procurement senior coordinator Jobs in Manama

procurement senior coordinator

senior procurement lead

administrative procurement officer

Era Projects

Key Responsibilities<ul><li>Assist in sourcing and purchasing goods and services in line with company requirements</li><li>Prepare and process purchase orders, quotations, and invoices</li><li>Maintain procurement records, databases, and documentation</li><li>Coordinate with suppliers to ensure timely delivery of materials</li><li>Monitor inventory levels and assist in stock replenishment</li><li>Compare prices, specifications, and delivery dates to determine best value</li><li>Support contract management and vendor evaluations</li><li>Handle administrative duties such as filing, reporting, and correspondence</li><li>Ensure compliance with company procurement policies and procedures</li><li>Assist in resolving issues related to orders, deliveries, or supplier performance</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Supply Chain, or related field</li><li>1&ndash;3 years of experience in procurement or administrative roles</li><li>Familiarity with procurement processes and supply chain principles</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook)</li><li>Experience with ERP systems is an advantage</li><li>Strong organizational and multitasking skills</li><li>Good communication and negotiation abilities</li><li>Attention to detail and problem-solving skills</li></ul>Job Types: Full-time, PermanentWork Location: In person

Administrative Procurement Officer

Propel Consult

KEY RESPONSIBILITIES, ACCOUNTABILITIES AND ACTIVITIESGeneral &middot; Perform general administrative tasks including filing, data entry, scanning, and managing correspondence.&middot; Greet visitors and handle incoming calls and emails; route enquiries to the appropriate team members.&middot; Prepare, format and proofread documents, reports, letters and presentations.&middot; Maintain and update databases, client records and filing systems.&middot; Support scheduling and calendar management for managers and team members; coordinate meetings and appointments.&middot; Assist with basic bookkeeping tasks such as invoice processing and expense reporting, liaising with finance as required.&middot; Support real estate team with documentation, lease and contract administration, and follow‑up with clients and vendors.&middot; Coordinate procurement of office supplies and maintain inventory levels.&middot; Assist with event logistics, site visits and client meetings when needed.&middot; Handle travel arrangements and itineraries for staff as required.<ul><li>Contribute to process improvements and adapt to changing priorities and workloads.</li></ul>BACKGROUND, QUALIFICATIONS &amp; EXPERIENCEQualifications&middot; Minimum 1 year of professional administrative experience.&middot; Experience working in a real estate company preferred but not required.&middot; Fluent in English (written and spoken).&middot; Proficient in MS Office (Word, Excel, Outlook, PowerPoint).&middot; High school diploma; diploma or degree in Business Administration or related field is an advantage.&middot; Right to work in [Specify Country] / valid work permit.Skills&middot; Strong written and verbal communication skills in English.&middot; Good negotiation and stakeholder‑management skills.&middot; Excellent organizational skills and attention to detail.&middot; Ability to prioritise, multitask and work under pressure.&middot; Adaptable to change and willing to take on new responsibilities.&middot; Customer‑service oriented and professional demeanour.&middot; Basic numeracy and record‑keeping skills.Job Type: Full-timeWork Location: In person

Admin Assistant

TP ICAP

<div>The TP ICAP Group is a world leading provider of market infrastructure.
Our purpose is to provide clients with access to global financial and commodities markets, improving price discovery, liquidity, and distribution of data, through responsible and innovative solutions.
Through our people and technology, we connect clients to superior liquidity and data solutions.
The Group is home to a stable of premium brands. Collectively, TP ICAP is the largest interdealer broker in the world by revenue, the number one Energy &amp; Commodities broker in the world, the world&rsquo;s leading provider of OTC data, and an award winning all-to-all trading platform.
Founded in London in 1866, the Group operates from more than 60 offices in 27 countries. We are 5,200 people strong. We work as one to achieve our vision of being the world&rsquo;s most trusted, innovative, liquidity and data solutions specialist. 
Role Overview
 
This role serves as the Compliance Monitoring Associate &amp; Money Laundering Reporting Officer (MLRO) for TP ICAP&rsquo;s Bahrain offices. The position is responsible for ensuring the effective operation of the compliance and anti-financial crime frameworks, maintaining strong relationships with the Central Bank of Bahrain (CBB) and other regulatory bodies, and upholding the highest standards of governance and ethical conduct. 
Reporting to the Head of Middle East Compliance (and indirectly to the Head of Compliance, EMEA) with a local dotted line to the General Manager, Bahrain, the role is central to maintaining regulatory compliance, managing internal controls, and fostering a culture of integrity across the Bahrain office. 
The successful candidate will act as a key point of contact for the regulator, exchanges, clearing houses, and internal stakeholders&mdash;balancing oversight responsibilities with proactive advisory support. 
Role Responsibilities
Core Compliance &amp; Advisory
<ul><li>Act as the Compliance Officer and MLRO for the Bahrain offices.
</li><li>Manage the firm&rsquo;s relationship with the CBB and act as primary point of contact with the regulator.
</li><li>Review, maintain, and enhance all Compliance and AML policies and procedures, ensuring they remain aligned with regulatory expectations and Group standards.
</li><li>Provide day-to-day Compliance Advisory support to the Bahrain business.
</li><li>Ensure completion of the Compliance Monitoring Programme, escalating issues as appropriate.
</li><li>Monitor and manage FX trade alerts and other surveillance notifications from the Group Surveillance Team.
</li><li>Oversee the client onboarding process, ensuring accurate completion of PEP and Sanctions checks.
</li><li>Identify, document, and address any breaches of Compliance or AML policy.
</li><li>Support the delivery of mandatory Compliance and AML training for Bahrain staff and ensure timely completion.
</li><li>Provide ad-hoc training or awareness sessions as required by the business. 
</li></ul>AML &amp; Financial Crime Responsibilities
<ul><li>Lead the management and submission of Suspicious Transaction Reports (STRs) to the Anti-Money Laundering Unit (AMLU).
</li><li>Prepare and present the annual AML/CFT report to senior management.
</li><li>Ensure compliance with all applicable AML, CFT, and sanctions regulations.
</li><li>Promote awareness and understanding of AML obligations across the office. 
</li></ul>Regulatory &amp; External Relationship Management
<ul><li>Act as key point of contact for CBB, exchanges, clearing houses, and other trading venues.
</li><li>Respond to regulatory queries and coordinate information requests or inspections.
</li><li>Ensure timely and accurate regulatory reporting. 
</li></ul>Complaints Handling
<ul><li>Act as the Complaints Officer for the Bahrain offices.
</li><li>Receive, log, and manage internal and external complaints.
</li><li>Investigate issues in coordination with relevant departments.
</li><li>Provide appropriate and timely feedback to clients and notify CBB or other authorities where required.
</li><li>Maintain a clear complaints register and submit quarterly reports to the CBB.
</li><li>Collaborate with the Middle East Data Protection Officer on any complaints involving data breaches or processing of sensitive information. 
</li></ul>Additional Responsibilities
<ul><li>Support the General Manager and office leadership with general administrative or governance-related duties where required.
</li><li>Contribute to continuous improvement initiatives to enhance compliance efficiency and risk management. 
</li></ul>Experience &amp; Competencies
Essential
<ul><li>Proven experience as a Compliance Officer and/or MLRO within a regulated financial services institution.
</li><li>Proven knowledge of CBB regulations, AML/CFT laws, and regulatory reporting requirements.
</li><li>Demonstrable experience managing regulatory relationships and responding to regulator inquiries.
</li><li>Experience in compliance monitoring, surveillance oversight, and risk-based testing.
</li><li>Sound understanding of client onboarding, PEP/sanctions screening, and KYC requirements.
</li><li>Demonstrated communication and stakeholder engagement skills, capable of interacting effectively with senior management, regulators, and external partners.
</li><li>Excellent attention to detail, analytical skills, and ability to manage multiple priorities.
</li><li>High integrity, professionalism, and discretion when handling sensitive information.
</li><li>CBB registration as Compliance Officer and MLRO (or ability to obtain upon appointment).
</li><li>ICA Certificate in Compliance (with Merit) or equivalent recognised qualification. 
</li></ul> 
Desired
<ul><li>Experience within an interdealer broker, investment firm, or financial market infrastructure provider.
</li><li>Familiarity with third-party risk management and outsourcing oversight frameworks.
</li><li>Working knowledge of data protection and information security regulations.
</li><li>Exposure to governance reporting, including board-level compliance updates.
</li><li>Experience supporting compliance within multi-jurisdictional environments.
</li><li>Advanced report writing and presentation skills.
</li><li>Bachelor&rsquo;s degree or higher (preferably in Law, Finance, Business, or related discipline). 
 
</li></ul>Band &amp; Level
<ul><li>Professional / 5
</li></ul>#LI-ASO #LI-Hybrid
Not The Perfect Fit?
Concerned that you may not meet the criteria precisely? At TP ICAP, we wholeheartedly believe in fostering inclusivity and cultivating a work environment where everyone can flourish, regardless of your personal or professional background. If you are enthusiastic about this role but find that your experience doesn't align perfectly with every aspect of the job description, we strongly encourage you to apply. You may be the ideal candidate for this position or another opportunity within our organisation. Our dedicated Talent Acquisition team is here to assist you in recognising how your unique skills and abilities can be a valuable contribution. Don't hesitate to take the leap and explore the possibilities. Your potential is what truly matters to us.
Company Statement
We know that the best innovation happens when diverse people with different perspectives and skills work together in an inclusive atmosphere. That's why we're building a culture where everyone plays a part in making people feel welcome, ready and willing to contribute. TP ICAP Accord - our Employee Network - is a central to this. As well as representing specific groups, TP ICAP Accord helps increase awareness, collaboration, shares best practice, and holds our firm to account for driving continuous cultural improvement.
Location
Bahrain - Government Ave (Tullett Liberty) - Manama</div>

Compliance Monitoring Associate & MLRO, Bahrain

<div>
 The TP ICAP Group is a world leading provider of market infrastructure.
 
 
 Our purpose is to provide clients with access to global financial and commodities markets, improving price discovery, liquidity, and distribution of data, through responsible and innovative solutions.
 
 
 Through our people and technology, we connect clients to superior liquidity and data solutions.
 
 
 The Group is home to a stable of premium brands. Collectively, TP ICAP is the largest interdealer broker in the world by revenue, the number one Energy &amp; Commodities broker in the world, the world&rsquo;s leading provider of OTC data, and an award winning all-to-all trading platform.
 
 
 Founded in London in 1866, the Group operates from more than 60 offices in 27 countries. We are 5,200 people strong. We work as one to achieve our vision of being the world&rsquo;s most trusted, innovative, liquidity and data solutions specialist.
 
 
 
 Role Overview
 
 
 
 This role serves as the Compliance Monitoring Associate &amp; Money Laundering Reporting Officer (MLRO) for TP ICAP&rsquo;s Bahrain offices. The position is responsible for ensuring the effective operation of the compliance and anti-financial crime frameworks, maintaining strong relationships with the Central Bank of Bahrain (CBB) and other regulatory bodies, and upholding the highest standards of governance and ethical conduct.
 
 
 Reporting to the Head of Middle East Compliance (and indirectly to the Head of Compliance, EMEA) with a local dotted line to the General Manager, Bahrain, the role is central to maintaining regulatory compliance, managing internal controls, and fostering a culture of integrity across the Bahrain office.
 
 
 The successful candidate will act as a key point of contact for the regulator, exchanges, clearing houses, and internal stakeholders&mdash;balancing oversight responsibilities with proactive advisory support.
 
 
 
 Role Responsibilities
 
 
 
 
 Core Compliance &amp; Advisory
 
 
 
 <ul>
 <li>
 Act as the Compliance Officer and MLRO for the Bahrain offices.
 </li>
 <li>
 Manage the firm&rsquo;s relationship with the CBB and act as primary point of contact with the regulator.
 </li>
 <li>
 Review, maintain, and enhance all Compliance and AML policies and procedures, ensuring they remain aligned with regulatory expectations and Group standards.
 </li>
 <li>
 Provide day-to-day Compliance Advisory support to the Bahrain business.
 </li>
 <li>
 Ensure completion of the Compliance Monitoring Programme, escalating issues as appropriate.
 </li>
 <li>
 Monitor and manage FX trade alerts and other surveillance notifications from the Group Surveillance Team.
 </li>
 <li>
 Oversee the client onboarding process, ensuring accurate completion of PEP and Sanctions checks.
 </li>
 <li>
 Identify, document, and address any breaches of Compliance or AML policy.
 </li>
 <li>
 Support the delivery of mandatory Compliance and AML training for Bahrain staff and ensure timely completion.
 </li>
 <li>
 Provide ad-hoc training or awareness sessions as required by the business.
 
 
 </li>
 </ul>
 
 AML &amp; Financial Crime Responsibilities
 
 
 
 <ul>
 <li>
 Lead the management and submission of Suspicious Transaction Reports (STRs) to the Anti-Money Laundering Unit (AMLU).
 </li>
 <li>
 Prepare and present the annual AML/CFT report to senior management.
 </li>
 <li>
 Ensure compliance with all applicable AML, CFT, and sanctions regulations.
 </li>
 <li>
 Promote awareness and understanding of AML obligations across the office.
 
 
 </li>
 </ul>
 
 Regulatory &amp; External Relationship Management
 
 
 
 <ul>
 <li>
 Act as key point of contact for CBB, exchanges, clearing houses, and other trading venues.
 </li>
 <li>
 Respond to regulatory queries and coordinate information requests or inspections.
 </li>
 <li>
 Ensure timely and accurate regulatory reporting.
 
 
 </li>
 </ul>
 
 Complaints Handling
 
 
 
 <ul>
 <li>
 Act as the Complaints Officer for the Bahrain offices.
 </li>
 <li>
 Receive, log, and manage internal and external complaints.
 </li>
 <li>
 Investigate issues in coordination with relevant departments.
 </li>
 <li>
 Provide appropriate and timely feedback to clients and notify CBB or other authorities where required.
 </li>
 <li>
 Maintain a clear complaints register and submit quarterly reports to the CBB.
 </li>
 <li>
 Collaborate with the Middle East Data Protection Officer on any complaints involving data breaches or processing of sensitive information.
 
 
 </li>
 </ul>
 
 Additional Responsibilities
 
 
 
 <ul>
 <li>
 Support the General Manager and office leadership with general administrative or governance-related duties where required.
 </li>
 <li>
 Contribute to continuous improvement initiatives to enhance compliance efficiency and risk management.
 
 
 </li>
 </ul>
 
 Experience &amp; Competencies
 
 
 
 
 Essential
 
 
 
 <ul>
 <li>
 Proven experience as a Compliance Officer and/or MLRO within a regulated financial services institution.
 </li>
 <li>
 Proven knowledge of CBB regulations, AML/CFT laws, and regulatory reporting requirements.
 </li>
 <li>
 Demonstrable experience managing regulatory relationships and responding to regulator inquiries.
 </li>
 <li>
 Experience in compliance monitoring, surveillance oversight, and risk-based testing.
 </li>
 <li>
 Sound understanding of client onboarding, PEP/sanctions screening, and KYC requirements.
 </li>
 <li>
 Demonstrated communication and stakeholder engagement skills, capable of interacting effectively with senior management, regulators, and external partners.
 </li>
 <li>
 Excellent attention to detail, analytical skills, and ability to manage multiple priorities.
 </li>
 <li>
 High integrity, professionalism, and discretion when handling sensitive information.
 </li>
 <li>
 CBB registration as Compliance Officer and MLRO (or ability to obtain upon appointment).
 </li>
 <li>
 ICA Certificate in Compliance (with Merit) or equivalent recognised qualification.
 
 
 </li>
 </ul>
 
 Desired
 
 
 
 <ul>
 <li>
 Experience within an interdealer broker, investment firm, or financial market infrastructure provider.
 </li>
 <li>
 Familiarity with third-party risk management and outsourcing oversight frameworks.
 </li>
 <li>
 Working knowledge of data protection and information security regulations.
 </li>
 <li>
 Exposure to governance reporting, including board-level compliance updates.
 </li>
 <li>
 Experience supporting compliance within multi-jurisdictional environments.
 </li>
 <li>
 Advanced report writing and presentation skills.
 </li>
 <li>
 Bachelor&rsquo;s degree or higher (preferably in Law, Finance, Business, or related discipline).
 
 
 </li>
 </ul>
 
 Band &amp; Level
 
 
 
 <ul>
 <li>
 Professional / 5
 
 
 </li>
 </ul>
 
 Not The Perfect Fit?
 
 
 
 Concerned that you may not meet the criteria precisely? At TP ICAP, we wholeheartedly believe in fostering inclusivity and cultivating a work environment where everyone can flourish, regardless of your personal or professional background. If you are enthusiastic about this role but find that your experience doesn't align perfectly with every aspect of the job description, we strongly encourage you to apply. You may be the ideal candidate for this position or another opportunity within our organisation. Our dedicated Talent Acquisition team is here to assist you in recognising how your unique skills and abilities can be a valuable contribution. Don't hesitate to take the leap and explore the possibilities. Your potential is what truly matters to us.
 
 
 
 Company Statement
 
 
 
 We know that the best innovation happens when diverse people with different perspectives and skills work together in an inclusive atmosphere. That's why we're building a culture where everyone plays a part in making people feel welcome, ready and willing to contribute. TP ICAP Accord - our Employee Network - is a central to this. As well as representing specific groups, TP ICAP Accord helps increase awareness, collaboration, shares best practice, and holds our firm to account for driving continuous cultural improvement.
 
 
 
 Location
 
 
 
 Bahrain - Government Ave (Tullett Liberty) - Manama
 
 
</div>

Job Responsibilities:<ul><li>Develop and implement procurement strategies by analyzing project requirements, identifying qualified suppliers, and negotiating contracts for materials, equipment, and subcontractors.</li><li>Manage the procurement process including preparation of RFQs/RFPs, evaluation of quotations, issuance of purchase orders, and follow-up on deliveries.</li><li>Ensure compliance with project specifications and quality standards by reviewing technical submittals and coordinating inspections where required.</li><li>Monitor and control project procurement costs by negotiating competitive pricing, tracking budgets, and identifying cost-saving opportunities.</li><li>Maintain and develop strong relationships with suppliers and vendors to ensure reliability, quality, and timely delivery of materials.</li><li>Coordinate logistics and supply chain activities including transportation, delivery schedules, and site requirements.</li><li>Administer contracts and subcontracts, monitor supplier performance, and resolve contractual or commercial issues.</li><li>Collaborate with project teams (engineering, planning, and site teams) to ensure alignment between procurement activities and project schedules.</li><li>Maintain accurate procurement records, reports, and documentation in line with company procedures.</li><li>Stay updated on market trends, new materials, and procurement best practices within the construction industry.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Civil Engineering, Construction Management, Business Administration, or a related field.</li><li>Minimum 5-8 years of experience in Bahrain in procurement within the construction industry.</li><li>Strong knowledge of construction materials, technical specifications, and local supplier market.</li><li>Proven experience in contract negotiation and supplier management.</li><li>Excellent communication, negotiation, and interpersonal skills.</li><li>Strong organizational and time management skills with the ability to handle multiple projects.</li><li>Valid GCC driving license will be an added advantage.</li></ul>Job Types: Full-time, PermanentWork Location: In person

Senior Procurement Lead

Apex Group Ltd

<div>
 The Apex Group was established in Bermuda in 2003 and is now one of the world&rsquo;s largest fund administration and middle office solutions providers.
 
 
 Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.
 
 
 That&rsquo;s why, at Apex Group, we will do more than simply &lsquo;empower&rsquo; you. We will work to supercharge your unique skills and experience.
 
 
 Take the lead and we&rsquo;ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.
 
 
 For our business, for clients, and for you
 
 
 
 Location: Manama, Bahrain
 
 
 
 
 Employment Type: Permanent
 
 
 
 
 Job Specification and Key Responsibilities:
 
 
 
 <ul>
 <li>
 Management of BCP and Health and Safety Policies in line with required protocol
 </li>
 <li>
 Plan and oversee the logistics of agile working environments in the Bahrain office
 </li>
 <li>
 Coordinate office activities and operations, including the management of car parking bays, to secure efficiency and compliance with company policies
 </li>
 <li>
 Track and manage office supplies on an ongoing basis
 </li>
 <li>
 Provide Reception duties and offer administrative/clerical assistance to all teams
 </li>
 <li>
 Build excellent working relationships with GCC counterparts and key stakeholders across the region
 </li>
 <li>
 Perform administrative tasks to strengthen Apex&rsquo;s visibility in the Bahrain financial sector
 
 
 </li>
 </ul>
 Duties are varied and will also include but not be limited to those outlined below:
 
 
 
 
 Reception
 
 
 
 
 <ul>
 <li>
 Answer all incoming calls promptly and direct where necessary/ take messages
 </li>
 <li>
 Meet and greet visitors/clients and escort to meeting rooms
 </li>
 <li>
 Prepare refreshments for clients on arrival
 </li>
 <li>
 Maintain reception area to comply with Apex clear desk policy
 </li>
 <li>
 Arrange taxis for clients/visitors and maintain a visitor log
 
 
 </li>
 </ul>
 
 
 Meeting room
 
 
 
 
 <ul>
 <li>
 Maintain a meeting room calendar and coordinate bookings
 </li>
 <li>
 Set-up and clear the meeting room before and after meetings
 </li>
 <li>
 Arrange in-house lunches and refreshments when required
 
 
 </li>
 </ul>
 
 
 Deliveries, Post and general tasks
 
 
 
 
 <ul>
 <li>
 Receive and sign off on all office deliveries and store accordingly
 </li>
 <li>
 Receive and log both courier packages and post and distribute accordingly
 </li>
 <li>
 Liaise with Notaries for certifications and collect on occasion when required
 </li>
 <li>
 Monitor and maintain kitchen supplies to avoid shortages
 </li>
 <li>
 Ensure kitchens are kept tidy
 </li>
 <li>
 Issue and control office building access cards
 
 
 </li>
 </ul>
 
 
 Administration/Clerical
 
 
 
 
 <ul>
 <li>
 Scan documents as and when required
 </li>
 <li>
 Ensure stationery cupboards are well stocked and kept tidy to avoid shortages
 </li>
 <li>
 Assume responsibility for implementation of the &ldquo;clear desk&rdquo; office policy
 </li>
 <li>
 Attend training as First Aid/Fire Marshal/Health and Safety officer if needed
 </li>
 <li>
 Liaise with IT to ensure Bahrain office infrastructure works efficiently
 </li>
 <li>
 Process and submit filings of government bodies (LMRA, SIO, Tamkeen) when required
 </li>
 <li>
 Ensure compliance with Company procedure and processes
 </li>
 <li>
 Provide administrative support to Management as required
 
 
 </li>
 </ul>
 
 Skills Required:
 
 
 
 <ul>
 <li>
 Good written and oral communication skills
 </li>
 <li>
 Number of years of experience in office management and/or logistics
 </li>
 <li>
 Conscientious, flexible and willing to work as a team player
 </li>
 <li>
 Having a high level of integrity and the ability to act with discretion
 </li>
 <li>
 Proficiency in MS Office.
 
 
 </li>
 </ul>
 
 What you will get in return:
 
 
 
 <ul>
 <li>
 A high level of visibility within a large organisation on an upwards trajectory
 </li>
 <li>
 Exposure to all aspects of the business, cross-jurisdiction interactions and working directly with senior management
 </li>
 <li>
 Opportunity to work with a diverse, agile and dynamic team
 
 
 </li>
 </ul>
 Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.
</div>

Office Manager

Capital School Bahrain

Capital School Bahrain is seeking a proactive and detail-oriented Admissions Officer to manage and support the full admissions process. The ideal candidate will ensure timely communication with prospective families, maintain accurate records, and contribute to achieving enrolment targets.Key Responsibilities:Admissions<ul><li>Respond promptly to initial applications submitted through the Admissions Portal, ensuring acknowledgement within one working day.</li><li>Monitor and follow up admissions applications to guarantee timely processing and effective communication with parents.</li><li>Liaise with parents to obtain any pending documents and ensure all required paperwork &mdash; including the declaration, school policies, and fees acknowledgement &mdash; is duly completed and signed.</li><li>Answer telephone calls and email enquiries relating to the admissions process and procedures. All emails must be acknowledged or responded to within one working day.</li><li>Provide accurate information, address queries, and manage complaints from parents and others regarding admissions policy.</li><li>Draft and issue correspondence to parents as required.</li><li>Carry out administrative tasks associated with admitting pupils to Capital School, including receiving and verifying information, maintaining databases, and updating records.</li><li>Maintain accurate records in iSAMS in a timely manner, updating each file following any changes.</li><li>Ensure all pupil documents are properly filed and uploaded to iSAMS.</li><li>Arrange assessments for new pupils and issue offer letters within 24 hours of assessment completion.</li><li>Prepare pupil movement class lists at the end of each academic year.</li><li>Compile subject-specific pupil lists for Arabic, Islamic, Social Studies, and French/Spanish according to nationality.</li><li>Communicate with parents regarding any issues related to payments or concerns between parents and teachers.</li><li>Conduct school tours for prospective parents and pupils as part of the admissions process.</li><li>Support enrolment targets by working to ensure maximum pupil intake each year.</li><li>Follow up with parents and prospective families regarding Open House enquiries, ensuring timely responses and continued engagement.</li><li>Support the follow-up process with parents concerning pupil attendance, ensuring any issues are dealt with promptly and appropriately.</li></ul>Pupil Withdrawal Process<ul><li>Check the exit procedure policy and ensure the parent has submitted the request within the required notice period.</li><li>Check the fee status with the Accounts team to confirm all outstanding payments have been settled.</li><li>Complete the leaver form promptly.</li><li>Prepare leaving and transfer certificates for pupils within three working days of receiving the request.</li></ul>Preferred Skills &amp; Qualifications<ul><li>High level of punctuality, professionalism, and reliability.</li><li>Excellent organisational and administrative abilities.</li><li>Strong communication skills in English and Arabic (written and spoken).</li><li>Knowledge of Bahrain Ministry of Education regulations and related documentation.</li><li>Working knowledge of Bahrain government departments and their procedures.</li><li>Experience with school systems (e.g., iSAMS) is an advantage.</li></ul>Additional Notes: In order to promote multi-skilling and operational efficiency, management expressly reserves the right to assign additional duties and responsibilities to any employee, as deemed necessary in its sole discretion. Such assignments shall constitute a binding obligation on the part of the employee and must be performed with due diligence and professionalism. The scope of these responsibilities may be amended, modified, or expanded from time to time in accordance with the operational requirements of the Admissions and Administration Department.Job Type: Full-timeWork Location: In person

Admissions Officer

Explore 54+ Administrative procurement officer in Manama this April. Find roles across top companies and apply now to boost your career.

54 administrative procurement officer jobs In Manama

Administrative Procurement Officer

Admin Assistant

Compliance Monitoring Associate & MLRO, Bahrain

Compliance Monitoring Associate & MLRO, Bahrain

Senior Procurement Lead

Office Manager

Admissions Officer