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administration officer (uae national ) Jobs in Abu Dhabi

administration officer (uae national )

administrative officer nursery school administrator

Al Riyady

Start Date: Immediate Joiner PreferredRole Overview:We are hiring a professional Administrative Officer to support the daily operations of a leading nursery school in Abu Dhabi. The ideal candidate should be organized, child-friendly, and capable of handling parents, staff, and administrative tasks efficiently.Key Responsibilities:<ul><li>Manage front-desk operations, parent enquiries, and visitor interactions</li><li>Handle admissions, student registration, and maintain documentation</li><li>Support daily nursery operations and coordinate with teachers &amp; management</li><li>Prepare reports, schedules, attendance records, and official communication</li><li>Maintain and update administrative databases and filing systems</li><li>Assist with events, parent meetings, and school communications</li><li>Ensure compliance with ADEK and nursery operational standards</li></ul>Requirements:<ul><li>Minimum 2&ndash;3 years of administrative experience, preferably in a school or nursery</li><li>Excellent communication skills</li><li>Strong organizational and multitasking abilities</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Professional, friendly, and able to handle parents confidently</li><li>Must be currently in UAE</li><li>Immediate joiner preferred</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Nationality? </li><li>How many years of Admin experience in a Nursery School do you have?</li><li>Immediate Joiner?</li><li>Expected Salary?</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>

Administrative Officer / Nursery School Administrator

Aldar Academies

<div>Aldar Academies are seeking an Examination Officer for Al Ain British Academy with an immediate start date.
As the leading education group in Abu Dhabi, we provide inclusive and innovative learning that inspires and empowers communities. We offer a range of brands for all learners in our community, from nursery through to adult education. We offer the broadest choice of curricula. In the largest number of locations in Abu Dhabi.
Starting with one school and 250 students in 2007, Aldar Education has grown into a highly sought-after education provider, now supporting over 38,000 students in 31 schools and a growing network of almost 5,000 educators, with over 100 nationalities, offering a wide range of curricula and ancillary services such as a Teacher Training Academy.
The successful candidates will be aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.</div>
 <div>Minimum Qualifications
<ul><li>Degree or relevant vocational qualification
</li><li>Successful high school completion certificate
</li></ul>Minimum Experience
<ul><li>Highly organised administrator
</li><li>Experience in leading projects
</li><li>Experience of managing people and working to operational deadlines and procedures.
</li><li>Examinations modules CPD: Pearson/Cambridge
</li></ul>Job Specific Knowledge &amp; Skills
<ul><li>Strong IT skills. Use of Microsoft Excel, Word, Data Base.
</li><li>Use of School/exams systems (MIS, Engage, Edexcel, CIE, Results Plus.</li></ul></div>
 <div>Main Duties
<ul><li>Managing the daily operation of external/internal examinations. This will include ensuring that all required materials are in the examination rooms for the start of the examinations and arrangements for candidates with special educational needs are in place.
</li><li>Organising exam materials, providing safe custody of and organising examination stationery and materials, including question papers, in accordance with regulations.
</li><li>Organising the examination rooms, in accordance with JCQ and IB regulations in liaison with the Facilities Manager.
</li><li>Produce a centre timetable to include dates, times, venues, and number of candidates for internal and external exams, based on relevant exam numbers and duration. This includes resolving examination clashes in accordance with regulations.
</li><li>Liaise with examination boards and school staff regarding examination entries and arrangements.
</li><li>Liaise with Head of Inclusion in providing SEN/POD provision with regard to entries and access arrangements for all internal/external examinations.
</li><li>Make all necessary access arrangements.
</li><li>Disseminating information, answering enquiries and dealing with issues regarding external examinations with staff, students and parents.
</li><li>Collect and dispatch coursework and exam scripts in accordance with exam regulation and centre procedures.
</li><li>Briefing candidates on examination regulations and producing written guidelines for staff and students; ensuring candidates are aware of their own examination timetables.
</li><li>Provide HOD with necessary access to exam portals (CIE, Results Plus, EOL)
</li><li>Provide HOD with moderation reports post examination.
</li><li>Provide HOD / Teachers with access to scripts post examination.
</li><li>Ensure all students have the required examination board student logon details set up and issued to students.
</li><li>Arranging invigilation and supporting the Assistant Principal with briefing and training all teachers on invigilation requirements and examination procedures.
</li><li>Processing enquiries about results and requests for return of scripts.
</li><li>Oversee the checking and distribution of certificates.
</li><li>Liaise with the Finance Office and Aldar Academies to ensure all fees for exams are collected including re-entries and appeals.
</li><li>Keep up to date with the requirements of the role including online reading, participation on examination officer training online and implement all new regulations (National Assessment Agency and Examinations Officers Association).
</li><li>Provide accurate analysis and records of school performance for IGCSE examinations.
</li></ul>Specific Duties
<ul><li>To be the Cover Supervisor &ndash; ensuring that all teacher absence is covered, in accordance with the Cover Policy, using school&rsquo;s management information system.
</li><li>To support the Assistant Principal in producing a working school curriculum timetable based on the curriculum model and planning.
</li><li>To organise CAT, GL and NGRT testing, and timetables, which involves liaising with Admissions staff, Library staff, and Heads of Department.
</li><li>To support the Assistant Principal in producing spreadsheets and statistical data based on results for GL Assessments, Cognitive Abilities Tests (CAT), NGRT, Student Progress Reports, Mock Examinations and External Examinations.
</li><li>To work with the Assistant Principal in ensuring the required number of CAT4 and GL assessments have been purchased by Aldar Academies for administering assessments.
</li><li>To undertake any relevant administrative work, and support with occasional Reception cover, as requested by the Principal.
</li><li>7:30 am to 3:30 pm; Sunday to Thursday; Term-Time only; Local Contract. The post holder is required to work some evenings and weekends (Friday external examinations only) during examination seasons.
</li><li>While the exams fall during the Ramadan period, the Examination Officer can claim back the hours worked after the agreed finish time. These hours must be clearly marked on the time off in lieu sheet and finger printing in and out must be done.
</li><li>The Examination Officer is NOT eligible to receive additional payments for invigilation. This is covered within the higher salary and an expectation of the agreed job description.
</li><li>If exams or exam results fall over an EID break, again the Examination Officer is expected to be present. Time in lieu can be claimed but must be logged on sheet.
</li><li>The Examination Officer is expected to be present prior to exam results and on results days (this is part of normal contract unless falling at EID), no additional time will be given.
</li><li>To work alongside the Assistant Principal to ensure all internal school data is uploaded on the ADEK ESIS portal on a termly basis</li></ul></div>

Examinations Officer - Al Ain British Academy

IQ Nursery

IQ Kids Nursery is looking for a Special Education Nursery Teacher to join our supportive team. Your main responsibilities will include assisting the cook in meal preparation and supporting cleaning tasks throughout the nursery.The Role DescriptionThe Special Education Nursery Teacher is responsible for overseeing programs that provide educational assistance to children with mental, psychological, learning, behavioral, or physical disabilities. The Special Education Nursery Teacher must support the participation of children in the process of learning and developing skills as well as learning acceptable standards of behavior, child benefits from learning within a normal framework as he receives the necessary support, according to his needs and abilities, including an individual learning plan.Professional Qualifications<ul><li>University Degree in Early Childhood</li><li>University Degree Non-specialized in Early Childhood + Diploma in the field of childhood (Third level and Experience of not less than two years)</li><li>CACHE Level 3</li><li>Experience in EYFS Curriculum not than 4 years</li></ul>Reporting toNursery Proprietor, COO, General Manager, Nursery Manager, Head Teacher, Teacher, and Assistant Teacher.Job Description and Functional Tasks:<ul><li>&middot; To meet the educational needs of the child within the framework of the nursery curriculum and in accordance with the &quot;different methods and means&quot;.</li><li>&middot; Allowing children with special needs to enter the nursery system as a measure to emphasize the principle of equal opportunity and skills development.</li><li>&middot; Provide an integrated system of educational, therapeutic and preventive services given to children from birth to four years, supervised by a specialized team.</li><li>&middot; Support children to improve the defects, disorders and the appearance of difficulty in the performance application of the activity entrusted to the child and to make a development to decrease the disorder affects a child's ability to understand language and speech.</li><li>&middot; Provide learning tools for a brain development that affects how a person distinguishes and deals with others at the social level, causing problems.</li><li>&middot; Identify an individual plan specifically designed for a particular child to meet his or her educational needs to include the goals expected to be achieved according to certain criteria and in a specified period of time.</li><li>&middot; Provide special service to regular individual assistance in certain areas of places.</li><li>&middot; Making an evaluation that determines the study of the child's condition and recommendations/</li><li>&middot; Providing support and assistance in his integration as a regular student, as well as the state of child insufficiency within the nursery in case of a certain delay is observed.</li><li>&middot; Conduct a Preliminary Assessment which is the first step in the study of the child's condition.</li><li>&middot; Conduct a Comprehensive assessment in various areas of growth (mobility, cognitive, social, communication, language, independence) in terms of strengths and needs and the development of an annual intervention plan.</li><li>&middot; Providing support service through individual sessions according to the needs of each child through the use of language development support services, social and emotional support, motor support, behavior modification.</li><li>&middot; Communicate with the Parents about the individual educational plans provided to their Child and send suggestions and support plan for parents.</li><li>&middot; Responsible for development and overseeing the implementation of the Nursery&rsquo;s SEN strategy and policy.</li></ul>Professional Qualifications:<ul><li>&middot; Sensitivity and understanding.</li><li>&middot; Patience and the ability to remain calm in stressful situations.</li><li>&middot; To enjoy working with Staff and Children.</li><li>&middot; To be flexible and open to change.</li><li>&middot; Excellent verbal communication skills.</li><li>&middot; Knowledge of stages of development and the ability to design courses.</li><li>&middot; The ability to understand people's reactions</li></ul>Job Type: Full-time

Special Needs Teacher

BEEAH Group

<div>
 
 About BEEAH
 
 
 BEEAH is pioneering sustainability and inspiring innovation to empower humanity&rsquo;s future. Through innovation, full-circle resource management, and digital transformation, BEEAH is addressing environmental challenges, deploying the latest technologies, and creating the roadmap for a smart and sustainable future. Renowned for groundbreaking environmental innovations and smart solutions, BEEAH operates across the United Arab Emirates, the Kingdom of Saudi Arabia, and Egypt, to create a better tomorrow for all.
 
 
 
 
 
 
 Job Description:
 
 
 
 
 
 
 We are currently seeking a highly motivated and organized
 
 Operation Support Officer
 
 to join our
 
 BEEAH Abu Dhabi
 
 team. This role is responsible for carrying out the administrative duties, providing administrative support and maintaining the operations data.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Ensure Vehicle availability for executing the Waste Collection and related activities.
 </li>
 <li>
 Create and maintain the documentation and take care of the arrangements required for
 </li>
 <li>
 permits to work, clean, and collect waste.
 </li>
 <li>
 Prepare the Monthly Manpower list, as per the work plan and provide to Coordinators at the beginning of the month.
 </li>
 <li>
 Prepare &amp; upload the overtime planning data at the beginning of each month.
 </li>
 <li>
 Upload actual overtime data to the OT portal at the end of each month.
 </li>
 <li>
 Submit the OT data (both plan and actual) to the HR department for validation and records.
 </li>
 <li>
 Maintain the daily attendance of the entire operations team and ensure current and past data are available all the time in records.
 </li>
 <li>
 Maintain the shift Schedules of operations employees in the attendance system.
 </li>
 <li>
 Submit the Monthly attendance to the HR department for payroll processing, after obtaining necessary approvals.
 </li>
 <li>
 Create purchase requests (PR) and service requests for materials and services required for operations and create goods received notes (GRN) after receiving the requested items, in SAP.
 </li>
 <li>
 Prepare the Leave Request, Passport release, Rejoining, Resignation, and Clearance form etc. for Labours, Team Leaders &amp; Drivers etc. and submit to HR after approval from the Operations Manager.
 </li>
 <li>
 Maintain employee master data for all operation staff and update employee movement on daily basis (New Joiner, Resignation, Termination etc.)
 </li>
 <li>
 Prepare disciplinary action request forms and submit them to HR after approval of Operations Manager.
 </li>
 <li>
 Coordinate and ensure timely completion of the performance evaluation process of all workmen working under the operations department.
 </li>
 <li>
 Schedule and arrange for meetings as advised by the Operations Manager and Prepare Minutes of Meetings.
 </li>
 <li>
 Preparing daily/weekly/monthly reports related to operations as required by the Operations Manager.
 </li>
 <li>
 Preparing the operations related reports for submission as advised by the Operations Manager.
 </li>
 <li>
 Maintaining and archiving files related to Operations.
 </li>
 <li>
 Receive the Traffic fines &amp; accident deductions data from the Fleet team and submit it to HR/Finance.
 </li>
 <li>
 Assisting the operations supervisors in Attendance &amp; leave Management in the attendance system &amp; SAP.
 </li>
 <li>
 Assist the Operations Manager in other administrative duties as and when necessary.
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree / Diploma in any discipline
 </li>
 <li>
 Certification / Diploma in office administration will be an added advantage. 1 &ndash; 3 years of experience as Administrator / Document controller / Secretarial role.
 </li>
 <li>
 Waste Management / Facilities Management Industry experience will be an added advantage.
 </li>
 </ul>
 
 
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Intermediate Verbal and written Communication skills in English.
 </li>
 <li>
 MS-Office (Word, Excel &amp; PPT).
 </li>
 <li>
 SAP (Procurement, Finance Module).
 </li>
 <li>
 Good oral and written Communication skills in English.
 </li>
 <li>
 Knowledge of Arabic will be a plus.
 </li>
 <li>
 Knowledge of Hindi / Urdu will be a plus.
 </li>
 <li>
 Administrative Skills.
 </li>
 <li>
 Archiving of documents.
 </li>
 <li>
 Willingness to interact with workers &amp; drivers.
 </li>
 </ul>
 
 
</div>

Operations Support Officer

Nationwide Middle East Properties LLC

<div>
 
 
 Job Opportunity: Owners Association (OA) Administrator
 
 
 
 Location: Abu Dhabi, United Arab Emirates
 
 
 Company: Nationwide Property Management and Maintenance LLC
 
 
 Employment Type: Full-time
 
 
 
 
 
 
 Company Overview
 
 
 
 
 
 
 
 Nationwide Property Management and Maintenance LLC
 
 is a premier real estate organization dedicated to operational excellence. We are currently recruiting for the position of
 
 Owners Association Administrator
 
 . This role requires a highly disciplined professional capable of managing complex administrative workflows, financial collections, and regulatory compliance within the real estate sector.
 
 
 
 
 
 
 Position Overview
 
 
 
 The Owners Association Administrator serves as the central operational authority for community management activities. The successful candidate will be responsible for the end-to-end management of financial recovery, compliance with governing bodies (ADM/RERA), and the maintenance of high-level stakeholder relations. This position demands a strategic approach to debt recovery and rigorous attention to administrative governance.
 
 
 
 
 
 
 Core Responsibilities
 
 
 
 
 
 
 
 1. Financial Operations &amp; Revenue Recovery
 
 
 <ul>
 <li>
 
 Service Charge Administration:
 
 Oversee the accurate preparation and dissemination of annual service charge invoices in accordance with approved budgets.
 </li>
 <li>
 
 Debt Collection &amp; Reconciliation:
 
 Execute a structured collection strategy to recover outstanding dues, including the negotiation of payment plans and the reconciliation of owner accounts in coordination with the Finance Department.
 </li>
 <li>
 
 Financial Record Keeping:
 
 Maintain audit-ready financial records and facilitate the issuance of precise Statements of Accounts (SOA).
 </li>
 </ul>
 
 
 
 
 
 2. Stakeholder Relations &amp; Community Management
 
 
 <ul>
 <li>
 
 Unit Owner Liaison:
 
 Act as the primary point of contact for all owner inquiries regarding service charges, access protocols, and community governance.
 </li>
 <li>
 
 Administrative Support:
 
 Process and issue No Objection Certificates (NOCs), clearance certificates, and move-in/move-out permits efficiently.
 </li>
 <li>
 
 Dispute Resolution:
 
 Manage and resolve escalated owner complaints with professionalism, ensuring adherence to community rules and regulations.
 </li>
 </ul>
 
 
 
 
 
 3. Governance, Documentation &amp; Compliance
 
 
 <ul>
 <li>
 
 Regulatory Adherence:
 
 Ensure full compliance with all regulations mandated by the Abu Dhabi Municipality (ADM), Real Estate Regulatory Agency (RERA), and other relevant authorities.
 </li>
 <li>
 
 Document Control:
 
 Maintain a comprehensive filing system for all legal notices, insurance policies, contracts, and meeting minutes.
 </li>
 <li>
 
 Audit Preparation:
 
 Compile and verify all necessary documentation for external audits, regulatory submissions, and official inspections.
 </li>
 </ul>
 
 
 
 
 
 4. Board Support &amp; Meetings
 
 
 <ul>
 <li>
 
 Meeting Administration:
 
 Coordinate all aspects of Annual General Meetings (AGMs) and Board Meetings, including agenda preparation, minute taking, and ensuring quorum requirements are met.
 </li>
 <li>
 
 Official Communications:
 
 Draft and distribute formal circulars, legal notices, and community announcements to all stakeholders.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Competencies
 
 
 
 
 
 
 
 Minimum Requirements:
 
 
 <ul>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in Business Administration, Property Management, or a relevant discipline.
 </li>
 <li>
 
 Experience:
 
 A minimum of 2&ndash;4 years of demonstrated experience in Owners Association Management, Property Management, or Accounts Receivable.
 </li>
 <li>
 
 Regulatory Knowledge:
 
 Comprehensive understanding of UAE property laws and OA regulatory frameworks (ADM/RERA).
 </li>
 <li>
 
 Technical Proficiency:
 
 Advanced command of Microsoft Office (specifically Excel) and specialized OA Management Software (e.g., Mollak, OAMS).
 </li>
 </ul>
 
 
 
 
 
 Professional Competencies:
 
 
 <ul>
 <li>
 
 Negotiation &amp; Persuasion:
 
 Proven ability to manage collections and enforce payments while maintaining professional relationships.
 </li>
 <li>
 
 Communication:
 
 Superior verbal and written English communication skills suitable for official correspondence.
 </li>
 <li>
 
 Operational Resilience:
 
 Demonstrated ability to manage conflicting priorities and work effectively under pressure.
 </li>
 </ul>
 
 
 
 
 
 Application Process
 
 
 
 Qualified candidates are invited to submit their curriculum vitae for consideration.
 
 
 Please apply directly on LinkedIn, or send your application to
 
 
 CV@nwmea.com with the subject line "OA Administrator Application".
 
 
 
</div>

Property Administrator

New York University

<div>Position Summary:
<div>
Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply.</div><div></div><div> 
New York University Abu Dhabi (NYUAD) seeks to appoint a Operations Administrator reporting to Senior Director, Research Administration &amp; Services.</div><div></div><div> 
The Administrator will provide essential operational and administrative support to the Research Capacity Building (RCB) Unit (50% of role). This role focuses on ensuring the smooth day-to-day functioning of the Kawader Research Assistantship Program and other RCB initiatives. The Administrator will assist with recruitment, logistics, communication, and documentation, enabling the effective delivery of capacity-building programs. The other 50% of the time, this role will support the Office of Research Administration &amp; Services. This may include, assisting in database management, scheduling meetings, and other administrative tasks.</div><div></div><div> 
Job Responsibilites:</div><ul><li>
Administrative Support</li><li>
Database management (contracts and Research Development)</li><li>
Document preparation for signature</li><li>
General administrative tasks</li><li>
Newsletter generation</li><li>
Administrative &amp; Program Support for RCB Initiatives</li><li>
Recruitment Assistance: Support application screening, schedule interviews, and maintain recruitment trackers for Kawader and other RCB programs</li><li>
Calendar &amp; Logistics: Coordinate meetings, manage calendars, and organize logistical needs for RCB activities</li><li>
Document Preparation: Draft routine correspondence, maintain spreadsheets, and provide proofreading/formatting for reports and presentations</li><li>
Information Hub: Act as the first point of contact for program inquiries, escalating complex issues to the RCB coordinator and leadership</li><li>
Office Operations: Provide general office support, ensuring smooth daily operations across the unit&rsquo;s programs.</li><li>
Communication, Records &amp; Outreach Management for RCB</li><li>
Web &amp; Materials Updates: Keep RCB program webpages current; assist with simple design of flyers or materials for outreach and visibility</li><li>
Reporting Support: Compile program data and activity reports; assist in preparing updates and presentations for supervisors</li><li>
Task Prioritization: Support supervisors in tracking deadlines, managing priorities, and providing guidance to intern</li><li>
Recordkeeping: Maintain organized records of recruitment and program activities, ensuring accuracy and accessibility</li><li>
Stakeholder Coordination: Support effective communication between researchers, faculty, and staff to facilitate program operations</li></ul>
Qualifications:
<div>
Required Education:</div><ul><li>
Bachelor's Degree</li></ul><div>
Required Education:</div><ul><li>
5+ years of professional experience in contract management, drafting and negotiating terms and conditions, or an equivalent combination of education and experience
</li><li>Strong written and verbal communication skills</li><li>
Strong analytical skills</li><li>
Ability to prioritize and respond to need of a wide range of divergent interests</li></ul><div>
Preferred Education:</div><ul><li>
Master's Degree or professional qualification in Law or Contracts</li></ul><div>
Preferred Experience:</div><ul><li>
5+ years experience in a research university setting</li></ul>
Additional Information:
<div>
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU&rsquo;s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.</div></div>

Operations Administrator - Pre-Award and Research Development

Alsultan International Real Estate LLC

Our company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our office personnel. The office administrator&rsquo;s role will include working closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings.In order to be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills.Office Administrator Responsibilities:<ul><li>Welcoming visitors with positive vibes.</li><li>Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.</li><li>Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.</li><li>Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.</li><li>Maintaining general office files and other files related to the company&rsquo;s operations.</li><li>Overseeing the maintenance of office facilities, and equipment.</li><li>Performing other relevant duties when needed.</li></ul>Office Administrator Requirements:<ul><li>3 or more years&rsquo; office administration experience.</li><li>Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).</li><li>Comfortable handling confidential information.</li><li>Multi-tasking and time-management skills, with the ability to prioritize tasks.</li><li>Can perform MARKETING tasks.</li></ul>Job Type: Contract Contract length: 24 months

Office Administrator

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