administrative officer-part time | office of advancement and alumni affairs

administrative officer-part time | office of advancement and alumni affairs Jobs in Sharjah

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accounting officer (general)

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administrative officer

Fortes Education

<div>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 Jumeirah International Nurseries (JINS) as one of the region&rsquo;s most trusted Nursery brands provides a broad, holistic Early Childhood Education with the highest standards of excellence to children in the age group of 6 weeks to 6 years. Our goal is to provide children an exciting learning experience in a loving, nurturing and stimulating environment. We focus on the holistic development of our children and understand the importance of preparing them with the skills that will equip them as future leaders in our ever-developing world. Using a personalized and family-centric approach to early education, we guarantee securing the best outcomes for children.
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 <br/>
 Do you have a passion for working with children and being a part of shaping their lives? If that, is you - come &amp; join JINS and be part of our growth story.
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 <strong>
  Job Purpose
  <br/>
  <br/>
 </strong>
 The Administrative Officer is responsible to meet, greet, and directing Parents, Guests, and Vendors to staff. The post holder will also provide secretarial, clerical, and administrative support in an effective and efficient manner
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 <strong>
  Main Accountabilities
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 </strong>
 <ul>
  <li>
   To provide outstanding administration support for the Nursery, ensuring it operates efficiently and effectively.
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   To answer the telephone in a friendly, professional, and efficient manner - to troubleshoot and solve problems where appropriate, be proactive in decision making, and support in addressing issues.
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   To support and manage the preparation and execution of Nursery events.
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   To work under the general direction of the Nursery Manager supporting the day-to-day operations on the Nursery site.
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   To act as an integral part of the Nursery team, to be a welcoming point of contact for parents and children both face to face and remotely, and as such contribute to the overall aims of the Nursery.
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   To be first in line to accept and process messages and act as a filter system regarding telephone inquiries and personal callers to the Nursery reception.
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   To ensure a welcoming environment and a positive first impression of the Nursery and school.
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   To record and respond to correspondence via the Nursery office
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   To support the office function, including general administration duties as directed by the Nursery Manager.
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   Processing and organizing Nursery admissions.
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   To carry out any other reasonable request from the Nursery and Academy&rsquo;s leadership team.
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   To input pupil data as directed by the Nursery Manager.
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   To manage and update social media accounts linked to the Nursery.
  </li>
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   Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
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   Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  </li>
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   Work collaboratively with various stakeholders to complete key tasks &amp; projects.
  </li>
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   Compliance with all policies and procedures of the Nursery.
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   <br/>
  </li>
 </ul>
 <strong>
  Job Specification
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  <br/>
 </strong>
 <ul>
  <li>
   Candidate with a bachelor&rsquo;s degree in business administration or management
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   Minimum of 4 years of professional administrative experience
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   Excellent customer service skills
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   Ability to effectively communicate information and ideas in written and verbal format and build and maintain relationships.
  </li>
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   Strong computer skills with demonstrated proficiency in Word, Excel, PowerPoint, etc.
  </li>
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   Excellent interpersonal skills with the ability to work effectively with all levels of staff and management
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   <br/>
  </li>
 </ul>
 <strong>
  Application Process
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  <br/>
 </strong>
 Candidates are invited to complete our
 <strong>
  Online Application
 </strong>
 by visiting:
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 http://forteseducation.com/Careers/Current-Openings
</div>


Administrative Officer - JINS

American University of Sharjah

<div>
 <strong>
  Position Summary
  <br/>
  <br/>
 </strong>
 The Administrative Officer is responsible for providing comprehensive administrative and operational support to the Advancement Office. This role ensures the efficient functioning of office processes, manages communications, and serves as Secretary of the AUS Alumni CEO Club, facilitating collaboration and engagement among its members.
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 <br/>
 <strong>
  Job Responsibilities
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  <br/>
 </strong>
 <ul>
  <li>
   Manage daily office operations, including scheduling appointments, organizing meetings, and maintaining calendars.
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   Prepare and maintain documents, reports, and correspondence.
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   Handle incoming calls, emails, and inquiries, ensuring timely and professional responses.
  </li>
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   Serve as Secretary for the AUS Alumni CEO Club:
  </li>
  <ul>
   <li>
    Organize and coordinate meetings, including scheduling, preparing agendas, and taking minutes.
   </li>
   <li>
    Maintain accurate records of all club activities, including membership lists and meeting notes.
   </li>
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    Facilitate communication among members and distribute relevant information.
   </li>
  </ul>
  <li>
   Coordinate logistics for events and initiatives, including venue arrangements and material preparation.
  </li>
  <li>
   Collaborate with team members to support ongoing projects and departmental initiatives.
  </li>
  <li>
   Identify and implement improvements to administrative processes to enhance efficiency.
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications And Skills Required
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  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in related field.
  </li>
  <li>
   Excellent organizational and time management skills.
  </li>
  <li>
   Proficiency in Microsoft Office Suite and other office management software.
  </li>
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   maintain confidentiality and handle sensitive information.
  </li>
  <li>
   interpersonal skills and the ability to work collaboratively in a team environment.
  </li>
  <li>
   Adaptable and Multitasking skills.
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   <br/>
  </li>
 </ul>
 <strong>
  How To Apply
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Interested applicants should fill out the form.
  </li>
  <li>
   AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
  </li>
  <li>
   AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
  </li>
 </ul>
</div>


Administrative Officer-Part Time | Office of Advancement and Alumni Affairs

Automaxtools Trading LLC

<p><b>Administrative Coordinator - Female</b></p><p><b>Company:</b> Automax Tools (Ain Al Shams Auto Max Tools)<br/><b>Location:</b> Sharjah, UAE<br/><b>Industry:</b> Automotive Equipment &amp; Tools</p><p><b>About Us</b></p><p>Automax Tools is a leading supplier of automotive diagnostic equipment, workshop machinery, and professional tools in the UAE since 2007. We provide complete workshop solutions including supply, installation, and after-sales support.</p><p><b>Key Responsibilities</b></p><ul><li>Coordinate daily administrative operations and office activities</li><li>Provide client support and handle inquiries professionally</li><li>Prepare quotations, sales orders, invoices, and ERP system entries</li><li>Coordinate between sales, warehouse, accounts, and service &amp; installation teams</li><li>Schedule deliveries, site visits, installations, and service jobs</li><li>Maintain reports, documentation, and Excel-based records</li><li>Ensure smooth internal communication and workflow</li></ul><p><b>Requirements</b></p><ul><li>Bachelor&rsquo;s Degree in Business, Operations, or Automotive Engineering (Preferred)</li><li>Strong proficiency in Microsoft Excel</li><li>ERP system experience required</li><li>Strong organizational and coordination skills</li><li>Experience in automotive/trading industry preferred</li></ul><p><b>Languages:</b> Hindi &amp; Urdu preferred<br/><b>Gender:</b> Female only</p><p>Send CV to: <b>amt@automaxtools.me</b><br/>Subject: <i>Administrative Coordinator &ndash; Sharjah</i></p><p>Job Types: Full-time, Permanent</p><p>Language:</p><ul><li>Hindi/Urdu (Required)</li></ul>

Administrative Coordinator - Female

Ertikaz Trading LLC

<ul><li>Control and organize office supplies stock</li><li>Schedule in-house and external events٫ maintain corporate calendar and book meeting rooms</li><li>Manage important and confidential company documents</li><li>Manage company databases</li><li>Provide support to clients and employees</li><li>Review and update office policies as needed</li><li>Create reports on expenses and office budgets٫ on a regular basis</li><li>Manage correspondence (including letters٫ emails and packages)٫ arrange travels and accommodations</li><li>Create reports and presentations with statistical data٫ as assigned</li></ul><p>Requirements:</p><ul><li>2+ years' experience of working on a Administrative Officer٫ Administrator or other similar position.</li><li><b>Arabic</b> and <b>English</b> are a must ( reading , speaking and writing).</li><li>Significant experience of organizing office procedures</li><li>Perfect practical experience with office management software like <b>MS Office</b> and <b>Google drive</b>.</li><li>Strong <b>problem-solving</b> , <b>organization skills</b> and <b>decision maker</b>.</li><li>Excellent <b>communication skills</b> with close <b>attention to detail</b></li></ul><p>To apply please send your updated resume to : hr @ fahhadgroup .com</p><p>Job Type: Full-time</p><p>Pay: AED4,500.00 - AED6,000.00 per month</p>

Female Office Administrator ( Arabic & English Speaker )

University of Sharjah

<p></p><div><div><div><div><b>CATEGORY</b><b> </b></div><div>Non Faculty Vacancies</div>
</div><br>
<div><div><b>COLLEGE</b><b> </b></div><div>Departments
</div></div><br>
<div><div><b>DEPARTMENT</b><b> </b></div><div>Directorate of Quality Assurance, Institutional Effectiveness and Accreditation</div>
</div><br>
<div><div><b>JOB PURPOSE</b><b>
</b></div><div><p>As the Policies and Procedures Officer and a member of the <b>Quality Assurance, Institutional Effectiveness and Accreditation</b> team, you are expected to oversee the proper formulation, review, publication, and implementation of policies and procedures at the University of Sharjah. As well as work effectively with the concerned teams and stakeholders to help identify and develop the required policy and procedures in key areas.<br>
<br>
</p></div></div><br>
<div><div><b>MAIN ACCOUNTABILITIES &amp; EXPECTATIONS</b><b>
</b></div><div><p>1. Review and assess the current policies and procedures, define pain/risk areas, and determine the impact of introducing new or revised policies and procedures on stakeholders and existing processes.<br>
2. Research, benchmark, and identify best practices, new developments, and improvement opportunities in the related field, and provide advice related to policy and procedure requirements to internal stakeholders.<br>
3. Collaborate and coordinate with key individuals, departments, stakeholders, units, administrators and policy owners in order to gather the required information as well as obtain the appropriate approvals on the final documents.<br>
4. Lead the review and discussion activities of proposed policy changes recommended by other departments, and help develop tools and techniques to facilitate updating Policies and Procedures.<br>
5. Ensure that all related policy templates, documents and their contents are updated on a regular basis as needed. As well as ensure that the policies and procedures are entered and maintained in the designated software system.<br>
6. Manage the policy page in the university's official website including any policy management systems to ensure policies, procedures, and web resources are accurately published and updated in a timely manner.<br>
7. Collaborate with policy owners to identify and implement various strategies to improve the communication and awareness of policies amongst UOS's community members.<br>
8. Organize training, workshops, orientation and awareness sessions to help communicate the approved policies and procedures to stakeholders when needed, and actively seek feedback from stakeholders to improve the support and resources that are made available.<br>
9. Ensure that the policies and procedures are constantly in compliance with accreditation standards and UOS regulations. As well as report any matters of concern to the line manager to take the necessary actions.<br>
10. Prepare various reports, analysis and statistics related to the Policies and Procedures unit when requested by the line manager.<br>
11. Ensure the security, integrity and confidentiality of any incoming or outgoing information/data.<br>
12. Complete any other job-related tasks as assigned by line manager within the expected time limit.<br>
</p></div></div><br>
<div><div><b>REQUIRED SKILLS</b><b>
</b></div><div><div> Excellent working knowledge of personal computer applications with an emphasis on MS Office applications such as Excel, Word, and Teams.<br>
<ul><li>Works as a competent member of the team, willingly providing backup support for co-workers when appropriate and actively supporting group goals.</li><li>A strong understanding of the policy issues, evaluations, and best practices.</li><li>Ability to gather and research information from a broad range of sources, to interpret complex and technical information and analyse relative data.</li><li>Excellent communication and interpersonal skills.</li><li>Time and project management skills.
</li></ul></div></div></div><br>
<div><div><b>DESIRABLE REQUIREMENTS</b><b><br>
</b></div><p></p><div><ul><li>Minimum of bachelor's degree in Business Administration, Public Administration, MIS, or a relevant discipline.</li><li>2-4 years of UAE experience in similar role preferably in higher education institutions.</li></ul>
<ul><li>Priority is to UAE Nationals.<br>
</li></ul></div></div><p></p><br>
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<div><div><b>JOB LOCATION</b><b> </b></div><div>University of Sharjah (Main)
</div></div><br>
<div><div><b>JOB CRITERIA</b><b>
</b></div><div><div><div><div><div><b>GENDER</b></div> <div>, Male, Female,
</div></div><br>
<div><div><b>QUALIFICATIONS</b></div> <div>Bachelor's degree/higher diploma</div>
</div><br>
<div><div><b>RELEVANT EXPERIENCE</b><b> </b></div><div>2</div>
</div><br>
<div><div><b>LIVING IN UAE</b></div> <div>Open for all</div>
</div><br>
<div><div><b>NATIONALITY</b></div> <div>, All,</div></div></div></div></div></div></div></div>

POLICIES AND PROCEDURES OFFICER

AL JALAL TRADING EST.

<p><b>Job Summary:</b></p><p>The Receptionist / Front Desk Officer | HR /Admin Support is responsible for managing front desk operations, providing administrative and HR assistance, and supporting the sales team. The role ensures smooth day-to-day office operations, professional communication with clients and employees, and accurate documentation for both sales and HR activities.</p><p><b>Key Responsibilities: Front Desk &amp; Reception Duties:</b></p><ul><li>Greet and assist visitors, clients, and vendors in a professional and friendly manner.</li><li>Answer, screen, and direct incoming calls and inquiries promptly.</li><li>Maintain a tidy and welcoming reception area.</li><li>Manage incoming and outgoing correspondence, mail, and courier deliveries.</li><li>Maintain visitor logs and follow company security procedures.</li></ul><p><b>Administrative Support:</b></p><ul><li>Provide general administrative assistance such as filing, scanning, and document preparation.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li></ul><p><b>HR Support:</b></p><ul><li>Assist in maintaining employee attendance and leave records.</li><li>Support HR in preparing documents such as offer letters, contracts, and memos.</li><li>Update and organize employee files and HR databases.</li><li>Assist in recruitment activities (posting job ads, scheduling interviews, collecting documents).</li><li>Coordinate onboarding for new employees and maintain training records.</li><li>Help organize staff events and handle HR-related communication.</li></ul><p><b>Qualifications:</b></p><ul><li>Minimum 2&ndash;3 years of experience in administration, reception, sales, or HR support roles.</li><li>Excellent verbal and written communication skills.</li><li>Proficient in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Strong attention to detail and organizational skills.</li><li>Ability to handle confidential information with professionalism.</li></ul><p><b>Key Competencies:</b></p><ul><li>Professional and positive attitude</li><li>Excellent interpersonal and communication skills</li><li>Strong multitasking and time management abilities</li><li>Accuracy and attention to detail</li><li>Team player with a proactive and responsible approach</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,000.00 - AED2,500.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Preferred)</li></ul><p>Experience:</p><ul><li>2years: 1 year (Preferred)</li></ul><p>Location:</p><ul><li>Sharjah (Preferred)</li></ul>

Front Desk Receptionist - Hr/Admin Support

Explore 83+ Administrative officer in Sharjah this March. Find roles across top companies and apply now to boost your career.

83 administrative officer jobs In Sharjah

Administrative Officer - JINS

Administrative Officer-Part Time | Office of Advancement and Alumni Affairs

Administrative Officer-Part Time | Office of Advancement and Alumni Affairs

Administrative Coordinator - Female

Female Office Administrator ( Arabic & English Speaker )

POLICIES AND PROCEDURES OFFICER

Front Desk Receptionist - Hr/Admin Support