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office assistant Jobs in Abu Dhabi United Arab Emirates

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IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, United Arab Emirates 
Industry: Hospital / Healthcare 
Salary: AED 5,500 &ndash; AED 7,000 per month 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and detail-oriented Administrative Assistant in Abu Dhabi to support our hospital and healthcare operations. The ideal candidate will have experience in medical administration, office coordination, healthcare documentation, and front desk support.
This role is suitable for candidates searching for Administrative Assistant jobs in Abu Dhabi, Hospital Admin jobs UAE, Healthcare Office Assistant roles, or Medical Administrative positions.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide administrative support to hospital management and healthcare teams</li><li>
Manage daily office operations and coordinate departmental activities</li><li>
Handle medical records, documentation, filing, and data entry</li><li>
Assist with appointment scheduling and patient coordination</li><li>
Prepare reports, letters, and internal communications</li><li>
Maintain confidential healthcare information securely</li><li>
Support HR and finance departments when required</li><li>
Manage phone calls, emails, and front desk inquiries</li><li>
Ensure smooth workflow in hospital administrative processes</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li><li>
Strong knowledge of Microsoft Office (Word, Excel, Outlook)</li><li>
Excellent organizational and communication skills</li><li>
Experience in medical documentation preferred</li><li>
Ability to work in a fast-paced hospital environment</li><li>
Immediate joiners preferred</li></ul></div>

Administrative Assistant

Arab Wood Industry

Job Summary:Arab Wood Industry LLC is looking for an Administrative Assistant to accurately enter and maintain company data in ERP systems and Excel, ensuring data accuracy, confidentiality, and timely administrative support.Key Responsibilities:&middot; Accurately enter, update, and maintain data in ERP systems and Excel&middot; Verify data for errors and ensure high levels of accuracy&middot; Review and correct data discrepancies&middot; Maintain organized digital and physical records&middot; Generate basic reports as required by management&middot; Handle confidential information with integrity&middot; Support administrative tasks when requiredRequirements:&middot; Proven experience in data entry or administrative role preferred&middot; Computer knowledge is mandatory&middot; Proficiency in MS Office, especially Excel and Word&middot; Familiarity with ERP systems is an advantage&middot; Fast and accurate typing skills&middot; Strong attention to detail&middot; Good organizational and time management skills&middot; Ability to work under pressure and meet deadlines&middot; Ability to commute reliably or willingness to relocateInterested candidates may send their CV to recruitment@arabwood.aeJob Type: Full-timePay: AED1,800.00 per month

Steak Chef Group

About Us We are a fast paced advertising and social media agency working with corporate and government clients. Our environment is dynamic, structured, and detail driven. If you are organized, eager to learn, and want real exposure to how an agency operates behind the scenes, this internship is for you.The Opportunity We are looking for a n Administrative Assistant Intern who wants hands on experience in administration and basic HR within a professional agency setting.This is not a filing papers internship. You will be involved in real operations, real documentation, and real client coordination.What You&rsquo;ll Learn<ul><li>Office administration and daily operations management</li><li>Basic HR processes including onboarding support and documentation</li><li>Handling official documents and coordination with government clients</li><li>Professional email communication and client correspondence</li><li>Internal reporting and organizational systems</li><li>Agency workflow and project coordination</li><li>Presentations</li><li>Basic Content Creation and Editing skills</li></ul>Work Structure<ul><li>6 month internship</li><li>6 working days per week, Sunday off</li><li>Office based role</li><li>Working hours: 8:00 am to 5:30 pm</li></ul>What You&rsquo;ll Be Doing<ul><li>Supporting administrative tasks across departments</li><li>Assisting with HR documentation, Onboarding and employee records</li><li>Coordinating with suppliers and government entities when required</li><li>Organizing contracts, proposals, and client documents</li><li>Managing schedules and internal follow ups</li><li>Assisting management with operational tasks</li><li>Handling Outreach lists</li><li>Participating in RFPS</li><li>Assisting the Head of Operations during events and productions</li></ul>What We&rsquo;re Looking For<ul><li>Strong English communication skills, written and spoken</li><li>Organized and detail oriented</li><li>Professional attitude and strong work ethic</li><li>Comfortable working in a structured and fast paced environment</li><li>Eager to learn and grow within an agency</li><li>Presentable</li></ul>Bonus Points If<ul><li>You have basic knowledge of HR processes</li><li>You are confident using Google Suits, Canva, Basic Capcut</li><li>You are highly organized and proactive</li><li>Problem Solver with a strong personality</li></ul>This internship is ideal for someone who wants real exposure to administration, HR basics, and working with corporate and government clients inside an advertising agency.If you are serious about building your career and learning how a professional agency operates, apply now.Job Type: Internship Contract length: 6 monthsAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your Nationality ?</li><li>Can you create presentations ?</li><li>Do you have prior agency experience ?</li><li>What languages can you speak ?</li><li>What is your visa status ?</li></ul>

Administrative Assistant Internship

Aldar Education

<div>
 
 Job Description
 
 
 
 Aldar Academies is currently seeking an Admin Assistant (UAEN) at Yas American Academy on Yas Island, Abu Dhabi commencing immediately.
 
 
 Yas American Academy opened in September 2016 providing high quality education to the Emirate. The children are taught the Massachusetts Common Core Curriculum - tailored to be meaningful to children attending the school, alongside the local curriculum of Arabic, Islamic Studies and Social Studies. Facilities at the school are excellent and include a large astro-turf field, two swimming pools, well stocked library, a large multi-purpose sports hall, an auditorium and outdoor play areas.
 
 
 We provide a warm, friendly and supportive environment where students enjoy learning and achieving in an atmosphere of mutual respect and trust.
 
 
 The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.
 
 
 
 Responsibilities
 
 
 
 Main Responsibilities:
 
 
 <ul>
 <li>
 Attend all administration meetings, prepare, and accurately record minutes of meetings and action points.
 </li>
 <li>
 Perform a variety of secretarial and general office duties, including handling confidential tasks.
 </li>
 <li>
 Participate in training sessions as required to enhance skills and knowledge related to the role.
 </li>
 <li>
 Perform other duties as assigned by the line manager.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Minimum Qualifications:
 
 
 <ul>
 <li>
 Diploma or a bachelor&rsquo;s degree
 </li>
 <li>
 A minimum of 2 years of experience in a similar admin role
 </li>
 <li>
 Previous experience in data management
 
 
 
 </li>
 </ul>
 Minimum Experience:
 
 
 <ul>
 <li>
 Experience in similar role
 </li>
 <li>
 Experience with working in an educational context
 
 
 
 </li>
 </ul>
 Job Specific Knowledge &amp; Skills:
 
 
 <ul>
 <li>
 Strong communication skills
 </li>
 <li>
 Strong interpersonal skills
 </li>
 <li>
 Excellent general IT skills with exceptional competencies in Excel and is confidently able to work with Macros, dash boards and complex data management.
 </li>
 <li>
 Experience with Office 365, SharePoint, and MS forms
 </li>
 <li>
 Ability to demonstrate high levels of organization
 </li>
 <li>
 Ability to work flexibly as a member of a team
 </li>
 <li>
 A high level of professionalism
 </li>
 <li>
 A positive and solution-focused attitude to working life
 </li>
 </ul>
</div>

Admin Assistant (UAEN) - Yas American Academy (Immediate Start)

Vibes Staffing

<div>
 
 
 
 About the Role
 
 
 
 
 
 
 
 We are seeking a highly organized, discreet, and proactive
 
 Personal Assistant to the CEO
 
 to provide comprehensive executive-level administrative and operational support to our client&rsquo;s team in Abu Dhabi. The ideal candidate will act as a trusted right hand to the CEO, ensuring smooth day-to-day operations, effective time management, and seamless coordination across internal and external stakeholders.
 
 
 
 
 
 This role requires exceptional professionalism, confidentiality, and the ability to operate in a fast-paced, high-pressure environment.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements
 </li>
 <li>
 Act as the primary point of contact between the CEO and internal/external stakeholders
 </li>
 <li>
 Prepare agendas, briefing notes, presentations, reports, and follow-up action items
 </li>
 <li>
 Ensure accurate record-keeping and documentation management
 </li>
 </ul>
 
 
 
 
 
 Meeting &amp; Coordination Support
 
 
 <ul>
 <li>
 Coordinate board meetings, executive meetings, and confidential discussions
 </li>
 <li>
 Prepare meeting materials, take minutes, and track action points to completion
 </li>
 <li>
 Liaise with senior management, clients, partners, and vendors as required
 </li>
 </ul>
 
 
 
 
 
 Business &amp; Operational Support
 
 
 <ul>
 <li>
 Assist with project coordination, task tracking, and deadline management
 </li>
 <li>
 Support the CEO in monitoring priorities, deliverables, and key initiatives
 </li>
 <li>
 Conduct basic research, data compilation, and reporting when required
 </li>
 </ul>
 
 
 
 
 
 Confidentiality &amp; Professional Conduct
 
 
 <ul>
 <li>
 Handle highly sensitive information with absolute discretion
 </li>
 <li>
 Maintain confidentiality regarding company operations, strategy, and leadership matters
 </li>
 <li>
 Represent the CEO and the organization with professionalism at all times
 </li>
 </ul>
 
 
 
 
 
 
 Key Requirements
 
 
 
 
 
 
 
 
 Experience &amp; Qualifications
 
 
 <ul>
 <li>
 Proven experience as a Personal Assistant, Executive Assistant, or in a similar role providing direct support to C-level leadership
 </li>
 <li>
 Minimum 7 years of relevant experience, with prior CEO-level support strongly preferred
 </li>
 <li>
 Bachelor&rsquo;s degree in a relevant field is mandatory
 </li>
 <li>
 Must be currently based in Abu Dhabi, UAE
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Excellent organizational, time management, and multitasking skills
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 High attention to detail and accuracy
 </li>
 <li>
 Ability to work independently and anticipate executive needs
 </li>
 <li>
 Strong problem-solving and decision-making capability
 </li>
 <li>
 Proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Co-Pilot)
 </li>
 <li>
 Proficiency with digital tools and calendars
 </li>
 </ul>
 
 
 
 
 
 Personal Attributes
 
 
 <ul>
 <li>
 Highly professional, discreet, and trustworthy
 </li>
 <li>
 Calm under pressure and adaptable to changing priorities
 </li>
 <li>
 Proactive, resourceful, and solutions-oriented
 </li>
 <li>
 Strong interpersonal skills and executive presence
 </li>
 </ul>
 
 
 
 
 
 
 What the Client Is Looking For
 
 
 
 <ul>
 <li>
 A dependable and polished professional who can add structure, efficiency, and reliability to the CEO&rsquo;s daily operations
 </li>
 <li>
 Someone who can operate with minimal supervision and manage competing priorities effectively
 </li>
 <li>
 A confident problem-solver who takes initiative and adds value beyond administrative support
 </li>
 </ul>
</div>

Personal Assistant to Chief Executive Officer

Don Vapes

About Us:Don Vapes is a prominent player in the vaping industry, and we are seeking a reliable and organized Male HR Assistant to support our team.Key Responsibilities:- Assist with daily administrative tasks and office management.- Handle phone calls, emails, and customer inquiries.- Maintain filing systems and organize documents.- Support the team with scheduling appointments and meetings.- Manage inventory and office supplies.Qualifications:- Previous experience as an HR assistant or in a similar role preferred.- Strong organizational and multitasking skills.- Excellent communication and interpersonal skills.- Proficient in Microsoft Office Suite and basic office equipment.Why Join Us?We offer a competitive salary, a friendly work environment, and opportunities for career advancement.How to Apply:Send your resume and a brief cover letter to hr@donvapes.net with the subject &ldquo;Male HR Assistant.&rdquo;Job Type: Full-time

MALE HR ASSISTANT

Apt Resources

<div>Apt Resources is currently looking for a General Personal Assistant (PA) to support a VIP Family in Abu Dhabi. This unique position requires a highly organized and proactive individual who can manage various tasks efficiently while maintaining the highest level of discretion and professionalism.
Key Responsibilities:<ul><li>
Provide comprehensive administrative support to the family, including calendar management, appointment scheduling, and travel arrangements.</li><li>
Coordinate household activities, including staff management, event planning, and daily logistics.</li><li>
Assist with personal errands and tasks as requested, ensuring a smooth and efficient daily operation.</li><li>
Act as a liaison between the family and external contacts, including vendors, service providers, and guests.</li><li>
Maintain confidentiality and handle sensitive information with discretion.</li><li>
Support the family in various personal and social engagements, including organizing events and coordinating activities.</li></ul> 

Requirements 
<ul>
<li>Proven experience as a Personal Assistant or relevant administrative role, preferably with experience supporting high-profile individuals or families.</li>
<li>Exceptional organizational and multitasking skills with a keen attention to detail.</li>
<li>Strong communication skills, both verbal and written, in English; proficiency in additional languages is a plus.</li>
<li>Ability to work independently and manage time effectively in a fast-paced environment.</li>
<li>High level of professionalism and integrity, capable of handling confidential information securely.</li>
<li>Proficient in using office software, including MS Office Suite and mobile applications.</li>
<li>Flexibility to adapt to changing schedules and demands.</li>
<li>Valid driver's license is preferred.</li> 
</ul> 
 
Benefits 
Salary: AED 25000 to AED 30,000</div>

General PA - VIP Family

Explore 842+ Administrative support assistant in Abu Dhabi United Arab Emirates this March. Find roles across top companies and apply now to boost your career.

842 administrative support assistant jobs In Abu Dhabi United Arab Emirates

Administrative Assistant

Administrative Assistant

Administrative Assistant Internship

Admin Assistant (UAEN) - Yas American Academy (Immediate Start)

Personal Assistant to Chief Executive Officer

MALE HR ASSISTANT

General PA - VIP Family