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administration assistant

ProMedic

This is a full-time, on-site Administrative Assistant role located in Riyadh. The Administrative Assistant will be responsible for managing daily clerical tasks, providing support to executives, handling phone communications with professionalism, and maintaining organized records and schedules. The role also includes preparing reports, coordinating meetings, and ensuring the smooth operation of administrative functions within the office.Qualifications<ul><li>Saudi National is a must</li><li>Able to start immediately</li><li>Proficiency in Administrative Assistance and Clerical Skills to manage daily tasks effectively</li><li>Experience in Executive Administrative Assistance, including scheduling and document preparation</li><li>Organizational skills with attention to detail and a proactive mindset</li><li>Ability to work on-site and collaborate with cross-functional teams</li><li>Prior experience in the healthcare sector is an advantage</li><li>Bachelor&rsquo;s degree or equivalent in Business Administration or a related field</li></ul>Work Location: In person

Administration Assistant

IIQAFGROUP

<div>
 
 Company:
 
 IIQAF Group
 
 
 
 Location:
 
 Riyadh, Saudi Arabia
 
 
 
 Industry:
 
 Hospital / Health Care
 
 
 
 Salary:
 
 SAR 6,500 &ndash; SAR 7,000 per month
 
 
 
 Job Type:
 
 Full-Time
 
 
 
 Job Overview
 
 
 
 IIQAF Group is seeking a highly organized and proactive
 
 Administrative Assistant in Riyadh
 
 to support our healthcare and hospital operations. The ideal candidate will have experience in
 
 office administration, scheduling, document management, data entry, and administrative coordination
 
 .
 
 
 This position is suitable for candidates searching for
 
 Administrative Assistant jobs in Riyadh, Office Assistant jobs Saudi Arabia, Healthcare Administration roles, Hospital Administrative Coordinator positions, or Admin Support jobs in KSA
 
 .
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide daily administrative and office support to healthcare management
 </li>
 <li>
 Manage schedules, appointments, and meeting coordination
 </li>
 <li>
 Maintain accurate records, reports, and documentation
 </li>
 <li>
 Handle phone calls, emails, and internal communications
 </li>
 <li>
 Assist with data entry and database management
 </li>
 <li>
 Prepare reports, presentations, and administrative documents
 </li>
 <li>
 Coordinate with hospital departments and staff
 </li>
 <li>
 Maintain office supplies and administrative systems
 </li>
 <li>
 Ensure compliance with company policies and healthcare regulations
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in Business Administration, Healthcare Administration, or related field
 </li>
 <li>
 Experience in hospital or healthcare environment preferred
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, Outlook)
 </li>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Excellent communication and interpersonal abilities
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information
 </li>
 <li>
 Immediate availability preferred
 </li>
 </ul>
</div>

Administrative Assistant

Trowers & Hamlins

<div>
 
 Trowers &amp; Hamlins is a City-led, international and national law firm with over 170 partners and 1000 staff. With offices across the UK, Middle East and Asia. Our global footprint is further enhanced by our strategic partnership with Interlaw which works to facilitate our management of multi-jurisdictional matters. We have leading practices in Corporate, Litigation, Tax, Banking and Finance, Real Estate and Private Wealth.
 
 
 
 
 
 We've always been proud of our commitment to equity, diversity and inclusion and value the variety of our partnership. We are different and we believe it is our people that make us unique. We expect and respect that you and your talents are too. Our strategic direction is shaped by a desire to grow our business in a way that is responsible and sustainable and has the principles of ESG at its core, guiding the way we operate firmwide.
 
 
 
 
 
 Are you ready to take on a pivotal role as a Executive Assistant/Office (Business) Co-ordinator? We are seeking a dynamic applicant to support our newly-established office in Saudi Arabia.
 
 
 
 
 
 Are you ready to take on a pivotal role as an Executive Assistant/Business Co-ordinator? We are seeking a dynamic applicant to support our newly-established office in Saudi Arabia.
 
 
 
 
 
 
 The Role
 
 
 
 
 
 
 In the role of Executive Assistant/Business Co-ordinator, you will:
 
 
 
 
 <ul>
 <li>
 Arrange client meetings and manage client contact information in the CRM system.
 </li>
 <li>
 Assist in drafting communications for external and internal bulletins.
 </li>
 <li>
 Manage general administration tasks including diary management and travel arrangements.
 </li>
 <li>
 Updates on key initiatives and collating content for the firm's annual client-facing reports
 </li>
 <li>
 General Office Management tasks
 </li>
 </ul>
 
 
 
 
 
 The Candidate
 
 
 
 
 
 
 The ideal Executive Assistant/Business Co-ordinator will have:
 
 
 
 
 <ul>
 <li>
 Excellent interpersonal skills and the ability to build relationships.
 </li>
 <li>
 Previous experience as an Executive Assistant or PA within a corporate environment
 </li>
 <li>
 Previous Office Management experience
 </li>
 <li>
 Commercial acumen and analytical skills.
 </li>
 <li>
 Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
 </li>
 <li>
 Excellent communication skills in Arabic and English, both verbal and written.
 </li>
 <li>
 Organisational skills and the ability to manage competing demands.
 </li>
 <li>
 A creative and innovative approach to problem-solving.
 </li>
 </ul>
 
 
 
 
 Trowers &amp; Hamlins is an equal opportunities employer and values equity, diversity and inclusion. All applications will be considered on merit and the applicant's suitability to meet the requirements of the role and will be treated equally irrespective of Ethnicity, Gender, Race, Disability and Religion.
 
 
 
 
 
 If you require any further information on any of our vacancies or would like to discuss any adjustments or additional support that you might need either during the recruitment process or after the offer stage, please feel free to contact our recruitment team on recruit@trowers.com
 
 
 
 
 
 As part of our firm recruitment policy our candidates are subject to employment screening background checks. These checks include personal details, education and employment history, professional qualifications and credit and criminal checks as appropriate.
 
</div>

Executive Assistant / Office Co-ordinator

CSI Global

<div>Position: PMO Assistant
Location: Riyadh<h2 class="jobSectionHeader"> 
Saudization Commitment:</h2>
In alignment with the Kingdom's Vision 2030 and national Saudization initiatives, this position is open exclusively to Saudi nationals who are passionate about building careers in the energy and engineering sectors. 

About CSI Global 
CSI Global is a multi-disciplinary engineering and contracting group delivering advanced electromechanical, building MEP systems, testing and commissioning, contracting and construction solutions across the GCC and beyond. Through our group companies, we serve the power, utilities, and infrastructure sectors with full lifecycle capabilities&mdash;from tendering and design review to execution, commissioning, and handover. We combine engineering precision with commercial excellence to power progress across complex projects in the region. 
Position Overview: 
We are seeking a PMO Assistant to support the Project Management Office in planning, tracking, and coordinating project activities. The ideal candidate will assist in ensuring projects are delivered on time, within scope, and in line with organizational standards.
Key Responsibilities:
<ul><li>Support PMO in project planning, scheduling, and progress tracking</li>
<li>Prepare project reports, dashboards, and documentation</li>
<li>Coordinate with project managers and stakeholders to collect updates</li>
<li>Maintain project records, logs, and compliance documentation</li>
<li>Assist in monitoring risks, issues, and action items</li>
<li>Strong Organizational skills with attention to detail and ability to manage multiple tasks.</li>
<li>Ability to work under pressure and meet deadlines with minimal supervision.</li>
<li>Proficient in MS Office (Excel, Word, PowerPoint); strong reporting and tracking skills</li>
<li>Ability to coordinate with multiple departments and handle office tasks efficiently.
</li><li>Basic knowledge of procurement processes, contracts, and project lifecycles is an advantage.</li>
<li>Strong ability to create, maintain, and manage structured filling systems.
</li><li>Good working knowledge of PDF editing tools.</li>
</ul>Required Qualifications:
<ul><li>Bachelor's degree in Business Administration, Engineering, or a related field</li>
<li>3&ndash;5 years of experience in PMO or project support roles</li>
<li>Strong organizational and documentation skills</li>
<li>Proficiency in MS Office (Excel, PowerPoint, Word); Project Management tools are a plus</li>
<li>Good communication skills in English
</li><li>Project management certifications and familiarity with project management tools such as (MS Project, Primavera P6, Jira, or similar) is a plus.</li></ul></div>

PMO Assistant

Qiddiya Investment Company

<div>Qiddiya Investment Company is searching for an experienced and motivated Assistant Manager - Accounts Payable to join our finance department. This role is crucial in maintaining efficient accounts payable operations to support the company&rsquo;s financial health. You will lead the accounts payable processes, ensuring all invoices and payments are processed accurately and timely while fostering strong relationships with vendors and internal stakeholders.
As the Assistant Manager, you will be responsible for overseeing accounts payable activities, auditing processes, and ensuring compliance with corporate policies and regulatory requirements. Your leadership will contribute to the continuous improvement of our financial operations. 
Responsibilities<ul>
<li>Supervise the accounts payable team to ensure accurate and timely processing of invoices and payments.</li>
<li>Review and approve vendor invoices, ensuring compliance with company policies and applicable regulations.</li>
<li>Manage communications with vendors and internal departments to resolve invoice discrepancies and payment issues.</li>
<li>Maintain accurate vendor information and records in the accounting system.</li>
<li>Conduct regular audits of accounts payable transactions to ensure internal controls are followed.</li>
<li>Assist with month-end and year-end closing activities related to accounts payable.</li>
<li>Prepare reports and analyze accounts payable data to identify trends and opportunities for process enhancement.</li>
<li>Keep up to date with best practices and regulatory requirements relevant to accounts payable management.</li> 
</ul> 
 
Requirements 
<ul>
<li>Bachelor's degree in Accounting, Finance, or a related field.</li>
<li>Minimum of 5 years experience in accounts payable, finance, or related roles.</li>
<li>Strong knowledge of accounts payable processes, internal controls, and financial regulations.</li>
<li>Proficiency with accounting software and Microsoft Office, especially Excel.</li>
<li>Excellent attention to detail and strong analytical skills.</li>
<li>Proven ability to manage and lead a team.</li>
<li>Effective communication and interpersonal skills.</li>
<li>Ability to prioritize and manage multiple tasks in a fast-paced environment.</li> 
</ul> 
 
Benefits 
<ul><li><ul><li>
Education: A Bachelor&rsquo;s degree in Business Administration, Finance, and Accounting</li></ul></li></ul></div>

Assistant Manager - Accounts Payable

DXC Technology

<div>Job Description:
Key responsibilities
Reception &amp; Office Coordination
You will be responsible for the day‑to‑day running of reception by:
<ul><li>Welcoming visitors and ensuring a professional, friendly front‑of‑house experience
</li><li>Managing incoming calls, emails and deliveries
</li><li>Coordinating meeting rooms, guest access and refreshments
</li><li><div>Supervising the reception and shared areas
</div></li><li>Acting as the first point of contact for general office queries
</li><li>Liaising with facilities, IT and building management when needed
</li></ul>Executive Assistant Support (3 Executives)
You will support three executives by:
<ul><li>Managing calendars, meetings and room bookings
</li><li>Coordinating internal and external meetings
</li><li>Preparing agendas, documents and basic presentations
</li><li>Handling travel bookings and itineraries
</li><li>Managing expenses, invoices and basic reporting
</li><li>Following up actions and deadlines to keep work moving
</li><li>Acting as a trusted point of contact for stakeholders
</li></ul>Administration &amp; Organization
You will also:
<ul><li>Maintain organized digital and paper filing systems
</li><li>Support onboarding logistics for new starters
</li><li>Assist with ad‑hoc projects and administrative tasks
</li><li>Maintain confidentiality at all times
</li></ul>It would be better if you are someone who:
<ul><li>Stays calm when reception is busy
</li><li>Can priorities across three executives without prompting
</li><li>Spots issues early and fixes them before they escalate
</li><li>Communicates clearly and professionally
</li><li>Is comfortable saying &ldquo;I&rsquo;ll come back to you&rdquo; rather than guessing
</li></ul>Skills and experience
Essential
<ul><li>Experience in a receptionist, EA or office support role
</li><li>Able to be in the office every day
</li><li>Strong organization and time management skills
</li><li>Clear written and verbal communication
</li><li>Confidence dealing with senior stakeholders and visitors
</li><li>Good working knowledge of Outlook, Word, Excel and Teams ( and Concur)
</li></ul>Desirable
<ul><li>Experience supporting multiple executives
</li><li>Experience in a corporate or professional services environment
</li><li>Fluent in English and Arabic
</li></ul>Working style expectations
<ul><li>Hands‑on and proactive
</li><li>Reliable and discreet
</li><li>Comfortable switching between tasks
</li>Happy to be office‑based as a visible presence 
<li>
</li></ul><div> 
Basic Qualifications:
 
<ul><li>Bachelor's degree in a relevant field or equivalent combination of education and experience
</li><li>Typically, 4+ years of relevant work experience
</li><li>Proven experience in administration
</li><li>Proficiencies in administration and analysis
</li><li>A continuous learner that stays abreast with industry knowledge and technology 
</li></ul></div>At DXC Technology, we believe strong connections and community are key to our success. Our work model prioritizes in-person collaboration while offering flexibility to support wellbeing, productivity, individual work styles, and life circumstances. We&rsquo;re committed to fostering an inclusive environment where everyone can thrive.
Recruitment fraud is a scheme in which fictitious job opportunities are offered to job seekers typically through online services, such as false websites, or through unsolicited emails claiming to be from the company. These emails may request recipients to provide personal information or to make payments as part of their illegitimate recruiting process. DXC does not make offers of employment via social media networks and DXC never asks for any money or payments from applicants at any point in the recruitment process, nor ask a job seeker to purchase IT or other equipment on our behalf.</div>

Executive Assistant /Receptionist

Tamkeen Technologies

<div>Tamkeen Technologies is looking for a detail-oriented and organized Workforce Management Assistant to join our team. In this role, you will be responsible for supporting the workforce management functions, including forecasting, scheduling, and capacity planning to ensure our customer service operations run smoothly and efficiently. You will work closely with the Workforce Management team to analyze data, track performance metrics, and assist in creating optimal schedules for staff to meet business needs. If you are passionate about data analysis and workforce optimization, we encourage you to apply! 
Responsibilities<ul>
<li>Assist in the development and maintenance of workforce forecasts based on historical data and projected trends.</li>
<li>Support the scheduling of staff to ensure adequate coverage for call volume and service level requirements.</li>
<li>Monitor real-time performance and provide insights into staffing needs and operational efficiency.</li>
<li>Help analyze data and prepare reports related to workforce performance metrics and service levels.</li>
<li>Collaborate with team leaders and management to address scheduling conflicts and optimize resources.</li>
<li>Maintain accurate records of employee schedules, attendance, and performance.</li>
<li>Assist in identifying trends and making recommendations for process improvements in workforce management.</li> 
</ul> 
 
Requirements 
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Operations Management, or a related field.</li>
<li>1-2 years of experience in workforce management, scheduling, or a related analytical role.</li>
<li>Strong analytical and problem-solving skills, with attention to detail.</li>
<li>Proficient in Microsoft Excel and experience with workforce management software is a plus.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Ability to work collaboratively with cross-functional teams.</li>
<li>Strong organizational skills and the ability to manage multiple tasks simultaneously.</li></ul></div>

Workforce Management Assistant

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