administrative assistant Jobs in Cairo Egypt

administrative assistant

customer service specialist Jobs in Cairo Egypt

customer service specialist

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accounts receivable specialist Jobs in Cairo Egypt

accounts receivable specialist

purchasing specialist Jobs in Cairo Egypt

purchasing specialist

administrative support specialist

Expleo Group

<div>
 We are looking for a dedicated and detail-oriented Admin Specialist to join our team. In this role, you will be responsible for managing travel and expense (T&amp;E) processes, ensuring compliance with corporate policies and tax regulations.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Travel &amp; Expense Administration: Administer T&amp;E processes, ensuring compliance with corporate policies and tax rules.
 </li>
 <li>
 Mobility Allowances Management: Manage mobility allowances (car/bike), including eligibility assessments, enrollment processes, and monthly payments in coordination with Payroll.
 </li>
 <li>
 Expense Report Review: Review and audit employee expense reports, resolve policy exceptions, and provide support to employees regarding T&amp;E inquiries.
 </li>
 <li>
 Vendor Relationship Management: Maintain relationships with vendors, such as travel agencies and T&amp;E system providers, to optimize costs and enhance user experience.
 </li>
 <li>
 Analytics and Reporting: Produce T&amp;E analytics and compliance reports; identify opportunities for policy improvements and conduct training sessions as needed.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 2&ndash;3+ years of experience in T&amp;E administration, payroll interface, or HR operations.
 </li>
 <li>
 Strong organizational skills and attention to detail.
 </li>
 <li>
 Working knowledge of T&amp;E tools (e.g., Concur) and experience with expense auditing.
 </li>
 <li>
 Fluency in English and German, with a strong customer service mindset.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 </ul>
</div>

Admin Specialist | German Speaker

Aujan Coca-Cola Beverages Company (ACCBC)

<div>
 
 
 Reports To:
 
 HR Operations Specialist (dotted line to HRBP for governance alignment)
 
 
 
 Functional Partnership:
 
 Relevant Market / BU
 
 
 
 Function:
 
 Administration
 
 
 
 Location:
 
 Market &ndash; Location and functional agnostic collaboration support where required
 
 
 
 Grade:
 
 Hay
 
 
 
 
 
 
 Operating Context
 
 
 
 
 
 
 The Administration Assistant operates within a structured HR operating model supporting:
 
 <ul>
 <li>
 HR Operations execution
 </li>
 <li>
 Commercial and Factory administrative coordination
 </li>
 <li>
 Office and facility management
 </li>
 <li>
 Government documentation support
 </li>
 </ul>
 
 The role functions within a regulated, cost-disciplined, multi-department environment requiring:
 
 <ul>
 <li>
 High coordination discipline
 </li>
 <li>
 Documentation accuracy
 </li>
 <li>
 Facility and office control standards
 </li>
 <li>
 Confidential handling of employee data
 </li>
 <li>
 Alignment to enterprise governance and reporting systems
 </li>
 </ul>
 
 The role is an enabling function and does not carry workforce governance authority.
 
 
 
 
 
 
 Job Purpose
 
 
 
 
 
 
 The Administration Assistant provides structured administrative, documentation, coordination, and facility support to the HR Operations Specialist and Business Unit leadership.
 
 
 The role ensures:
 
 <ul>
 <li>
 Smooth office operations
 </li>
 <li>
 Accurate documentation handling
 </li>
 <li>
 Timely processing of administrative transactions
 </li>
 <li>
 Structured meeting and travel coordination
 </li>
 <li>
 Compliance with internal policies and regulatory requirements
 </li>
 </ul>
 
 The role may support HR Operations during overflow periods under direct supervision and within defined authority limits.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 A. Administrative &amp; Office Coordination
 
 
 <ul>
 <li>
 Provide structured administrative support to BU Head, Line Managers, and Factory Team
 </li>
 <li>
 Manage office supplies, pantry, equipment inventory, and vendor coordination
 </li>
 <li>
 Raise Purchase Orders (POs), process payment requests, and maintain tracking logs (including Capex where applicable)
 </li>
 <li>
 Ensure proper documentation of approvals and audit traceability
 </li>
 </ul>
 
 
 
 
 
 B. Documentation &amp; Filing Control
 
 
 <ul>
 <li>
 Manage incoming and outgoing correspondence
 </li>
 <li>
 Maintain organized, secure filing systems for administrative and HR-related documentation
 </li>
 <li>
 Ensure documentation complies with retention standards and internal policy
 </li>
 <li>
 Maintain confidentiality and data protection discipline
 </li>
 </ul>
 
 
 
 
 
 C. HR Operational Support (Overflow &amp; Structured Assistance)
 
 
 <ul>
 <li>
 Support HR Operations Specialist during high-volume periods under supervision
 </li>
 <li>
 Prepare documentation packs for onboarding and offboarding
 </li>
 <li>
 Track document collection status for payroll, visas, and insurance
 </li>
 <li>
 Coordinate logistics for recruitment interviews and onboarding sessions
 </li>
 <li>
 Ensure all support remains within approved governance frameworks
 </li>
 </ul>
 
 Local Governance Authority: HR Operations Specialist
 
 
 Central Governance Authority: Operational Excellence Manager &amp; Head of HR
 
 
 
 
 
 
 D. Travel, Meetings &amp; Time Management
 
 
 <ul>
 <li>
 Manage calendars and schedules for Line Managers where applicable
 </li>
 <li>
 Coordinate internal and external meetings; prepare rooms and documentation
 </li>
 <li>
 Record and distribute meeting minutes when required
 </li>
 <li>
 Arrange travel logistics including visas, flights, accommodation, and insurance
 </li>
 <li>
 Track expense submissions and follow-ups
 </li>
 </ul>
 
 
 
 
 
 E. Government &amp; Regulatory Documentation Support
 
 
 <ul>
 <li>
 Assist in tracking contract renewals and government documentation
 </li>
 <li>
 Maintain updated GOSI and statutory files under HR Operations guidance
 </li>
 <li>
 Support document preparation for audits or inspections
 </li>
 <li>
 Escalate compliance risks immediately to HR Operations Specialist
 </li>
 </ul>
 
 
 
 
 
 F. Facility &amp; Office Standards
 
 
 <ul>
 <li>
 Maintain office standards aligned with GHK / 5S practices
 </li>
 <li>
 Liaise with facility management for maintenance issues
 </li>
 <li>
 Ensure orderly, professional office environment
 </li>
 <li>
 Support workplace event logistics where required
 </li>
 </ul>
 
 
 
 
 
 Clear Role Boundaries
 
 
 
 This role IS:
 
 <ul>
 <li>
 Administrative and coordination support function
 </li>
 <li>
 Office and documentation control enabler
 </li>
 <li>
 Overflow support to HR Operations
 </li>
 <li>
 Service-oriented liaison
 </li>
 </ul>
 
 This role IS NOT:
 
 <ul>
 <li>
 Workforce governance authority
 </li>
 <li>
 HR decision-maker
 </li>
 <li>
 Payroll approver
 </li>
 <li>
 ER handler
 </li>
 <li>
 Compensation or talent framework owner
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Key Interfaces
 
 
 
 Internal
 
 <ul>
 <li>
 HR Operations Specialist (Primary Line Manager)
 </li>
 <li>
 HRBP (Governance awareness)
 </li>
 <li>
 Head of HR &ndash; enterprise direction, standards and operating model
 </li>
 <li>
 Finance &ndash; PO and payment processing
 </li>
 <li>
 Legal &ndash; documentation requests
 </li>
 <li>
 Commercial &amp; Factory teams
 </li>
 </ul>
 
 External
 
 <ul>
 <li>
 Travel agencies
 </li>
 <li>
 Government offices
 </li>
 <li>
 Facility vendors
 </li>
 <li>
 Suppliers
 </li>
 </ul>
 
 
 
 
 
 Key Performance Indicators
 
 
 
 Administrative Excellence
 
 <ul>
 <li>
 Timely completion of assigned tasks
 </li>
 <li>
 PO and payment accuracy rate &ge;98%
 </li>
 <li>
 Zero penalties due to delayed visa or government processing
 </li>
 </ul>
 
 Documentation &amp; Compliance
 
 <ul>
 <li>
 Filing accuracy and audit readiness
 </li>
 <li>
 Zero lost or incomplete employee documentation
 </li>
 </ul>
 
 Service Quality
 
 <ul>
 <li>
 Meeting coordination without scheduling conflicts
 </li>
 <li>
 Positive internal service feedback
 </li>
 </ul>
 
 Facility Standards
 
 <ul>
 <li>
 GHK / 5S compliance adherence
 </li>
 </ul>
 
 
 
 
 
 Development Pathway
 
 
 
 
 
 
 Administration Assistant - HR Operations Specialist
 
 
 
 
 
 Progression requires:
 
 <ul>
 <li>
 Demonstrated accuracy and compliance discipline
 </li>
 <li>
 Strong system literacy
 </li>
 <li>
 Exposure to payroll and HRIS processes
 </li>
 <li>
 Proven confidentiality and governance mindset
 </li>
 <li>
 Basic workforce administration capability
 </li>
 </ul>
 
 
</div>

Administrative Assistant

McKinsey & Company

<div>
 
 Who You'll Work With
 
 
 
 You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.
 
 
 In return for your drive, determination, and curiosity, we&rsquo;ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.
 
 
 When you join us, you will have:
 
 
 <ul>
 <li>
 Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.
 </li>
 <li>
 A voice that matters: From day one, we value your ideas and contributions. You&rsquo;ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
 </li>
 <li>
 Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm&rsquo;s diversity fuels creativity and helps us come up with the best solutions. Plus, you&rsquo;ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
 </li>
 <li>
 Exceptional benefits: On top of a competitive salary (based on your location, experience, and skills), we provide a comprehensive benefits package to enable holistic well-being for you and your family.
 
 
 </li>
 </ul>
 
 Your Impact
 
 
 
 Based in our Cairo Office, you will join our PD team supporting our Professional Development (PD) function in EEMA.
 
 
 You will collaborate closely with PD Managers, PD Coordinators, administrators, and colleagues across the firm to support PD-related activities for practices and/or office locations across Africa office while contributing to McKinsey's culture of continuous feedback and development.
 
 
 Your responsibilities will include executing standardized administrative support processes, organizing and managing information such as people data, and collaborating with colleagues to provide seamless support. Key tasks may involve managing committee rosters, ensuring data accuracy, tracking the completion of review-related documents, sending communications to evaluees and evaluators, and organizing day-of review support. You will leverage your organizational and communication skills to coordinate logistics, gather relevant documents, ensure timely and effective communication, and maintain accurate data.
 
 
 As this is an evolving role within a dynamic team, your responsibilities will expand over time to include centralized administrative and operational tasks that support both the function and the firm.
 
 
 
 Your Qualifications and Skills
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or relevant work experience is required
 </li>
 <li>
 1-3+ years of professional experience in fast-paced environment preferred
 </li>
 <li>
 Able to work efficiently and effectively in a fast-paced, deadline-driven environment
 </li>
 <li>
 Strong attention to detail to ensure accuracy when handling information and following established processes
 </li>
 <li>
 Strong technical skills, including proficiency in Outlook, PowerPoint, Word, and Excel. Specific experience with excel is preferred
 </li>
 <li>
 Outstanding organization skills; detail-oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for product; highly proactive mindset
 </li>
 <li>
 Strong communication skills, both verbal and written
 </li>
 </ul>
</div>

Administrator - Professional Development Operations

Expert Engineers EG

<div>
 
 🚀 We&rsquo;re Hiring: Senior HR Specialist (Recruitment Focus)
 
 
 📍 Location: Dokki, Giza &ndash; On-site
 
 
 🕒 Working Hours: 11:00 AM &ndash; 7:00 PM
 
 
 📅 Working Setup: Saturday (Work from Home) | Sunday to Thursday (On-site)
 
 
 💼 Job Type: Full-time
 
 
 💰 Salary Range: EGP 10,000 &ndash; 13,000 (Based on experience)
 
 
 📌 Experience Required: 5&ndash;7 years (primarily in Recruitment)
 
 
 About the Role:
 
 
 Expert Engineers is expanding its HR team and is looking for a Senior HR Specialist with strong recruitment expertise. The role focuses on managing the full recruitment cycle while supporting core HR operations to ensure a smooth and professional employee experience.
 
 
 What You&rsquo;ll Be Responsible For:
 
 <ul>
 <li>
 Managing the end-to-end recruitment process (job postings, screening, interviews, and hiring follow-up).
 </li>
 <li>
 Supporting employee relations and performance management activities.
 </li>
 <li>
 Handling personnel records and payroll coordination when needed.
 </li>
 <li>
 Using HR analytics and KPIs to support informed decision-making.
 </li>
 <li>
 Working closely with team leaders to plan and fulfill hiring needs.
 </li>
 </ul>
 
 What We&rsquo;re Looking For:
 
 <ul>
 <li>
 5&ndash;7 years of hands-on HR experience, mainly in recruitment.
 </li>
 <li>
 Strong communication and negotiation skills.
 </li>
 <li>
 High emotional intelligence with a professional mindset.
 </li>
 <li>
 Solid understanding of HR metrics, reporting, and HR operations.
 </li>
 <li>
 Experience with personnel administration and payroll processes.
 </li>
 </ul>
 
 📩 Apply Now:
 
 
 Send your CV to hr@expert-engineers.net
 
 
 
 
 
 📌 Please mention &ldquo;Senior HR Specialist&rdquo; in the subject line.
 
</div>

Senior Human Resources Recruiter

Talent 360 ME

<div>
 Job Title:
 
 Purchasing Specialist
 
 
 
 
 Location:
 
 Maadi, Cairo
 
 
 
 Employment Type:
 
 Full-Time
 
 
 
 Working Days:
 
 5 days per week
 
 
 
 Working Hours:
 
 9:00 AM &ndash; 5:00 PM
 
 
 
 About Gebnalak.com
 
 
 
 
 Gebnalak.com
 
 is a growing e-commerce platform committed to delivering high-quality products and a seamless shopping experience to our customers. We are currently seeking a detail-oriented and proactive
 
 Purchasing Specialist
 
 to support our purchasing and inventory operations.
 
 
 
 Job Summary
 
 
 
 The Purchasing Specialist will be responsible for managing supplier coordination, invoice tracking, stock monitoring, and product updates on Shopify. The role requires strong organizational skills, attention to detail, and the ability to collaborate effectively with suppliers and internal teams.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Record and track supplier invoices accurately and ensure timely system entry.
 </li>
 <li>
 Monitor product stock levels and execute replenishment (refill) processes when needed.
 </li>
 <li>
 Communicate with suppliers and merchants to place product orders and follow up on deliveries.
 </li>
 <li>
 Continuously update product pricing on the Shopify platform.
 </li>
 <li>
 Add new products to the website and review product information to ensure accuracy and completeness.
 </li>
 <li>
 Coordinate with the operations team regarding orders dispatched with the private delivery representative.
 </li>
 <li>
 Conduct market research to identify and source new products for future addition to the platform.
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 1&ndash;3 years of experience in customer service, or in purchasing, procurement, or e-commerce operations (preferred).
 </li>
 <li>
 Experience with Shopify or similar e-commerce platforms is a plus.
 </li>
 <li>
 Strong organizational and follow-up skills.
 </li>
 <li>
 Good communication skills and ability to coordinate with suppliers.
 </li>
 <li>
 High attention to detail and accuracy.
 </li>
 <li>
 Ability to work efficiently in a fast-paced environment.
 </li>
 </ul>
</div>

Purchasing Specialist

Floward

<div>
 Floward
 
 
 
 Job Purpose
 
 
 
 The Admin Officer provides administrative and operational support to the People &amp; Culture function at country level. The role ensures smooth day-to-day operations through effective coordination of government-related transactions, cost control support, documentation audits, reporting, and office facilities management, while maintaining accuracy, compliance, and efficiency in line with Floward&rsquo;s policies and local requirements.
 
 
 
 Key Responsibilities
 
 
 
 
 Government &amp; External Coordination
 
 
 
 <ul>
 <li>
 Handle government-related transactions, submissions, renewals, and follow-ups with relevant authorities.
 </li>
 <li>
 Maintain accurate records and trackers to ensure timely compliance with local regulations and requirements.
 
 
 </li>
 </ul>
 
 Cost Control &amp; Administrative Audits
 
 
 
 <ul>
 <li>
 Support the review and monitoring of telecom expenses to ensure accuracy and cost efficiency.
 </li>
 <li>
 Maintain and update budget tracker sheets to support cost control and reporting.
 </li>
 <li>
 Audit outsourced attendance records and contract documentation to ensure alignment with agreed terms and internal controls.
 
 
 </li>
 </ul>
 
 Reporting &amp; Technical Support
 
 
 
 <ul>
 <li>
 Prepare comparisons, reports, summaries, and trackers using Microsoft Excel and Word.
 </li>
 <li>
 Ensure accuracy, consistency, and timely submission of administrative reports and documentation.
 
 
 </li>
 </ul>
 
 Office &amp; Facilities Support
 
 
 
 <ul>
 <li>
 Support office maintenance and general facilities coordination.
 </li>
 <li>
 Liaise with vendors and internal stakeholders to ensure smooth and uninterrupted office operations.
 
 
 </li>
 </ul>
 
 General Administrative Support
 
 
 
 <ul>
 <li>
 Provide day-to-day administrative and operational support to the People &amp; Culture function.
 </li>
 <li>
 Support ad hoc administrative tasks as required to ensure smooth workflows.
 
 
 </li>
 </ul>
 
 Skills And Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field.
 </li>
 <li>
 1&ndash;3 years of experience in an administrative, operations, or support role.
 </li>
 <li>
 Experience handling government-related documentation is preferred.
 </li>
 <li>
 Strong working knowledge of Microsoft Excel and Word
 </li>
 </ul>
</div>

Admin. Officer

<div>
 
 
 1. Company Overview
 
 
 
 AUX Group, founded in 1986, is a global manufacturing group covering home appliances, power equipment, healthcare and real estate.With over 30,000 employees worldwide, AUX continues to expand its overseas sales and distribution network. The local entity in [Egypt] operates as a sales and trading company responsible for marketing, distribution and channel development.
 
 
 
 
 
 
 
 
 
 2. Hiring Background
 
 
 
 To support business expansion and ensure efficient supply chain operations in [Egypt], we are looking for a Logistics Specialist to manage local logistics execution and coordination.
 
 
 
 
 
 
 3. Responsibilities &amp; Qualifications
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Coordinate local 3PL providers for warehousing, transportation, and customs clearance
 </li>
 <li>
 Monitor inbound and outbound shipments to ensure on-time delivery
 </li>
 <li>
 Handle customs documentation and compliance with local regulations
 </li>
 <li>
 Track logistics costs and support cost optimization
 </li>
 <li>
 Coordinate with Sales and HQ teams on order fulfillment and inventory planning
 </li>
 <li>
 Maintain accurate logistics records and reporting
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Supply Chain, Logistics, or related field
 </li>
 <li>
 3+ years of logistics or supply chain experience
 </li>
 <li>
 Familiar with import/export procedures and local customs regulations
 </li>
 <li>
 Experience working with 3PL providers
 </li>
 <li>
 Fluent in English and local language
 </li>
 </ul>
 
 
 
 
 
 4. How to Apply
 
 
 
 
 
 
 Please apply via Linkedin Job Post, and attach the related info such as Salary expectations, notice period, and motivation of your application.
 
 
 Subject: Application &ndash; Logistics Specialist &ndash; [Egypt]
 
 
 
</div>

Logistics Specialist

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