hr manager

project manager

executive assistant

finance manager

purchase manager

administrative manager

SYSTRA

<div>:
<div>
SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world.</div><div>
For 65 years, the Group has been working alongside cities and regions to contribute to their development by creating, improving and modernising their infrastructure and transport systems, throughout the life cycle of their projects. SYSTRA is involved from the earliest stages of design through to the testing, deployment and maintenance phases. The company provides all its services in over 80 countries worldwide and generates 74% of its turnover internationally. With its new services, SYSTRA supports its clients and partners in their digital, ecological and energy transition, in order to invent the mobility of tomorrow.</div>
Context:<div></div><div><br>
The Administrative Manager will lead and optimize all project administration functions of the Project. This role oversees document control, office operations, HR and onboarding coordination, vendor and logistics management, and cross-functional workflows to ensure the project meets schedule, budget, and compliance objectives.</div>
Missions/Main Duties:
<div><b>
MISSION</b></div><br>
<div></div><ul><li>
The Administrative Manager will implement, and maintain administrative systems aligned with the project execution plan and PMO standards.</li><li>
He/She will support the document control function and enterprise CDE/EDMS (e.g., Aconex, ProjectWise, SharePoint), ensuring version control, metadata accuracy, and traceability for technical submittals, approvals, RFIs, NCRs, method statements, drawings, and correspondence. They will enforce naming conventions, retention schedules, and access permissions, and collaborate with BIM/Design and Quality to maintain as-built, O&amp;M, and handover documentation.</li><li>
He/She will oversee site and head-office administrative operations, including space planning, facilities coordination, IT/asset support liaison, supplies, travel and accommodation for project staff, visitor management, meeting/events logistics, and vehicle/permit coordination (including local authorities and rail corridor access protocols).</li><li>
In collaboration with HR, the role will coordinate onboarding/offboarding, visa and security pass processes, timesheets, training and competency matrices, and attendance. They will maintain organization charts, distribution lists, and contact directories and support performance cycles for the project admin team.</li><li>
He/She will champion compliance with UAE labor laws, company policies, client standards, data privacy, and information security. They will support HSE and quality programs through documentation, inductions support, training records, incident reporting workflows, corrective actions tracking, and readiness for internal and external audits.</li></ul>
Profile/Skills:
<div><b>
PROFILE</b></div><ul><li>
Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>
8&ndash;12 years of administrative leadership on large infrastructure, rail projects, preferably in the GCC.</li><li>
Proven experience managing document control and CDE/EDMS platforms (e.g., Aconex, ProjectWise, SharePoint).</li><li>
Strong understanding of project governance, project administration support, and PMO practices.</li><li>
Excellent written and verbal communication skills in English; advanced proficiency in PowerPoint, Excel, and data visualization/reporting tools.</li><li>
Demonstrated ability to lead and develop admin teams in fast-paced, multicultural environments.</li></ul><br>
<div></div>
:
<div>
Systra is an equal opportunities company; this position is open to all applicants.</div></div>

Administrative Manager

LIFE LINE HUMAN RESOURCE

<p>Office Manager</p><p>Bachelor&rsquo;s degree in business administration, Management, or a related field</p><p>preferred.</p><p>3+ years of experience as an Office Manager Assistant, preferably</p><p>supporting C-level executives.</p><ul><li>Experience with managing multiple projects</li><li>High level of emotional intelligence required.</li></ul><p>AED 15,000 &ndash; AED 20,000 DOE</p><ul><li>1 economy flight provided PA</li><li>30 days paid vacation</li><li>Health insurance</li><li>External accommodation provided by company</li></ul><p>Job Type: Full-time</p><p>Pay: AED15,000.00 - AED20,000.00 per month</p><p>Application Question(s):</p><ul><li>your nationality? </li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Office Manager Assistant, supporting C-level executives.: 5 years (Required)</li><li>managing multiple projects: 4 years (Required)</li><li>High level of emotional intelligence required.: 3 years (Required)</li></ul><p>Language:</p><ul><li>Arabic (Required)</li></ul>

She Office Manager

Dr Firas Dental & Orthodontic Center

<p><b>Job Description:</b></p><p>Working with a number of Departments and Seniors, the role will provide clerical and administrative support to Departmental Managers and assists in coordinating all aspects of daily operations for both Medical and Support Departments. As an operations coordinator, the job holder should be able to resolve problematic situations efficiently and have <i>excellent communication and organizational skills</i>. The role will play a part of the Business Development of the Dental Center till its full growth. Ultimately, an outstanding operations coordinator should be able to ensure the smooth daily operations of the Dental Center.</p><p><b>A. General Services</b></p><ul><li>Oversee the day-to-day operations of the facility with the goal of providing high-quality and efficient dental service to patients. This involves assisting with the daily operations for both Medical and Support.</li><li>Be the designated person to act as the bridge between departments and branches of the center.</li><li>Communicate effectively, professionally, and in a timely manner with both internal and external departments, including both main and branch staff members</li><li>Develop and maintain strong professional relationship with team members and Department Heads, including but not limited to HR Director, Finance Director, IT Director, Licensing Officer, Marketing Director, BD Director, Engineering Manager, OT Manager etc.</li><li>Assume responsibility for coordinating with the GA and OT Manager for any necessary dental surgery preparation.</li><li>Take lead with project management by creating assignments, tracking progress, and resolving issues.</li><li>Observing, reviewing and analyzing processes to identify inefficiencies and areas where improvements could be made</li><li>Performing administrative tasks such as emailing designated personnel from different departments to efficiently solve concerns in daily operations.</li><li>Assist the human resources department with employee complaints and work with other relevant departments to address them.</li><li>Preparing and maintaining operations documents and reports.</li><li>Provide administrative support during audits as required and/or assigned.</li></ul><p><b>B. Business Development</b></p><ul><li>Arrange business meetings with prospective clients (ex: Universities, Schools, Organizations)</li><li>Attend Marketing Events and Campaigns conducted by FDOC or Reem Hospital to represent the Dental Department</li><li>Coordinate with Procurement and Suppliers for Marketing items to be used</li><li>Propose business ideas to improve Brand Reputation and Financial Growth</li></ul><p><b>C. Compliance</b></p><ul><li>Create process controls to ensure all daily operations are aligned and following the processes, policies and regulations of FDOC and Reem Hospital</li><li>Ensure proper documentation and record management of all Administrative and Medical Department</li><li>Adhere to all applicable rules and regulations of DOH and the center</li><li>Ensure confidentiality of employee and patient&rsquo;s information</li><li>Knowledgeable in DOH Rankin Audits and JCIA Accreditation.</li></ul><p>Job Type: Full-time</p>

Operations Coordinator

NMC Healthcare

<div>
 <p>
  NMC Healthcare is one of the largest private healthcare networks in the United Arab Emirates. Since 1975, it has provided high quality, personalised, and compassionate care to its patients and is proud to have earned the trust of millions of people in the UAE and around the world.
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  NMC&rsquo;s network is made up of 85 medical facilities, including JCI-accredited multi-specialty hospitals, medical centres, community clinics, day surgery centres, fertility clinics, home health services, and long-term care facilities. It employs over 12,000 people and serves over 5.5 million patients every year.
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  <strong>
   Job Summary:
  </strong>
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 <p>
  The role is responsible for providing effective administrative, operational, and financial oversight to support the hospital&rsquo;s strategic and operational objectives. This position ensures compliance with regulatory requirements, sound financial management, risk mitigation, and a safe working environment, while supporting leadership in decision-making, audits, and continuous improvement initiatives.
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  <strong>
   Key Responsibilities:
  </strong>
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  <strong>
   Administrative &amp; Operational Management
  </strong>
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 <ul>
  <li>
   Demonstrate sound judgment and self-sufficiency in problem-solving while serving as a key administrative and operational resource for the hospital.
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   Ensure compliance with all legal, regulatory, and organizational requirements.
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   Maintain confidentiality of patient information and sensitive administrative matters.
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   Promote a fair, unbiased, and apolitical administrative environment within the department.
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   Ensure timely submission of all required reports and deliverables.
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   Perform additional duties as assigned by the Hospital General Manager, Hospital Administrator, and Head of Finance.
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 </ul>
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   Financial Management &amp; Oversight
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   Intervene effectively in matters involving accounting and financial decision-making.
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   Ensure all aspects of financial accounting are managed smoothly, accurately, and without interruption.
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   Coordinate with the insurance department to minimize financial losses due to non-recoverable cases.
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   Oversee the preparation of financial statements and ensure financial objectives are met.
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   Provide support during internal and external audit activities.
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   Ensure adequate budget allocation and resources for facilities management, OSH, and infection control initiatives.
  </li>
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  <strong>
   Strategic Planning &amp; Governance
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 <ul>
  <li>
   Demonstrate the ability to view the broader strategic and operational landscape and align processes accordingly.
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   Monitor and direct operational and financial processes to support strategic plans and objectives.
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   Support continuous improvement initiatives aligned with hospital goals.
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  <strong>
   Education and Qualifications:
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  <li>
   Must be a Chartered Accountant or equivalent
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   Five years or more of experience in finance and accounting
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   Excellent command of oral and written English
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   Well-versed in Word, Excel, and financial software
  </li>
 </ul>
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 </p>
</div>


Senior Finance Manager

New York University

<div>Position Summary:
<p></p><div><b>
Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply.</b></div><div></div><div><br>
New York University Abu Dhabi (NYUAD) seeks to appoint a Marketing and Communications Manager reporting to the Head of CGSB Research Management and Outreach.</div><div></div><div><br>
The Marketing and Communications Manager is responsible for planning, designing, and implementing integrated communication and marketing strategies that raise the visibility of the Center for Genomics and Systems Biology (CGSB) and its research. The role leads content creation, digital presence, and outreach communications across web, social media, and events, ensuring alignment with NYUAD and CGSB strategic goals. The Manager collaborates closely with CGSB leadership, Public Affairs, and internal and external partners to connect CGSB&rsquo;s science with diverse audiences locally and globally.</div><div></div><div><b><br>
Key Responsibilities:</b></div><div>
Communication Strategy &amp; Content Development:</div><ul><li>
Develop and implement a communication and marketing plan for CGSB that aligns with NYUAD&rsquo;s strategic priorities</li><li>
Create, write, edit, and curate content for CGSB&rsquo;s digital channels, including website, news items, research highlights, newsletters, and internal communications</li><li>
Translate complex scientific concepts into clear, engaging stories tailored to scientific, institutional, and public audiences</li><li>
Maintain and enhance CGSB&rsquo;s digital identity, ensuring all content complies with NYUAD style and branding guidelines</li></ul><div>
Digital Media, Social Media &amp; Multimedia Management:</div><ul><li>
Lead CGSB&rsquo;s bilingual social media presence (currently engaging 65,000+ followers), including content planning, post creation, scheduling, community engagement, and analytics</li><li>
Manage the development of visual and multimedia assets (graphics, videos, infographics, podcasts, VR content, etc.) to support campaigns, events, and outreach initiatives</li><li>
Maintain and update CGSB&rsquo;s website (English and Arabic), including the virtual lab tour and digital outreach tools</li><li>
Monitor digital performance and provide regular reports with insights and recommendations for improvement</li><li>
Keeping and maintaining the center electronic content, including photographs, videos and podcasts</li></ul><div>
Events Communication &amp; Outreach Support:</div><ul><li>
Lead the communication and promotional aspects of CGSB events, such as the annual CGSB Conference, Fikret Science Caf&eacute;, seminars, workshops, school visits, and public engagement activities</li><li>
Coordinate event communication timelines, design and production of promotional materials (posters, banners, flyers, digital assets), and post-event coverage</li><li>
Work with the administrative team on logistics-related communication (invitations, RSVPs, attendee information, speaker bios, event summaries)</li></ul><div>
Administrative:</div><ul><li>
Serve as the primary communications liaison for CGSB with NYUAD Public Affairs, relevant institutional offices, and external partners</li><li>
Support faculty, researchers, and students in communicating their research (advising on presentations, profiles, and stories)</li><li>
Contribute to the preparation of communication-related inputs for APRs, SAB reports, grant renewals, and other strategic documents</li><li>
Prepare and submit monthly center highlights and newsletters to relevant NYUAD departments, ensuring timely and accurate reporting of center activities and achievements</li><li>
Provide administrative support, including organizing files, maintaining documentation, scheduling meetings, and preparing meeting minutes</li><li>
Coordinate and organize meetings, including agenda preparation, attendee scheduling, and follow-up documentation</li><li>
Manage and maintain the center&rsquo;s electronic content, such as photographs, videos, podcasts, and digital archives, ensuring proper organization and accessibility (including photo galleries and Google Drive management)</li><li>
Support communication and documentation needs by maintaining well-structured records and ensuring consistent information flow across the center</li></ul>
Qualifications:
<div><b>
Required Education:</b></div><ul><li>
Bachelor&rsquo;s Degree in Communications, Marketing, Journalism, Digital Media or a related field</li></ul><div><b>
Required Experience:</b></div><ul><li>
More than five years of experience in marketing, communications, or digital media, preferably in an academic, research, or non-profit environment</li><li>
Demonstrated experience managing social media channels and web content for an organization or brand.</li><li>
Strong writing and editing skills, with the ability to communicate complex information clearly and engagingly</li><li>
Experience in creating or coordinating visual and multimedia content (e.g. graphics, short videos, digital campaigns)</li><li>
Strong organizational and project management skills; able to manage multiple projects and deadlines</li><li>
High level of professionalism, discretion, and attention to detail</li><li>
Ability to work collaboratively in a multicultural, interdisciplinary environment and to build strong working relationships with faculty, researchers, and administrative units.</li><li>
Proficiency in standard office and digital tools (e.g. MS Office, Google Suite, basic CMS, and social media management tools)</li></ul><div><b>
Preferred Education:</b></div><ul><li>
Masters of Business Administration (MBA)</li></ul><div><b>
Preferred Experience:</b></div><ul><li>
More than one year experience in science communication or working with scientific/research content</li><li>
Knowledge of Arabic and experience producing bilingual content is a strong advantage.</li><li>
Familiarity with analytics tools (e.g. social media insights, web analytics) and basic SEO principles</li></ul>
Additional Information:
<div>
The University is an equal opportunity employer committed to equity, diversity and social inclusion.</div></div>

Marketing and Communications Manager (Fixed Term until August 31, 2027)

Confidential

<div>
 <p>
  <strong>
   JOB OBJECTIVE:
  </strong>
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 <ul>
  <li>
   Provides support to including diary management, travel arrangement, telephone calls, correspondence, information updates, and records management.
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   Act as the focal point for the Department in terms of internal/external communications. Performs various activities related to the companies requirements for managing records, and issuing requisitions as per the SAP Account allocation.
  </li>
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  <strong>
   Secretarial Support
  </strong>
  :
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   Provide a complete secretarial and administrative service to departmental head to facilitate company processes and allow him to concentrate on mainstream activities.
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   Correspondence:
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   Provide a complete correspondence service, routing correspondence as necessary and drafting replies where appropriate to ensure that all mail is dealt with efficiently.
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   Diary Management:
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   Provide time management/diary service for the line manager to ensure he is able to attend all key meetings at the appointed times with all relevant document needed for the meeting.
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   Department Communications:
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   Screen and respond to incoming calls and take appropriate action to handle the situation.
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   Make routine telephone calls to follow up actions on behalf of the department.
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   Records Management
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   Establish and maintain records and filing systems and arrange for the efficient operation of office equipment to ensure the department or manager can function effectively and efficiently.
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   Administration:
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   Receives, evaluates the requisition receives from different departments for office services and materials. Insure appropriate authorizations are received (subject to SAP account allocation as per approved by the line manager).
  </li>
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   Reports to manager and follows up with suppliers with clarification. Checking all received invoices.
  </li>
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  <strong>
   JOB REQUIREMENTS
  </strong>
  :
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  <strong>
   Minimum Qualifications:
  </strong>
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  <li>
   Bachelor&rsquo;s Degree in Administration / Business Management
  </li>
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  <strong>
   Minimum Experience:
  </strong>
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 <ul>
  <li>
   Minimum of 5 yrs. experience in a similar role in a medium to large organization
  </li>
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 </p>
</div>


Executive Assistant

Zayed Sports City

<div>
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  <strong>
   Job Summary:
  </strong>
 </p>
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 <p>
  The HR Officer provides administrative and operational support to the HR team, ensuring the smooth execution of HR processes and compliance with ZSC policies.
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  <strong>
   Areas of Responsibilities:
  </strong>
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  Onboarding &amp; Exit Management
 </p>
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  <li>
   Manage end-to-end onboarding and offboarding processes
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   Coordinate IT equipment requests and ID/badge access for new hires.
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   Ensure timely creation and maintenance of electronic personnel files.
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   Prepare and coordinate the first-week induction plan in collaboration with department heads.
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   Maintain consistent communication with new joiners to provide timely updates and support.
  </li>
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   Facilitate visa applications as needed.
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   Conduct employee orientation sessions.
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   Coordinate exit interviews and manage the clearance process for departing employees.
  </li>
 </ul>
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  Employee Relations
 </p>
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  <li>
   Respond to routine employee inquiries regarding policies, benefits, and grievance procedures.
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   Assist in organizing wellness initiatives and employee support programs.
  </li>
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   Maintain a tracker of employee complaints and support resolution within agreed SLAs.
  </li>
 </ul>
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  <br/>
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  Recruitment Support
 </p>
 <ul>
  <li>
   Lead full-cycle recruitment for non-management roles, including sourcing, phone screening, and scheduling interviews with relevant departments.
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   Attend final interviews alongside hiring managers.
  </li>
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   Ensure interview assessments are completed and appropriately documented.
  </li>
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   Maintain a recruitment tracker and database of shortlisted candidates for future talent pooling.
  </li>
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  <br/>
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  Training and Development
 </p>
 <ul>
  <li>
   Assist in organizing and coordinating training sessions by scheduling, communicating with employees and training vendors, and tracking attendance to support employee skill development.
  </li>
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   Ensure training tracker is regularly updated
  </li>
 </ul>
 <p>
  <br/>
 </p>
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  PRO Support
 </p>
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  <li>
   Provide coverage for PRO functions during periods of absence or leave.
  </li>
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   Assist in ensuring accurate reporting, data tracking, and up-to-date recordkeeping related to PRO activities.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Staff Engagement
 </p>
 <ul>
  <li>
   Collaborate with the HR Manager to plan and execute staff engagement activities, including logistics and event coordination.
  </li>
 </ul>
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  <br/>
 </p>
 <p>
  Administrative Support &amp; Reporting
 </p>
 <ul>
  <li>
   Maintain accurate and up-to-date digital employee records.
  </li>
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   Assist in the preparation of onboarding and employment letters.
  </li>
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   Support the team with HR-related reporting and ad-hoc administrative tasks.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications and Requirement:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in human resources, Business Administration, or a related field.
  </li>
  <li>
   At least 3-5 years of HR experience, with a focus on onboarding, employee relations, recruitment support, and payroll assistance.
  </li>
  <li>
   Proficiency with HRIS systems and Microsoft Office.
  </li>
  <li>
   Ability to maintain accurate records and generate HR reports.
  </li>
  <li>
   Experience with structured onboarding, induction planning, and exit procedures.
  </li>
  <li>
   Ability to interpret and communicate HR policies and labor law basics to employees
  </li>
  <li>
   Strong organizational skills
  </li>
  <li>
   Good attention to details
  </li>
 </ul>
 <p>
 </p>
</div>


Human Resources Officer

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