administrative assistant | college of arts and sciences

administrative officer-part time | office of advancement and alumni affairs

data analyst-part time | office of financial grants & scholarships

administrative assistant (female) Jobs in Sharjah

administrative assistant (female)

administrative assistant | college of arts and sciences Jobs in Sharjah

administrative officer-part time | office of advancement and alumni affairs Jobs in Sharjah

assistant controller

data analyst-part time | office of financial grants & scholarships Jobs in Sharjah

administrative officer part time office of advancement and alumni affairs

American University of Sharjah

<div>
 
 Position Summary
 
 
 
 The Administrative Officer is responsible for providing comprehensive administrative and operational support to the Advancement Office. This role ensures the efficient functioning of office processes, manages communications, and serves as Secretary of the AUS Alumni CEO Club, facilitating collaboration and engagement among its members.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Manage daily office operations, including scheduling appointments, organizing meetings, and maintaining calendars.
 </li>
 <li>
 Prepare and maintain documents, reports, and correspondence.
 </li>
 <li>
 Handle incoming calls, emails, and inquiries, ensuring timely and professional responses.
 </li>
 <li>
 Serve as Secretary for the AUS Alumni CEO Club:
 </li>
 <ul>
 <li>
 Organize and coordinate meetings, including scheduling, preparing agendas, and taking minutes.
 </li>
 <li>
 Maintain accurate records of all club activities, including membership lists and meeting notes.
 </li>
 <li>
 Facilitate communication among members and distribute relevant information.
 </li>
 </ul>
 <li>
 Coordinate logistics for events and initiatives, including venue arrangements and material preparation.
 </li>
 <li>
 Collaborate with team members to support ongoing projects and departmental initiatives.
 </li>
 <li>
 Identify and implement improvements to administrative processes to enhance efficiency.
 
 </li>
 </ul>
 
 Qualifications And Skills Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in related field.
 </li>
 <li>
 Excellent organizational and time management skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and other office management software.
 </li>
 <li>
 maintain confidentiality and handle sensitive information.
 </li>
 <li>
 interpersonal skills and the ability to work collaboratively in a team environment.
 </li>
 <li>
 Adaptable and Multitasking skills.
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 <ul>
 <li>
 Interested applicants should fill out the form.
 </li>
 <li>
 AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
 </li>
 <li>
 AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
 </li>
 </ul>
</div>

Administrative Officer-Part Time | Office of Advancement and Alumni Affairs

<div>
 The
 
 Department of Psychology
 
 at the College of Arts and Sciences is looking to hire an
 
 Administrative Assistant
 
 to provide essential administrative and clerical support to the academic department, ensuring smooth day-to-today operations. The role involves handling communications, scheduling, record-keeping, and coordinating departmental activities while assisting faculty, students, and university administration. This position plays a crucial role in maintaining the efficiency of the department and ensuring compliance with university policies.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Communicate effectively with CAS students and assist them in understanding academic rules and policies.
 </li>
 <li>
 Answer department phone and email inquiries and serve as the department help desk.
 </li>
 <li>
 Manage and organize departmental files, records, and documents, ensuring efficient filing systems.
 </li>
 <li>
 Schedule meetings, prepare agendas, record minutes, and maintain the department&rsquo;s calendar.
 </li>
 <li>
 Enter requisitions and maintenance requests into the university system.
 </li>
 <li>
 Facilitate scheduling and registration.
 </li>
 <li>
 Compile data and prepare statistical reports as required.
 </li>
 <li>
 Coordinate communication between faculty, students, and administrative offices.
 </li>
 <li>
 Handle student inquiries and provide administrative support for academic programs as applicable.
 </li>
 <li>
 Process paperwork related to faculty, staff, and student requests.
 </li>
 <li>
 Maintain and update departmental databases and reporting systems.
 </li>
 <li>
 Support event planning and execution for departmental activities.
 </li>
 <li>
 Liaise with university administration for procurement, HR, and financial matters.
 </li>
 <li>
 Ensure compliance with university policies and procedures in administrative tasks.
 </li>
 <li>
 Maintain strict confidentiality when handling sensitive information.
 </li>
 <li>
 Perform other secretarial and administrative duties as needed.
 
 
 </li>
 </ul>
 
 Qualifications And Skills Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, office management, or a related field.
 </li>
 <li>
 Strong organizational skills and excellent time-management abilities.
 </li>
 <li>
 Excellent communication skills in both English and Arabic.
 </li>
 <li>
 Strong interpersonal skills with a professional and service-oriented approach.
 </li>
 <li>
 Ability to handle multiple tasks efficiently in a fast-paced environment.
 </li>
 <li>
 High level of professionalism and discretion in handling confidential information.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and the like).
 </li>
 <li>
 Good knowledge of Microsoft Access and data entry systems.
 </li>
 <li>
 Familiarity with university management systems (such as Banner, Fusion or similar platforms) is a plus.
 </li>
 <li>
 Ability to manage and maintain digital records and databases.
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 <ul>
 <li>
 Interested applicants should fill out the form.
 </li>
 <li>
 AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
 </li>
 <li>
 AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
 </li>
 </ul>
</div>

Administrative Assistant | College of Arts and Sciences

<div>
 
 Position Summary
 
 
 
 The HR Coordinator will assist and support the Employee Services department with the day-to-day operations related to employee relations and play a key role in implementation and be the contact person for the IT and employees to ensure policy changes are accurately configured, tested and communicated across the organization.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Assist in the rollout and integration of new HR policies into Oracle HCM.
 </li>
 <li>
 Coordinate with IT Department to configure and update policy-related modules (such as leaves).
 </li>
 <li>
 Conduct data entry, audits and testing the modules in Oracle HCM to ensure system accuracy post implementation.
 </li>
 <li>
 Document system changes and maintains up-to-date records of policy configurations.
 </li>
 <li>
 Support employee queries related to Oracle system changes or new HR policies.
 </li>
 <li>
 Assist in drafting internal communications, templates and guides related to policy updates.
 </li>
 <li>
 Where applicable, participate in UAT sessions (User Acceptance Testing), provide and gather feedback.
 </li>
 <li>
 Creates and maintains secure and confidential HR databases, filing systems and assists in data entry.
 </li>
 <li>
 Maintain accurate and up-to-date employee records, ensuring confidentiality.
 </li>
 <li>
 Assist to prepare the official letters, employee contracts and create and update process templates.
 </li>
 <li>
 Prepare reports and presentations on HR-related metrics.
 </li>
 <li>
 Support general HR administrative tasks assigned.
 
 
 </li>
 </ul>
 
 Qualifications And Skills Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in human resources, Business Administration, or related field.
 </li>
 <li>
 Minimum of 2-3 years experience working in an HR Department
 </li>
 <li>
 Strong written and verbal communication in English and Arabic.
 </li>
 <li>
 2+ years of HR experience, Oracle HCM or similar HRIS experience preferred
 </li>
 <li>
 Strong understanding of HR policies and procedures
 </li>
 <li>
 Strong interpersonal skills.
 </li>
 <li>
 Excellent organizational and time-management abilities.
 </li>
 <li>
 Proficient in Microsoft Office Suite, Visio and Adobe Acrobat
 </li>
 <li>
 Knowledge of PowerB1 is preferred
 </li>
 <li>
 Must be independent and able to work on own initiatives
 </li>
 <li>
 Attention to details and accuracy
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 <ul>
 <li>
 Interested applicants should fill out the form.
 </li>
 <li>
 AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
 </li>
 <li>
 AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
 </li>
 </ul>
</div>

HR Coordinator - Part Time | Employee Services

<div>
 The Data Analyst will support the Office of Financial Grants and Scholarships (OFGS) in analyzing and managing financial aid data, improving reporting and dashboarding, and enabling timely, data-driven decision-making related to scholarship and grant allocation and budget monitoring.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Analyze scholarship and financial grant data, including applications, awards, and utilization
 </li>
 <li>
 Support budget monitoring, forecasting, and allocation exercises
 </li>
 <li>
 Develop and maintain dashboards and reports to track key metrics and support decision-making
 </li>
 <li>
 Clean, validate, and structure data from multiple sources to ensure accuracy and consistency
 </li>
 <li>
 Provide timely analysis during peak cycles (e.g., admissions and allocation periods)
 </li>
 <li>
 Identify trends, gaps, and opportunities for improvement
 </li>
 <li>
 Proactively suggest enhancements to data structure, reporting, and visualization
 
 
 </li>
 </ul>
 
 Qualifications And Skills Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in related field: Data Science, Data Analytics, Statistics, Finance, Economics, or any related field
 </li>
 <li>
 Minimum of 1-3 of experience in Data analysis, reporting, or a related field; relevant internships or project-based experience may be considered.
 </li>
 <li>
 Advanced Excel proficiency (e.g., pivot tables, formulas, data analysis)
 </li>
 <li>
 Ability to analyze, interpret, and present data insights clearly
 </li>
 <li>
 Strong attention to detail and accuracy
 </li>
 <li>
 Ability to manage and structure data from multiple sources
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Ability to communicate findings to non-technical stakeholders
 </li>
 <li>
 Initiative in identifying improvements in data, reporting, and processes
 </li>
 <li>
 Maintains confidentiality when handling sensitive financial and student data
 
 
 </li>
 </ul>
 
 Preferred Qualifications And Skills
 
 
 
 <ul>
 <li>
 Certification or coursework in data analytics, business intelligence, or related areas (e.g., SQL, Python for data analysis), with experience working with financial, budgeting, or higher education datasets.
 </li>
 <li>
 Proficiency in data visualization tools (e.g., Power BI, Tableau) is preferred, and familiarity with data querying (e.g., SQL) is an advantage.
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 <ul>
 <li>
 Interested applicants should fill out the form.
 </li>
 <li>
 The selected applicant with a valid resident visa should provide AUS with a Letter of No Objection from their sponsor before joining.
 </li>
 <li>
 AUS alumni are encouraged to apply.
 </li>
 <li>
 Only shortlisted candidates will be contacted. Applicants who do not meet specified requirements will not be shortlisted.
 </li>
 <li>
 AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
 </li>
 </ul>
</div>

Data Analyst-Part Time | Office of Financial Grants & Scholarships

yaseen omar

Job Title: Human Resources (HR) OfficerJob SummaryThe HR Officer is responsible for managing all human resources functions including recruitment, employee relations, performance management, payroll coordination, compliance with UAE labor laws, and maintaining a positive and professional work environment. The HR Officer ensures company policies are properly implemented and employees follow company regulations.Key Responsibilities1. Recruitment &amp; Onboarding<ul><li>Post job vacancies and screen candidates.</li><li>Conduct interviews and coordinate with department managers.</li><li>Prepare job offer letters and employment contracts.</li><li>Manage visa processing, MOHRE documentation, and employee files.</li><li>Handle onboarding and orientation for new employees.</li></ul>2. Employee Records &amp; Administration<ul><li>Maintain updated employee files (passport, visa, Emirates ID, contracts, etc.).</li><li>Monitor visa renewals, medical, Emirates ID renewals.</li><li>Manage attendance, leave records, and overtime tracking.</li><li>Ensure fingerprint check-in/out compliance (if applicable).</li></ul>3. Payroll &amp; Compensation<ul><li>Coordinate monthly payroll preparation.</li><li>Calculate salaries, deductions, overtime, commissions.</li><li>Handle end-of-service calculations.</li><li>Ensure salary payments comply with UAE labor law.</li></ul>4. Performance Management<ul><li>Support performance evaluations.</li><li>Monitor employee performance ratings.</li><li>Assist in implementing incentive programs.</li><li>Issue warning letters when required as per company policy.</li></ul>5. Company Policies &amp; Compliance<ul><li>Ensure compliance with UAE Labor Law.</li><li>Draft and update HR policies and company regulations.</li><li>Handle disciplinary actions and documentation.</li><li>Maintain confidentiality of employee information.</li></ul>6. Employee Relations<ul><li>Handle employee complaints and conflicts.</li><li>Support a positive and productive work environment.</li><li>Act as a communication bridge between management and employees.</li></ul>7. Training &amp; Development<ul><li>Identify training needs.</li><li>Coordinate internal or external training programs.</li><li>Monitor employee skill development.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>Minimum 2&ndash;3 years HR experience (preferably in UAE).</li><li>Knowledge of UAE labor law and MOHRE procedures.</li><li>Strong communication skills (Arabic &amp; English preferred).</li><li>Good organizational and problem-solving skills.</li><li>Proficient in MS Office and HR systems.</li></ul>Skills Required<ul><li>Confidentiality &amp; professionalism</li><li>Leadership &amp; conflict resolution</li><li>Strong documentation skills</li><li>Attention to detail</li><li>Ability to work under pressure</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,500.00 per monthWork Location: In person

HR Manager

Belresheed Building Contracting

We are seeking to hire a Archive &amp; Administrative Assistant ( FEMALE) to join our team.Key Requirements:<ul><li>Proficient in computer applications (MS Office and general office systems)</li><li>Good command of the English language (written &amp; spoken)</li><li>Well-organized with strong attention to detail</li><li>Presentable and professional appearance</li><li>Fresh candidates are welcome to apply (UAE experience is not mandatory)</li></ul>Job Responsibilities:<ul><li>Organizing and maintaining company records and archives</li><li>Handling administrative and secretarial tasks</li><li>Managing documentation, filing systems, and data entry</li><li>Supporting daily office operations and coordination</li></ul>Location: Sharjah, UAEJob Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthApplication Question(s):<ul><li>can you join immediately ?</li></ul>Experience:<ul><li>ADMIN WORK: 1 year (Required)</li></ul>Language:<ul><li>English and Tagalog (Required)</li></ul>Location:<ul><li>Sharjah (Required)</li></ul>Work Location: In person

Secretary cum archive clerk - must talk Tagalog

Al Marwan Group

<div>Who we are
Al Marwan Developments is looking for a reliable and hardworking Office Boy to support daily office operations and ensure a clean, organized, and efficient workplace environment. The role requires a proactive attitude, basic communication skills, and the ability to handle routine office tasks and assist staff as needed.
Job Summary
Al Marwan Developments is looking for a reliable and well-organized Administrative Assistant to support daily administrative operations within the Real Estate division. The role requires strong communication skills, prior experience in the real estate industry, and the flexibility to work across different Sharjah locations as required.
Key Responsibilities
The key duties and responsibilities of the Office Boy include, but are not limited to:<ul><li>
Maintain cleanliness and organization of the office, pantry, and common areas</li><li>
Serve tea, coffee, and refreshments to staff and visitors</li><li>
Assist in handling office errands such as document delivery and collection</li><li>
Support administrative staff with basic tasks such as photocopying, scanning, and filing</li><li>
Monitor and replenish office supplies, pantry items, and stationery</li><li>
Ensure meeting rooms are clean and properly set up before and after meetings</li><li>
Handle incoming and outgoing mail, parcels, and courier services</li><li>
Assist in loading/unloading and arranging office materials when required</li><li>
Follow office procedures and maintain a professional and courteous attitude</li><li>
Perform other ad-hoc duties as assigned to support smooth office operations</li></ul>
Required Skills &amp; Qualifications<ul><li>
High school diploma or equivalent (preferred)</li><li>
1&ndash;2 years of experience in a similar role</li><li>
Fluent communication skills in English (Arabic is a plus)</li><li>
Good personal hygiene and presentation</li><li>
Physically fit and able to handle routine tasks</li><li>
Trustworthy, punctual, and responsible</li><li>
Ability to follow instructions and work independently</li><li>
Positive attitude and willingness to support the team</li><li>
Flexible and willing to work across different locations if required</li></ul></div>

Office Boy

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