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administration coordinator

administration assistant

Qiddiya Investment Company

<div><p>At Qiddiya Investment Company, we are reshaping the future of leisure and entertainment in Saudi Arabia. We are seeking a detail-oriented and dynamic Executive Assistant to support our Head of Asset Management. This role calls for a collaborative professional who can enhance the efficiency of our executive operations through effective administration and project support.</p><p>
As an Executive Assistant, you will manage daily administrative tasks, coordinate communications, and assist in project tracking for asset management initiatives. Your organizational skills and proactive approach will be essential in ensuring the department meets its strategic objectives.</p><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><ul>
<li>Provide dedicated administrative support to the Head of Asset Management, managing calendars, scheduling meetings, and coordinating travel logistics.</li>
<li>Prepare and review reports, presentations, and asset management documentation, ensuring high standards of accuracy and quality.</li>
<li>Facilitate communication among team members and with external stakeholders, maintaining effective information flow.</li>
<li>Coordinate and manage meetings, including agenda preparation, taking minutes, and tracking action items.</li>
<li>Assist in the management of asset management projects by tracking key performance indicators and milestones.</li>
<li>Maintain organized filing systems for both physical and digital documents, ensuring easy access to critical information.</li>
<li>Handle sensitive information with discretion and uphold confidentiality at all times.</li>
<li>Monitor office supplies and manage budgets related to executive functions.</li>
<li>Support the development and implementation of processes and best practices within the asset management unit.</li>
</ul><p><b>Requirements</b></p><ul>
<li>Bachelor's degree in Business Administration, Finance, or a related field.</li>
<li>5+ years of experience in an executive assistant role, preferably within asset management or finance sectors.</li>
<li>Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.</li>
<li>Strong analytical skills with the ability to track and report on project metrics.</li>
<li>Exceptional written and verbal communication skills.</li>
<li>Strong organizational and multitasking abilities, with keen attention to detail.</li>
<li>High level of integrity and professionalism, especially in handling confidential information.</li>
<li>Ability to thrive in fast-paced environments and adapt to changing priorities.</li>
<li>Familiarity with asset management terminology and processes is advantageous.</li>
</ul><p><b>Benefits</b></p><p>
Offering a comprehensive compensation and benefits package.</p></div>

Executive Assistant (Asset Management) - CDU6 - 20005461

Avis AV Group

<p><b>Administrative Assistant &ndash; Audio Visual Company | Riyadh, Saudi Arabia</b></p><p>A reputable Audio Visual company based in Riyadh is seeking a proactive and well-organized <b>Administrative Assistant</b> to support our office operations and project teams.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage day-to-day administrative duties and ensure smooth office operations</li><li>Prepare and maintain documents, reports, and filing systems</li><li>Handle internal and external correspondence (emails, calls, courier, etc.)</li><li>Assist in coordinating meetings, appointments, and travel arrangements</li><li>Communicate with clients, vendors, and team members for project-related support</li><li>Monitor office supplies and handle procurement as needed</li><li>Support HR and finance teams with basic administrative tasks</li></ul><p><b>Requirements:</b></p><ul><li>Minimum 1 year&rsquo;s experience in a similar administrative role</li><li>Proficient in Microsoft Office (Excel, Word, Outlook)</li><li>Excellent communication skills in English (Arabic is a plus)</li><li>Strong organizational and multitasking skills</li><li>Driving License is required</li><li>Ability to work independently and within a team</li><li>Knowledge of basic accounting or logistics is an advantage</li><li>Transferable Iqama will get preference.</li></ul><p><b>Location:</b> Riyadh, Saudi Arabia</p><p>Job Types: Full-time, Permanent</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Administrative: 1 year (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>License/Certification:</p><ul><li>Driving License (Required)</li></ul><p>Location:</p><ul><li>Riyadh (Preferred)</li></ul>

Admin Assistant

Siemens Healthineers

<div><div>Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably.<br>
</div><div></div><br>
<div>Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.<br>
</div><div></div><br>
<div>Apply now for the position of <b>Executive Assistant</b>, and you will be working alongside the Management assisting with and managing communications with employees, suppliers, and clients.<br>
</div><div></div><br>
<div><b>Your role:<br>
</b></div><div></div><br>
<div><ul><li>Working alongside the Management assisting with and managing communications with employees, suppliers, and clients.
</li><li>Preparing presentations for management and key employees as required.
</li><li>Supporting Management as required with travels, hotel bookings and expense claims.
</li><li>Managing and carrying out secretarial and office work.
</li><li>Managing meetings and ensuring a healthy maintained calendar Management.
</li><li>Assisting the Management in the preparation of board meetings.
</li><li>Supporting Management in the preparation of financial reports.
</li><li>Responsible for Management office internal filing system.
</li><li>Ability to work under pressure with multitasking with self-motivation.
</li><li>Manages the C.F.O. calendar to prioritize and resolve conflicts and to ensure all commitments and deadlines are met.
</li><li>Prepares responses, correspondence, meeting materials, schedules, and other forms of communications for the Departments.
</li><li>Undertakes special assignments or projects on a wide variety of responsibilities as assigned by the C.F.O.
</li><li>Supports and coordinates Audit and Finance meeting arrangements including teleconferences and minute taking and following up on the action plans.
</li>Assists the C.F.O. in coordinating departmental daily activities as well as annual audits to ensure commitments and deadlines are met.<br>
<li>
</li></ul></div><div></div><br>
<div><b>Your expertise and Qualifications:<br>
</b></div><div></div><br>
<ul><li>Bachelor&rsquo;s degree in business administration or related field
</li><li>Saudi national
</li><li>From 5-9 Years of experience in a similar role and previous experience as an executive assistant is a must
</li><li>Excellent command in English (written/ spoken)
</li><li>Strong technical and interpersonal skills
</li><li>Ownership and effective communication at C-level
</li><li>Presentation and Reporting skills
</li><li>Have a professional eye for quality to evaluate and enhance the whole business process.
</li><li>High ability to apply change management measures proposing value and handling resistance.
</li><li>High ability to apply change management measures proposing value and handling resistance.
</li><li>Must have the ability to observe and maintain a high degree of confidentiality and professionalism.
</li><li>Must be proficient, detailed-oriented and accurate to assist in running a smooth office environment.
</li><li>Must demonstrate creativity, flexible, foresight and mature judgment in anticipating and solving problems and in dealing with a variety of situations and conflicts.<br>
</li></ul><div></div><br>
<div><b>Who we are:<br>
</b></div><div></div><br>
<div>We are a team of more than 73,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways.<br>
</div><div></div><br>
<div><b>How we work:<br>
</b></div><div></div><br>
<div>When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual&rsquo;s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world&rsquo;s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably. Check our Careers Site<br>
</div><div></div><br>
<div>As an equal opportunity employer, we welcome applications from individuals with disabilities.<br>
</div><div></div><br>
<div>We care about your data privacy and take compliance with GDPR as well as other data protection legislation seriously. For this reason, we ask you not to send us your CV or resume by email. Please create a profile within our talent community and subscribe to personalized job alert that will keep you posted about new opportunities.<br>
</div><div></div><br>
<div><b>To all recruitment agencies:<br>
</b></div><div></div><br>
<div>Siemens Healthineers' recruitment is internally managed, with external support permitted only when a qualified supplier has established a formal contract with us. Unsolicited candidate submissions and referrals, absent a current supplier contract, do not establish consent and are ineligible for fees. We delete and destroy unsolicited information, thus, would recommend you refrain from any such practices. Your adherence to our policies is appreciated.</div></div><div></div>

Executive Assistant - CFO Riyadh/Saudization

Citi

<div>
 We are looking for an Executive Assistant to perform a variety of administrative tasks and support our Riyadh HQ CEO and leadership team.
 <br/>
 <br/>
 The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars, appointments, conference calls, arranging meetings and ad-hoc events, making travel arrangements, processing expenses and invoices, working with business documentation, presentations, budgets and agendas, maintaining accurate document filing system on the share drive and providing other administrative support to the leadership team
 <br/>
 <br/>
 Responsibilities:
 <br/>
 <br/>
 <ul>
  <li>
   Directly supports the Riyadh HQ CEO and leadership team
  </li>
  <li>
   Manages day to day calendar(s) of the Riyadh HQ CEO and Leadership team
  </li>
  <li>
   Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
  </li>
  <li>
   May prepare and review materials and correspondence for meetings, including pre-meeting briefs, minutes of meetings, agendas and follow up on action plans
  </li>
  <li>
   Assist with creation/modification of presentations, spreadsheets, and other various documents
  </li>
  <li>
   Conduct desktop research on select topics that may be requested from the Managing Director level manager
  </li>
  <li>
   Establish and nurture contacts with other Senior Executive Assistants within the firm, and represent the office of the RHQ in the most professional fashion
  </li>
  <li>
   Preparing memos, letters, invoices, statements and other documents
  </li>
  <li>
   Liaising with clients, colleagues and other stakeholders
  </li>
  <li>
   Greeting visitors and clients
  </li>
  <li>
   Track and oversight of business projects
  </li>
  <li>
   Support the RHQ CEO &amp; leadership team with arranging dinners, social events and public appearances
  </li>
  <li>
   Supports with Researching new business ventures or projects
  </li>
  <li>
   Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
  </li>
  <li>
   Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
  </li>
  <li>
   Orders supplies and process invoices through Procure to Pay system
  </li>
  <li>
   Process and follow-up on Virtual Requests
  </li>
  <li>
   Assists in ad-hoc reports special projects as needed
  </li>
  <li>
   Trains, coaches or guides other administrative staff when required
   <br/>
   <br/>
  </li>
 </ul>
 Previous Experience:
 <br/>
 <br/>
 <ul>
  <li>
   Minimum 5 years of work experience as an Executive Assistant, Personal Assistant or similar role
  </li>
  <li>
   Previous office administration experience preferably within a large and complex financial services or similar organization supporting Senior Management
  </li>
  <li>
   Fluent in Arabic and English
  </li>
  <li>
   Exceptional organisational and diary management skills with attention to details
  </li>
  <li>
   Flawless communication and presentation skills, both written and verbal
  </li>
  <li>
   Consistently demonstrates clear and concise written and verbal communication skills
  </li>
  <li>
   Highly proficient in Microsoft Office
   <br/>
   <br/>
  </li>
 </ul>
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 <br/>
 <strong>
  Job Family Group:
  <br/>
  <br/>
 </strong>
 Business Strategy, Management &amp; Administration
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 <strong>
  Job Family:
  <br/>
  <br/>
 </strong>
 Administrative Support
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 <strong>
  Time Type:
  <br/>
  <br/>
 </strong>
 Full time
 <br/>
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 <br/>
 <br/>
 <strong>
  Most Relevant Skills
  <br/>
  <br/>
 </strong>
 Please see the requirements listed above.
 <br/>
 <br/>
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 <br/>
 <br/>
 <strong>
  Other Relevant Skills
  <br/>
  <br/>
 </strong>
 For complementary skills, please see above and/or contact the recruiter.
 <br/>
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 <br/>
 <br/>
 <em>
  Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
  <br/>
  <br/>
 </em>
 <em>
  If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review
 </em>
 <em>
  Accessibility at Citi.
  <br/>
  <br/>
 </em>
 <em>
  View Citi&rsquo;s EEO Policy Statement and the Know Your Rights poster.
 </em>
</div>


Senior Executive Assistant

NICE ONE

<div><p>Join Niceone &ndash; a fast-growing digital home retail leader &ndash; and become a key player on our marketing team as a Assistant Brand Manager. At Niceone, we foster an innovative, inclusive, and diverse work environment where every team member&rsquo;s unique perspective helps drive our brand forward. This is an exciting opportunity to grow your professional skills in brand marketing in a company that values creativity, collaboration, and personal development.</p><h2 class="jobSectionHeader"><b>
Key Responsibilities &ndash; Assistant Brand Manager Job
</b></h2><ul><li><b>Brand Development:</b> Support the execution of brand strategies to strengthen Niceone&rsquo;s presence in the home retail market, ensuring consistent messaging across all channels.</li>
<li><b>Marketing Campaign Coordination:</b> Assist in the planning, organization, and delivery of digital and offline marketing campaigns, helping manage timelines, assets, and communications with internal and external stakeholders.</li>
<li><b>Content Management:</b> Collaborate with creative teams to ensure promotional materials, website content, and social media align with brand guidelines and campaign objectives.</li>
<li><b>Market Research and Analysis:</b> Gather and analyze competitor insights, consumer trends, and campaign performance data to support decision-making and brand positioning.</li>
<li><b>Event Support:</b> Coordinate logistics for brand activations, partnerships, and industry events, contributing to a positive brand image and audience engagement.</li>
<li><b>Cross-functional Collaboration:</b> Work closely with teams across marketing, design, merchandising, and ecommerce to deliver unified brand experiences.</li>
<li><b>Reporting:</b> Prepare regular reports measuring brand campaign effectiveness and make recommendations for continuous improvement.</li>
</ul><h3 class="jobSectionHeader"><b>Skills and Qualifications &ndash; Assistant Brand Manager Requirements at Niceone</b></h3><ul>
<li><b>Education:</b> Bachelor&rsquo;s degree in Marketing, Communications, Business Administration, or a related field.</li>
<li><b>Communication Skills:</b> Clear verbal and written communication in English (Arabic is a plus). Ability to convey brand messaging to diverse audiences.</li>
<li><b>Organizational Abilities:</b> Strong project management, attention to detail, and ability to manage multiple priorities in a fast-paced environment.</li>
<li><b>Team Player:</b> Enthusiastic about collaboration and open to feedback. Demonstrates flexibility and creative problem-solving skills.</li>
<li><b>Digital Marketing Orientation:</b> Comfortable using social media tools, content management systems, and Microsoft Office Suite. Interest in digital retail and ecommerce is a plus.</li>
<li><b>Analytical Mindset:</b> Basic understanding of marketing metrics, performance analysis, and a proactive approach to learning new tools or trends.</li>
<li><b>Inclusivity:</b> Eagerness to contribute to a positive and inclusive team culture at Niceone.</li></ul><h4 class="jobSectionHeader"><br>
</h4><h5 class="jobSectionHeader"><b>
Application Requirements &ndash; Brand Coordinator Position, Riyadh</b></h5><ul>
<li>Bachelor&rsquo;s degree in marketing, communications, business administration, or a related field.</li>
<li>Demonstrated interest or experience in branding, digital marketing, or campaign coordination.</li>
<li>Excellent organization, communication, and teamwork skills.</li>
<li>Willingness to learn, innovate, and participate in a collaborative, inclusive culture.</li>
<li>Proficiency with digital tools, MS Office, and willingness to learn industry-specific systems.</li></ul></div>

Assistant Brand Manager

Marriott International

<div>
 <strong>
  Additional Information
  <br/>
  <br/>
 </strong>
 <strong>
  Job Number
 </strong>
 25155015
 <br/>
 <br/>
 <strong>
  Job Category
 </strong>
 Administrative
 <br/>
 <br/>
 <strong>
  Location
 </strong>
 The St. Regis Riyadh, 2941 Makkah Al Mukarramah Road, Riyadh, Saudi Arabia, Saudi Arabia, 12912VIEW ON MAP
 <br/>
 <br/>
 <strong>
  Schedule
 </strong>
 Full Time
 <br/>
 <br/>
 <strong>
  Located Remotely?
 </strong>
 N
 <br/>
 <br/>
 <strong>
  Position Type
 </strong>
 Non-Management
 <br/>
 <br/>
 <em>
  شركة ماريوت الدولية هي شركة توفر فرص توظيف متكافئة. نؤمن بتوظيف قوى عاملة متنوعة الخلفيات والحفاظ على ثقافة شاملة تهتم بالأشخاص في المقام الأول. نلتزم بعدم التمييز على أي أساس محمي، مثل الإعاقة وحالة المحاربين القدماء، أو أي أساس آخر يغطيه القانون المعمول
  <br/>
  <br/>
 </em>
 تجمع فنادق ومنتجعات السانت ريجيس بين السحر الخالد والروح الطليعية، وتلتزم بتقديم تجارب رائعة في أكثر من 50 فندقًا ومنتجعًا فاخرًا في أفضل العناوين حول العالم. بدءًا من افتتاح فندق السانت ريجيس في نيويورك على يد جون جاكوب أستور الرابع في فجر القرن العشرين، ظلت العلامة التجارية ملتزمة بمستوى لا هوادة فيه من الخدمة المخصصة والاستباقية لجميع ضيوفها، والتي يقدمها بشكل لا تشوبه شائبة فريق من المضيفين الكرماء الذين يجمعون بين الرقي الكلاسيكي والحساسية العصرية، بالإضافة إلى خدمة الخادم الشخصي المميزة لدينا. ندعوك لاستكشاف الوظائف في السانت ريجيس. عند الانضمام إلى السانت ريجيس، فإنك تنضم إلى مجموعة من العلامات التجارية مع ماريوت الدولية.
 <strong>
  كن
 </strong>
 في المكان الذي يمكنك فيه القيام بأفضل أعمالك،
 <strong>
  وابدأ
 </strong>
 هدفك ،
 <strong>
  وانتمي
 </strong>
 إلى فريق عالمي مذهل ،
 <strong>
  لتصبح
 </strong>
 أفضل نسخة منك.
</div>


Apparel Group

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 Position Objective:
 <br/>
 <br/>
 Supporting the overall operations of the store and ensuring a seamless customer experience. This position involves assisting the Store Manager in various managerial tasks and taking charge in their absence. The Assistant Store Manager is responsible for overseeing daily operations, managing staff, achieving sales targets, and maintaining a high level of customer satisfaction.
 <br/>
 <br/>
 <strong>
  Key Responsibility:
  <br/>
  <br/>
 </strong>
 <strong>
  Sales and Customer Focus:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Consider the needs of the customers at all times
  </li>
  <li>
   Implements a high standard of customer focus within the store
  </li>
  <li>
   Leads by example in all aspects of customer service
  </li>
  <li>
   Actively seeks ways to achieve or exceed shop sales targets
  </li>
  <li>
   Ensures all members of team have an understanding of KPIs and targets to be achieved
  </li>
  <li>
   Ensures any promotional offers, regarding stock, are implemented within the store
  </li>
  <li>
   Implement strategies effectively to drive sales in the store
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Store Administration:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Regularly audits own store administration and resolve any issues
  </li>
  <li>
   Implements, within own store, any changes in administration procedure positively and effectively
  </li>
  <li>
   Collaborate with the Store Manager to set and achieve sales targets.
  </li>
  <li>
   Monitor sales performance and analyze key performance indicators (KPIs).
  </li>
  <li>
   Implement sales strategies to maximize revenue and meet business goals.
  </li>
  <li>
   Oversee inventory control and merchandising to optimize product availability.
  </li>
  <li>
   Ensure accurate stock levels through regular stock checks and replenishment.
  </li>
  <li>
   Ensure that the store layout and presentation align with brand standards.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Presentation and Management:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   To ensure store has the correct stock package and required stock levels to maximize sales potential
  </li>
  <li>
   Ensures high standard of visual merchandising and maintenance amongst all staff
  </li>
  <li>
   Effectively communicates any changes in stock or store layout to all members of the team
  </li>
  <li>
   Ensure that each member follow the retail standard
  </li>
  <li>
   Maintaining the back store operation and replenishment of the merchandise
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Staffing &amp; Team Performance Management:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Monitors/ Manages schedules for salesperson work hours, vacations and days off
  </li>
  <li>
   Resolves salesperson complaint and concerns and provides ongoing performance feedback, counsels salesperson when necessary
  </li>
  <li>
   Encourage full participation of salesperson in creating store goals and developing plans
  </li>
  <li>
   Ensures store portrays the company image in all aspects of personal presentation and adheres to the company dress code as laid out by the Company
  </li>
  <li>
   Maintain the leave of the staff
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Security:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Ensures security procedures are adhered to throughout the store.
  </li>
  <li>
   Maintains a high standard of security awareness, regarding stock and money, within store.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Other Job Deliverables:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Carry out corrective action / progressive discipline as necessary
  </li>
  <li>
   Demonstrate dependability, reliability and punctuality.
  </li>
  <li>
   Maintain strict confidence of all employee and employment-related information.
  </li>
  <li>
   Demonstrate the highest level of integrity and ethics in all the decision-making process.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Desired Experience:
  <br/>
  <br/>
 </strong>
 The ideal Assistant Store Manager in a retail company should have 3+ years of progressive experience in customer centric role with strong management experience, leadership skills and problem-solving skills. Proven success in enhancing customer engagement, and achieving &amp; exceeding sales KPI targets for stores. A bachelor's degree in business administration, retail management, or a related field is preferred.
</div>


Assistant Store Manager

Explore 567+ Administration assistant in Riyadh this October. Find roles across top companies and apply now to boost your career.

567 administration assistant jobs IN Riyadh

Executive Assistant (Asset Management) - CDU6 - 20005461

Admin Assistant

Executive Assistant - CFO Riyadh/Saudization

Senior Executive Assistant

Assistant Brand Manager

Admin Assistant

Assistant Store Manager