administrative assistant

account manager

admin assistant

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document controller

administrator

Panorama Plus Real Estate & General Maintenance Mngt.

Hiring: Salon AdministratorWe are looking for an experienced Admin with minimum 4 years of experience in salon to manage daily operations in our salon.Requirements:<ul><li>Strong knowledge of salon administration and daily operations</li><li>Experience in handling staff schedules, client bookings, and inventory</li><li>Good communication and organizational skills</li><li>Proficient in MS Office and POS systems</li></ul>Location: Abu DhabiEmployment type: Full-timeInterested candidates, please send your CV to +971 55 853 3626Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>Admin in Salon: 4 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Administrator

ALEC Holdings

<div>
 
 Join a team that values wellbeing and precision. We&rsquo;re looking for a
 
 Workforce Welfare Administrator
 
 to support the smooth execution of the Workforce Welfare (WW) function across the ALEC Group. This role plays a key part in maintaining accurate documentation, coordinating welfare-related activities, and supporting internal teams to ensure the successful delivery of ALEC&rsquo;s WW standards and commitments.
 
 
 
 
 
 
 Who We Are?
 
 
 
 
 ALEC Holdings L.L.C - S.O. (ALEC)
 
 , part of
 
 ICD
 
 , is a leading GCC construction company known for delivering complex, high-profile projects. With over 20 years of experience, ALEC builds across sectors including airports, hospitality, retail, and high-rises.
 
 
 In the UAE, ALEC has delivered many of the nation&rsquo;s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.
 
 
 
 
 
 
 ALEC Building
 
 forms the structural heart of the Group, delivering high-value construction projects from foundation to finish. Whether commercial towers or luxury hospitality developments, we build safely, collaboratively, and with precision &ndash; laying the groundwork for long-term success.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 As a
 
 Workforce Welfare Administrator
 
 , you will directly assist the Group HSE and WW leadership in ensuring that all Workforce Welfare documentation, statistics, training, and reporting are up to date, accurate, and effectively coordinated across projects. Your organizational skills and attention to detail will help ensure smooth operations and ongoing compliance with internal standards and client requirements.
 
 
 
 
 
 At ALEC, we believe that the welfare of our workforce is the foundation of our success. Join us in shaping a better, safer, and more supportive work environment.
 
 
 
 
 
 
 About Your Team
 
 
 
 You will report to the
 
 Group HSE Director
 
 ,
 
 Group WW Manager
 
 , and
 
 Assistant WW Manager
 
 , while working closely with project teams, subcontractors, and support departments. The team operates with ALEC&rsquo;s core values in mind&mdash;Courage, Integrity, Innovation, Reliability, and Value our People&mdash;and your role will help translate these values into action on the ground.
 
 
 
 
 
 
 Your Role
 
 
 
 As
 
 Workforce Welfare Administrator
 
 , you will:
 
 <ul>
 <li>
 Understand and demonstrate the 5 ALEC Values &ndash;
 
 Courage
 
 ,
 
 Integrity
 
 ,
 
 Innovation
 
 ,
 
 Reliability
 
 , and
 
 Value our People
 
 .
 </li>
 <li>
 Assist the Group HSE Director, the Group WW Manager, and the Assistant WW Manager with fulfilling the WW function, including generating WW reports, creating presentations, keeping records, and other related tasks.
 </li>
 <li>
 Support the WW Department in maintaining Client and Consultant KPIs.
 </li>
 <li>
 Maintain accurate and up-to-date WWMS (Workforce Welfare Management System) on MS Workspace and ALEC Central.
 </li>
 <li>
 Provide administrative support to the Group HSE Director, the Group WW Manager, and the Assistant WW Manager and assist them with basic HR-related requirements as needed.
 </li>
 <li>
 Compile accurate group WW statistics for inclusion in the WW weekly and monthly reports under the direction of the Assistant WW Manager and ensure, where required, they are submitted on time.
 </li>
 <li>
 Assist project WW Administrators with closing of WW Close Out Reports to ensure that the information is accurate at all times.
 </li>
 <li>
 Assist with the onboarding of subcontractors (when required) by following up on their WW documentation submittals and ensuring all records are accurately maintained on the project Workspace.
 </li>
 <li>
 Coordinate with the HSE Support Office Team for the booking of new and renewal 3rd party training.
 </li>
 <li>
 Coordinate staff PPE requisitions with the ALEC Central store.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Must be very well-versed in MS Office, specifically MS Word, Excel, and PowerPoint.
 </li>
 <li>
 Typing speed and accuracy must be above
 
 40 words per minute
 
 with
 
 accuracy above 90%
 
 (online typing test).
 </li>
 <li>
 Must have good communication skills (English).
 </li>
 <li>
 Must be approachable but assertive.
 </li>
 </ul>
 
 
 
 
 
 Other Skills / Abilities
 
 
 <ul>
 <li>
 Previous experience as a
 
 General Administrative
 
 or
 
 Office Assistant
 
 is required.
 </li>
 <li>
 A background/training including
 
 basic accounting
 
 would be advantageous.
 </li>
 </ul>
 
 
 
 
 
 Performance Objectives
 
 
 <ul>
 <li>
 Accurate &amp; timely record keeping of WW Audit Close Out Reports.
 </li>
 <li>
 Accurate and up-to-date maintenance of WW issue logs.
 </li>
 <li>
 Accurate and timely compilation of the WW monthly report to the Assistant WW Manager.
 </li>
 </ul>
 
 
 
 
 
 Personal Compass Requirements
 
 
 <ul>
 <li>
 Team Player
 </li>
 <li>
 Integrity
 </li>
 <li>
 Reliable
 </li>
 <li>
 Organised
 </li>
 <li>
 Desires to Learn
 </li>
 <li>
 Delivers
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 A chance to work on some of the UAE&rsquo;s most iconic construction projects.
 </li>
 <li>
 A performance-driven environment that values leadership, responsibility, and continuous improvement.
 </li>
 <li>
 Professional development opportunities and career growth pathways within a trusted industry leader.
 </li>
 </ul>
 
 
 
 
 
 Ready to take command of structural delivery on high-impact projects?
 
 
 
 If you&rsquo;re a technically strong and results-driven site leader with a passion for structure&mdash;we want to hear from you.
 
 
 
 
 
 
 Join ALEC Building
 
 and be part of a team that builds with purpose, excellence, and integrity.
 
 
 
 
 
 
 Apply today and be part of something exceptional!
 
 
</div>

Lamprell

<div>
 
 
 PIMS administrator
 
 
 
 
 
 <ul>
 <li>
 Administer PIMS modules for punch list creation, validation, categorization, assignment, and closure; ensure mandatory fields, codes, tags, and references are complete and accurate in line with project procedures.
 </li>
 <li>
 Update and correct entries, de-duplicate items, and maintain traceability links to subsystems, ITRs, work packs, and materials NCRs to preserve clean data for handover.
 </li>
 <li>
 Run daily/weekly punch list meetings by discipline and subsystem; chase owners for action closeout to protect SCCC/SPCC targets and RFC/RFSU readiness offshore.
 </li>
 <li>
 Coordinate with Supply Chain to clear material-related punch items through cross-referencing POs, MRRs, and logistics records in PIMS and supporting systems.
 </li>
 <li>
 Generate routine and ad hoc reports and dashboards by subsystem, discipline, priority, and responsible party; distribute to internal leadership and client per reporting calendar.
 </li>
 <li>
 Support onshore and offshore walkdowns and status validation; reconcile field findings with system status and update PIMS accordingly to reflect true progress.
 </li>
 <li>
 Train users on PIMS data entry standards, coding, and workflows; publish quick guides and perform spot audits to improve first-time-right data quality.
 </li>
 <li>
 Interface with Completions and QC to align ITR status, punch categorization, and mechanical completion packages for timely client acceptance.
 </li>
 <li>
 Align PIMS configuration and reporting with project procedures referencing common industry tools (e.g., Hexagon, ICAPS, ProCoSys), ensuring consistent terminology and fields.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 Diploma or degree in Mechanical, Electrical, Instrumentation, or related discipline; strong familiarity with construction, hookup, and commissioning processes for offshore oil and gas.
 
 
 Minimum 5 years hands-on punch list/completions administration experience with a major EPIC/EPCI contractor across onshore/offshore facilities.
 
 
 Working knowledge of PIMS/completions software and strong MS Excel/reporting capability; able to create status reports and progress pivots efficiently.
 
 
 Strong communication skills to lead cross-functional follow-ups and interface with clients; physically fit for site visits in harsh conditions as required.
 
 
 Familiarity with common completions ecosystems and punch list practices used across offshore projects in the UAE region.
 
 
 
</div>

AESG

<div>
 AESG is an international specialist consultancy, engineering, and advisory firm, with offices across the Dubai, Riyadh, London, Cape Town, Sydney, Cairo and Singapore dedicated to help solve our clients greatest challenges, through collaboration, innovation, and advanced technical solutions. With unparalleled experience, gained from working on hundreds of projects, our multi-disciplinary team of Architects, Planners, Engineers, Scientists, Modelers and Project Managers work alongside our clients to deliver effective solutions that stand the test of time.
 
 
 
 Job Description:
 
 
 
 We are seeking a highly organized and detail-oriented Administrator to provide essential administrative support and ensure smooth operations within our Commercial division. The ideal candidate will be responsible for managing office tasks, coordinating communication, and maintaining records while assisting teams with daily administrative duties.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Drafting eloquent letters to various stakeholders
 </li>
 <li>
 Establishing a robust filing system for efficient information retrieval
 </li>
 <li>
 Diligent tracking of action items to ensure timely follow-up.
 </li>
 <li>
 Assisting Line Manager In day-to-day tasks
 </li>
 <li>
 Calendar management to ensure optimal time utilization
 </li>
 <li>
 Creating engaging slides, meeting notes, and essential documents
 </li>
 <li>
 Working closely with the line manager, executive team members, stakeholders, and other departments to ensure seamless progress of tasks and projects while aligning goals, clarifying requirements, and establishing effective communication channels
 
 
 
 </li>
 </ul>
 
 Qualifications /Skills:
 
 
 
 <ul>
 <li>
 Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, Planner etc.)
 </li>
 <li>
 Excellent communication abilities that foster collaboration
 </li>
 <li>
 Well-organized, detail-oriented, and able to multitask effectively with outstanding follow-up skills.
 
 
 
 </li>
 </ul>
 
 Experience:
 
 
 
 <ul>
 <li>
 Minimum 4-5 years of relevant administration experience
 
 
 
 </li>
 </ul>
 
 Why join AESG?
 
 
 
 AESG is a multidisciplinary specialist consultancy, offering a consultancy service and work environment like no other.
 
 
 Through our world-class reputation for innovative thinking, pushing projects to outperform expectations through smart application of planning, engineering and architectural solutions, our project portfolio includes some of the worlds most forward-thinking and exciting new developments.
 
 
 The success of our company is built on the success of individuals. Our ability to achieve what we have is because our staff are driven, passionate and love what they do.
 
 
 Through our progressive, lively and collaborative environment, we identify, foster and nurture the greatest strengths of our staff, and allow them the opportunity to flourish by offering positions of responsibility at an early stage, and providing clear career progression pathways for all.
 
 
 
 As an employee of AESG you can expect:
 
 
 
 <ul>
 <li>
 Great career opportunities with access to huge variety of projects and incredible clients make your mark in a growing company and accelerate your career.
 </li>
 <li>
 Working on some of the worlds leading developments and tackling our clients greatest challenges
 </li>
 <li>
 Commitment in building on your areas of specialism and focal interest points, supporting your professional development through a structured training and mentorship program.
 </li>
 <li>
 Highly collaborative approach across the different technical service offerings
 </li>
 <li>
 Internal and external training opportunities where do you want to take your career? Well help you get there!
 </li>
 <li>
 Promotion of the importance of health and well-being of the team, including team building fitness activities, social events and the provision of a healthy work environment
 </li>
 <li>
 To be part of a dynamic and motivated team with an amazing team culture
 
 </li>
 </ul>
</div>

Harmony Ballet&Music Centre

Job Title: Female Part-time Administrator Location: Harmony Ballet and Music CentreAbout Us: Harmony Ballet and Music Centre is a vibrant and nurturing environment that offers dance and music education for children. We specialize in ballet and music programs, fostering creativity and discipline in young minds. We are committed to providing an exceptional learning experience for children and maintaining strong connections with the community.What we're looking for:<ul><li>Fluent English skills are required.</li><li>Bonus points if you're also fluent in Russian and/or Arabic! Your multilingual skills will be a valuable asset in our diverse environment.</li></ul>Position Overview: The Administrative Manager will oversee the day-to-day administrative operations of Harmony Ballet and Music Centre. This role is vital in ensuring the smooth functioning of the Centre by managing all administrative tasks, supporting teachers, students, and parents, and improving operational efficiency. The ideal candidate is highly organized, proactive, and able to handle multiple responsibilities in a dynamic environment.Key Responsibilities:<ul><li>Oversee the general administrative operations, ensuring a welcoming and organized environment for students, parents, and staff.</li><li>Manage student enrollment, scheduling of classes, and teacher assignments through Okrabook CRM system.</li><li>Serve as the primary point of contact for parents and students, handling inquiries and communication via social media accounts, email, phone, and in-person.</li><li>Assist with the planning and coordination of events, recitals, and performances.</li><li>Maintain accurate records of student attendance, payments, and other necessary documentation.</li><li>Work closely with the teaching staff to coordinate curriculum schedules and communicate any changes.</li><li>Handle invoices, and other financial records in coordination with the Managing Director.</li><li>Ensure compliance with all regulatory requirements and company policies.</li><li>Implement and manage effective office systems and procedures to improve efficiency, including Okra book CRM, Stripe, Google Sheets etc.</li><li>Monitor and maintain office supplies and equipment.</li><li>Lead and train any administrative staff as necessary.</li></ul>Qualifications:<ul><li>Previous experience in an administrative or managerial role, preferably in a similar environment (education, arts, or child-focused organizations).</li><li>Strong organizational and multitasking skills, with attention to detail.</li><li>Excellent communication skills, both written and verbal.</li><li>Proficiency in office software such as Microsoft Office Suite, Google Workspace, CRM systems for similar businesses and Stripe payment system.</li><li>Ability to work independently and collaboratively as part of a team.</li><li>Experience handling financial tasks such as invoicing is a plus.</li><li>A passion for the arts, education, and working with children is highly desirable.</li><li>Fluent English: Excellent verbal and written communication skills are mandatory for daily business operations.</li><li>Russian (advantageous): Proficiency in verbal and written Russian is a significant advantage, particularly for liaising with Russian-speaking clients or partners.</li><li>Arabic (advantageous): Strong communication skills in Arabic (both verbal and written) are a plus, as it is beneficial for local communication and official documentation.</li></ul>Working Hours: This is part time position with some flexibility required during peak times such as performances or special events. Normal working hours shall be Tuesday - Friday, 2pm to 6pm, and Saturday-Sunday, 9:00am-2:00pm and weekly off provided.The salary and benefits package for this position will be discussed with qualified candidates during the interview process. Compensation is competitive and will be based on the candidate's skills, experience, and background.Job Type: Part-timePay: AED3,000.00 per monthExpected hours: No less than 12 per weekLanguage:<ul><li>Fluent in English (Required)</li><li>Russian (Required)</li><li>Arabic (Preferred)</li></ul>

Gilani Mobility

Job Summary:The Zoho Administrator is responsible for implementing, configuring, and maintaining the company&rsquo;s Zoho ecosystem to support business operations across departments. This includes managing Zoho CRM, Zoho Books, Zoho People, and other Zoho applications to streamline processes in sales, finance, HR, and customer support. The role requires strong technical knowledge of Zoho systems, workflow automation, and the ability to align software capabilities with Gilani Mobility&rsquo;s operational goals.Key Responsibilities:<ul><li>Manage and administer the Zoho ecosystem used by the company (e.g. Zoho CRM, Zoho Desk, Zoho Books, Zoho Projects, etc.)</li><li>Configure, customize, maintain modules, workflows, automations, roles, permissions</li><li>Build reports, dashboards, KPI metrics for sales, service, operations teams</li><li>Integrate Zoho with other systems (ERP, accounting, third-party apps)</li><li>Provide training, support, troubleshooting for users</li><li>Monitor system performance, perform regular audits, data cleansing</li><li>Evaluate new Zoho features, propose and implement enhancements</li><li>Ensure data security, backup, and compliance</li></ul>Ideal Qualifications / Skills:<ul><li>Proven experience as an administrator / consultant for Zoho (CRM &amp; suite)</li><li>Strong knowledge of Zoho configuration, APIs, custom scripting (Deluge)</li><li>Ability to understand business processes and translate them into system logic</li><li>Excellent problem solving and communication skills</li><li>Experience in data migration, integrations, workflow design</li></ul>Job Type: Full-timePay: From AED3,000.00 per month

Zoho Administrator

مجموعة الطاير

<div></div><div>Al Tayer Insignia | Application Administrator
About Us
As a leader in luxury retail in the Middle East, Al Tayer Group's retail division, Al Tayer Insignia, hosts a portfolio of some of the world&rsquo;s best luxury brands in the fashion, jewellery, home, and department store categories. Complementing its position in luxury retail, Al Tayer Insignia has also built new frontiers in lifestyle retail, representing leading brands in the Beauty, Home, Fashion and Hospitality sectors. Our brands include Bloomingdales, Harvey Nichols, Armani and newly added Gymshark and The White Company, to name just a few!
About The Role
Responsible for ensuring the good functioning of applications used by an organization. Include preparing servers, installing and configuring software, loading data, doing maintenance work, accommodating changes required by users, execution of automated scripts and minimizing downtime.
What You&rsquo;ll Be Doing
<ul><li> Monitor the software application, and document and analyze problems.</li><li> Collaborate with the Team to ensure proper integration of the application.</li><li> Work closely with the Team and vendors to tune and troubleshoot problems.</li><li> Develop test plans to verify logic of new or modified applications.</li><li> Maintain system documentation.</li><li> Plan, coordinate, test, and communicate changes, upgrades/maintenance schedules, and new services with the Team and clients, ensuring business operations will operate correctly in current and future environments.</li><li> Set up administrator and service accounts.</li><li> Work closely with the Team and the Office of Audits and Analysis to ensure appropriate controls and audit logs are in place.</li><li> Provide advice and training to end&#8208;users.</li><li> Maintain current knowledge of relevant technologies and business processes.</li><li> Review the governing regulations to ensure proper program support.</li><li> Enable best practices.</li><li> Process automation.</li></ul>
About You<ul><li> 3-5 years&rsquo; experience in similar function</li><li> Understand the workflow and process requirements of business units related to the application.</li><li> Demonstrated ability to provide outstanding customer service, be a good listener and work well with a diverse group of customers and IT.</li><li> Demonstrated ability to be the subject matter expert in supporting, maintaining, and administering complex applications.</li><li> Excellent problem solving/analytical skills, knowledge of analytical tools, and complex troubleshooting methods.</li><li> Hands&#8208;on experience in process automation, best practice approach, technology efficiency, and effectiveness.</li><li> Self&#8208;motivated, able to work independently, and takes initiative.</li><li> Ability to multitask in a fast&#8208;paced environment.</li><li> Outstanding attention to detail with superior time and project management skills.</li><li> Ability to learn new content areas and new skills quickly.</li></ul></div>

Application Administrator

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Application Administrator