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administrator project coordinator

Carpetland BHR

Admin &amp; Project Coordinator- Job Description<ul><li>Prepare and finalize Project/Retail jobs daily schedule.</li><li>Monitor emails, prepare site reports to update the site condition daily.</li><li>Coordinate with the salesman and supervisor to confirm the job schedules.</li><li>Prepare all types of gates passes for workers, undertaking letters, vehicles, and equipment as per site requirements.</li></ul>Admin Job Description<ul><li>Monitor daily attendance and overtime details, and finalize the monthly attendance for submission to the HR Department.</li><li>Process and track employee leave applications and book tickets for employees.</li><li>Arrange international travel tickets for deployed personnel as needed.</li><li>Preparing deployment travel expenses reimbursement.</li><li>Prepare the monthly report for purchased tickets and submit it to the HR Department.</li><li>Yearly uploading documents for Trakhees/JAFZA renewal and maintain the documents properly dated.</li><li>Maintain and updating records of warehouse employee&rsquo;s documents (PP, Visa, EID)</li></ul>note: Salary bracket is flexible and can be increased if candidate possess extra ordinary skills and is like plug &amp; Play.Job Type: Full-timePay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Do you have knowledge of flooring and furnishings materials , have you worked on any ERP systems and how good are you in MS</li></ul>Experience:<ul><li>Adminstration in handling manpoer allocation: 4 years (Required)</li><li>Software skill and AI: 4 years (Preferred)</li></ul>Work Location: In person

Administrator & Project Coordinator

AMC MOTORS TRADING LLC

Job Title: Office Administrator (RTA &amp; Insurance Coordinator)Location: UAE Industry: Automobile / Auto Repair / TradingJob Summary:We are looking for a responsible and experienced Office Administrator who can independently handle RTA-related transactions and vehicle insurance processes while managing daily office administrative tasks.Key Responsibilities:<ul><li>Handle all RTA transactions (vehicle registration, renewal, transfer, fines, inspections, plate issues, etc.).</li><li>Process and coordinate vehicle insurance (new policies, renewals, claims follow-up).</li><li>Liaise with insurance companies and customers regarding documentation and approvals.</li><li>Prepare and maintain proper records of vehicles, insurance, and RTA documents.</li><li>Manage office documentation and filing system.</li><li>Coordinate with PRO for any government-related work if required.</li><li>Prepare reports and update management regularly.</li><li>Assist in HR and basic accounting support if needed.</li></ul>Requirements:<ul><li>Minimum 2 years of UAE experience in RTA and insurance handling.</li><li>Good knowledge of UAE traffic rules and RTA procedures.</li><li>Experience in automobile workshop/trading company preferred.</li><li>Good communication skills (English &amp; Hindi; Arabic is an advantage).</li><li>Proficient in MS Office (Excel, Word).</li><li>Ability to handle multiple tasks independently.</li></ul>Preferred Skills:<ul><li>Experience with insurance claim processing.</li><li>Knowledge of Tasjeel / Shamil systems.</li><li>Strong coordination and follow-up skills.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Office Administrator

CityLand Group

We are seeking a meticulous and highly organized Commercial Leasing Coordinator to join our dynamic property management team. The ideal candidate will be responsible for managing the end-to-end commercial leasing cycle, from initial inquiry to tenant handover. A critical component of this role is the ability to independently draft and manage lease agreements while ensuring full compliance with Dubai Land Department (DLD) and other governmental regulations. The successful candidate must have hands-on experience with the DLD portal, Ejari system, and the complete rental contract registration process.Key Responsibilities and Duties1. Lease Administration &amp; Documentation:Draft, review, and prepare commercial lease agreements, addendums, renewal letters, termination notices, and other related legal documents with a high degree of accuracy.Ensure all leasing documentation is in full compliance with the latest regulations set forth by the Dubai Land Department (DLD), RERA, and Dubai Municipality.Manage the entire Ejari registration process, including preparing and uploading required documents to the DLD portal, generating official Ejari certificates, and resolving any related issues.Handle the complete registration of rental agreements with the DLD and Dubai Municipality, ensuring all procedural requirements are met in a timely manner.Prepare and process No Objection Certificates (NOCs) for fit-outs, modifications, and other tenant requests.2. DLD &amp; Regulatory Compliance:Serve as the primary expert on DLD portal operations for all commercial leasing functions.Maintain an up-to-date and thorough understanding of Dubai&rsquo;s rental laws and regulations, particularly concerning commercial properties.Ensure all commercial properties and lease contracts in the portfolio are compliant with governmental and authority requirements.3. Tenant &amp; Stakeholder Coordination:Act as the main point of contact for prospective and existing tenants regarding leasing inquiries, contract negotiations, and documentation.Coordinate with legal, finance, and facilities management teams to ensure a seamless and efficient leasing process from start to finish.Liaise with real estate agents and brokers, providing them with accurate information, necessary documentation, and support.Facilitate the tenant move-in and move-out process, including inspections and handover procedures.4. Reporting &amp; Database Management:Maintain a precise and up-to-date database of all lease agreements, tracking key dates such as lease commencement, expiry, renewal notice periods, and rent reviews.Prepare and generate regular reports on leasing activity, vacancy rates, rental income, and tenancy schedules for management review.Ensure a systematic and organized filing system for all physical and digital leasing records.Required Qualifications &amp; SkillsExperience: A minimum of 3 years of direct experience in a leasing coordinator, leasing administrator, or property paralegal role within the Dubai real estate market.DLD &amp; Ejari Proficiency: Mandatory hands-on experience and proven proficiency in using the Dubai Land Department (DLD) portal and the Ejari system to register contracts and issue certificates.Legal Knowledge: Strong foundational knowledge of Dubai's real estate laws, rental dispute settlement procedures, and the legal framework governing commercial leases.Contract Drafting: Demonstrable experience and skill in drafting and reviewing commercial lease agreements and related legal documents.Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook). Experience with property management software (e.g., Yardi, MRI, Propspace) is a significant advantage.Communication: Excellent verbal and written communication skills in English. Proficiency in Arabic is a strong plus.Organizational Skills: Exceptional organizational, time-management, and multitasking abilities with a keen eye for detail.Interpersonal Skills: A proactive, client-focused attitude with the ability to work independently and as part of a team.Educational BackgroundBachelor&rsquo;s degree in Business Administration, Law, Real Estate, or a related field is highly preferred.نوع الوظيفة: دوام كاملالراتب المدفوع: AED٥٬٠٠٠٫٠٠&nbsp;لكل شهر

Senior Commercial Leasing Admin

Colour Zone Painting

We are seeking a reliable, detail-oriented, and proactive Accountant/Administrator to join our team at Colour Zone Painting. This position combines financial management, administration, and sales coordination. The role requires strong organizational and communication skills to support the General Manager in overseeing accounts, operations, sales tracking, and company-wide tasks. The successful candidate will act as a central link between management, sales, operations, and administration, ensuring smooth and efficient execution.Key Responsibilities:<ul><li>Maintain daily bookkeeping, journal entries, and accurate financial records.</li><li>Prepare monthly financial statements, management reports, and VAT summaries.</li><li>Manage supplier payments, client invoicing, receivables, and overdue follow-ups.</li><li>Monitor budgets, cash flow, and petty cash transactions.</li><li>Coordinate with external accountants and auditors as required.</li><li>Prepare monthly WPS salary statements, including overtime.</li><li>Correct and timely recording of staff accured annual leaves, benefits and compensations, gratuity.</li><li>Monthly reconciliation of bank and credit card statements to record correctly.</li><li>Keep a clear records of PDCs Pyables/Receivables, gurantee cheques.</li><li>Monthly Project costing through correct allocation of daily labour and material cost.</li><li>Timely project progressive invoicing as per contract / lpo terms and set milestones of progress.</li><li>Monthly stock reports.</li><li>Administration &amp; Managerial Support</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED6,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>Services &amp; Contruction Accounting: 3 years (Preferred)</li></ul>Language:<ul><li>Urdu, English (Preferred)</li></ul>License/Certification:<ul><li>driving License (Preferred)</li></ul>Work Location: In person

Senior Accountant

Abdulla Al Arif Investment

Position SummaryThe Contracts Administrator is responsible for managing all contractual aspects of construction projects, with a primary focus on subcontract drafting, negotiation, and administration. The role ensures that all subcontract agreements are aligned with the Main Contract (e.g., FIDIC Red Book 2017), and that subcontractors fulfill their obligations in accordance with legal, technical, and procedural requirements. The Contracts Engineer also provides commercial support to the project team, without direct responsibility for cost control or financial reporting.Key ResponsibilitiesSubcontract Drafting &amp; Administration<ul><li>Draft, review, and finalise subcontract agreements, ensuring consistency with the Main Contract and project-specific requirements</li><li>Incorporate flow-down clauses from the Main Contract into subcontracts, including scope, specifications, insurances, warranties, and dispute resolution provisions</li><li>Coordinate with procurement and legal teams to ensure subcontract terms are compliant with company policies and applicable laws</li><li>Maintain a comprehensive register of all subcontract agreements, variations, and correspondence</li></ul>Subcontractor Management<ul><li>Support prequalification, selection, and onboarding of subcontractors</li><li>Monitor subcontractor performance against contractual obligations, including progress, quality, and compliance</li><li>Issue formal notices, instructions, and correspondence to subcontractors in coordination with the site team and project management</li><li>Assist in resolving subcontractor claims, disputes, and variations in collaboration with the Engineer and legal advisors</li></ul>Contractual Compliance &amp; Support<ul><li>Interpret and apply the terms of the Main Contract (e.g., FIDIC Red Book 2017) to ensure project compliance</li><li>Prepare and issue contractual notices (e.g., under Sub-Clause 20.2) in coordination with the project team</li><li>Support the preparation of claims and contractual submissions, including EOTs and disruption claims</li><li>Maintain accurate records of contractual communications, logs, and registers for audit and dispute resolution purposes</li></ul>Commercial Support<ul><li>Assist the commercial team in reviewing subcontractor payment applications and verifying entitlement</li><li>Support the preparation of variation orders and change documentation from a contractual perspective</li><li>Coordinate with planning and quantity surveying teams to ensure alignment between contractual obligations and project execution</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Civil Engineering, Construction Management, or related discipline</li><li>7&ndash;10 years of experience in contract administration within the construction industry, preferably with a main contractor</li><li>Strong knowledge of FIDIC Red Book 1987, 1999, and 2017 and subcontracting best practices</li><li>Proficiency in contract management tools and MS Office Suite</li><li>Excellent drafting, negotiation, and communication skills</li><li>Detail-oriented with strong organisational and documentation abilities</li></ul>Job Type: Full-timePay: AED18,000.00 - AED20,000.00 per month

Contracts Administrator

First Choice Electrical & Plumbing Contracting LLC

ELECTRICAL Engineer - Immediate joiningCandidate must have minimum experience in UAE of 4 years in the MEP activities ( Electrical, Plumbing sys.).Must show the ability to design and estimate the full package of electrical &amp; ELV systems and supervise the site.Review concept/ design/ and construction technical documents, specification for the project, and proposed redesign drawing of electrical system &amp; low currents system without affecting basic system requirement of project and Authority approval.Liaise with MEP Project Coordinator to reduce risks and enhance process efficiency.Represent the company at meetings regarding the project and liaise with the Consultant and Local Authority.Follow up in project construction, Engineering &amp; coordination, work progress, changes/ implications, as-built drawings, testing &amp; commission, and project hand.Monitoring material &amp; drawing submittal log, Electrical risk register, progress report, action list report, program schedule, and submission report.Oversee electrical engineering goals and tasks performance, through reviewing and initiating electrical documents including IT and ELV systems, related to the project.Bachelor&rsquo;s Degree in Electrical Engineering attested and approved by SOE.Approval from DEWA is an advantage.Must be strong in English communication, writing, and reading.Must have knowledge in AutoCAD.Job Types: Full-time, PermanentWork Location: In person

ELECTRICAL ENGINEER WITH UAE EXPERIENCE

TK Elevator

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 We are seeking a highly organized and proactive NI Admin Coordinator to join our team at TK Elevator UAE L.L.C, based in Dubai, within the DXB Instal department. This role is essential in ensuring the smooth administrative operations supporting our installation projects and operational teams.
 
 
 
 Key Responsibilities:
 
 
 
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 Provide comprehensive administrative support to the DXB Instal department, including managing correspondence, scheduling meetings, and coordinating communications among teams.
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 Maintain accurate and up-to-date project documentation and records, ensuring compliance with company policies and legal requirements.
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 Coordinate logistics and resource planning to support installation projects, working closely with technical teams and external vendors.
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 Assist in the preparation and processing of procurement and invoicing documents, collaborating with finance and supply chain departments.
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 Monitor project timelines and deliverables, proactively identifying and addressing potential administrative bottlenecks.
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 Organize and maintain electronic and physical filing systems for project and departmental information.
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 Support the onboarding and training processes for new team members within the department.
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 Contribute to continuous improvement initiatives by suggesting administrative process enhancements that increase efficiency and effectiveness.
 
 
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 </ul>
 
 Qualifications and Skills:
 
 
 
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 A minimum of a high school diploma, with preference given to candidates holding additional qualifications or relevant certifications in administration, project coordination, or related fields.
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 Proven experience in an administrative or coordination role, ideally within construction, installation, or engineering environments.
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 Strong organizational skills with keen attention to detail and the ability to manage multiple tasks simultaneously under tight deadlines.
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 Excellent communication abilities, both written and verbal, to facilitate clear interaction with internal teams and external partners.
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 Proficiency in standard office software applications, including Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
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 Familiarity with project management tools and systems is an advantage.
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 Demonstrated ability to work collaboratively in a diverse team setting, embracing a culture of inclusion and mutual respect.
 
 
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 </ul>
 
 About TK Elevator UAE L.L.C:
 
 
 
 TK Elevator UAE L.L.C is a global leader in elevator and escalator solutions, committed to enhancing urban mobility through innovative technologies and exceptional service. Our team in Dubai is dedicated to delivering superior installation and maintenance services, fostering a positive work environment where every team member can grow and succeed.
 
 
 Joining our DXB Instal department as an NI Admin Coordinator offers the opportunity to contribute to exciting projects in a dynamic industry. We value professionalism, integrity, and a commitment to operational excellence, and we welcome individuals who share our passion for making a difference.
 
 
 If you are a motivated professional ready to play an integral role in supporting our installation operations while developing your administrative career, we encourage you to apply and be part of our forward-thinking team.
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NI Admin Coordinator

Explore 602+ Administrator project coordinator in Dubai United Arab Emirates this April. Find roles across top companies and apply now to boost your career.