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administrative support assistant

Abu Dhabi University

<div>
 
 
 KEY INFORMATION ON THE ROLE
 
 
 
 
 Position Title
 
 : Administrative Assistant
 
 
 
 Department:
 
 College of Business
 
 
 
 
 
 
 JOB PURPOSE
 
 
 
 The purpose of this role is to provide administrative support to the College of Business (CoB). The Administrative Assistant ensures smooth day-to-day operations by managing correspondence, documentation, filing, and logistics. The role supports the departments, programs, and faculty of the College, while coordinating closely with the CoB Executive Assistant to facilitate effective communication, scheduling, and record management across all units.
 
 
 
 Key Responsibilities:
 
 
 
 The Administrative Assistant provides operational and administrative support to the College, departments, and programs as outlined below:
 
 
 
 Communication &amp; Correspondence
 
 
 <ul>
 <li>
 Coordinates the process of distributing internal documents, memos, and announcements across the College.
 </li>
 <li>
 Administers schedules and messages to students as instructed by the departments or the Dean&rsquo;s Office.
 </li>
 <li>
 Delivers messages and official communication from faculty and department chairs to relevant recipients.
 </li>
 <li>
 Responds to general student, parent, or vendor inquiries, redirecting or escalating them as appropriate.
 </li>
 <li>
 Maintains proper records of incoming and outgoing correspondence (electronic and hard copy) for the College.
 </li>
 </ul>
 
 
 Departmental &amp; Faculty Support
 
 
 <ul>
 <li>
 Provides administrative assistance to department chairs, program coordinators, and faculty members in preparing documents, reports, and forms.
 </li>
 <li>
 Supports the preparation of course files, survey results, and accreditation-related documentation under the guidance of the Executive Assistant.
 </li>
 <li>
 Compiles and formats data for departmental reports and college-level submissions.
 </li>
 <li>
 Assists in scheduling departmental meetings, preparing agendas, and drafting minutes.
 </li>
 <li>
 Coordinates and follows up on BRFs, purchase requests, and logistics for departmental needs.
 </li>
 </ul>
 
 
 Student &amp; Academic Support
 
 
 <ul>
 <li>
 Handles student-facing administrative tasks including document collection, attendance sheets, and registration-related requests.
 </li>
 <li>
 Screens and organizes requests such as change of major, grade entry, or other academic forms prior to Dean&rsquo;s review.
 </li>
 <li>
 Coordinates with faculty, students, and the Registrar&rsquo;s Office to ensure proper documentation flow.
 </li>
 <li>
 Assists in generating invigilation and proctoring schedules when required.
 </li>
 <li>
 administrative
 </li>
 </ul>
 
 
 Office &amp; Administrative Operations
 
 
 <ul>
 <li>
 Attends to walk-in visitors and phone calls, screening and directing them appropriately.
 </li>
 <li>
 Maintains organized filing systems (electronic and paper) for departmental and college-level documents.
 </li>
 <li>
 Prepares and edits documents, letters, reports, and presentations.
 </li>
 <li>
 Arranges travel and accommodation logistics for faculty and staff as required.
 </li>
 <li>
 Follows up on action items assigned during meetings to ensure timely completion.
 </li>
 <li>
 Assists in preparing meeting minutes and tracking follow-up actions.
 </li>
 </ul>
 
 
 
 
 
 Events &amp; Logistics
 
 
 <ul>
 <li>
 Supports the organization of College and departmental events, student activities, and workshops.
 </li>
 <li>
 Assists with logistical arrangements such as room booking, materials preparation, and participant coordination.
 </li>
 <li>
 Coordinates with vendors, suppliers, and service providers as needed for College events or operational needs.
 </li>
 </ul>
 
 
 
 
 
 Minimum Educational Qualifications Required for the Role
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 </li>
 </ul>
 
 
 Minimum Years of Experience Required
 
 
 <ul>
 <li>
 2-3 years&rsquo; Experience as Admin Assistant
 </li>
 </ul>
 
 
 Nature of Relevant Experience Required
 
 
 <ul>
 <li>
 Experience as an Administrative Assistance in educational field
 </li>
 <li>
 Higher education experience highly preferred
 </li>
 </ul>
 
 
 Language - Skills
 
 
 <ul>
 <li>
 English is required
 </li>
 <li>
 Arabic is preferred
 </li>
 </ul>
 
 
 Special Skills and Abilities
 
 
 <ul>
 <li>
 Highly organized, detail-oriented, and committed to deadlines; strong interpersonal and communication skills; proficient in MS Word, Excel, and PowerPoint; ability to manage multiple priorities; professional demeanor and customer service orientation; capable of working under pressure in a fast-paced academic environment.
 </li>
 </ul>
 
 
 
 
 Apply the CV: Administrative Assistant
 
</div>

Administrative Assistant

INTERIOR GROOMERS

Administrative Assistant &ndash; Full-Time / Hybrid (Work From Home Opportunity)Location: Abu Dhabi, United Arab EmiratesCompany: Interior Groomers Design LLCAbout UsWelcome to Interior Groomers Design LLC, a leading interior design and consultancy firm based in Abu Dhabi, UAE. Our team of expert designers and architects has been creating beautiful, functional spaces across the UAE and India &mdash; helping clients achieve their dream designs with creativity and precision.Role DescriptionWe are seeking a motivated and detail-oriented Administrative Assistant to join our growing team in Abu Dhabi.This is a full-time and hybrid role, combining office-based and work-from-home responsibilities.The role is ideal for new candidates with less experience who are eager to learn and grow in a professional environment.Key Responsibilities<ul><li>Provide administrative and clerical support to management.</li><li>Manage phone calls, emails, and client communications.</li><li>Organize records, files, and documentation.</li><li>Support in preparing quotations, reports, and follow-ups.</li><li>Assist with coordination between design and project teams.</li></ul>Qualifications<ul><li>Basic experience in administrative or executive assistant roles (freshers may apply).</li><li>Strong communication and organizational skills.</li><li>Good command of Microsoft Office (Word, Excel, Outlook).</li><li>Ability to multitask and work efficiently.</li><li>Positive attitude and willingness to learn.</li></ul>Requirements<ul><li>Must be currently available in Abu Dhabi.</li><li>Immediate joiners will be given preference.</li><li>Own visa candidates are preferred.</li></ul>Employment Type &amp; Salary<ul><li>Full-Time / Hybrid (Work from Home + Office)</li><li>Salary: Based on experience and skills</li></ul>How to ApplyIf you&rsquo;re ready to begin your career with a creative and professional design team, we&rsquo;d love to hear from you!WhatsApp your CV &amp; contact details:+971 52 729 6360Job Types: Full-time, Permanent, Contract, Fresher Contract length: 6 monthsPay: AED1,500.00 - AED2,000.00 per month

Al Hail Marine Services LLC

Administration Assistant UAE Nationals Only Location: Abu Dhabi Fresh Graduates PreferredWe are looking for a motivated and detail-oriented UAE National to join our team as an Administration Assistant. Ideal for fresh graduates who are eager to learn and grow in a supportive office environment.Responsibilities:<ul><li>Assist with day-to-day administrative tasks and office coordination</li><li>Prepare documentation, letters, and basic reports</li><li>Handle filing, scanning, and records maintenance</li><li>Support communication between departments</li></ul>Requirements:<ul><li>UAE National (Emirati)</li><li>Based in Abu Dhabi</li><li>Good communication and organizational skills</li><li>Willing to learn and able to work in a team environment</li></ul>Job Type: Full-time

Administration Assistant (UAE NATIONALS)

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Administrative Assistant (UAE National)<div>
Abu Dhabi, UAE
Parsons is looking for an amazingly talented Administrative Assistant to join our team!
What You'll Be Doing:<ul><li>
Assists with developing or updating reports based on team needs and supervisor direction</li><li>
Verifies data accuracy, such as checking supplier invoices against internal records</li><li>
Distributes reports, updates, and documentation as assigned by the supervisor</li><li>
Prepares basic correspondence and internal documents that do not require supervisor review</li><li>
Answers phone calls, takes messages, and directs inquiries to the appropriate team member</li><li>
Sorts and distributes incoming mail and helps maintain organized filing systems</li><li>
Tracks office equipment usage and service history; submits service requests as needed</li><li>
Gathers and inputs data to support the team&rsquo;s overhead budget; assists with regular budget reports and basic reconciliation</li><li>
Coordinates workspace and equipment needs (e.g., requests for PCs, phones); updates internal contact directories when needed</li><li>
Supports preparation of staffing and occupancy reports by gathering required information</li><li>
Provides general administrative support to the team, contributing to smooth daily operations</li></ul>
What Required Skills You'll Bring:<ul><li>
Bachelors degree or High school diploma</li><li>
Ideally 1 year experience in Administrative roles, fresh graduates ae encouraged to apply</li><li>
Experience with office software programs such as email, word processing, spreadsheets, graphics, and databases (i.e. MS Office suite of software)</li><li>
Possess and demonstrate strong organizational skills, attention to detail, and written and verbal communication skills</li><li>
Possess and demonstrate the ability to self-start, set priorities, and work both independently and within a team environment under deadlines</li></ul></div>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

Administrative Assistant (UAE National)

Confidential

<div>
 
 
 About the Organization:
 
 
 
 
 
 
 We are a newly established government organization based in Abu Dhabi, committed to improving education through innovation, high standards of excellence, and strong community involvement. As we build our dynamic team, we are looking for passionate and creative individuals who are ready to shape the future of education in the UAE.
 
 
 
 
 
 
 About the Role:
 
 
 
 
 
 
 We are seeking a talented and detail-oriented Administration Assistant to join our growing team. The ideal candidate will be responsible for coordinating all activities and tasks related to academic affairs, including scheduling courses and the necessary resources for their effective and organized delivery, preparing classrooms (for teaching and administering exams), and communicating and coordinating with suppliers of textbooks and reference materials&mdash;whether print or digital&mdash;as well as other related activities, in accordance with the policies and procedures followed by the department and the organization.
 
 
 
 
 
 
 Tasks and Responsibilities:
 
 
 <ul>
 <li>
 Oversee academic activities in compliance with organizational policies.
 </li>
 <li>
 Provide administrative support for curriculum delivery, student projects, and examinations.
 </li>
 <li>
 Coordinate faculty scheduling, class planning, and exam logistics.
 </li>
 <li>
 Manage student attendance, respond to inquiries, and support educational needs.
 </li>
 <li>
 Collaborate with departments, HR, and external partners to support faculty, staffing, and onboarding.
 </li>
 <li>
 Maintain academic records and assist with accreditation processes and review visits.
 </li>
 <li>
 Ensure effective use of resources, including textbooks, library systems, and facilities.
 </li>
 <li>
 Perform additional duties as assigned by management.
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications and Experience:
 
 
 <ul>
 <li>
 Diploma or Bachelor's degree in Educational Administration, Human Resources Management, or a related field.
 </li>
 <li>
 Professional experience from 0 to 2 years in coordinating academic affairs within the academic or educational sector, or a related field.
 </li>
 <li>
 Prior experience in coordinating academic affairs within reputable academic or educational institutions is preferred.
 </li>
 </ul>
 
 
</div>

Albishara medical center

We are hiring a Female Arabic Administration Staff for our medical center located in Shahama, Abu Dhabi.Requirements:<ul><li>Arabic-speaking (mandatory)</li><li>Experience in administrative and reception work</li><li>Good communication and customer service skills</li><li>Knowledge of clinic operations is an advantage</li><li>Ability to handle daily administrative tasks, coordination, and documentation</li></ul>Location: Shahama, Abu Dhabi &ndash; UAE Contact: samaalshamclinic@gmail.com WhatsApp: 0502924673Interested candidates are requested to send their CVs to the above email or WhatsApp number.Job Type: Permanent

Spring Field Real Estate

Job Title: Real Estate Administrative AssistantOverviewThe Real Estate Administrative Assistant provides comprehensive administrative and operational support to real estate agents, brokers, and property managers. This role ensures smooth day-to-day operations, client satisfaction, and efficient handling of property transactions and marketing activities.Key Responsibilities1. Administrative Support<ul><li>Manage phone calls, emails, calendars, and appointments for real estate agents or brokers.</li><li>Prepare, proofread, and process real estate documents such as contracts, leases, and closing statements.</li><li>Maintain organized electronic and paper filing systems for listings, clients, and transactions.</li><li>Coordinate meetings, open houses, inspections, and closings.</li></ul>2. Transaction Coordination<ul><li>Assist in preparing and submitting all required documents for listings and sales.</li><li>Track transaction timelines to ensure deadlines are met (e.g., escrow, inspections, financing).</li><li>Liaise between clients, agents, attorneys, lenders, and escrow companies.</li></ul>3. Marketing Support<ul><li>Create and manage property listings on MLS, company websites, and social media platforms.</li><li>Prepare marketing materials, brochures, flyers, and online advertisements.</li><li>Schedule and coordinate property photography, signage, and virtual tours.</li></ul>4. Office Management<ul><li>Maintain office supplies, manage budgets, and coordinate with vendors.</li><li>Oversee compliance with local real estate laws and company policies.</li><li>Support recruitment and onboarding of new agents when necessary.</li></ul>5. Client Relations<ul><li>Greet clients, respond to inquiries, and provide updates throughout the buying/selling process.</li><li>Maintain CRM systems to track leads, clients, and follow-ups.</li></ul>Qualifications<ul><li>Education: High school diploma or equivalent (Associate or Bachelor&rsquo;s degree preferred).</li><li>Experience: 1&ndash;3 years of administrative experience, ideally in real estate or property management.</li></ul>Skills:<ul><li>Strong organizational and multitasking abilities.</li><li>Excellent communication and customer service skills.</li><li>Proficiency in Microsoft Office Suite, Google Workspace, and CRM software</li><li>Familiarity with MLS systems and real estate transaction platforms</li></ul>Personal Attributes<ul><li>Detail-oriented and proactive.</li><li>Reliable, professional, and trustworthy.</li><li>Ability to work independently and in a team environment.</li><li>Comfortable handling confidential and sensitive information.</li></ul>Job Type: Full-timePay: From AED4,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Real Estate: 1 year (Required)</li><li>Admin Assistant: 2 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Office Administrator - Real Estate

Explore 1454+ Administrative support assistant in Abu Dhabi United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

1454 administrative support assistant jobs IN Abu Dhabi United Arab Emirates

Administrative Assistant

Administrative Assistant

Administration Assistant (UAE NATIONALS)

Administrative Assistant (UAE National)

Administrative Assistant

Administrative Assistant

Office Administrator - Real Estate