id/dd support coordinator ii (case manager ii)

radiation medical services administrative assistant

children's mental health case manager iii

circulation and reference assistant (norfolk)

(usa) exterior services technician, dot operator - ds

account manager - commercial lines (real estate, habitational, hotels)

clinical coordinator

executive administrative assistant Jobs in Norfolk

executive administrative assistant

id/dd support coordinator ii (case manager ii) Jobs in Norfolk

radiation medical services administrative assistant Jobs in Norfolk

supply chain coordinator

administrative operations coordinator

OutterMind Enterprise

<p><b>Job Overview</b><br/>We are seeking an energetic and detail-oriented Administrative Operations Coordinator to join our dynamic team. In this vital role, you will streamline office functions, support daily administrative tasks, and ensure smooth operations across various departments. Your proactive approach and excellent organizational skills will help foster an efficient work environment, allowing the team to focus on their core responsibilities. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a vibrant organizational culture.</p><p><b>Duties</b></p><ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Operate multi-line phone systems to handle inquiries, schedule appointments, and provide exceptional customer support</li><li>Maintain accurate records through data entry, filing, and proofreading to ensure document integrity and accessibility</li><li>Utilize Microsoft Office Suite and Google Workspace tools for correspondence, reports, and presentations</li><li>Oversee calendar management for meetings, appointments, and events, ensuring timely coordination and reminders</li><li>Support bookkeeping tasks using QuickBooks for invoicing, expense tracking, and financial record keeping</li><li>Assist with office management duties such as supply inventory, equipment maintenance, and organization of shared spaces</li></ul><p><b>Qualifications</b></p><ul><li>Proven office experience with strong clerical skills and familiarity with administrative procedures</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications</li><li>Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment</li><li>Strong computer literacy including data entry, typing speed, and document proofreading capabilities</li><li>Experience with multi-line phone systems, calendar management, and customer service best practices</li><li>Bilingual abilities are highly desirable to support diverse client interactions</li><li>Knowledge of QuickBooks or bookkeeping experience is a plus</li><li>Previous roles such as dental or medical receptionist or personal assistant experience are advantageous</li><li>Demonstrated ability to handle confidential information with discretion and professionalism</li></ul><p>Join us as an Administrative Operations Coordinator and become a key player in maintaining seamless office operations. Your dedication will empower our team to excel while providing outstanding support to clients and colleagues alike!</p><p>Pay: $20.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li></ul><p>Work Location: Hybrid remote in Norfolk, VA 23502</p>

Administrative Operations Coordinator

Mothers Helper Home Care LLC

<p><b>Mother&rsquo;s Helper Home Health Agency</b><br/><b>Norfolk, Virginia</b><br/><b>Pay:</b> $16 &ndash; $21 per hour<br/><b>Schedule:</b> Full-Time (30&ndash;40 hours per week)</p><p><b>Position Overview</b></p><p>Mother&rsquo;s Helper Home Health Agency is seeking a highly organized and experienced Executive Administrative Assistant with prior experience in the medical or healthcare field to support executive leadership and assist with the daily operations of our growing home health agency.</p><p>The ideal candidate will be professional, detail-oriented, and experienced in healthcare administrative operations, including medical documentation, scheduling, compliance records, and communication with healthcare professionals and patients.</p><p>This role requires someone who can manage multiple responsibilities, maintain strict confidentiality, and provide administrative leadership support while ensuring smooth office operations.</p><p><b>Key Responsibilities</b></p><p><b>Executive Administrative Support</b></p><ul><li>Provide administrative support to the Administrator and leadership team</li><li>Manage executive calendars, appointments, and meetings</li><li>Prepare reports, correspondence, and internal documents</li><li>Maintain confidential executive and personnel records</li></ul><p><b>Healthcare Administrative Support</b></p><ul><li>Assist with medical documentation and patient record management</li><li>Support patient intake documentation and filing</li><li>Maintain compliance records and personnel documentation</li><li>Assist with preparation of regulatory and licensing documentation</li></ul><p><b>Office Operations</b></p><ul><li>Coordinate scheduling for staff, meetings, and trainings</li><li>Answer phones and respond to inquiries from patients, families, and staff</li><li>Maintain organized electronic and physical filing systems</li><li>Assist with HR and payroll documentation as needed</li></ul><p><b>Communication &amp; Coordination</b></p><ul><li>Serve as a liaison between leadership, clinicians, caregivers, and external partners</li><li>Assist with onboarding documentation for new employees</li><li>Support coordination of agency trainings and compliance activities</li></ul><p><b>Required Qualifications</b></p><p>✔ Previous experience in a medical or healthcare administrative role (Required)<br/>✔ Minimum 2 years administrative experience<br/>✔ Strong knowledge of medical office procedures and documentation<br/>✔ Excellent organizational and time management skills<br/>✔ Proficiency in Microsoft Office, Google Workspace, and electronic documentation systems<br/>✔ Ability to maintain HIPAA compliance and confidentiality<br/>✔ Strong written and verbal communication skills</p><p><b>Preferred Qualifications</b></p><p>✔ Experience working in home health, home care, or healthcare agency settings<br/>✔ Familiarity with Medicaid, Medicare, or healthcare documentation requirements<br/>✔ Experience supporting executive leadership</p><p><b>Personal Qualities We Value</b></p><ul><li>Professional and dependable</li><li>Highly organized and detail-oriented</li><li>Ability to work independently</li><li>Compassionate and service-orientedStrong problem-solving and communication skills</li></ul><p>Pay: $16.00 - $25.00 per hour</p><p>Work Location: In person</p>

Executive Administrative Assistant

City of Norfolk, VA

<div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div><br>
<p></p><div><br>
<div>Norfolk, Virginia is America's most authentic and urban waterfront city. Home to the world's largest naval station and the business, arts, and cultural center of Coastal Virginia, Norfolk has been rated a top place to live, work, play, and raise a family by numerous publications. Working for the City of Norfolk is an opportunity to make a real difference in the lives of others. With our commitment to competitive pay and a strong retirement package, you can do good for your community and do well for yourself. Join a caring workplace that proudly celebrates uniqueness, authenticity, and a shared commitment to improving the lives of our residents.</div><div></div><div><br>
The Norfolk Community Services Board (NCSB) provides treatment, support, and education to the community with a focus on mental illness, substance use addiction, and intellectual/developmental disabilities. Norfolk CSB provides services to persons in acute crisis as well as integrated, person-centered, and recovery-oriented programming for persons needing assistance and support stabilizing in the community.</div><div></div><div><br>
Today, the NCSB provides treatment and rehabilitation services to over 6,000 Norfolk citizens yearly. Norfolk CSB seeks team members interested in providing skilled services in a public service environment. We are also seeking persons to join our team that are dedicated to supporting a positive work and treatment environment. Please join us as we instill hope and recovery opportunities for the persons we serve.</div><br>
The NCSB is seeking a Case Manager III to provide case management services (assessment, treatment planning, linking, monitoring, and advocacy) to an assigned caseload of children and adolescents with serious emotional disturbance (SED). Completes clinical I documentation in accordance with agency guidelines.<br>
<div><b>
Department Hiring Salary Range: $54,190-$62,185</b></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Essential Functions</b></h2></div>
<p></p><div><div>Essential functions include but are not limited to:</div><br>
<ul><li>
Provide a safe and welcoming environment while providing care coordination services to consumers and families.</li><li>
Serves as a primary point of contact for consumers and families being served by the clinic. Coordinate care, working collaboratively with prescribers, counselors, nurses, and administrative staff.</li><li>
Links consumers to resources, internal as well as external, and provides ad hoc assistance with navigating the service system.</li><li>
Facilitates communication and coordinates care between CSB providers and consumer's external healthcare providers for continuity of care.</li><li>
Assist consumers and families with accessing behavioral health crisis services when needed.</li><li>
Advocates for consumers and families to ensure needed support and resources are available.</li><li>
Maintain consumer's medical record.</li><li>
Obtain and maintain clinical documentation and health records from other providers to ensure continuity of care.</li><li>
Participate in regular supervision with Clinical Coordinator and consult with other team members as needed.</li><li>
Attend staff meetings, case reviews, and training as required.</li><li>
Performs other work-related projects and duties as assigned.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Education/Experience</b></h2></div>
<p></p><div><div>Bachelor's degree in a human services field.<br>
<br>
Two years experience in a human services field related to the areas of assignment. Some assignments may also require specific experience working with various types of client populations. Experience working with children and adolescents is required.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Additional Information &amp; Requirements</b></h2></div>
<p></p><div><div><ul><li>Valid Driver's License may be required depending on assignment.</li><li>
 Certification in basic first aid and CPR, depending on area of assignment.</li></ul><div><div><b>
Working Hours:</b> Monday &mdash; Friday 8:30 am- 5pm with ability to work evening and weekend events as needed.</div></div></div></div></div></div><p></p>

Children's Mental Health Case Manager III

Neurology Specialists

<p>Job Title: Medical Assistant (MA)</p><p>Department: Clinical Operations</p><p>Reports To: Practice Manager / Clinical Supervisor</p><p>Employment Type: Full-Time / Part-Time</p><p>Position Summary</p><p>The Medical Assistant (MA) provides clinical and administrative support to healthcare providers to ensure efficient patient flow, high-quality care, and a positive patient experience. The MA performs a variety of patient care duties, assists with examinations and procedures, and supports daily clinic operations in compliance with established policies, protocols, and regulatory standards.</p><p>Essential Duties and Responsibilities</p><p>Clinical Responsibilities</p><ul><li>Room patients and obtain vital signs, height, weight, and medical histories</li><li>Prepare patients for examinations and procedures</li><li>Assist providers during exams and minor procedures</li><li>Perform injections, phlebotomy, and specimen collection</li><li>Administer medications and immunizations per provider order and protocol</li><li>Ensure exam rooms are stocked, cleaned, and properly prepared</li><li>Maintain accurate and timely documentation in the electronic medical record (EMR)</li><li>Follow infection control, safety, and HIPAA guidelines at all times</li></ul><p>Administrative Responsibilities</p><ul><li>Schedule patient MRI/CT appointments</li><li>Respond to patient inquiries via phone, portal, or in person</li><li>Process prior authorizations and referrals as assigned</li><li>Manage medication refills under provider direction</li><li>Coordinate diagnostic testing and follow-up appointments</li><li>Assist with chart preparation and record management</li><li>Submit necessary authorizations for medications</li></ul><p>Skills and Competencies</p><ul><li>Patient-centered care and professionalism</li><li>Attention to detail and accuracy</li><li>Ability to work independently and as part of a team</li><li>Time management in a fast-paced environment</li><li>Adaptability and willingness to learn</li><li>Must be willing to contribute to the success of the team</li></ul><p>Physical Requirements</p><ul><li>Ability to stand, walk, and move throughout the clinic for extended periods</li><li>Ability to lift up to 25 pounds</li><li>Manual dexterity to perform clinical procedures</li></ul><p>Work Environment</p><ul><li>Medical office</li><li>Exposure to bloodborne pathogens and medical equipment</li></ul><p>Job Type: Full-time</p><p>Pay: $19.75 - $23.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Certified Medical Assistant

Sentara

<div><b>Department and Name:</b> Pulmonary &amp; Critical Care- SNGH- SNGH PBB<br>
<b>Physical Location:</b> Norfolk, VA<br>
<b>Location Type:</b> On-Site<br>
<b>Employment Status:</b> Regular-Full time<br>
<b>Shift:</b> First (Days)<br>
<b>Posted Date:</b> March 12, 2026</div>
<br><div><div><div><h2 class="jobSectionHeader"><b>Job Overview</b></h2></div><div><div><div>
<div></div><div><div><p><b>Sentara Medical Group is currently offering a Sign-On Bonus up to 5K for Qualified Medical Assistants.
</b></p><p><b>Position Status</b>: <b>Full-time, Days</b></p>
<p><b>Position Location: Norfolk VA</b></p>
<p><b>Overview</b></p>
<p>The Medical Assistant provides an environment for safety; identifies, addresses, and incorporates principles of safety for the patient, visitors, and employees. Provides patient care tasks and procedures and administrative duties (as appropriate). Demonstrates the ability to objectively assess a specific situation from a number of viewpoints considers an array of alternatives, assists with the development of realistic action plans and evaluates outcomes.</p>
<p>Demonstrates the development of the specific skills and knowledge required of medical assistants, effective inter-departmental interactions, and ability to follow department and system policies, procedures, and practices. Productive and efficient in daily operations. Utilizes appropriate resources that are safe, effective, ethical, and fiscally responsible. Basic Life Support (BLS) required within 90 days of hire.</p>
<p><b>Education</b></p>
<ul><li><p>High School Diploma or Equivalent (required)</p>
</li></ul><p><b>Certification/Licensure</b></p>
<ul><li><p>CMA, CCMA, RMA, or NREMT-Basic is required.</p>
</li><li><p>Basic Life Support (BLS) required within 90 days of hire.</p>
</li></ul><p><b>Experience</b></p>
<ul><li><p>One year clinical/Administrative Experience</p>
</li></ul><p>Click https://youtu.be/6t_LBsgei6M (Opens in a new tab) to hear Tischia tell us about a day in the life of a Medical Assistant with Sentara Healthcare.</p>
<p><b>Be a part of an excellent healthcare organization that cares about our People, Quality, Patient Safety, Service, and Integrity. Join a team that has a mission to improve health every day and a vision to be the healthcare choice of the communities that we serve!</b></p>
<p>Keywords: Medical Assistant, CMA, CCMA, RMA, EMT-Basic, Monster, Talroo-Health</p>
</div></div></div></div></div></div><div><div><h2 class="jobSectionHeader"><b>About Us</b></h2></div><div><div>
<p>Sentara Health, an integrated, not-for-profit health care delivery system, celebrates more than 135 years in pursuit of its mission &ndash; &ldquo;we improve health every day.&rdquo; Sentara is one of the largest health systems in the U.S. Mid-Atlantic and Southeast, and among the top 20 largest not-for-profit integrated health systems in the country, with 34,000 employees, 12 hospitals in Virginia and Northeastern North Carolina including 10 hospitals with the prestigious Magnet&reg; recognition, and the Sentara Health Plans division which serves more than 1 million members in Virginia and Florida. Sentara is recognized nationally for clinical quality and safety, and is strategically focused on innovation and creating an extraordinary health care experience for our patients and members. Sentara was named a Health Quality Innovator of the Year (2024), was recognized by Forbes as &ldquo;America&rsquo;s Best-In-State Employer&rdquo; (2024), &ldquo;Best Employer for Veterans&rdquo; (2022, 2023), and &ldquo;Best Employer for Women&rdquo; (2020), and named to IBM Watson Health&rsquo;s &ldquo;Top 15 Health Systems&rdquo; (2021, 2018).</p>
<p>Learn more (Opens in a new tab)</p></div></div></div></div>

MEDICAL ASSISTANT-SMG

<div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div>
<div><p>The City of Norfolk's Department of Libraries is currently seeking a Library Associate I for its Park Place Branch. This position assists with the daily operations of the library. Acts as an assistant to the supervisor. Provides customer service to patrons by developing and delivering age appropriate programs and readers' advisory. Promotes the general use of facilities and assists patrons in the use of collection and computers.<br>
<br>
The Norfolk Public Library offers equal opportunity access to information, high quality book and multimedia materials, programs, exhibits, online resources, and technology to meet the needs of our diverse community for life-long learning, cultural enrichment, and intellectual stimulation. To fulfill its mission, the Library employs a knowledgeable, well-trained staff committed to excellent service and civility.</p><div><b><br>
Departmental Hiring Salary Range: $47,262.29</b></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Essential Functions</b></h2></div>
<div><p>Essential functions include but are not limited to:</p><br>
<ul>
<li>Provides customer service by assisting patrons with basic reference questions, providing assistance with computers and equipment, and recommending reading material.
</li><li>Performs administrative duties by preparing statistical reports, responding to correspondence, ordering supplies, opening mail, distributing library materials, replacing damaged materials, and preparing lost book forms.
</li><li>Plans and coordinates events by selecting and organizing materials, scheduling speakers and performers, designing posters, distributing promotional materials, and decorating and setting up displays.
</li><li>Performs circulation activities by checking materials in and out, reserving material requests, registering new patrons, coordinating interlibrary loans and collecting fees.
</li><li>Depending upon area of assignment drives the Bookmobile or other library vehicles; prepares Bookmobile for service delivery including pulling and plugging in power cable and setting up the external awning, maintains vehicle cleanliness.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Education/Experience</b></h2></div>
<div><p>Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.<br>
<br>
One year of experience in library or related services.</p></div>
<div><h2 class="jobSectionHeader"><b>Additional Information &amp; Requirements</b></h2></div>
<p></p><div><ul><li>Valid Driver's license may be required depending on assignment.</li></ul></div></div></div><p></p>

Library Associate I

Norfolk Redevelopment and Housing Authority

<div><p><b>Position: Work Order Coordinator</b></p><p><b>
NRHA&rsquo;s Vision and Mission</b></p><p>
At the Norfolk Redevelopment and Housing Authority (NRHA), we&rsquo;re proud to be the largest housing and redevelopment authority in Virginia and a leader in real estate development and property management across the country. Since 1940, we&rsquo;ve been working to revitalize and improve neighborhoods in Norfolk.</p><p>
We also acknowledge that public housing has a complicated history, tied to issues of social injustice and racial inequality. While we haven&rsquo;t always gotten it right, we&rsquo;re committed to making positive change by offering quality housing options that support diverse, mixed-income communities. Our vision is to provide quality housing choices in neighborhoods where people want to live. Our mission is to provide quality housing opportunities that create sustainable, mixed-income communities.</p><p><b>
Position Summary</b></p><p>
 A Work Order Coordinator oversees the entire lifecycle of maintenance, repair, or service requests, from initiation to completion. Key responsibilities include creating, prioritizing, and scheduling jobs; assigning tasks based on technician availability and skill; managing resources; and ensuring compliance with safety standards. They optimize operational efficiency by tracking progress, reducing downtime, and maintaining detailed records for reporting. Meeting and scheduling work to contractors that outside the ability of in-house staff.</p><p><b>
Essential Functions</b></p><p>
Job Creation &amp; Planning: Converting service requests into detailed, actionable work orders, including identifying necessary tools, materials, and steps.</p><p>
Scheduling &amp; Dispatching: Assigning tasks to technicians based on location, skillset, and availability.</p><p>
Monitoring &amp; Control: Tracking the progress of work, updating statuses, and managing revisions or approvals.</p><p>
Planning and Scheduling: Develop daily/weekly schedules for maintenance staff, prioritizing tasks based on urgency and importance.</p><p>
Vendor Liaison: Coordinate with external contractors, including arranging service visits and ensuring work meets quality standards.</p><p>
Communication: Acting as the liaison between customers, technicians, and dispatch to manage expectations and resolve issues.</p><p>
Record Keeping &amp; Reporting: Maintaining accurate, detailed records of labor, materials, and maintenance for compliance and analysis.</p><p>
Performance Optimization: Analyzing data to improve efficiency, reduce costs, and ensure timely completion of tasks.</p><p>
Data Integrity &amp; Reporting: Maintain accurate records in the CMMS, run reports on KPIs (key performance indicators), and analyze maintenance backlogs.</p><p><b>
Performance Standards</b></p><p>
On-Time Completion: Achieve a 95% on-time completion rate for all maintenance work orders.</p><p>
Response Time: Respond to emergency work orders within 15 minutes and non-emergency requests within 24 hours.</p><p>
Backlog Reduction: Reduce the maintenance work order backlog by 10% each quarter.</p><p>
Schedule Adherence: Ensure 90% of preventative maintenance tasks are completed according to the scheduled dates.</p><p>
Data Accuracy: Maintain 100% accuracy in recording labor hours, parts used, and task descriptions in the YARDI Computerized Maintenance Management System (CMMS).</p><p>
Documentation: Ensure all completed work orders have detailed notes, including root cause analysis for equipment failures.</p><p><b>
Minimum Qualifications</b></p><p>
Experience: 2&ndash;5 years in a maintenance, logistics, or facility management role.</p><p>
Technical Knowledge: Familiarity with mechanical/electrical systems and general trades work.</p><p>
Software Proficiency: Experience with CMMS software (Yardi) and Microsoft Office Suite (especially Excel).</p><p>
Communication: Excellent verbal and written skills for communicating with technicians, management, and vendors.</p><p>
Organizational Skills: Strong ability to multitask, prioritize tasks, and work independently in a fast-paced environment.</p><p></p><p><b><br>
Preferred Qualifications</b></p><p>
5+ years of experience in maintenance supervision, facility management, or logistics</p><p><b>
Special Requirements</b></p><p>
Must possess a valid driver&rsquo;s license.</p><p>
Subject to a background check and reference verification prior to hire.</p><p>
Must maintain confidentiality and adhere to NRHA&rsquo;s code of conduct and ethics policies.</p><p></p><p><b><br>
Knowledge, Skills, and Abilities</b></p><p>
Software Proficiency: Experience with Computerized Maintenance Management Systems (CMMS) (YARDI) or Field Service Management (FSM) applications.</p><p>
Understanding of OSHA, building codes, and safety regulations.</p><p>
strong leadership skills to coordinate maintenance tasks, manage vendor relationships, and ensure safety compliance. Key abilities include data analysis for preventive maintenance, troubleshooting, and clear</p><p>
Ability to plan long-term maintenance strategies (predictive/preventive) rather than just reactive repairs.</p><p>
Ability to learn and navigate new technology, such as smart building systems or automated tools.</p><p>
 Ability to make data-driven decisions on whether to repair or replace assets.</p><p></p><p><b><br>
Physical Requirements</b></p><p>
Frequently moving equipment, tools, or materials weighing 20&ndash;50 lbs.</p><p>
Ability to climb ladders, stairs, and scaffolding; work on rooftops or at heights (sometimes over 10&ndash;80 feet).</p><p>
Regular crouching, kneeling, crawling, bending, and stooping in confined or tight spaces.</p><p>
Frequent walking, standing for long periods, and navigating large facilities or job sites.</p><p>
Handling power tools, using hand tools, and performing repairs.</p><p>
Clear speaking and hearing to communicate, and vision abilities for inspecting work, reading plans, and ensuring</p><p>
Working in varying weather conditions (if outdoor work is required).</p><p>
Exposure to noise, dust, or potential hazards.</p><p></p><div><br>
Drug Free Workplace: NRHA maintains a drug free workplace.</div><p>
VRS Contribution: All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.</p><div>
The Norfolk Redevelopment and Housing Authority is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other protected status under applicable federal, state, or local law. We value diversity and encourage individuals from all backgrounds to apply.</div></div>

Work Order Coordinator

Explore 44+ Administrative operations coordinator in Norfolk this March. Find roles across top companies and apply now to boost your career.