administrative manager Jobs in Abu Dhabi United Arab Emirates

administrative manager

admin coordinator Jobs in Abu Dhabi United Arab Emirates

admin coordinator

administrative assistant Jobs in Abu Dhabi United Arab Emirates

administrative assistant

executive admin - hr ops Jobs in Abu Dhabi United Arab Emirates

executive admin - hr ops

facility coordinator Jobs in Abu Dhabi United Arab Emirates

facility coordinator

administrative operations coordinator

Innovation Technologies

Role Overview: The Operations Coordinator oversees daily onsite manpower operations, ensuring smooth deployment, attendance tracking, worker supervision, and coordination between clients, workers, and the internal HR/operations team. The role is hands-on and requires strong field management, communication, and problem-solving skills.Key Responsibilities: 1. Onsite Manpower Deployment &amp; Coordination&middot; Ensure timely mobilization and demobilization of blue-collar workers at project sites.&middot; Assign workers to tasks based on skills, client instructions, and daily requirements.&middot; Coordinate replacements for absenteeism, emergencies, or client requests.2. Attendance &amp; Timesheet Management&middot; Monitor daily attendance, late arrivals, and absences.&middot; Collect, verify, and submit timesheets to HR/payroll.&middot; Track overtime, shift changes, and leave approvals.3. Workforce Supervision &amp; Productivity Monitoring&middot; Monitor worker performance, discipline, and adherence to site rules.&middot; Report low performance, misconduct, or safety violations to the Operations Manager.&middot; Ensure workers follow proper procedures and meet productivity expectations.4. Client Liaison (Onsite)&middot; Serve as the primary contact for client supervisors and site managers.&middot; Communicate daily manpower status, issues, and special requests.&middot; Coordinate manpower forecasts and support client audits/inspections.5. Worker Welfare &amp; Issue Resolution&middot; Address worker concerns related to work assignments, safety, and basic needs.&middot; Escalate grievances to HR/Operations when required.&middot; Ensure workers understand site rules, PPE requirements, and safety protocols.6. Documentation &amp; Compliance&middot; Maintain onsite records of worker ID cards, PPE issuance, and safety briefings.&middot; Ensure all workers deployed onsite meet documentation and compliance requirements (visa, medical, certifications, etc.).&middot; Assist in onsite inspections and compliance checks.7. Logistics &amp; Resource Coordination&middot; Coordinate transportation, accommodation movements, and shift arrangements.&middot; Ensure PPE availability and timely distribution.&middot; Support mobilization of new workers (orientation, allocation, job briefing).8. Reporting&middot; Prepare daily/weekly manpower reports for internal teams and clients.&middot; Update the operations team on site requirements, worker performance, and any incidents.&middot; Maintain accurate and organized onsite logs.Candidate Profile: &middot; High school diploma or bachelor&rsquo;s degree preferred.&middot; 1&ndash;3 years of experience in manpower/staffing operations (blue-collar).&middot; Strong onsite supervisory and coordination skills.&middot; Good communication skills (multilingual is an added advantage).&middot; Familiarity with attendance systems and basic reporting tools.&middot; Ability to work in a fast-paced, high-pressure environment.&middot; Physical readiness for field/onsite workJob-Specific Knowledge &amp; Skills: &middot; Leadership and team coordination&middot; Problem-solving and quick decision-making&middot; Strong organization and time management&middot; Conflict handling and worker discipline&middot; Reliability and proactive approach&middot; Safety awarenessJob Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthExperience:<ul><li>Manpower Industry: 2 years (Required)</li></ul>Language:<ul><li>Hindi (Required)</li><li>English (Required)</li></ul>License/Certification:<ul><li>Driver's License (Required)</li></ul>

Operation Coordinator

TÜV SÜD

<div>
 T&Uuml;V S&Uuml;D &ndash; A global leader in the field of testing, inspection, management system certification and product certification renowned for quality, integrity and technical excellence.
 
 
 Established more than 150 years ago in Germany, T&Uuml;V S&Uuml;D is a leading global provider of technical services with more than 28,000 highly skilled employees across 1,000 offices worldwide. T&Uuml;V S&Uuml;D offers a wide range of testing &amp; product certification, inspection, auditing &amp; system certification, training and knowledge services. We are a premium quality, safety, and sustainability solutions provider.
 
 
 
 Position Summary
 
 
 
 The Operations Coordinator supports the Academy team in ensuring smooth and efficient delivery of training programs across the region. The role involves handling logistics, coordinating with trainers and clients, maintaining documentation, and ensuring high-quality execution of both public and in-house training. The ideal candidate should be organized, detail-oriented, and proactive, with strong coordination and communication skills.
 
 
 
 Your Tasks
 
 
 
 <ul>
 <li>
 Training Operations &amp; Coordination
 </li>
 <li>
 Coordinate all logistics related to training sessions, including venue arrangements, materials preparation, trainer scheduling, and travel bookings.
 </li>
 <li>
 Maintain training calendars, ensuring alignment with the sales and delivery teams.
 </li>
 <li>
 Prepare and organize all training documentation (attendance sheets, feedback forms, certificates, evaluation reports).
 </li>
 <li>
 Support trainers with materials and pre-training arrangements, ensuring all resources are ready ahead of delivery.
 </li>
 <li>
 Maintain updated training outlines, trainer profiles, and related course documents accessible for the sales and operations team.
 </li>
 <li>
 Customer &amp; Trainer Support
 </li>
 <li>
 Act as the operational contact for clients and trainers before, during, and after training sessions.
 </li>
 <li>
 Coordinate communications regarding schedules, logistics, and requirements.
 </li>
 <li>
 Manage the issuance of certificates, trainer payments, and feedback reports on time.
 </li>
 <li>
 Provide excellent customer service, ensuring a professional and smooth training experience for all stakeholders.
 </li>
 <li>
 Documentation &amp; System Management
 </li>
 <li>
 Maintain accurate training records and ensure all activities are updated in CRM or Learning Management Systems (LMS).
 </li>
 <li>
 Track training completions, attendance, trainer utilization, and performance indicators.
 </li>
 <li>
 Prepare monthly reports summarizing training operations, attendance, and satisfaction results.
 </li>
 <li>
 Support the creation and maintenance of operational forms, templates, and checklists.
 </li>
 <li>
 Supplier &amp; Venue Management
 </li>
 <li>
 Liaise with vendors for venue booking, travel, catering, and other logistics.
 </li>
 <li>
 Ensure timely PR/PO processing and follow-up with finance for supplier payments.
 </li>
 <li>
 Build strong partnerships with hotels and service providers to secure quality and cost-effective arrangements.
 </li>
 <li>
 Quality &amp; Compliance
 </li>
 <li>
 Ensure all training operations follow T&Uuml;V S&Uuml;D quality standards and procedures.
 </li>
 <li>
 Support internal process audits and continuous improvement initiatives.
 </li>
 <li>
 Maintain control of documentation and ensure consistency in operational practices.
 
 
 </li>
 </ul>
 
 Your Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Event Management, Education, or related field.
 </li>
 <li>
 Minimum 2 years of experience in training management, travel coordination, event management, or a related field.
 </li>
 <li>
 Experience in coordinating logistics, trainers, and clients for corporate or professional training programs is preferred.
 </li>
 <li>
 Proficient in MS Office applications and learning management systems (LMS/CRM).
 </li>
 <li>
 Strong organizational and time management skills.
 
 
 </li>
 </ul>
 
 Skills &amp; Attributes
 
 
 
 <ul>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Strong attention to detail and accuracy.
 </li>
 <li>
 Ability to multitask and manage priorities effectively.
 </li>
 <li>
 Customer service&ndash;oriented and solution-focused mindset.
 </li>
 <li>
 Proactive, dependable, and able to work under limited supervision.
 </li>
 <li>
 Team player with a positive attitude and commitment to excellence.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Competitive compensation package.
 </li>
 <li>
 Paid vacation and leave benefits.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 <ul>
 <li>
 Don&rsquo;t meet every single requirement? No problem &ndash; if this role excites you, we encourage you to apply. We welcome applications from people of all backgrounds, experiences, and perspectives.
 
 
 </li>
 </ul>
 We test, we audit, we inspect, we advise. We never stop challenging ourselves for the safety of society and its people. We breathe technology, we strive for professional excellence, and we leave a mark. We take the future into our hands. We are T&Uuml;V S&Uuml;D.
 
 
 Work Area: Sales, Customer Services &amp; Training Management
 
 
 Country/Region: United Arab Emirates
 
 
 Job Location: Abu Dhabi
 
 
 Working Model : Onsite
 
 
 Employment Type: Full time / regular
 
 
 Company: TUV SUD ME Abu Dhabi
 
 
 Org Unit Code: ACAD
 
 
 Requisition ID: 2038
</div>

Operation Coordinator - Academy - Abu Dhabi

Alliance Mechanical Equipment

Alliance Group is a leading supplier of building materials in the UAE. We are currently looking for a skilled and dedicated Sales Coordinator (Male Candidates Only) to join our team and support our ongoing growth and success.Key Responsibilities:<ul><li>Provide administrative support to the sales team on a daily basis.</li><li>Process sales orders, prepare invoices, and coordinate timely deliveries.</li><li>Handle customer inquiries via phone, email, and in-person.</li><li>Maintain and update customer records and CRM databases.</li><li>Monitor sales targets and prepare regular performance reports for the Sales Manager.</li><li>Generate monthly, quarterly, and annual sales reports.</li><li>Ensure availability of product information, brochures, and promotional materials.</li><li>Assist in creating sales presentations, proposals, and quotations.</li><li>Follow up with clients to ensure satisfaction and resolve concerns promptly.</li><li>Coordinate with marketing, logistics, and finance teams for smooth operations.</li></ul>Requirements:<ul><li>Proven experience as a Sales Coordinator, Sales Administrator, or similar role.</li><li>Strong organizational, time-management, and multitasking abilities.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in MS Office (Word, Excel); experience with ERP systems such as SAP, Oracle, or similar is an advantage.</li></ul>Job Type: Full-time

Sales Coordinator

TheGAW Industries

Company: TheGAW Industries Location: Abu Dhabi, UAE Job Type: Full-Time | Regular | Permanent Department: Finance &amp; Admin Reports To: Country Manager &amp; Business HeadAbout TheGAW IndustriesTheGAW Industries is a dynamic leader in industrial power tools, fluid transfer solutions, engineering services, and LV contracting, with offices in Abu Dhabi and Chennai. Our mission is simple: hire the best, deliver excellence, and innovate with impact. We are now looking to strengthen our Finance &amp; Admin team with a skilled professional who will manage financial operations, ensure smooth administrative processes, and support the success of our projects and business operations.Job OverviewWe are looking for a highly organized and detail-oriented Finance &amp; Admin Coordinator to join our team. The ideal candidate will support day-to-day finance operations, administrative activities, and ensure smooth coordination between departments. This role requires strong analytical skills, excellent communication, and the ability to handle multiple tasks with accuracy.Key Responsibilities:Finance:&middot; Manage accounts payables and receivables&middot; Perform monthly closing and reconciliation of accounts&middot; Maintain expense records, petty cash, and reimbursement documentation&middot; Perform invoice follow-ups with customers and vendors&middot; Prepare financial reports and summaries&middot; Support audits and documentation requirementsAdministration:&middot; Coordinate office operations and general administrative tasks&middot; Maintain company documentation and filing systems&middot; Assist HR with onboarding paperwork and employee records&middot; Manage procurement of office supplies and vendor coordination&middot; Support management in day-to-day administrative requirementsKey Skills:&middot; Strong technical, mathematical, and analytical abilities&middot; Excellent problem-solving skills&middot; High level of organization and attention to detail&middot; Ability to work independently and in team environmentsEducational Background:&middot; Bachelor&rsquo;s degree in accounting, Finance, Business Administration, or related field&middot; 2&ndash;3 years of experience in finance or admin roles (UAE experience is mandatory)&middot; Strong MS Excel and organizational skills&middot; Familiarity with accounting software (QuickBooks/Odoo/Tally is a plus)&middot; Excellent communication and time-management skillsWhat We Offer:A dynamic and fast-paced work environment Collaborative team culture Learning and growth opportunities Exposure to both UAE and international markets Competitive compensation based on experienceJob Type: Full-time

Finance and Administration Coordinator

Skills Hub Recruitment Solutions

Location: Abu Dhabi, United Arab Emirates Department: Operations / Administration Employment Type: Full-TimeAbout Us: Skills Hub Recruitment is hiring for its client which is a leading healthcare provider in Abu Dhabi dedicated to delivering exceptional patient care. We are currently seeking a qualified and experienced Schedule Coordinator to join our committed team. If you are a skilled healthcare professional with leadership capabilities, we invite you to apply for this rewarding position.Key Responsibilities<ul><li>Schedule Management: Organize and maintain calendars for staff, meetings, and events to ensure optimal use of time and resources.</li><li>Coordination: Collaborate with various departments to understand scheduling needs and ensure alignment with organizational goals.</li><li>Conflict Resolution: Address and resolve scheduling conflicts promptly to minimize disruptions.</li><li>Communication: Notify relevant parties of schedule changes, cancellations, or updates in a timely manner.</li><li>Documentation: Maintain accurate records of all scheduled appointments, meetings, and events.</li><li>Resource Allocation: Ensure that necessary resources, such as meeting rooms and equipment, are available and properly prepared for scheduled activities.</li><li>Reporting: Generate reports on scheduling metrics and performance for management review.</li><li>Administrative Support: Provide general administrative support to ensure efficient scheduling processes.</li></ul>Qualifications<ul><li>Education: Bachelor's degree in business administration, Management, or a related field.</li><li>Experience: Minimum of 2 years in a scheduling or administrative role, preferably within a Healthcare sector.</li><li>Skills:</li><li>Proficiency in scheduling software and Microsoft Office Suite.</li><li>Strong organizational and time-management skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Ability to multitask and prioritize effectively.</li></ul>

Scheduler Coordinator

Confidential Jobs

<div>
 
 The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
 
 
 
 
 
 Operations Support
 
 
 
 Serve as &lsquo;coordinator,&rsquo; improving internal functions, processes, knowledge management, department awareness, etc.
 
 
 Liaise with the all the departments and other functions within the entity so the department is fully informed of needs, requirements, company policy &amp; procedures while boosting team morale.
 
 
 Keep track of CSO expenses and department roster whilst ensuring operations are within company policy and procedures.
 
 
 Maintain Corporate Credit Card tracker and organization of use.
 
 
 Support in arranging department meetings, external meetings, and working groups called by the CEO.
 
 
 Arrange the relevant local and international bookings for venues, accommodations, company events, and important meetings for CSO and stakeholder Leadership.
 
 
 Offering on hand assistance at flagship events.
 
 
 
 Administrative Support
 
 
 
 Establish and update an electronic filing system so that all documents are properly filed and easily retrieved, when required.
 
 
 Organize the CSO&rsquo;s schedule of meetings and visits, business travel, ensuring that the diary is kept current.
 
 
 Organize travel and accommodation arrangements related to visitors, when required, through coordination with the relevant departments.
 
 
 Prepare and update office spreadsheets and presentations in line with requirements.
 
 
 
 
 
 
 Qualifications
 
 
 
 University Degree in a relevant discipline
 
 
 
 
 
 
 Experience
 
 
 
 4+ years of related experience in managing a similar position.
 
 
 Experience working in a multi-cultural environment.
 
 
 
 
 
 
 Knowledge and Skills
 
 
 
 Good organizing and coordination skills
 
 
 Good people skills
 
 
 Good interpersonal skills
 
 
 Ability to handle administrative tasks and requests
 
</div>

Administrative Assistant

VORTEXEN DYNAMICS INDUSTRIAL SOLUTIONS - SOLE PROPRIETORSHIP L.L.C.

Role OverviewThe Client Coordinator &ndash; Sales is responsible for managing end-to-end client communication, supporting the sales cycle, coordinating service delivery, and ensuring an exceptional client experience. This role acts as a bridge between clients, internal teams, and management to ensure smooth operations, timely closure of service requests, and contribution to revenue generation.Key Responsibilities Client Coordination &amp; Relationship Management<ul><li>Serve as the primary point of contact for assigned clients, ensuring all queries are handled promptly and professionally.</li><li>Maintain strong client relationships by providing timely updates, addressing concerns, and ensuring high satisfaction levels.</li><li>Coordinate meetings, follow-ups, and service updates with clients.</li></ul>Sales Support &amp; Revenue Closure<ul><li>Support the sales team with managing existing client accounts and closing pending service requests to generate revenue.</li><li>Assist in preparing quotations, proposals, and follow-up emails.</li><li>Track client pipelines, ongoing projects, and scheduled deliverables.</li><li>Maintain CRM or internal tracking sheets to ensure accurate and updated client records.</li></ul>Operations Coordination<ul><li>Liaise between clients and internal departments (operations, accounts, logistics, HR) for seamless service delivery.</li><li>Ensure service requests, documentation, and approvals are submitted and followed up on time.</li><li>Coordinate issuance of invoices, payment follow-up, and client documentation.</li></ul>Administrative &amp; Reporting Duties<ul><li>Maintain client databases, project trackers, and communication logs.</li><li>Prepare weekly and monthly reports related to client updates, revenue closure, and follow-ups.</li><li>Support the sales team with administrative tasks such as scheduling, documentation, and data entry.</li></ul>Required Skills &amp; Competencies<ul><li>Strong communication and interpersonal skills.</li><li>Excellent organizational and time-management skills.</li><li>Ability to multitask and handle multiple client accounts simultaneously.</li><li>Proficiency in MS Office (Excel, Outlook, Word).</li><li>Client-focused approach with problem-solving abilities.</li><li>Basic understanding of sales processes and customer service standards.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Sales, Marketing, or related field.</li><li>1&ndash;3 years of experience in client coordination, sales support, or customer relations in the UAE (preferred).</li><li>Background in service industry, HR solutions, construction support, or corporate services is an advantage.</li></ul>Additional Details<ul><li>Work Location: Abu Dhabi</li><li>Working Hours: As per UAE Labor Law and company policy.</li><li>Benefits: Competitive salary, incentives/bonus based on performance, annual leave, medical insurance, and other benefits as per UAE Labor Law.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Client Coordinator – Sales

Explore 963+ Administrative operations coordinator in Abu Dhabi United Arab Emirates this December. Find roles across top companies and apply now to boost your career.