office administrator Jobs in Abu Dhabi United Arab Emirates

office administrator

administrative assistant Jobs in Abu Dhabi United Arab Emirates

administrative assistant

human resources coordinator Jobs in Abu Dhabi United Arab Emirates

human resources coordinator

office assistant Jobs in Abu Dhabi United Arab Emirates

office assistant

admin & hr assistant Jobs in Abu Dhabi United Arab Emirates

admin & hr assistant

administrative operations coordinator

CHANEL

<div><div>Part-time basis with 6-months fixed contract.</div><div></div><div>
Position based in Watches &amp; Fine Jewelry Boutique in Galleria Mall, Abu Dhabi.</div><div></div><div>
CONTEXT &amp; ENVIRONMENT</div><div></div><div>
As the Watches &amp; Fine Jewelry Operations Coordinator, you will be responsible for the boutique stock management and logistics - inventory control, shipment coordination, reporting, and quality control - while also handling administrative tasks - permits, scheduling and supplier coordination - ensuring efficient operations in line with CHANEL's standards and procedures.</div><div></div><div>
KEY PARTNERS:</div><div></div><div>
Reporting to the Watches &amp; Fine Jewelry Sales Manager, the Operations Coordinator has several key partners:</div><div></div><div>
Internally: Sales Assistants, Fashion Operations Manager, WFJ Business Development, Administration and Operation.</div><div></div><div>
Externally: WFJ Boutiques in UAE, suppliers and vendors.</div><div></div><div>
IN THIS METIER, WE ARE ENERGISED BY:</div><div></div><div>
Stock Management:</div><ul><li>
Manage the stock flow within the boutique (deliveries, transfers, special orders, stock rebalancing, reserved products).</li><li>
Coordinate WFJ logistics with Brinks, including high-value shipments and validation.</li><li>
Plan rolling inventories in compliance with the House&rsquo;s strategy and events.</li><li>
Analyze inventory results and follow up on subsequent processes.</li><li>
Share stock inventory report to finance on monthly basis.</li><li>
Conduct stock quality control and report and coordinate pieces in aftersales care.</li><li>
Manage PLV and aftersales care tools stock inventory (boxes, bags, ribbons, aftersales tools).</li></ul><div></div><div>
Administration:</div><ul><li>
Coordinate ordering of boutique supplies and reception of invoices in Coupa.</li><li>
Processing and application of police and mall permits.</li><li>
Prepare and maintain the monthly schedule in My Schedule App, including planning and managing team leaves.</li><li>
Coordinate new joiner arrivals and support induction preparation.</li><li>
Act as the main point of contact for maintenance and facility-related matters, liaising with the Store Planning team.</li></ul><div></div><div>
Boutique Operations:</div><ul><li>
Managing the safe and back of house organization in line with CHANEL's standards.</li><li>
Ensure that all procedures are respected and followed.</li><li>
Propose and implement proactively new procedures if needed.</li><li>
Follow best practices and process in the interest of the boutique efficiency.</li></ul><div></div><div>
KEY COMPETENCIES &amp; REQUIREMENTS:</div><ul><li>
You have excellent organizational and planning skills, with strong analytics skills.</li><li>
You are proficient in using computer systems and digital tools.</li><li>
Your ability to react quickly together with your excellent interpersonal skills will be real assets to succeed in this position.</li><li>
Excellent spoken and written English skills is requested.</li></ul></div>

Operations Coordinator - Abu Dhabi

PulseMediaNL

<div>
 <strong>
  Position Overview
  <br/>
  <br/>
 </strong>
 We are looking for a reliable and detail-driven
 <strong>
  Entry-Level Administrative Assistant
 </strong>
 to support remote
 <strong>
  operations and administrative workflows
 </strong>
 across regional teams serving in the
 <strong>
  MENA region
 </strong>
 such as UAE, Qatar and Saudi Arabia. This role is designed for individuals who thrive in structured environments, enjoy organizing information, and take pride in accuracy, consistency, and follow-through.
 <br/>
 <br/>
 In this position, you will support day-to-day operational tasks such as maintaining records, updating internal trackers, organizing data, monitoring task progress, and ensuring documentation is complete and clearly maintained. This is an excellent opportunity for candidates seeking a practical entry point into
 <strong>
  administration, operations support, or coordination roles
 </strong>
 , with clear expectations and room to grow.
 <br/>
 <br/>
 No extensive prior experience is required. Success in this role depends on attention to detail, comfort with repetitive tasks, strong organization, and the ability to communicate clearly when information is missing or unclear.
 <br/>
 <br/>
 <strong>
  Primary Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Administrative Data Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Update and maintain spreadsheets and internal records on a daily basis
  </li>
  <li>
   Ensure data accuracy by reviewing entries for completeness and consistency
  </li>
  <li>
   Standardize formatting across records (names, contact details, regions, notes, identifiers)
  </li>
  <li>
   Identify and correct obvious errors, duplicates, or incomplete entries
  </li>
  <li>
   Flag missing or inconsistent information for follow-up
  </li>
  <li>
   Maintain clean, structured datasets that support downstream operations and reporting
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Task &amp; Request Coordination
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Review incoming administrative requests and categorize them appropriately
  </li>
  <li>
   Assign or route tasks to the correct team members based on established workflows
  </li>
  <li>
   Track task progress from assignment through completion
  </li>
  <li>
   Follow up on overdue or incomplete items to ensure timely resolution
  </li>
  <li>
   Maintain clear documentation of task status and outcomes
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Tracking, Logs, and Daily Reporting
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Maintain operational trackers for completed work, pending items, and in-progress tasks
  </li>
  <li>
   Log daily activity, including updates made, issues identified, and items requiring follow-up
  </li>
  <li>
   Prepare brief daily or periodic summaries outlining progress and outstanding items
  </li>
  <li>
   Identify recurring issues or data gaps and escalate patterns to the team for improvement
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Scheduling &amp; Coordination Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Assist with basic scheduling support when requested, including confirming availability
  </li>
  <li>
   Update calendars or internal schedules based on provided instructions
  </li>
  <li>
   Send reminders or confirmations to help ensure deadlines and steps are not missed
  </li>
  <li>
   Track completion of internal checklists, onboarding steps, or operational milestones
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Quality Assurance &amp; Record Accuracy
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Review work prior to submission to ensure accuracy and compliance with guidelines
  </li>
  <li>
   Maintain consistent file naming, folder structure, and documentation standards
  </li>
  <li>
   Ensure records remain organized, accessible, and up to date
  </li>
  <li>
   Support overall operational efficiency by keeping systems clean and reliable
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Performance Expectations
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High level of accuracy with minimal errors
  </li>
  <li>
   Consistent daily output and dependable task completion
  </li>
  <li>
   Clear and timely communication when blocked or missing information
  </li>
  <li>
   Strong organizational habits and attention to file hygiene
  </li>
  <li>
   Ability to follow standard operating procedures (SOPs) precisely
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Comfortable working with spreadsheets (Google Sheets or Microsoft Excel)
  </li>
  <li>
   Strong attention to detail and ability to follow written instructions
  </li>
  <li>
   Basic written communication skills
  </li>
  <li>
   Ability to work independently in a remote environment
  </li>
  <li>
   Reliable internet connection and access to a computer suitable for remote work
  </li>
  <li>
   Entry-level candidates welcome; training and guidance provided
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Work Details
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Location: Fully remote / work from home
  </li>
  <li>
   Schedule: Flexible scheduling windows with consistent availability required
  </li>
  <li>
   Hours: Full-time or part-time options depending on workload and project needs
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Growth &amp; Development Opportunity
  <br/>
  <br/>
 </strong>
 This role provides hands-on exposure to
 <strong>
  operational workflows, administrative systems, data management, and task coordination
 </strong>
 . Strong performance can lead to advancement into roles such as
 <strong>
  Senior Administrative Assistant, Operations Coordinator, Quality Assurance Support, or Team Lead
 </strong>
 , depending on business needs and individual performance.
</div>


Entry-Level Administrative Assistant (Remote) Operations Support

recruitlytics LLC

<div>
 We&rsquo;re hiring an
 <strong>
  Entry-Level Administrative Assistant (Remote / Work From Home)
 </strong>
 to help support and strengthen our daily operations across the
 <strong>
  UAE and Saudi Arabia
 </strong>
 markets. This role is designed for someone who enjoys structured work, clear routines, and staying organized while handling multiple small tasks that keep a business running smoothly behind the scenes. You will play an important supporting role by maintaining accurate information, keeping trackers up to date, and ensuring that important admin tasks are completed correctly and on time.
 <br/>
 <br/>
 Your primary focus will be on
 <strong>
  organization, accuracy, and consistency
 </strong>
 . You&rsquo;ll help the team by managing and updating spreadsheets, cleaning and validating records, tracking tasks from start to finish, organizing documents and notes, and making sure actions are properly documented. Many teams move faster when data is clean and information is easy to find&mdash;your work will directly support that speed and clarity.
 <br/>
 <br/>
 If you like working from checklists, following clear steps, and being the person who notices details others miss (such as missing fields, formatting issues, or duplicate entries), you&rsquo;ll be a strong fit here. This role is ideal for someone who takes pride in completing tasks thoroughly and enjoys building order out of busy workflows.
 <br/>
 <br/>
 You
 <strong>
  do not need years of experience
 </strong>
 for this role. What matters most is your ability to
 <strong>
  follow instructions carefully
 </strong>
 , handle repetitive tasks without losing focus or accuracy, and communicate clearly when something is missing, confusing, or inconsistent. We are happy to train the right person&mdash;especially someone who is dependable, detail-oriented, and eager to learn. This position is also a great stepping stone for candidates who want to grow into
 <strong>
  operations, administration, coordination, scheduling, reporting, or quality support
 </strong>
 roles in the future.
 <br/>
 <br/>
 <strong>
  What You&rsquo;ll Do (daily Responsibilities)
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Data entry, updates &amp; record maintenance
  </li>
  <li>
   Review spreadsheets and databases daily and update entries based on new information, edits, or team instructions.
  </li>
  <li>
   Standardize formatting across records, including names, email addresses, phone numbers, countries, company details, and internal notes.
  </li>
  <li>
   Identify and remove duplicates, merge repeated records, and correct obvious errors such as incorrect country entries, invalid phone formats, or mismatched fields.
  </li>
  <li>
   Confirm that all required fields are filled in correctly and flag missing or unclear information for follow-up.
  </li>
  <li>
   Keep records clean and reliable so customer service, operations, and coordination teams can work quickly without confusion.
  </li>
  <li>
   Maintain consistent structure so reports and filters work properly and information can be searched easily.
  </li>
  <li>
   Inbox support &amp; task coordination
  </li>
  <li>
   Assist in sorting, labeling, and categorizing incoming requests (admin tasks, follow-ups, approvals, documentation requests, urgent items).
  </li>
  <li>
   Route requests to the correct person or team member, and log them in a tracker so nothing is missed.
  </li>
  <li>
   Track progress until completion, including checking status, updating notes, and confirming that final steps were completed.
  </li>
  <li>
   Send reminders for pending tasks, missing documents, incomplete forms, or overdue actions.
  </li>
  <li>
   Keep communication professional, clear, and concise so issues can be resolved quickly.
  </li>
  <li>
   Reporting, trackers &amp; end-of-day summaries
  </li>
  <li>
   Maintain daily trackers such as: new records created, records reviewed, records cleaned, tasks completed, tasks pending, and follow-ups required.
  </li>
  <li>
   Prepare simple summaries at the end of each day outlining what was accomplished and what needs attention the next day.
  </li>
  <li>
   Highlight any blockers (missing information, unclear instructions, or approvals needed) so the team can resolve them promptly.
  </li>
  <li>
   Identify recurring patterns&mdash;such as frequently missing fields, repeated formatting issues, or common errors&mdash;and report them so processes can be improved over time.
  </li>
  <li>
   Support basic performance visibility by keeping trackers accurate, neat, and consistently updated.
  </li>
  <li>
   Scheduling &amp; coordination (light support when needed)
  </li>
  <li>
   Provide light scheduling assistance by confirming availability, coordinating time windows, and updating calendars when requested.
  </li>
  <li>
   Send reminder messages and confirmations to reduce missed steps and improve follow-through.
  </li>
  <li>
   Track attendance, completion, or progress for onboarding steps, training checklists, and internal process tasks.
  </li>
  <li>
   Maintain clear documentation so others can quickly see what has been scheduled, confirmed, or completed.
  </li>
  <li>
   Quality control, documentation &amp; organization hygiene
  </li>
  <li>
   Double-check spreadsheet entries before submission or handover to ensure accuracy and completeness.
  </li>
  <li>
   Ensure naming conventions are followed across files, folders, sheets, and trackers so everything remains easy to locate.
  </li>
  <li>
   Maintain consistent file organization and clean documentation so workflows remain smooth and team members can access what they need quickly.
  </li>
  <li>
   Keep records clean, tidy, and standardized so operations and customer-facing teams can move faster with fewer errors and fewer back-and-forth questions.
   <br/>
   <br/>
  </li>
 </ul>
 Performance expectations (what success looks like)
 <br/>
 <br/>
 <ul>
  <li>
   High accuracy: minimal errors, careful validation, and consistent attention to detail
  </li>
  <li>
   Steady output: reliable daily completion of assigned items without major delays
  </li>
  <li>
   Clear communication: proactive updates when blocked, and quick clarification when something is unclear
  </li>
  <li>
   Strong organization habits: clean files, consistent formatting, and well-maintained trackers
  </li>
  <li>
   Reliable follow-through: tasks are completed, confirmed, and documented&mdash;not left half-finished
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Comfortable using Google Sheets and/or Microsoft Excel (filters, formatting, copying data, basic organization)
  </li>
  <li>
   Strong attention to detail and the ability to follow SOPs, step-by-step workflows, and written instructions
  </li>
  <li>
   Basic written communication skills (clear, professional, and straightforward)
  </li>
  <li>
   Stable internet connection and ability to work independently while staying responsive
  </li>
  <li>
   Entry-level friendly &mdash; training is provided, and clear instructions/checklists are available
   <br/>
   <br/>
  </li>
 </ul>
 Work details
 <br/>
 <br/>
 <ul>
  <li>
   Type: Full-time or part-time options depending on workload and business needs
  </li>
  <li>
   Location: Fully remote (work from home)
  </li>
  <li>
   Schedule: Flexible working windows, but consistent availability and dependable response times are required
   <br/>
   <br/>
  </li>
 </ul>
 Why this role is a great fit
 <br/>
 <br/>
 This is a strong
 <strong>
  foundation role
 </strong>
 that helps you build real operational skills that transfer across many industries: spreadsheet mastery, administrative workflow support, data hygiene, documentation habits, task tracking, and quality checks. You&rsquo;ll learn how to keep systems organized, follow structured processes, and support multiple stakeholders effectively.
 <br/>
 <br/>
 If you consistently deliver accurate work and maintain strong organization, there is clear growth potential into roles such as
 <strong>
  Senior Administrative Assistant, Operations Coordinator, Team Lead, QA/Quality Support, or Reporting &amp; Process Coordinator
 </strong>
 .
</div>


Entry-Level Administrative Assistant (Work From Home) Remote Operations Support

EX ARABIA TOUR AND TRAVELS

<p><b>Job Title: operations Coordinator</b></p><p>We're seeking a detail-oriented and efficient Transport Coordinator to join our dynamic team. This role provides critical support within interdepartmental teams, ensuring the smooth running of all transport-related operations in line with the company's goals and objectives.</p><p><b>Qualifications, Skills, and Competencies</b>:</p><ul><li>Candidates should have a high school diploma or equivalent, with a bachelor's degree in a relevant field being preferred.</li><li>Proficiency in logistical software is essential, as is an ability to quickly master new technology.</li><li>A successful Transport Coordinator possesses excellent problem-solving, organizational, and communication skills, as well as knowledge of transport regulations and safety standards.</li></ul><p><b>Responsibilities and Duties:</b></p><ul><li>Organize and manage the daily operations of our transportation department, ensuring efficiency and safety at all times.</li><li>Creating travel routes.</li><li>Scheduling drivers.</li><li>Conducting vehicle maintenance checks.</li><li>Monitoring transport costs.</li></ul><p><b>Experience:</b></p><p>Our ideal Transport Coordinator candidate will have at least 0-1 years of experience in logistics, transportation, or a relevant field. Proven experience in route planning and vehicle maintenance is highly desirable, along with a demonstrated ability to work under pressure and meet deadlines.</p><p><b>Benefits and Perks:</b></p><p>We offer a competitive salary and an opportunity for career advancement. In addition, we are committed to a work environment that promotes a healthy work-life balance.</p><p><b>Application Process:</b></p><p>Interested applicants are invited to submit their CV and cover letter to hr@exarabiauae.com . Kindly reference &quot;operations Coordinator&quot; in your application. Shortlisted candidates will be contacted for further discussion and interview arrangements.</p><p>Job Type: Permanent</p>

Operations Coordinator

Al Maskan Commercial Brokers

<p>Al Maskan Commercial Brokers is looking for a <b>motivated and detail-oriented Real Estate Coordinator (Female)</b> to join our team in Abu Dhabi. This position is ideal for someone passionate about real estate, client service, and organization.</p><p><b>Job Responsibilities:</b></p><ul><li>Manage and update property listings across platforms.</li><li>Communicate professionally with clients, landlords, and agents.</li><li>Provide administrative and marketing support to the real estate team.</li><li>Prepare and organize contracts, agreements, and documentation.</li><li>Coordinate viewings, meetings, and client follow-ups.</li></ul><p><b>Qualifications:</b></p><ul><li>Proficient in computer use (MS Office and online portals).</li><li>Excellent English communication; Arabic fluency is also required.</li><li>Organized, reliable, and detail-oriented.</li><li>Able to work independently and as part of a team.</li></ul><p><b>We Offer:</b></p><ul><li><b>Visa processing provided by the company.</b></li><li>Supportive and professional work environment.</li><li>Opportunity for career growth in real estate.</li><li><b>OPEN FOR FRESHERS!</b></li></ul><p><b>Send your CV to:</b> info@maskanae.com</p><p><b>Or WhatsApp us at:</b> +971 50 808 2190</p><p>Job Type: Full-time</p><p>Experience:</p><ul><li>Office : 1 year (Required)</li></ul><p>Location:</p><ul><li>Abu Dhabi (Required)</li></ul>

We Are Hiring! -- Real Estate Coordinator (Female)

ADAMZ IT SOLUTIONS

<p>Hiring <b>Senior Accountant</b> <b>cum office coordinator</b> for IT(ELV) company.</p><ul><li>Min 5 years experience in UAE as Accountant.</li><li>Expertise in accounting and tally prime software.</li><li>Knowledge of VAT and other UAE accounting standards and regulations.</li><li>Must know payrole calculation.</li><li>Prior experience in IT field is a plus</li><li>Basic knowledge in Autocad.</li><li>Excellent organizational and multitasking abilities to work independently and managing office alone.</li><li>Must be familiar with handling Government and legal documents.</li><li>Ability to handle office administrative tasks such as scheduling meetings, managing office supplies, and coordinating with vendors.</li><li>Must handle stock and schedule daily work routine.</li><li>Flawless computer skills including MS Office and AI softwares like chatgpt</li><li>Excellent​ communication and interpersonal skills.</li><li>A valid UAE driving license is a plus.</li><li>Male candidates preferred.</li></ul><p><b>Job Location : </b>Musaffah, Abu Dhabi</p><p><b>Job Type : </b>Full-time, Permanent</p><p><b>Salary : </b>AED 2500-3000 per month</p><p>Interested candidates can <b>whatsapp their CV to +971 52 652 1362.</b></p><p>Job Types: Full-time, Permanent</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>Application Question(s):</p><ul><li>What AI softwares do you specialize in? </li></ul><p>Experience:</p><ul><li>IT field : 2 years (Preferred)</li><li>Accounting: 3 years (Preferred)</li></ul>

Accounts Manager

<p>Hiring <b>Accountant cum Digital Media Coordinator</b> for IT(ELV) company.</p><ul><li>Min 3 years experience in UAE as Accountant</li><li>Excellent knowledge in Tally prime software, stock and payroll calculation</li><li>Familiar with VAT and other UAE accounting standards and regulations.</li><li>Prior experience in IT field is a plus</li><li>Basic knowledge in Autocad.</li><li>Excellent organizational and multitasking abilities to work independently and managing office alone.</li><li>Must be familiar with handling Government and legal documents.</li><li>Ability to handle office administrative tasks such as scheduling meetings, managing office supplies, and coordinating with vendors.</li><li>Must handle stock and schedule daily work routine.</li><li>Flawless computer skills including MS Office and AI softwares like chatgpt</li><li>Ability to design ads and document templates, run ad campaigns, and handle social media marketing.</li><li>Excellent​ communication and interpersonal skills.</li><li>A valid UAE driving license is a plus.</li><li>Male candidates preferred.</li></ul><p><b>Job Location : </b>Musaffah, Abu Dhabi</p><p><b>Job Type : </b>Full-time, Permanent</p><p><b>Salary : </b>AED 2500-3000 per month</p><p>Interested candidates can <b>whatsapp their CV to +971 52 652 1362.</b></p><p>Job Types: Full-time, Permanent</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>Application Question(s):</p><ul><li>What are the AI softwares that you are familiar with? </li></ul><p>Experience:</p><ul><li>IT field : 2 years (Preferred)</li><li>Accounting: 3 years (Preferred)</li></ul>

Digital Media cum Accounts Coordinator

Explore 558+ Administrative operations coordinator in Abu Dhabi United Arab Emirates this March. Find roles across top companies and apply now to boost your career.