ensuring smooth operations and effective management of professional and personal priorities.
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 Act as a trusted partner, managing competing priorities with discretion, precision, and sound judgment.
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 Oversee office operations, vendor relationships, and building management to maintain a professional environment.
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 Coordinate complex calendars, meetings, and travel logistics for the CEO and senior leadership team.
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 Support research initiatives, conference registrations, and corporate access usage for the research team.
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 Prepare and submit expense reports, ensuring accuracy and compliance with company policies.
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 Assist with onboarding new hires, coordinating equipment, access, and logistics.
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 Assist in creating, editing, and maintaining PowerPoint presentations with exceptional accuracy.
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 Manage office operations, vendor relationships, and building management to ensure seamless functionality.
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 Handle personal administrative tasks for the CEO with confidentiality and professionalism.
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 Identify and implement efficient processes related to office operations and administrative support.
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 </ul>
 
 
 
 
 
 Requirements
 
 
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 Bachelor&rsquo;s degree required, preferably in a related field.
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 6+ years of experience as an Executive/Personal Assistant in finance or a fast-paced professional environment.
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 Proficiency in Microsoft Office Suite, with advanced skills being an advantage.
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 Highly tech-savvy, capable of leveraging technology to improve efficiency.
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 Exceptional organizational, time management, and multitasking abilities.
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 Ability to anticipate needs, plan ahead, and provide solutions proactively.
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 Strong communication skills, both verbal and written, with attention to detail.
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 Experience handling sensitive and confidential information with discretion.
 </li>
 </ul>
</div>

Confidential Company

<div>
 
 
 Personal Assistant to Senior Executive
 
 
 
 Midtown Manhattan I Onsite | 5 Days per Week
 
 
 A prominent real estate firm is conducting a search for a highly organized, proactive, and discreet Personal Assistant to support a dynamic senior Executive.
 
 
 
 Compensation
 
 
 
 $90,000&ndash;$110,000 base salary (DOE) + discretionary bonus
 
 
 
 Schedule
 
 
 
 Standard hours are 9:00 AM&ndash;5:00 PM, with flexibility required for early morning meetings, evening events, and occasional after-hours or weekend support, particularly during travel.
 
 
 
 
 
 
 Position Overview
 
 
 
 This role requires a polished, experienced administrative professional with a &ldquo;no task is too big or too small&rdquo; mindset and the ability to operate with a 24/7 mentality when needed. The ideal candidate is a true gatekeeper who thrives in a fast-paced environment, anticipates needs before they arise, and maintains the highest level of discretion and professionalism.
 
 
 A strong knowledge of New York City is essential. The Executive values someone who is NYC-savvy&mdash;comfortable recommending top restaurants, sourcing premier florists, securing reservations, and navigating the city seamlessly.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
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 Manage complex personal and professional calendars, appointments, and meetings
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 Serve as a gatekeeper, prioritizing and managing competing demands
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 Coordinate personal errands and special requests
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 Purchase and distribute thoughtful gifts for personal and professional networks
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 Create detailed domestic and international travel itineraries for family vacations
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 Coordinate logistics for extended family travel
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 Schedule and organize college tours
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 Assist in planning milestone celebrations (e.g., Sweet 16s and other special occasions)
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 Provide administrative and strategic support for charitable initiatives
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 Assist with fundraising efforts and event coordination
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 Track donor communications and maintain organized records
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 Assist in planning and executing personal and professional events
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 Coordinate vendors, venues, guest lists, and event logistics
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 Design invitations and event materials (experience with Canva or similar design tools is a plus)
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 Contribute a creative perspective to event experiences and presentation
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 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required
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 Proven experience supporting senior executives or high-level principals
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 Exceptional organizational and time management skills
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 Strong discretion and demonstrated ability to handle confidential information
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 High emotional intelligence and sound judgment
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 Ability to anticipate needs and problem-solve independently
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 Flexible, service-oriented mindset
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 Experience in event planning and/or graphic design preferred
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 Proficiency in Microsoft Office; familiarity with Canva or similar tools is a plus
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 </ul>
 
 
 
 
 
 Ideal Candidate Profile
 
 
 <ul>
 <li>
 Detail-oriented and highly resourceful
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 Calm under pressure and adaptable to shifting priorities
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 Professional, polished, and personable
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 Committed to excellence and high standards
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 Thrives in a fast-paced, high-expectation environment
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 </ul>
 
 
</div>

Personal Assistant to Senior Executive

Career Group

<div>
 
 Household Manager/Personal Assistant to Family and CEO
 
 
 
 
 
 A high-net-worth family and CEO/Founder of a Tech Company is hiring for an eager, organized and proactive Household Manager/Personal Assistant.
 
 
 
 
 
 
 Salary
 
 range commensurate with experience $110-150k base range + $500 monthly stipend towards health benefits, PTO, and discretionary bonus
 
 
 
 
 
 
 Location:
 
 Tribeca, NYC
 
 -
 
 hybrid role working remotely, running errands around NYC or with the principal onsite as needed &ndash; flexibility is key.
 
 
 
 
 
 
 Hours:
 
 no set hours, but 24/7 mentality is needed.
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
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 2+ years of PA/House Management experience &ndash; must have experience working around and with children and enjoy this!
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 NYC savvy
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 You are a GSuite and organizational ninja when it comes to extremely detailed and complex scheduling.
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 Utilize GSuite to create and organize systems, lists, basic accounting, budgeting, birthday planning, gift tracking, order tracking, task tracking, etc.
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 You care about tech and data security.
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 You are a Zoom, Google Meet, conference set-up guru.
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 Strong communication skills
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 Experience using Asana or another project management software or tools to create timelines or plan much bigger projects
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 You can keep up with very high functioning, fast workers.
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 You probably buy your Christmas presents in August.
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 Friends ask you to organize their closets or their finances.
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 </ul>
 
 
 
 
 Please submit your resume to apply!
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
</div>

Personal Assistant to Chief Executive Officer

Pocketbook Agency

<div>
 
 We are seeking a high-level Executive Personal Assistant to assist our client a busy private individual and her family in New York. This role will work in Manhattan and at the family's second home in the Hamptons, NY. Ideal candidates will have 4+ years of experience supporting an executive or individual in a similar capacity. This role will heavily focus on calendar management, overseeing the household staffs, working with vendors, and heavy travel coordination. This is a great opportunity to work for a lovely individual and their family.
 
 
 
 
 
 Responsibilities:
 
 <ul>
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 Individual and family scheduling and coordination
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 Heavy personal and family travel coordination as well as itinerary creation
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 Overseeing staff members including scheduling, troubleshooting issues as they arise, handling pto requests, and maintaining standards
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 Keeping track of budgeting
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 Managing renovation projects on multiple homes
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 Running errands and gifting
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 Handling logistics and operations as needed
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 Booking car services
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 Dinner reservation booking and appointment scheduling
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 Other ad hoc projects as needed
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 </ul>
 
 
 
 
 Requirements:
 
 <ul>
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 Must be able to provide excellent references and pass an in-depth background check
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 Must be able to work from Manhattan and the Hamptons
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 Must be highly proactive, a self-starter, and detail-oriented
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 Must have prior experience in entertainment or working with a celebrity in a similar capacity
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 Must have knowledge of popular restaurants in NYC and the Hamptons
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 Must be tech-savvy
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 </ul>
 
 
 
 
 Location:
 
 
 New York or New Jersey. Hybrid with some flexibility. Travel to the Hamptons as needed.
 
 
 
 
 
 Compensation:
 
 
 Up to $150k DOE, benefits, bonus opportunity.
 
 
 
</div>

Executive/Personal Assistant to Private Family

Explore 532+ Personal assistant in New York United States this March. Find roles across top companies and apply now to boost your career.

532 personal assistant jobs In New York United States

Personal Assistant

Personal Assistant

Executive Personal Assistant

Executive Personal Assistant

Personal Assistant to Senior Executive

Personal Assistant to Chief Executive Officer

Executive/Personal Assistant to Private Family