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administrative personal assistant

Goldman Sachs

<div>
 
 Job Description
 
 
 
 
 What We Do
 
 
 
 We pride ourselves in our resourcefulness and work on a variety of initiatives. On any given day, our work could include advising a company on a cross-border merger, structuring the initial public offering of a subsidiary, refinancing an outstanding bond and more.
 
 
 
 As a Division, Our Strategic Objectives Include
 
 
 
 <ul>
 <li>
 To be the world&rsquo;s preeminent investment bank &ndash; trusted advisor, financier and risk manager for our clients on their most important transactions
 </li>
 <li>
 Build long-term relationships with clients and bring them world-class execution by &ldquo;delivering the firm&rdquo; over time
 </li>
 <li>
 Drive superior returns for our stakeholders
 </li>
 <li>
 Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace
 
 
 </li>
 </ul>
 
 Your Impact
 
 
 
 Are you passionate about working with teams, helping your teams achieve the best results, keeping people focused and on track, and making things happen? We are looking for an administrative professional fluent in both Arabic and English to join the Investment Banking team based in Riyadh
 
 
 
 Duties
 
 
 
 This role is for a full-time assistant to support a team of investment bankers in the Riyadh office.
 
 
 <ul>
 <li>
 Proactive diary management for busy investment bankers
 </li>
 <li>
 Arranging travel; organizing and providing detailed travel schedules
 </li>
 <li>
 Liaising with internal and external stakeholders to organize client meetings and full trip agendas
 </li>
 <li>
 Processing expenses and invoices in a timely manner
 </li>
 <li>
 Arranging internal and client meetings on and off the GS campus - booking of conference rooms and catering, registering guests, ensuring materials organized
 </li>
 <li>
 Adhering to Compliance regulations and gaining the relevant approvals
 </li>
 <li>
 General team admin including photocopying, printing, attendance tracking, phone answering and relaying messages
 </li>
 <li>
 Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
 </li>
 <li>
 Regularly facilitate knowledge sharing within the team and ensure relevant information is disseminated accordingly
 </li>
 <li>
 Involved in client event organization
 </li>
 <li>
 Flexibility to support assistant colleagues and cover when necessary
 
 
 </li>
 </ul>
 
 Skills &amp; Experience Required
 
 
 
 <ul>
 <li>
 Fluent in both Arabic and English
 </li>
 <li>
 Prior experience as an assistant, or in an administrative and/or customer service role
 </li>
 <li>
 Solid organizational skills &ndash; ability to multi-task and prioritize effectively
 </li>
 <li>
 Strong attention to detail
 </li>
 <li>
 Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally.
 </li>
 <li>
 Ability to communicate clearly, concisely and confidently
 </li>
 <li>
 Proactivity &ndash; ability to take initiative, follow up where necessary without prompting and seek clarification when needed
 </li>
 <li>
 Strong work ethic with a positive attitude and growth mindset
 </li>
 <li>
 Ability to work well under pressure and stay professional in a busy environment
 </li>
 <li>
 Discretion &ndash; ability to always handle sensitive matters confidentially
 </li>
 <li>
 Microsoft Office skills (Outlook, Word, Excel)
 
 
 </li>
 </ul>
 
 About Goldman Sachs
 
 
 
 At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.
 
 
 We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.
 
 
 We&rsquo;re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/footer/disability-statement.html
 
 
 &copy; The Goldman Sachs Group, Inc., 2021. All rights reserved.
 
 
 Goldman Sachs is an equal employment/affirmative action employer Female/Minority/Disability/Veteran/Sexual Orientation/Gender Identity
</div>

GBM - Private - Administrative Assistant - Riyadh

Gallup

<div>
 
 
 Work with persistence, precision and purpose as an administrative anchor of our MENA team.
 
 
 
 
 
 
 As an administrative assistant in Gallup&rsquo;s Riyadh office, you&rsquo;ll support the consultants and leaders shaping the future of our work across the Middle East and North Africa. You&rsquo;ll take ownership of operational, logistical and client service responsibilities that keep our growing team running efficiently. Through your proactive support and relentless follow-up, you&rsquo;ll help us exceed our goals and deliver exceptional experiences to our clients.
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 
 
 
 <ul>
 <li>
 Perform reception, hospitality and office support duties including answering phones, guest relations, internal office events and wellbeing initiatives, mail and courier services, technical support request coordination, office cleanliness, and other administrative responsibilities as needed
 </li>
 <li>
 Coordinate travel arrangements and manage calendars for MENA regional leaders
 </li>
 <li>
 Process and submit expenses for consulting and business development teams
 </li>
 <li>
 Support collections efforts by persistently following up on past-due payments
 </li>
 <li>
 Scan accounting-related documents
 </li>
 <li>
 Assist with accounts payable for vendors including initiating and setting up transactions on banking platforms
 </li>
 <li>
 Coordinate visa processing activities for Middle East associates, new hires and relocations including liaising with agents and Gallup&rsquo;s legal team
 </li>
 <li>
 Organize client courses and events, print and ship related materials, and schedule follow-up coaching calls
 </li>
 <li>
 Manage translations through vendors, proofread or edit translations, and handle smaller English and Arabic translation tasks internally
 </li>
 <li>
 Register Gallup on vendor and supplier platforms
 </li>
 <li>
 Update contact information in the CRM system
 </li>
 </ul>
 
 
 
 
 
 Who We Want
 
 
 
 
 
 <ul>
 <li>
 Service-oriented team members who take pride in helping others and supporting their team and clients with professionalism and care
 </li>
 <li>
 Sophisticated communicators who are assertive and confident and who can naturally build rapport across diverse clients and colleagues
 </li>
 <li>
 Exceptional achievers who bring discipline, dependability and follow-through to every task
 </li>
 <li>
 Master multitaskers who stay organized and manage competing priorities flawlessly
 </li>
 <li>
 Proactive initiators who anticipate needs, take charge without being asked and commit to getting the job done right
 </li>
 </ul>
 
 
 
 
 
 What You Need
 
 
 
 
 
 <ul>
 <li>
 Saudi national status with at least three years of relevant professional experience required
 </li>
 <li>
 Experience processing work permits and visas required
 </li>
 <li>
 Experience processing government billing and transactions required
 </li>
 <li>
 Proficiency in Microsoft Word, Outlook and Excel required
 </li>
 <li>
 Fluency in English and Arabic required
 </li>
 <li>
 A commitment to working on-site at Gallup&rsquo;s office required
 </li>
 </ul>
 
 
 
 
 
 What You&rsquo;ll Experience
 
 
 
 
 
 <ul>
 <li>
 Mission-driven work: Make a meaningful difference in the world with your unique contributions, commitment to service and exceptional outcomes.
 </li>
 <li>
 An empowering culture: Collaborate with smart, passionate people who love what they do and welcome your ideas, perspectives and experiences.
 </li>
 <li>
 Learning and development: Grow in your career as we invest in what you do best, encourage curiosity, and create an environment where it&rsquo;s safe &mdash; and expected &mdash; to challenge the status quo.
 </li>
 <li>
 Brand strength, startup energy: Thrive in an innovative environment backed by a trusted brand.
 </li>
 <li>
 A vibrant workplace: Enjoy working in our beautiful office in the stunning Al Faisaliah Tower.
 </li>
 </ul>
 
 
 
 
 Learn more about
 
 life at Gallup
 
 .
 
 
 
 
 
 Gallup offers a robust benefits package that includes competitive pay; medical, life and critical illness insurance; a retirement savings program; an employee stock ownership program; mass transit reimbursement; family-building benefits; an employee assistance program; and various reimbursements and activities that enhance our associates&rsquo; wellbeing.
 
 
 
 
 
 To review Gallup&rsquo;s Privacy Statement, please click this link: https://www.gallup.com/privacy. This privacy policy is meant to help you understand what information we collect, why we collect it, and how you can update, manage and delete your information. Your application and the information you provide will be processed and stored in the United States.
 
 
 
 
 
 
 Agencies:
 
 We are not partnering with agencies for this role, nor will we accept unsolicited r&eacute;sum&eacute;s or be responsible for any fees or expenses related to such unsolicited r&eacute;sum&eacute;s and/or applicants.
 
</div>

Administrative Assistant

Control Risks

<div>To provide administrative and logistical support to ensure smooth daily operations, contribute to office organization, and enhance work efficiency for all employees.
Role tasks and responsibilities:<ul><li>Schedule appointments and coordinate meetings as per request.</li><li>Prepare and draft official correspondence and administrative reports.</li><li>Monitor and manage incoming and outgoing emails and communications.</li><li>Support the team in daily administrative tasks.</li><li>Ensure confidentiality and compliance with internal policies and procedures.</li><li>Assist colleagues and managers with any other day-to-day administrative needs.</li></ul>
Requirements<ul><li>Bachelor&rsquo;s degree in administration or related field is preferred).</li><li>Good knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Strong organizational and communication skills.</li><li>Attention to detail and ability to complete tasks on time.</li><li>Team-oriented and committed to working in an inclusive environment</li></ul></div>

FNRCO

<div>
 
 
 Job Objective: -
 
 
 <ul>
 <li>
 Supports CIO and all IT administrative staff.
 </li>
 <li>
 Acts as departmental secretary, document controller, and liaison for the CIO.
 </li>
 </ul>
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage calendars, meetings, and correspondence for the CIO and IT leadership
 </li>
 <li>
 Prepare reports, presentations, and documentation for IT meetings
 </li>
 <li>
 Maintain a centralized repository for IT, cybersecurity, and compliance documentation
 </li>
 <li>
 Ensure version control and accessibility of policies, procedures, and technical reports
 </li>
 <li>
 Support the team operations by distributing agendas, recording minutes, and managing documentation
 </li>
 <li>
 Handle sensitive data with utmost confidentiality and professionalism.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration or equivalent.
 </li>
 <li>
 1&ndash;3 years of experience in administrative roles (preferably in HR or IT environments)
 </li>
 <li>
 Proficiency in Microsoft Office Suite and basic IT systems
 </li>
 <li>
 Strong organizational and multitasking abilities
 </li>
 <li>
 Fluent in English
 </li>
 <li>
 Familiarity with Saudi labor laws and data protection standards is advantageous
 </li>
 </ul>
 
 
 
 
 Also, You can forward your CV through below link for more upcoming Job vacancies:
 
 
 
 https://cv-fnrco.com
 
 
 
 
</div>

NextEra

<div>
 
 
 NextEra is seeking a dynamic Executive Assistant to support our Chief Executive Officer and drive strategic coordination across the organization.
 
 
 
 
 
 
 This pivotal role enhances executive productivity, strengthens stakeholder communication, and ensures seamless execution of high-priority initiatives.
 
 
 
 
 
 
 Position Objective
 
 
 
 
 
 
 To provide high-level administrative, strategic, and operational support to the Chief Executive Officer, enabling optimal use of the CEO&rsquo;s time and focus on organizational priorities. The Executive Assistant serves as a trusted partner, ensuring seamless coordination of executive activities, effective communication with stakeholders, and efficient execution of key initiatives. This role is critical in enhancing the CEO&rsquo;s productivity, decision-making, and leadership impact across the organization.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 
 Schedule Management
 
 : Organize and coordinate the CEO&rsquo;s daily calendar including meetings, appointments, and travel.
 </li>
 <li>
 
 Communication Handling
 
 : Manage internal and external communications, respond to correspondence on behalf of the CEO.
 </li>
 <li>
 
 Document Preparation
 
 : Draft and distribute reports, memos, letters, and other documents.
 </li>
 <li>
 
 File Maintenance
 
 : Maintain both electronic and paper records for the Executive team.
 </li>
 <li>
 
 Confidentiality
 
 : Handle sensitive information with discretion and professionalism.
 </li>
 <li>
 
 Stakeholder Coordination
 
 : Communicate effectively with internal departments and external partners.
 </li>
 <li>
 
 Event Planning
 
 : Organize events and conferences as needed.
 </li>
 <li>
 
 Administrative Support
 
 : Answer calls, manage inquiries, and provide general support to the CEO.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Communications, or a related field.
 </li>
 <li>
 Minimum 7+ years of experience supporting C-level executives.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and collaboration tools.
 </li>
 <li>
 Arabic language proficiency preferred (for KSA-based roles).
 </li>
 <li>
 Experience working in fast-paced, multinational environments.
 </li>
 </ul>
 
 
 
 
 
 Why Join NextEra?
 
 
 
 
 
 
 At NextEra, we embrace diversity, inclusion, and innovation. We&rsquo;re proud to be an Equal Opportunity Employer, committed to fair and respectful hiring practices aligned with the values of the Kingdom of Saudi Arabia.
 
 
 We offer:
 
 <ul>
 <li>
 A culture of integrity and creativity
 </li>
 <li>
 Support for personal and professional growth
 </li>
 </ul>
 
 Join us to explore bold possibilities, thrive in a dynamic environment, and reach new heights in your career.
 
</div>

Executive Assistant to Chief Executive Officer

51Talk Headquarters

<div>
 
 The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Handle walk-in customers
 </li>
 <li>
 Schedule and confirm meetings
 </li>
 <li>
 Ensure file organization based on office protocol
 </li>
 <li>
 Provide ad hoc support around office as needed
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent experience
 </li>
 <li>
 Strong interpersonal, customer service and communication skills
 </li>
 <li>
 Ability to multitask
 </li>
 <li>
 Proficient in Microsoft Office suite
 </li>
 </ul>
 
 
</div>

Confidential

<div>
 
 
 Summary:
 
 
 
 The CEO Secretary will provide high-level administrative and secretarial support to the Chief Executive Officer, ensuring the smooth functioning of the executive office. This role requires excellent organizational skills, confidentiality, discretion, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.
 </li>
 <li>
 Prepare and organize correspondence, reports, presentations, and other documents for the CEO.
 </li>
 <li>
 Handle confidential and sensitive information with professionalism and discretion.
 </li>
 <li>
 Screen and prioritize incoming emails, phone calls, and requests, ensuring timely responses.
 </li>
 <li>
 Coordinate internal and external meetings, including preparation of agendas, minutes, and follow-up actions.
 </li>
 <li>
 Act as the primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Support the CEO in preparing for board meetings, conferences, and official engagements.
 </li>
 <li>
 Maintain an organized filing system for important documents and records.
 </li>
 <li>
 Assist in tracking deadlines, key projects, and deliverables to ensure the CEO&rsquo;s priorities are met.
 </li>
 <li>
 Perform general administrative tasks as required to support the CEO&rsquo;s daily activities.
 </li>
 </ul>
 <li>
 </li>
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Office Management, or related field (preferred).
 </li>
 <li>
 Proven experience as an Executive Secretary, Personal Assistant, or in a similar role (minimum 3+ years).
 </li>
 <li>
 Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office management systems.
 </li>
 <li>
 Excellent verbal and written communication skills in [English and Arabic &ndash; if required].
 </li>
 <li>
 High level of discretion, integrity, and confidentiality.
 </li>
 <li>
 Strong organizational and multitasking skills with attention to detail.
 </li>
 <li>
 Ability to work under pressure and handle time-sensitive tasks efficiently.
 </li>
 </ul>
 
 
</div>

Executive Secretary

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584 administrative personal assistant jobs IN Riyadh

GBM - Private - Administrative Assistant - Riyadh

Administrative Assistant

Administrative Assistant

Administrative Assistant

Executive Assistant to Chief Executive Officer

Administrative Assistant

Executive Secretary