administrative assistant Jobs in Abu Dhabi

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E-Recruit Hub

<div>
 We are hiring a detail-focused Market Research Data Processing Specialist (Admin Support) to
 
 help manage research workflows, process survey submissions, and keep project records
 
 accurate and up to date. This role supports ongoing market research programs by handling data
 
 organization, validation, and administrative coordination. You will coordinate operational tasks, track survey activity,
 
 maintain accurate reporting, and ensure data is processed consistently.
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Process survey and research data from forms, spreadsheets, dashboards, and internal tools
 
 </li>
 <li>
 Validate entries for accuracy (duplicates, missing fields, inconsistencies)
 
 </li>
 <li>
 Maintain clean records and organized documentation for research projects
 
 </li>
 <li>
 Support admin tasks: inbox support, scheduling, file management, task tracking
 
 </li>
 <li>
 Prepare basic reports and status updates for the team
 
 </li>
 <li>
 Follow defined SOPs and maintain confidentiality with all data
 
 </li>
 <li>
 Track research project progress, survey response flow, and completion status
 
 </li>
 <li>
 Support data processing and quality checks before reporting
 
 </li>
 <li>
 Maintain internal trackers, schedules, and documentation
 
 </li>
 <li>
 Coordinate follow-ups and operational communications
 
 </li>
 <li>
 Ensure records are properly organized and compliant with internal standards
 
 
 
 </li>
 </ul>
 Benefits
 
 
 <ul>
 <li>
 Strong attention to detail and comfort with structured and repetitive work
 
 </li>
 <li>
 Professional written communication
 
 </li>
 <li>
 Proficiency with Google Sheets/Excel (filters, sorting, basic formulas)
 
 </li>
 <li>
 Ability to meet deadlines and follow instructions precisely
 
 </li>
 <li>
 Experience in survey operations, market research support, admin coordination, QA, or data entry
 
 </li>
 <li>
 Strong organization and time management
 
 </li>
 <li>
 Confident using spreadsheets and online tools
 
 </li>
 <li>
 Clear, professional communication and high accountability
 
 </li>
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 Exposure to market research operations, panel support, respondent management, or fieldwork coordination
 
 </li>
 <li>
 Experience working with structured workflows and SOPs
 
 
 
 </li>
 </ul>
</div>

Data Processing Specialist (Administrative Support)

Six Construct

<div>Company Description 
Six Construct, a subsidiary of the BESIX Group, is the largest Belgian construction company operating in the Middle East. The company combines the efforts of a highly skilled workforce, along with strategic planning and innovative use of technology to overcome the most complex business challenges. Six Construct is a multi-services company that operates in the construction of commercial and residential buildings, sport and leisure facilities, infrastructure and marine-related projects. The company currently employs a workforce of approximately 4,000 in the Middle East, and a total of 10,000 worldwide. 
Job Description 
Why This Role Matters
Responsible for overseeing daily office operations and providing comprehensive administrative and HR support to ensure a well-organized, efficient, and compliant work environment. Manages office supplies, facilities, documentation systems, petty cash, and reporting while supporting cross-departmental coordination and communication. Assists with scheduling, travel arrangements, invoicing through Aconex, and project coordination to meet organizational objectives. Supports HR and recruitment activities, including onboarding, employee records, timekeeping, and reimbursements. Acts as a liaison between departments, provides guidance to site purchase officers, and ensures adherence to policies and legal requirements. Contributes to employee engagement, diversity and inclusion initiatives, and fosters a collaborative, transparent, and positive workplace culture.
What You&rsquo;ll Drive<ul><li>
Oversee day-to-day office operations, ensuring a well-organized and functional work environment.</li><li>
Manage office supplies, equipment, and facilities to support optimal productivity.</li><li>
Provide administrative support to various departments, including document preparation, data entry, and record keeping.</li><li>
Assist in scheduling appointments, meetings, and leave travel arrangements for team members.</li><li>
Draft and edit internal and external communications.</li><li>
Transmit invoice and other documents to the client through Aconex.</li><li>
Facilitate internal and external communication, ensuring timely and accurate dissemination of information.</li><li>
Act as a liaison between departments, fostering effective collaboration.</li><li>
Manage petty cash transactions and submit documents to finance team on monthly basis.</li><li>
Generate reports as needed to support decision-making and organizational planning.</li><li>
Set up and manage document storage and retrieval system.</li><li>
Assist in coordinating projects by monitoring timelines, tracking progress, and ensuring deliverables are met.</li><li>
Collaborate with teams to streamline processes and improve efficiency.</li><li>
Assist in HR-related tasks, such as onboarding, employee documentation, maintaining personnel records, timekeeping, leave requests, reimbursement process, etc.</li><li>
Support recruitment processes as needed.</li><li>
Provide guidance and support to our site purchase officer.</li><li>
Ensure compliance with organizational policies, procedures, and legal requirements.</li><li>
Stay informed about changes in regulations that may impact business operations.</li><li>
Develop and execute strategies to enhance employee engagement and satisfaction.</li><li>
Promote open and transparent communication channels within the organization.</li><li>
Ensure effective dissemination of information related to company values, goals, and initiatives.</li><li>
Drive initiatives to promote diversity, equity, and inclusion within the workplace.</li><li>
Facilitate team-building activities, recognition programs, and events to promote a cohesive and supportive work culture.</li></ul> 

Qualifications 
You&rsquo;re a Great Fit If You Have<ul><li>
Proficiency in use of MS Office.</li><li>
Proficiency in use of ERP Software (e.g. Aconex, COINS etc...)</li><li>
5+ Years Experience in FM or Construction industry is preferred</li></ul>
Why You&rsquo;ll Enjoy Working with Us<ul><li>
Exciting Projects</li><li>
Career Growth</li><li>
Diverse Team</li><li>
Competitive Benefits</li><li>
Positive Workplace Culture</li></ul> 

Additional Information 
Six Construct is guided by our core values of respect, excellence, co-creation, passion, and unity. Our values are at the heart of everything we do, creating a diverse and inclusive workplace where everyone feels valued, secure, and motivated to reach their full potential.</div>

Contract Admin Assistant

EX ARABIA TOUR AND TRAVELS

Hiring: Admin &amp; Marketing Support (Female &ndash; Spouse Visa Holder)We are seeking a smart, energetic, and proactive female to join our team in Abu Dhabi immediately.Requirements:<ul><li>Must be a Spouse Visa holder and currently residing in Abu Dhabi.</li><li>Fluent in English (both written and spoken).</li><li>Strong knowledge of administrative tasks and office operations.</li><li>Ability to support marketing activities, including:</li><li>Lead follow-ups</li><li>Appointment scheduling</li><li>Coordinating meetings</li><li>Supporting overall company operations</li></ul>What we are looking for:<ul><li>Organized, detail-oriented, and able to handle multiple tasks efficiently.</li><li>Energetic and motivated to contribute to a growing company.</li><li>Professional attitude and strong communication skills.</li></ul>Job Type: Full-time

Hiring: Admin & Marketing Support (Female – Spouse Visa Holder)

AL RIYADY CORPORATE SERVICES FZE LLC

The School Admin Assistant supports the daily operations of the school by handling administrative tasks, assisting teachers and staff, managing student records, and ensuring smooth communication between parents, students, and the school office.Key Responsibilities<ul><li>Manage phone calls, emails, and front-desk inquiries from parents and students</li><li>Maintain student records, attendance, and academic files</li><li>Assist in preparing school documents, letters, and reports</li><li>Coordinate schedules for meetings, events, and parent&ndash;teacher conferences</li><li>Support teachers with printing, materials preparation, and classroom admin needs</li><li>Handle student registrations, admissions paperwork, and ID issuance</li><li>Monitor and maintain office supplies and school forms</li><li>Assist in organizing school activities and announcements</li><li>Ensure a welcoming and professional school office environment</li></ul>Qualifications:Fluency in English and ArabicPrior experience in Nursery or any SchoolCan start immediatelyPlease only apply if you are based in Abu DhabiJob Type: Full-time

Admin Assistant - Arabic Speaker

Metropolitan Capital Real Estate

Real Estate Negotiation SpecialistLocation: Abu Dhabi, UAEAbout the RoleWe are seeking a skilled Real Estate Negotiation Specialist to manage and execute high‑value property negotiations, ensuring successful transactions and exceptional client satisfaction. The ideal candidate will have strong communication skills, a deep understanding of real estate processes, and the ability to navigate complex negotiations with confidence and professionalism.Key Responsibilities<ul><li>Lead and manage negotiations between buyers, sellers, investors, and developers.</li><li>Analyze client needs and market conditions to support negotiation strategies.</li><li>Prepare and present offers, counteroffers, and contractual terms.</li><li>Ensure all negotiations comply with UAE real estate regulations and company policies.</li><li>Collaborate with sales agents, brokers, and internal teams to support deal closures.</li><li>Maintain accurate documentation and records of all negotiation activities.</li><li>Provide clients with clear guidance throughout the negotiation and closing process.</li><li>Build strong relationships with stakeholders to support long‑term business growth.</li></ul>Requirements<ul><li>Proven experience in real estate negotiation, sales, or brokerage.</li><li>Strong understanding of UAE real estate laws, processes, and market dynamics.</li><li>Excellent communication, persuasion, and conflict‑resolution skills.</li><li>Ability to manage multiple negotiations simultaneously.</li><li>High level of professionalism, integrity, and attention to detail.</li><li>Fluency in English; additional languages are an advantage.</li><li>UAE real estate experience preferred.</li></ul>What We Offer<ul><li>Competitive commission structure and earning potential.</li><li>Full administrative and marketing support.</li><li>Access to premium property listings and developer projects.</li><li>Professional training and career development opportunities.</li><li>Supportive and multicultural work environment.</li></ul>How to ApplySubmit your CV through Indeed or via our recruitment team. Qualified candidates will be contacted for interviews.Job Type: Full-time

Real Estate Negotiation Specialist

Property Shop Investment LLC

The International Sales Support Specialist will assist the global sales team in managing proposals, documentation, coordination, and communication across multiple regions. This role ensures that international sales operations run efficiently and that customers receive timely and accurate service.Key Responsibilities<ul><li>Support International Sales Managers in preparing proposals, presentations, quotations, and contracts.</li><li>Coordinate with cross-functional departments including Marketing, Finance, Legal, Operations, and Logistics to ensure accurate and timely execution of sales projects.</li><li>Track international sales pipeline, lead progress, and opportunity status in the CRM system.</li><li>Generate regular sales performance reports, dashboards, and forecasts for management.</li><li>Prepare, update, and maintain sales documentation, including agreements, customer records, and product information files.</li><li>Facilitate communication between customers and internal teams, ensuring swift resolution of inquiries and issues.</li><li>Provide general administrative support to the Sales Department.</li><li>Will be traveling with the sales agent for all road show and event for lead monitoring and registration and support events.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business, International Trade, Marketing, or related field.</li><li>1&ndash;3 years&rsquo; experience in sales support, customer service, or international business.</li><li>Strong understanding of CRM systems (e.g., Salesforce, HubSpot).</li><li>Excellent written and verbal communication skills in English.</li><li>High attention to detail and strong organizational skills.</li><li>Ability to work cross-functionally and manage multiple priorities.</li><li>Knowledge of international trade procedures, export documentation, and global sales processes is a plus.</li><li>Proficiency in MS Office Suite (Excel, PowerPoint, Word).</li><li>Immediate joiner is preferred</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation?</li><li>Can you start immediately?</li></ul>Experience:<ul><li>Sales support: 2 years (Preferred)</li></ul>Language:<ul><li>English fluently (Required)</li></ul>

International Sales Support (Male) - US/British/Canadian/Brazil/Australian

ALDAR

<div>
 
 We&rsquo;re looking for a
 
 Marketing Specialist
 
 to join our
 
 Aldar Retail Management
 
 team, supporting the Marketing Manager in delivering impactful campaigns, events, and communications across our mall assets.
 
 
 In this role, you will be responsible for
 
 creative execution, reporting, and day-to-day coordination
 
 of marketing activities, ensuring smooth administration, budget tracking, and effective collaboration with both internal teams and external partners.
 
 
 This role is
 
 based in Abu Dhabi
 
 , with
 
 supporting locations in Al Ain and Ras Al Khaimah
 
 , providing a dynamic and varied work environment.
 
 
 If you&rsquo;re passionate about
 
 retail marketing, event management, and driving customer engagement
 
 in premium shopping destinations, this is your opportunity to grow with a
 
 leading retail management company
 
 .
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Marketing Support &amp; Campaign Delivery
 
 
 
 &bull; Assist in planning, coordinating, and executing marketing campaigns, events, and activations.
 
 
 &bull; Support creative development and ensure timely delivery of campaign materials across digital, print, and on-ground channels.
 
 
 &bull; Liaise with agencies, suppliers, and internal teams to align with brand standards and deadlines.
 
 
 &bull; Provide on-ground support during events, activations, and CSR initiatives.
 
 
 
 
 
 
 Retailer &amp; Stakeholder Engagement
 
 
 
 &bull; Build and maintain strong relationships with retailers, ensuring effective collaboration and participation in campaigns.
 
 
 &bull; Coordinate retailer communications, including updates, offers, and marketing opportunities.
 
 
 &bull; Support stakeholder engagement with agencies, partners, and community organizations.
 
 
 
 
 
 
 Reporting &amp; Presentations
 
 
 
 &bull; Contribute to weekly, monthly, and quarterly marketing reports, including campaign performance and post-event analyses.
 
 
 &bull; Prepare presentations, dashboards, and summaries to support management reviews and campaign evaluations.
 
 
 
 
 
 
 Administration &amp; Financial Coordination
 
 
 
 &bull; Support budget monitoring by updating phasing sheets, reconciling expenses, and highlighting variances.
 
 
 &bull; Assist with purchase requisitions (PRs), purchase orders (POs), and invoice tracking, ensuring timely processing with Finance.
 
 
 &bull; Maintain organized records, shared drives, and retailer databases.
 
 
 &bull; Provide light administrative support, including meeting coordination, minute-taking, and internal documentation.
 
 
 
 
 
 
 Key Result Areas
 
 
 
 &bull; Timely and accurate delivery of marketing campaigns, events, and activations.
 
 
 &bull; Professional and consistent communication with internal stakeholders, retailers, and external partners.
 
 
 &bull; Accurate and visually engaging reporting and presentations.
 
 
 &bull; Well-maintained databases, records, and campaign documentation.
 
 
 &bull; Effective coordination of meetings, events, and stakeholder engagement activities.
 
 
 &bull; Proactive support in budget tracking, reconciliations, and financial administration.
 
 
 &bull; Strong on-ground presence and support during events and activations.
 
 
 &bull; Demonstrated initiative in identifying efficiencies and opportunities for added value.
 
 
 
 Requirements:
 
 
 
 
 Experience
 
 
 
 &bull; Minimum 3 years of experience in marketing or administration roles.
 
 
 &bull; Experience in a retail, real estate, or events-related industry is an advantage.
 
 
 
 
 
 
 Skills
 
 
 
 &bull; Budget &amp; Financial Management
 
 
 &bull; Reporting &amp; Data Management
 
 
 &bull; Administrative &amp; Organizational Skills
 
 
 &bull; Stakeholder Coordination
 
 
 &bull; Time Management &amp; Problem-Solving
 
 
 &bull; Excellent Communication &amp; Collaboration
 
 
 
 
 
 
 Education
 
 
 
 &bull; Bachelor&rsquo;s degree in Marketing, Business Administration, or a related field.
 
</div>

Marketing Specialist - Aldar Retail Management

Explore 1274+ Administrative support specialist in Abu Dhabi this January. Find roles across top companies and apply now to boost your career.