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facility & administration supervisor Jobs in Cairo Egypt

facility & administration supervisor

administrative support specialist

Waffarha

<div>
 
 Responsibilities
 
 
 
 
 Main tasks:
 
 
 
 <ul>
 <li>
 Reception
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 Follow up on housekeeping
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 Following up on management calendars
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 Assisting departments in any admin work needed
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 KSA personnel
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 Onboarding tour
 </li>
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 HR internal announcements (Canva, etc.)
 </li>
 <li>
 &NoBreak;any other delegated tasks
 
 
 </li>
 </ul>
 
 Office Administration &amp; Operations
 
 
 
 <ul>
 <li>
 Supervise and coordinate daily office operations to ensure smooth workflow.
 </li>
 <li>
 Manage office supplies, assets, and service providers.
 </li>
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 Oversee maintenance, cleanliness, and safety of the office.
 </li>
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 Handle incoming and outgoing correspondence, documents, and packages.
 
 
 </li>
 </ul>
 
 Administrative Support To Departments
 
 
 
 <ul>
 <li>
 Provide administrative assistance to HR, Finance, and other departments as needed.
 </li>
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 Support scheduling of meetings, interviews, and training sessions.
 </li>
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 Prepare reports, presentations, and official documentation.
 </li>
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 Assist in onboarding and orientation of new staff.
 
 
 </li>
 </ul>
 
 Staff &amp; Visitor Coordination
 
 
 
 <ul>
 <li>
 Oversee reception/front desk operations to ensure professionalism.
 </li>
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 Greet and direct visitors, clients, and employees when required.
 </li>
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 Coordinate meeting room reservations and maintain shared calendars.
 </li>
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 Assist with planning and coordination of company events and activities.
 
 
 </li>
 </ul>
 
 Record Keeping &amp; Compliance
 
 
 
 <ul>
 <li>
 Maintain accurate records of office activities, assets, and expenses.
 </li>
 <li>
 Ensure proper filing systems are in place (physical and digital).
 </li>
 <li>
 Monitor office budgets and report variances to management.
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 Ensure compliance with company policies and health &amp; safety standards.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration or related field.
 </li>
 <li>
 Minimum 3&ndash;5 years of experience in office administration/management.
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 Background in handling multidepartment administrative support.
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 Excellent communication skills, both verbal and written.
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 Strong organizational skills and attention to detail.
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 Ability to manage multiple priorities effectively.
 </li>
 <li>
 Proficiency in MS Office and office management software.
 </li>
 <li>
 Capability to coordinate with cross-functional teams.
 
 
 </li>
 </ul>
 
 Personal Traits
 
 
 
 <ul>
 <li>
 Strong leadership and team management abilities.
 </li>
 <li>
 High level of integrity, professionalism, and confidentiality.
 </li>
 <li>
 Problem-solving and decision-making skills.
 </li>
 <li>
 Adaptability and flexibility to support multiple functions.
 </li>
 </ul>
</div>

Receptionist / Admin Assistant

Lafarge Egypt

<div>
 
 
 
 WHO IS LAFARGE?
 
 
 
 
 As a member of Holcim Group, a global leader in innovative and sustainable building solutions, Lafarge is enabling greener cities, smarter infrastructure, and improved living standards all over Egypt. With sustainability at the core of our strategy, we are becoming a net-zero company, thriving with our people and communities. Lafarge Egypt launched one of the largest cement plants in the MENA region which is located in Ain Al-Sokhna, with a plant capacity of 9.5 MT and 5 state-of-the-art production lines. Through its established business operations in Cement, Ready-Mix concrete, Lafarge Egypt has demonstrated its commitment to the provision of sustainable building materials. Lafarge Egypt continuously seeks to meet the needs of a wide range of customers including but not limited to individual homebuilders, large construction companies, architects, or local artisans, powered by 1500 passionate employees.
 
 
 
 
 
 
 
 Overview
 
 
 
 
 Ensure the safety and efficient management of the department by overseeing all head office services to meet quality, cost, and quantity standards. Manage operations related to leased offices, utilities, maintenance, catering, and car rentals. Coordinate renovation projects to achieve high-quality results at optimal cost ensuring effective collaboration across departments.
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 
 
 
 
 1-Health &amp; Safety:
 
 
 
 <ul>
 <li>
 Adhere to, enforce relevant legislation and policies, and ensure that the highest
 </li>
 <li>
 degree of safety and safe working practices are maintained
 
 .
 
 </li>
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 Maintain and enhance the Health, Safety, Quality and Environmental standards within the scope of this role.
 </li>
 </ul>
 
 
 
 2-Functional:
 
 
 
 
 
 
 <ul>
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 Plan and coordinate installation and maintenance activities for telecommunications, air conditioning, electricity, and other facility systems
 
 .
 
 </li>
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 Support refurbishment and renovation projects, ensuring quality execution and adherence to timelines
 
 .
 
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 Oversee the upkeep of office equipment, supplies, and infrastructure in compliance with health, safety, and environmental standards
 
 .
 
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 Conduct regular inspections to identify maintenance needs and propose cost-effective solutions
 
 .
 
 </li>
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 Monitor utilities consumption and recommend efficiency and cost-reduction initiatives
 
 .
 
 </li>
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 Supervise facilities and support staff (coordinators, messengers, office boys, and drivers) as well as external service providers
 
 .
 
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 Manage catering supplies and control inventory levels according to office requirements
 
 .
 
 </li>
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 Oversee general administrative operations such as parking allocation, waste management, building security, reception services, and office cleanliness
 
 .
 
 </li>
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 Coordinate distribution of employee gifts, benefits, and materials across company sites
 
 .
 
 </li>
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 Ensure timely maintenance and servicing of office equipment (printers, photocopiers, plants, etc.)
 
 .
 
 </li>
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 Assist in managing lease agreements for office spaces, including renewals and contract compliance
 
 .
 
 </li>
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 Support logistics and administrative arrangements for internal and external events
 
 .
 
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 Coordinate materials, deliveries, and logistics related to corporate occasions and head-office events
 
 .
 
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 Follow up on annual lease renewals, utility payments, and related documentation
 
 .
 
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 Prepare and maintain records for asset disposal and auction processes
 
 .
 
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 Manage landline service contracts and ensure proper documentation
 
 .
 
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 Support office layout planning and renovation design activities
 
 .
 
 </li>
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 Allocate office space according to departmental and project needs
 
 .
 
 </li>
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 Track project progress, coordinate handovers, and ensure delivery documentation is completed
 
 .
 
 </li>
 <li>
 Manage business card requests for employees
 
 .
 
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 Handle insurance plans and service contracts related to office operations
 
 .
 
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 Supervise pest control schedules and ensure follow-up visits are completed
 
 .
 
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 Coordinate rental, inspection, and maintenance of cars, buses, and other transportation services in compliance with company safety requirements
 
 .
 
 </li>
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 Organize transportation arrangements for group visitors
 
 .
 
 </li>
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 Assist in preparing and monitoring the administration annual budget while controlling related expenses
 
 .
 
 </li>
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 Oversee drivers, schedules, attendance, overtime, and safety training
 
 .
 
 </li>
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 Manage the TOTAL system for issuing access cards for administrative and CEO vehicles
 
 .
 
 </li>
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 Maintain accurate financial and non-financial records for all administrative operations
 
 .
 
 </li>
 <li>
 Conduct basic analysis and forecasting to support decision-making in facility and administrative planning
 
 .
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Education, Qualifications &amp; Experience
 
 
 
 
 
 
 
 Education
 
 :
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business administration or any related field
 </li>
 </ul>
 
 
 
 
 
 Professional Skills
 
 :
 
 
 Strong organizational, coordination, and liaison skills, with proficiency in business communication, interpersonal relations, time management, and PC applications. Demonstrated ability to perform effectively under demanding conditions.
 
 
 
 
 
 
 Language Skills
 
 :
 
 
 Fluent English written and spoken
 
 
 
 
 
 
 
 Experience:
 
 Minimum 3 years of experience
 
 
 
 
 
 
 
 
 
 
 WHO ARE LAFARGE PEOPLE?
 
 
 
 
 Lafarge people are passionate about finding better ways to build. They embrace innovation and improvement with a pioneering spirit. They work as trusted partners, creating better solutions and experiences for their customers, communities, and colleagues.
 
 
 
 
 
 
 
 YOUR LAFARGE EXPERIENCE
 
 
 
 
 At Lafarge, there is endless opportunity for you to play your part. Whether you&rsquo;re in a technical, managerial, or frontline role, you can shape a career that works for you. With us you&rsquo;ll have the chance to embrace the passion we share for our planet. You&rsquo;ll be encouraged to seek out diverse perspectives, share your ideas, and build the skills and connections you need to perform at your best. Because it&rsquo;s only when we work together in a culture where everyone thrives, that we can build the world we all want to live in.
 
</div>

Admin Specialist

Expleo Group

<div>
 We are seeking a detail-oriented and proactive HR Operations Specialist fluent in French and English to support our growing team.
 
 
 This role is essential in ensuring smooth HR administrative processes, compliance with employment regulations, and a positive employee experience across various HR functions.
 
 
 The ideal candidate will have strong organizational skills, a service-oriented mindset, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Recruitment Support: Manage job and employment application requests, ensuring smooth coordination with hiring teams.
 </li>
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 Onboarding &amp; Compliance: Oversee pre-employment declarations, occupational health check-ups, and follow-up on missing documents.
 </li>
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 Employee Lifecycle Management: Maintain accurate records for exits, secondments, and special leave types.
 </li>
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 International Workforce Monitoring: Track and follow up on documentation for foreign nationals.
 </li>
 <li>
 Administrative Coordination: Handle billing for work-study students and ensure timely reminders and documentation across HR processes.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in human resources, Business Administration, or a related field.
 </li>
 <li>
 2-5 years of experience in HR operations or a similar administrative HR role.
 </li>
 <li>
 Fluency in French and English (written and spoken) is mandatory.
 </li>
 <li>
 Strong knowledge of HR processes and employment regulations.
 </li>
 <li>
 Excellent organizational and time management skills.
 </li>
 <li>
 Proficiency in HRIS systems and Microsoft Office Suite.
 </li>
 <li>
 Strong interpersonal and communication skills.
 </li>
 </ul>
</div>

HR Operations Specialist (French Speaker)

<div>
 We are seeking a detail-oriented and efficient HR Operations Specialist to join our Human Resources team. This role is essential in ensuring the smooth and effective operation of HR processes and systems. The HR Operations Specialist will handle a variety of administrative and operational tasks, supporting the HR department in delivering high-quality services to employees.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 HR Administration: Manage employee records, ensuring all information is accurate, up-to-date, and compliant with legal requirements.
 </li>
 <li>
 Onboarding and Offboarding: Coordinate the onboarding process for new hires, including preparing offer letters, conducting orientation sessions, and ensuring all necessary paperwork is completed. Manage the offboarding process for departing employees.
 </li>
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 HR Systems Management: Maintain and update HR systems and databases, ensuring data integrity and confidentiality.
 </li>
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 Compliance: Ensure HR practices comply with local, state, and federal regulations. Assist with audits and reporting requirements.
 </li>
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 Employee Relations: Serve as a point of contact for employee inquiries and issues, providing guidance and support as needed.
 </li>
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 HR Reporting: Generate and analyze HR reports, providing insights and recommendations to HR leadership.
 </li>
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 Process Improvement: Identify opportunities to streamline and improve HR processes, contributing to the overall efficiency of the HR function.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Education: Bachelor&rsquo;s degree
 </li>
 <li>
 Experience: Previous experience in HR operations or a similar administrative role is preferred.
 
 
 </li>
 </ul>
 
 Essential Skills
 
 
 
 <ul>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Excellent attention to detail and accuracy.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
 </li>
 <li>
 Familiarity with HR software and systems (e.g., HRIS, payroll systems).
 </li>
 <li>
 Excellent communication skill in German and English and good interpersonal skills.
 </li>
 <li>
 Ability to handle sensitive and confidential information with discretion.
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 Problem-solving skills and a proactive approach to tasks.
 </li>
 </ul>
</div>

HR Operations Specialist (German speaker)

UN Women

<div>
 
 Job Description
 
 
 
 
 Background:
 
 
 
 UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
 
 
 UN Women&rsquo;s Regional Office for the Arab States (ROAS) has recently adopted its new Strategic Note (2026-29). Our vision is to achieve gender equality and the empowerment of all women and girls and the full enjoyment of their human rights in the Arab States, propelling economic prosperity and sustainable development for all. Our goal is to accelerate achievements for the region's largest possible numbers of women and girls, including the most vulnerable, in the next 4 years. To accomplish this, we work with our partners and offices across 17 countries in the region to implement targeted programmes that support women&rsquo;s economic empowerment, women&rsquo;s leadership and participation, women, peace and security, and humanitarian issues, as well as ending violence against women.
 
 
 The regional strategic planning unit works to provide strategic guidance and technical support to the RO and Country Offices (COs) to ensure high-quality strategic planning and programme documents at regional and country levels, ensuring the alignment with UN Women Strategic Plan and the corporate standard on Results Based Management (RBM). They lead the preparation of the Strategic Note and work plan of the RO in close collaboration with RO colleagues and COs in the respective region.
 
 
 The UN Women Regional Office Programme Support and Management Unit (PSMU) is established to provide advisory services and direct support for project and programme development and implementation across the region. PSMU guides the region in following best practices to ensure that all projects and programmes maintain a level of standardization, planning, share knowledge, and work collectively towards UN Women' s strategic goals.
 
 
 In the Arab States, UN Women has been working to End Violence Against Women (EVAW) leading and supporting the rollout of several programmes on ending violence against women in the region. Under the new strategic plan, the focus is on domestic violence and violence in the public space in line with UN Women&rsquo;s triple mandate at the normative, Coordination and operational levels to ensure women and girls in the region live a life free from violence. As a regional office, ROAS ensures projects and programmes in the region are implemented in line with corporate requirements.
 
 
 Reporting to the Regional Strategic Planning Specialist, with dotted reporting lines with the PSMU and the EVAW Specialists, the Programme Associate works with and provides support to the members of the Strategic Planning, Monitoring, Reporting and Partnerships (50%), PSMU (25%) and EVAW (25%) teams in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Associate contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects&rsquo; staff in the RO and UN Women HQs as required for resolving complex finance-related issues and exchange of information.
 
 
 
 Scope of Work
 
 
 
 
 Provide advanced administrative, logistical and coordination support to the formulation and management of programmes:
 
 
 
 <ul>
 <li>
 Provide advanced administrative support and inputs in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
 </li>
 <li>
 Provide technical guidance to the country offices and executing agencies on routine delivery and reporting of programme supported activities and finances;
 </li>
 <li>
 Provide logistical and coordination support in the development of the upcoming Strategic Note (SN) by developing a comprehensive matrix with the programming priorities of the Arab States Region, including the consolidation of a comprehensive retro-analysis document to inform the SN;
 </li>
 <li>
 Provide logistical and coordination support in the development of the upcoming Strategic Note (SN) by developing a comprehensive matrix with programming priorities for the Arab States Region including the consolidation of retro-analysis documents. Provide coordination support to the Regional Project Appraisal Committee (RPAC) Secretariat on the review of submissions;
 </li>
 <li>
 Provide coordination support to the annual management review as well as the collection of information for the audit of programmes/ projects and support implementation of audit recommendations;
 </li>
 <li>
 Provide research and administrative support to the synthesis of lessons learnt and best practices related to Strategic planning, PSMU and EVAW Identify sources, and gather and compile data and information for documents, guidelines, power point presentations, briefing notes, speeches and position papers.
 
 
 
 </li>
 </ul>
 
 Provide advanced administrative support to the financial management of the Programme Units detailed above:
 
 
 
 <ul>
 <li>
 Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
 </li>
 <li>
 Support in the financial monitoring and analysis of the regional implementation of none core funds;
 </li>
 <li>
 Monitor budget preparation and the finances of programmes/projects; prepare periodic reports; finalize FACE forms;
 </li>
 <li>
 Review financial reports; prepare non-PO vouchers for development projects;
 </li>
 <li>
 Maintain internal expenditures control system; post transactions in Quantum system;
 </li>
 <li>
 Create requisitions in Quantum system for development projects; register good receipts in Quantum system;
 </li>
 <li>
 Prepare and follow up of cost-recovery bills in Quantum system;
 </li>
 <li>
 Oversee all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
 </li>
 <li>
 Oversee travel arrangements for the Programme Team, including travel requisitions and claims;
 </li>
 <li>
 Prepare public information materials and briefing packets;
 </li>
 <li>
 Prepare and assemble briefing materials and prepare power-point and other presentations; contribute inputs to the materials.
 
 
 
 </li>
 </ul>
 
 Provide administrative support to Resource Mobilization and Partnerships strengthening:
 
 
 
 <ul>
 <li>
 Prepare cost-sharing and other agreements; follow up on contributions within RO resource mobilization efforts;
 </li>
 <li>
 Organize, compile and process information from donors, Regional Office, and programme team, as inputs to various databases and documents;
 </li>
 <li>
 Provide support in the consolidation of regional data on funding and resource mobilization including donor intelligence.
 
 
 
 </li>
 </ul>
 
 Facilitation of knowledge building and knowledge sharing:
 
 
 
 <ul>
 <li>
 Support synthesis of lessons learnt, and best practices related to programme management and finance;
 </li>
 <li>
 Coordinate the organization of training for the office staff and partners on programme and operations related issues.
 
 
 
 </li>
 </ul>
 
 The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization
 
 
 
 
 Competencies :
 
 
 
 
 Core Values:
 
 
 
 <ul>
 <li>
 Integrity;
 </li>
 <li>
 Professionalism;
 </li>
 <li>
 Respect for Diversity.
 
 
 
 </li>
 </ul>
 
 Core Competencies:
 
 
 
 <ul>
 <li>
 Awareness and Sensitivity Regarding Gender Issues;
 </li>
 <li>
 Accountability;
 </li>
 <li>
 Creative Problem Solving;
 </li>
 <li>
 Effective Communication;
 </li>
 <li>
 Inclusive Collaboration;
 </li>
 <li>
 Stakeholder Engagement;
 </li>
 <li>
 Leading by Example.
 
 
 
 </li>
 </ul>
 Please visit this link for more information on UN Women&rsquo;s Values and Competencies Framework:
 
 
 
 Functional Competencies:
 
 
 
 <ul>
 <li>
 Strong knowledge of programme management;
 </li>
 <li>
 Ability to create, edit, synthesize and present information in clear and presentable formats;
 </li>
 <li>
 Ability to administer and execute administrative processes and transactions;
 </li>
 <li>
 Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems;
 </li>
 <li>
 Ability to manage data, documents, correspondence and reports information and workflow;
 </li>
 <li>
 Excellent financial and budgeting skills;
 </li>
 <li>
 Excellent IT skills.
 
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 Education and Certification:
 
 
 <ul>
 <li>
 Completion of secondary education is required;
 </li>
 <li>
 Bachelor&rsquo;s degree in Business or Public Administration is an asset.
 
 
 
 </li>
 </ul>
 Experience:
 
 
 <ul>
 <li>
 At least 7 years of progressively responsible experience in administration or programme management/support is required;
 </li>
 <li>
 Experience in working in a computer environment using multiple office software packages is required;
 </li>
 <li>
 Experience in supporting a team is required;
 </li>
 <li>
 Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable;
 </li>
 <li>
 Experience working at the UN is desirable.
 
 
 
 </li>
 </ul>
 Languages:
 
 
 <ul>
 <li>
 Fluency in English and Arabic is required.
 
 
 
 </li>
 </ul>
 
 Statements :
 
 
 
 In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.
 
 
 
 Diversity and inclusion:
 
 
 
 At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.
 
 
 If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.
 
 
 UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women&rsquo;s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)
 
 
 
 Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process
 
 .
</div>

Programme Associate - NPSA7 - Local post for Nationals of Egypt

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Receptionist / Admin Assistant

Admin Specialist

Admin Specialist

HR Operations Specialist (French Speaker)

HR Operations Specialist (French Speaker)

HR Operations Specialist (German speaker)

Programme Associate - NPSA7 - Local post for Nationals of Egypt