office administrator Jobs in Abu Dhabi United Arab Emirates

office administrator

administrative assistant Jobs in Abu Dhabi United Arab Emirates

administrative assistant

executive assistant Jobs in Abu Dhabi United Arab Emirates

executive assistant

mechanical supervisor Jobs in Abu Dhabi United Arab Emirates

mechanical supervisor

office assistant Jobs in Abu Dhabi United Arab Emirates

office assistant

administrative supervisor

Little Smarties Nursery

Job Title: Administration Supervisor &ndash; School/NurseryJob Summary:The Administration Supervisor in a school or nursery setting is responsible for overseeing and coordinating the administrative operations of the institution. This role ensures smooth day-to-day functioning, compliance with educational policies, effective communication with staff and parents, and proper record-keeping for students and staff.Key Responsibilities:1. Administrative Operations:<ul><li>Supervise day-to-day administrative activities of the school/nursery.</li><li>Maintain organized records of students, staff, attendance, admissions, and fees.</li><li>Ensure smooth office functioning, including reception, correspondence, and office supplies management.</li></ul>2. Staff Supervision:<ul><li>Supervise administrative staff, clerks, and support personnel.</li><li>Assign tasks, monitor performance, and provide guidance and training.</li><li>Support recruitment and onboarding of administrative staff.</li></ul>3. Student and Parent Coordination:<ul><li>Manage inquiries from parents regarding admissions, fees, and schedules.</li><li>Assist in organizing parent-teacher meetings, events, and workshops.</li><li>Ensure timely communication with parents regarding school/nursery policies and notices.</li></ul>4. Compliance and Policy Implementation:<ul><li>Ensure adherence to school/nursery policies and educational regulations.</li><li>Assist in maintaining records for inspections, audits, and regulatory compliance.</li><li>Support implementation of safety, hygiene, and child protection measures.</li></ul>5. Reporting and Documentation:<ul><li>Prepare administrative reports for management regarding admissions, attendance, staff performance, and other relevant metrics.</li><li>Maintain proper documentation of student progress, staff records, and office procedures.</li></ul>6. Event and Facility Support:<ul><li>Coordinate logistics for school/nursery events, workshops, and activities.</li><li>Ensure proper maintenance of office and student facilities.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>Minimum 1&ndash;2 years of administrative experience, preferably in schools, nurseries, or early childhood education centers.</li><li>Knowledge of school/nursery operations, admission procedures, and compliance requirements.</li><li>Strong organizational, time-management, and leadership skills.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in office software and student management systems.</li></ul>Personal Attributes:<ul><li>Professional, approachable, and child-friendly mindset.</li><li>Detail-oriented and proactive.</li><li>Capable of multitasking and handling confidential information.</li><li>Strong problem-solving and decision-making ability.</li></ul>Job Type: Full-time

Administration Supervisor

Dusit Thani Mactan Cebu

<div>
 
 Job Description
 
 
 
 PRIMARY RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Assists in maximizing room sales and revenue.
 </li>
 <li>
 Prepares guest name lists.
 </li>
 <li>
 Prepares for guest arrivals and departures.
 </li>
 <li>
 Greets and addresses guests by name upon their check-in and check-out.
 </li>
 <li>
 Assists guests while they are registering.
 </li>
 <li>
 Assists guests with transportation arrangements, luggage, payment, etc.
 </li>
 <li>
 Escorts guests to their rooms.
 </li>
 <li>
 Informs Guest Service Attendants of guests&rsquo; room number.
 </li>
 <li>
 Shows the room features and facilities to guests.
 </li>
 <li>
 Assists and follows up guests&rsquo; requests and inquiries.
 </li>
 <li>
 Recommends F&amp;B outlets and entertainments in the hotel to guests.
 </li>
 <li>
 Briefs next shift personnel to hand over at the end of the shift.
 </li>
 <li>
 Provides information, directions and service based on the hotel standards and policies.
 </li>
 <li>
 Operates the Business Center in providing secretarial service and handles all requested documents and information.
 </li>
 <li>
 Ensures a prompt delivery of mails and messages.
 </li>
 <li>
 Is familiar with all cashier policies, credit cards, traveler cheques, currencies as well as foreign exchange.
 </li>
 <li>
 Controls and distributes guest room keys.
 </li>
 <li>
 Strictly follows hotel and company standards and policies.
 </li>
 <li>
 Informs management regarding guest feedback or any unusual events.
 </li>
 <li>
 Is familiar with the emergency procedures of the hotel.
 </li>
 <li>
 Performs other duties as assigned by Shift Manager or FO Manager.
 
 
 </li>
 </ul>
 
 Administrative Responsibilities
 
 
 
 <ul>
 <li>
 Checks and ensures that the job assigned has been effectively completed on the timely basis and according to hotel&rsquo;s expectation.
 </li>
 <li>
 Conducts daily briefing and de-briefing in the absence of the immediate supervisor
 </li>
 <li>
 Recommends corrective actions for unfavorable variances in job standards and budget commitment.
 </li>
 <li>
 Proposes an effective duty to ensure sufficiency of manpower in accordance to volume of business.
 </li>
 <li>
 Establishes two-way communication within and related departments.
 </li>
 <li>
 Communicates effectively with guests, subordinates, immediate supervisors and other section heads.
 </li>
 <li>
 Prepares volume of business counts and revenue report for the concerned section
 </li>
 <li>
 Attends briefing and departmental meetings or as assigned by supervisor.
 </li>
 <li>
 Manages time effectively by meeting deadlines on time.
 </li>
 <li>
 Administers personnel action on leaves &amp; overtime requests, disciplinary actions and commendation as assigned by supervisor.
 </li>
 <li>
 Identifies and solves problems in a professional manner.
 
 
 </li>
 </ul>
 Assists others to ensure the operation is run smoothly and effectively
 
 
 
 Technical Responsibilities
 
 
 
 <ul>
 <li>
 Knows and understands the job description of all positions in the department and be able to perform the task as required.
 </li>
 <li>
 Knows and understands policies of the department well and can guide others to perform the job well.
 </li>
 <li>
 Recognizes good quality products and presentation
 </li>
 <li>
 Checks and improves all service standards established by the company
 </li>
 <li>
 Supervises staff activities to maximize revenue and minimize costs.
 </li>
 <li>
 Provides assistance to the staff when required during peak periods.
 </li>
 <li>
 Maintains grooming standards for all personnel
 </li>
 <li>
 Conserves energy and water at all time by not decreasing guest comfort and cleaning efficiency.
 </li>
 <li>
 Manages wastes by reducing and recycle the wastes, change staff behavior to carefully use all resources.
 </li>
 <li>
 Knows the requisition point and par stock of products used in the department such as guest supplies, paper supplies, etc.
 
 
 </li>
 </ul>
 
 Commercial Responsibilities
 
 
 
 <ul>
 <li>
 Communicates effectively with guest, clients, business partners and staff.
 </li>
 <li>
 To be a good sales person to promote hotel&rsquo;s image and businesses.
 </li>
 <li>
 Participates community projects or activities in order to promoting the hotel&rsquo;s image and cooperation to improve community relationship.
 
 
 </li>
 </ul>
 
 Human Resources Responsibilities
 
 
 
 <ul>
 <li>
 Coaches and counsels all staff when applicable
 </li>
 <li>
 Evaluates objectively the performance of staff in his/her responsibilities.
 </li>
 <li>
 Provides training to all staff in his/her department regularly.
 </li>
 <li>
 Motivates staff to grow within the company.
 </li>
 <li>
 Develops him/herself to be better supervisor/manager at all times.
 
 
 </li>
 </ul>
 RELATIONSHIP
 
 
 <ul>
 <li>
 Reports to Unit Manager concerned.
 </li>
 <li>
 Directs and supervises activities of subordinates.
 </li>
 <li>
 Coordinates with all concerned personnel to ensure that all activities are accomplished.
 
 
 </li>
 </ul>
 
 Others
 
 
 
 <ul>
 <li>
 Continuous learning through own IDP.
 </li>
 <li>
 Any other duties as may be assigned by the superior.
 
 
 </li>
 </ul>
 
 Accountabilities
 
 
 
 <ul>
 <li>
 Represents Dusit&rsquo;s brand and its values at all times. We will establish relationships and foremost and we will deliver an exceptional guest experience and promote Thai graciousness.
 
 
 </li>
 </ul>
 
 Company&rsquo;s Culture
 
 
 
 <ul>
 <li>
 Communicate and fully embracing the Company&rsquo;s culture (our Vision, our Mission and our Values), leads by example and cascade to all your subordinates. &ndash; &ldquo;Proud to belong and to contribute&rdquo;
 
 
 </li>
 </ul>
 CONFIDENTIALITY
 
 
 <ul>
 <li>
 Ensure confidentiality and secure storage of all intellectual property and data bases, both hard copy and electronic. Adhere to Dust Internet and E-mail policy. Ensure Hotel, Customer and Staff information or transactions are kept confidential during or after employment with the company.
 
 
 </li>
 </ul>
 JOB REQUIREMENT
 
 
 <ul>
 <li>
 Minimum education of Bachelor degree in Hotel Management or relevant degree.
 </li>
 <li>
 Fresh graduate is welcome. Minimum of 1 years in Reception or Guest Service experience will be a strong plus
 </li>
 <li>
 Have good English communication skills both in written and spoken
 </li>
 <li>
 Pleasant personality with good communication and interpersonal skills
 </li>
 </ul>
</div>

Front Desk Officer / Receptionist ( Arabic Speaker)

Rosewood Abu Dhabi

<div>
 
 
 
 OVERVIEW/BASIC FUNCTION:
 
 
 
 
 
 Perform a&nbsp;variety of clerical duties ensuring orderly and timely delivery of materials from vendors; assist in negotiating&nbsp;non-complex contractual arrangements between the Hotel and selected vendors by the Director of Engineering. Perform a variety of clerical and manual tasks involved in maintaining inventory controls to include receiving, verifying and issuing various supplies, materials and equipment
 
 
 
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 
 
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Receive and unpack shipments and verify contents against purchase orders and invoices; record receiving reports on merchandise; prepare reports concerning shortages and damaged materials received; record receipt and pricing information on inventory records.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Write issue tickets when required; record stock issued from stock issue tickets on appropriate inventory records; record stock issue ticket information into computer Inspect all invoices and receiving reports to determine if quantity ordered matches quantity received; review prices, f.o.b. points and payment terms to ensure agreement with purchase order and dispose of discrepancies. 6. At month end an accrual list id developed for only received items and services and submitted to accounting
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Maintain interface with vendors to ensure the procurement of high-quality merchandise, expedient delivery, and dependable service at optimum price, referring problems involving deliveries or invoices to the buyer for resolution.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Assist in negotiating non-complex contractual arrangements between the Engineering Department and selected vendors; place purchases orders and handle in accordance with accounting practices of the hotel.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Assist in analyses of markets to determine vendor sources and product availability; keep abreast of market fluctuations affecting prices; inform purchaser of new product development.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Operates computer for monitoring and maintaining the parts inventory control record system; maintains bar coding on all parts and part bins using available inventory software if applicable.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Prepare and process various forms involving change orders, exception reports, bid requests, and other buying procedures; price requisitions as required.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Perform secretarial work to assist and relieve supervisor of clerical duties; take and transcribe dictation, screen mail and compose correspondence based on general instruction.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Maintain clean and orderly conditions in assigned work area.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Assist Director of Engineering in preparing administrative reports, budgets, etc. as required.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Effectively communicates with associates in verbal or written form, listens and observes to ensure compression and keeps associates well informed.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Participate in departmental and hotel problem solving teams during weekly and monthly core meetings
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Screen and route mail and documents; determine which to respond to or which to bring to Director's attention based on content of communication and broad knowledge of departmental programs and activities.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Contact persons outside of the engineering department when appropriate, such as vendors, ladies &amp; gentleman to obtain information.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Organize and maintain divisional or departmental files of records, reports and correspondence required for reference and efficient operation of division or department; maintain up-to-date management and procedural manuals, directives and related records; interpret new directives, policies and regulations and inform appropriate personnel of changes.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Assist in preparing complex reports and proposals requiring the identification of sources, compilation, analysis and evaluation of data.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Review reports&nbsp;received for supervisor; check and compare with source documents and bring significant items, changes, errors or omissions to the attention of the supervisor.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Assist in the preparation of complex and diversified departmental or divisional budgets making recommendations and projections based on knowledge of program activities and departmental operations.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Compose letters and statements independently requiring interpretation and application of departmental policies, procedures, rules and regulations.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Schedule and coordinate arrangements for seminars and conferences and establish appointments, meetings and speaking engagements for the Director; attend meetings to take minutes, provide information and serve as a resource person; interview callers; answer questions concerning departmental activities and transmit instructions and/or information to and from associates members; serve as liaison with administrative personnel and external agencies concerning Engineer Department policies and procedures.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Greet callers and assist them with general problems or complaints.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Advise every engineer lady &amp; gentlemen in the department; make and assign work assignments and review work for accuracy and completeness.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Assign Preventive Maintenance Work Orders and review work for accuracy and completeness.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Successfully complete Training Certification Process and review all departmental safety information (i.e. MSDS's), practice emergency procedures in compliance with hotel company standards. Reacts and assist in hotel emergency situation as needed.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Understand and practice hotel emergency fire procedures.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Offer lateral service to internal /external customer when available.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Before end of shift check with co- workers to see if they need additional assistance.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Learn, understand, and energize the Rosewood Philosophy and Standards.
 
 
 &nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Prepare the duty roster for the Engineering department based on the availability of the engineers.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Revise the Oasys record.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Maintain and update records for Annual Leave and Public Holidays within the department.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Ensure the daily Banquet Event Order (BEO) is updated in the BMS office.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Weekly updates to the Ladder checklist in collaboration with the engineering team.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Provide a monthly update on the status of open Purchase Orders and send this information to the Purchasing department at the end of each month.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Create presentations for the monthly Engineering department meetings and organize these meetings each month.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 At the end of each month, update the minutes from the monthly department meetings and distribute them to T&amp;C.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Monthly updates to the Thank You card records and submission to T&amp;C.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Select the Monthly Engineering Department Ambassador based on performance, in coordination with the DOE, Manager, and Supervisors.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Update the Trust You and Sentiment reports prior to each weekly meeting.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Collect invoices for the Annual Maintenance Contract (AMC) and remind all suppliers to submit their invoices by the 25th of each month.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Organize and coordinate with casual staff to assist the engineering department.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Prepare all necessary documentation for Capex projects to obtain Owner approval.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Review the monthly forecast and notify the DOE of any necessary adjustments.
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 Sustainability &amp; net zero reporting as per HQ guide lines.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Obtain the form from security and complete the Property Removal Pass for the removal of external materials from RWAD. Ensure the form is signed by the DOE or Manager.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Cash Expenses - Cash is utilized for emergency purchases that have been authorized by the DOE.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Each month, the cash expenses are reconciled with a physical cash check conducted by the Finance department.
 
 
 
 
 
</div>

Engineering Assistant - UAE National

Al Khial Cleaner

Introduction: This role oversees end-to-end administrative and operational activities of a fast-paced industrial laundromat, driving efficiency, quality, and customer satisfaction. We offer a competitive salary plus commission to the right candidate, with the flexibility to commute to or live in Musaffah to handle urgent after-hours matters.Responsibilities:<ul><li>Responsible to monitor the day-to-day activities effectively &amp; efficiently in Laundromat.</li><li>Able to develop &amp; implement the quality work procedures</li><li>Responsible to Assign duties to the workers to meet the service deadline</li><li>Responsible to respond to the customers feedback &amp; complaints promptly</li><li>Able to take decision to improve the work efficiency</li><li>Responsible to maintaining company vehicle record &amp; maintenance</li><li>Responsible to manage factory supplies stock and place orders</li><li>Able to prepare regular reports on expenses and factory budget</li><li>Responsible to maintain employees records</li><li>Responsible to keep the equipment in good working conditions</li><li>Able to prepare the reports on sales, expense &amp; performance of each supervisor</li></ul>Required Skills:<ul><li>Able to work independently, self-driven &amp; motivated</li><li>Good communication skills in English, Urdu. Arabic is added advantage</li><li>Excellent in computer soft skills</li><li>Equipped with organization skills</li><li>Task prioritization</li><li>Excellent critical &amp; analytical thinking</li><li>Technical skills</li><li>Able to work in flexible hours and shall commute to Musaffah or can live in Musaffah.</li></ul>Experience:Minimum two year work experience in similar position or in a technical fieldBenefits:An opportunity to work with rapidly growing organization that offer independent work environment to their employees to utilize best of their skills with market competitive salary package plus commission.Note:Applications without salary expectations will not be entertained.Job Type: Full-timePay: From AED3,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>

Assistant Manager/Admin Officer

Wood PLC

<div>Wood is currently recruiting a Invoicing Administration to join its team in Abu Dhabi.
Due to the nature of the projects and client expectation, the position will be based full time at our office in Abu Dhabi, United Arab Emirates.
Remarkable people, trusted by clients to design and advance the world.
Designing the future. Transforming the world
Wood's Oil, Gas &amp; New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.
We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonisation and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.
Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.
What we can offer 
 
<ul><li>Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector
</li><li>Commitment to Diversity and Inclusion : We are an organisation actively committed to diversity and inclusion across our business
</li><li>Competitive renumeration package : With regular reviews to ensure we are rewarding at the right level in line with the market
</li><li>Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
</li><li>Group Life and Personal Accident Insurance: The company provides Life Assurance cover
</li><li>End of Service Gratuity : In line with UAE Labor Law, all employees are eligible for an End of Service benefit
</li><li>The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
</li><li>Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; service of our employees at 5 year service milestones
</li><li>Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
</li><li>Global connections : Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
</li><li>Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems &ndash; delivered by experts in their field</li></ul></div>
 <div>Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance, data entry and telephone reception.
<ul><li>Requires an understanding of the content of the manager&rsquo;s job and method of operation as well as knowledge of departmental operations and procedures.
</li></ul><ul><li>Able to work in accordance with the terms of the contract
</li></ul><ul><li>Complies with Wood Cash &ldquo;Must Do&rsquo;s&rdquo; requirements
</li></ul><ul><li>Delivers day to day activities in accordance with the Wood Framework for Managing Fundamentals (FMF) as it applies to the management of cashflow.
</li></ul><ul><li>Focus on cash collection, optimization of DSO and minimization of unbilled items together with ensuring these balance sheet areas are appropriately reconciled, analyzed and controlled
</li></ul><ul><li>Feed invoicing data into the weekly short term cashflow forecast reporting
</li></ul><ul><li>Linkage with business manager and contracts administrator regarding any contractual aspects
</li></ul><ul><li>Organizes and maintains files of manager&rsquo;s correspondence, records etc. and follows up pending matters
</li></ul><ul><li>Acts as receptionist for the manager, screening correspondence and telephone calls
</li></ul><ul><li>Schedules appointments and coordinates arrangements for meetings
 </li></ul><ul><li>Prints, organizes and prepares information for meetings
</li></ul>&bull; Arranging travel/accommodation/car hire Prepares routine letters and memoranda for manager&rsquo;s review &bull; Organizes and expedites flow of work through office and initiates follow up action
<ul><li>Support in collecting information and data for reporting
 </li></ul><ul><li>Populates templates and creates documents
</li></ul><ul><li>General office housekeeping activities as required</li></ul></div>
 <div>Establish and maintain effective working relationships and communicate across the project / contract interfaces.
<ul><li>Operates within local organization and accomplishes work through effective consultation with more senior professionals.
 </li></ul><ul><li>Deals directly with immediate supervisor, co-workers and team members
</li></ul>Qualifications : Minimum 2 years' experience in an administrative- Invoicing role.
Knowledge, skills, and experience:
<ul><li>Knowledge of accounting software (eg. Sage, SAP, Oracle)
</li></ul><ul><li>Knowledge of Project Controls systems
</li></ul><ul><li>Knowledge of SharePoint/Documentum/ProjectWise or similar electronic document management system
</li></ul><ul><li>Knowledge of Adobe
</li></ul>&bull; Communication skills - both written and verbal
<ul><li>Skills in word processing, spreadsheets, database applications and electronic data management systems
</li></ul>Personal attributes: &bull; Excellent organizational skills and a logical and ordered approach
<ul><li>Effective communication and interpersonal skills
</li></ul><ul><li>Strong team player
</li></ul><ul><li>Ability to work in a high - pressure environment, pay strict attention to detail and ensure the accuracy of the output</li></ul></div>
 <div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 45 countries, employing around 25,000 people. www.woodplc.com 
</div><div></div> 
<div>Diversity Statement
</div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Invoicing Administrator

Wood

<div><div><div>If you are a current DSV employee and interested in a position in another country, please contact your Human Resource representative to discuss the process and requirements of applying.
</div></div><div><div><div><div>Driver, Heavy Duty
Job responsibilities: 

<div>
<ul><li>Ensuring vehicle is maintained properly and complaints, if any, are reported immediately to the supervisor and the workshop team.</li></ul>
<ul><li>Prioritizing deliveries and suggesting improvements to the daily route plans.</li></ul>
<ul><li>Reporting damages, excess / shortages if any, during delivery.</li></ul>
<ul><li>Handling customer complaints in a pleasant and non-confrontational manner and in the agreed method and raise non-conformances where necessary.</li></ul>
<ul><li>Completing the trip sheets with all relevant information and handing it over to the supervisor towards the end of every shift.</li></ul>
<ul><li>Submitting delivery notes to OCC within 24 hours on delivery.</li></ul>
<ul><li>Complying with the HSE requirements.</li></ul>
<ul><li>Supervising the distribution assistants and reporting any misconduct to the supervisor immediately.</li></ul>
<ul><li>Ensuring that the traffic regulations are strictly always observed while driving on the road and all penalties and fines on account of violation are avoided.</li></ul>
<ul><li>Performing any other related duties / projects assigned by the direct supervisor from time to time to meet the business exigencies.</li></ul></div> 


Qualifications &amp; Characteristics:
Education &ndash; Matriculation or Equivalent

Work Experience &ndash; Minimum 1.5 to 2 years of experience in driving heavy vehicles in UAE

Specific Skills &ndash;
<ul>
<li>A Valid UAE Driving License</li>
<li>Basic Communication Skills</li>
<li>Aptitude to Safety</li>
<li>Good Knowledge of UAE traffic rules and road safety</li>
<li>Good eyesight at day and night.</li>
</ul>
DSV &ndash; Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let&rsquo;s grow together as we continue to innovate, digitalise and build on our achievements.

With close to 150,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers&rsquo; needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.

At DSV, performance is in our DNA. We don&rsquo;t just work &ndash; we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company &ndash; this is the place to be.

Start here. Go anywhere

Visit dsv.com</div></div></div></div></div>

Driver, Heavy Duty

Explore 255+ Administrative supervisor in Abu Dhabi United Arab Emirates this March. Find roles across top companies and apply now to boost your career.

255 administrative supervisor jobs In Abu Dhabi United Arab Emirates

Administration Supervisor

Front Desk Officer / Receptionist ( Arabic Speaker)

Engineering Assistant - UAE National

Assistant Manager/Admin Officer

Invoicing Administrator

Invoicing Administrator

Driver, Heavy Duty