21st floor spinal cord unit patient care technician full time nights 7p-7:30am

advanced practice provider, nurse practitioner, physician assistant - short stay unit

clinical research nurse - home visits (prn); chicago, illinois

float medical assistant - bilingual spanish

administrative & marketing coordinator (part-time, in-person)

21st floor spinal cord unit patient care technician full time nights 7p-7:30am Jobs in Person Jobs In Person Jobs In Chicago

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assistant case manager Jobs in Person Jobs In Person Jobs In Chicago

assistant case manager

clinical research nurse - home visits (prn); chicago, illinois Jobs in Person Jobs In Person Jobs In Chicago

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advanced practice provider nurse practitioner physician assistant short stay unit

UChicago Medicine

<div>Job Description:
<div>
Join <b>University of Chicago Medicine</b>, as an <b>Advanced Practice Provider</b> in the <b>Short Stay Unit</b>.</div><div></div><div><br>
As the <b>Advanced Practice Provider,</b> you will be responsible for comprehensive direct patient care management in the general medicine patient population. The APP will manage a caseload of patients and exercise autonomous decision making in the assessment, diagnosis, and initiation of delegated medical treatments. Additionally, you will provide healthcare and patient services that may include educational, research, and clinical nursing specialist support, and completing administrative activities under the direction and supervision of the Director/leadership.</div><div><br>
</div><div><b>Advanced Practice Provider Essential Job Functions</b></div><ul><li>
Taking patient history, conducting examinations, diagnosing illness</li><li>
Pre and post-operative patient evaluation and ordering and interpreting laboratory tests</li><li>
Ability to exercise autonomy in medical decision-making, provide a broad range of diagnostic and therapeutic services</li><li>
Assessment, planning, intervention, and evaluation of care on an advanced level</li></ul><div><b>
Nurse Practitioner Required Qualifications</b></div><ul><li>
Master's of Science in Nursing or Doctorate in Nursing Practice</li><li>
Current and/or eligibility for State of Illinois RN and APN licensure/registration</li><li>
Must be certified as an Adult Acute Care Nurse Practitioner by the American Nurse's Credentialing Center or American Academy of Nurse Practitioners</li><li>
Must have or be able to qualify for Illinois and DEA prescribing numbers</li><li>
Must have a minimum of 2 years inpatient, general medicine or hospital medicine experience as a PA or NP.</li><li>
Must have AGACNP certification but FNP or ANP will be considered with relevant experience as a PA or NP.</li><li>
Current BLS/ACLS certification</li></ul><div><b>
Physician Assistant Required Qualifications</b></div><ul><li>
Completion of an accredited Physician Assistant Master&rsquo;s program</li><li>
Current and/or eligibility for State of Illinois PA licensure / registration</li><li>
Must have or be able to qualify for Illinois and DEA prescribing numbers</li><li>
Must have a minimum of 2 years inpatient, general medicine or hospital medicine experience as a PA or NP.</li><li>
Must have AGACNP certification but FNP or ANP will be considered with relevant experience as a PA or NP.</li><li>
Current BLS/ACLS certification</li></ul><div><b>
Position Details</b></div><ul><li>
Job Type/FTE: Part Time (0.5 FTE)</li><li>
Shift: Rotating</li><li>
Unit/Department: Short Stay</li><li>
CBA Code: Non-Union</li></ul>
Why Join Us:
<div><i>
We&rsquo;ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment&hellip; with patients and with each other. We&rsquo;re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you&rsquo;d like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we&rsquo;re doing work that really matters. Join us. Bring your passion.</i></div><div></div><div><i><br>
UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: </i><i>UChicago Medicine Career Opportunities</i></div><div></div><div><i><br>
UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.</i></div><div></div><div><i><br>
As a condition of employment, all employees are required to complete a pre-employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law.</i></div><div></div><div><b><i><br>
Compensation &amp; Benefits Overview</i></b></div><div></div><div><i><br>
UChicago Medicine is committed to transparency in compensation and benefits. The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.</i></div><div></div><div><i><br>
The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.</i></div><div></div><div><i><br>
Review the full complement of benefit options for eligible roles at </i><i>Benefits - UChicago Medicine</i><i>.</i></div></div>

Advanced Practice Provider, Nurse Practitioner, Physician Assistant - Short Stay Unit

Advocate Aurora Health

<div><h1 class="jobSectionHeader"><b>Oncology, Critical Care, and/or Surgical experience is highly preferred.
</b></h1><div></div><div><b>Major Responsibilities:</b></div><div><div><div><div><div><div><div><div><div><ul><li><p>
Engages in unit councils, professional governance, and quality initiatives to improve care processes and apply evidence-based practices.</p></li><li><p>
Utilizes the nursing process to assess, plan, diagnose, implement, and evaluate nursing care, engaging patients and families through the continuum of care.</p></li><li><p>
Monitors patient conditions, adjusts care plans, mobilizes resources, and collaborates with the care team to influence care outcomes.</p></li><li><p>
Upholds and promotes a culture of safety.</p></li><li><p>
Continuously evaluates patient, team, and unit outcomes, taking action as needed.</p></li><li><p>
May administer medications, treatments, and therapies safely and according to clinical protocols and procedures.</p></li><li><p>
Demonstrates effective communication, feedback, and conflict resolution, fostering team collaboration and appropriate delegation.</p></li><li><p>
Pursues professional development, completes required education, and maintains certifications.</p></li><li><p>
Adhere to the ANA Code of Ethics and practices ethical decision-making, respects interdisciplinary roles, and contributes to integrated, unbiased patient care.</p></li><li><p>
Appropriate delegation to other Registered Nurses, Licensed Practical Nurses, and unlicensed assistive personnel (i.e., nurse aides, credentialed medical assistants, etc.).</p></li><li><p>
Maintains accurate, timely EHR documentation.</p></li><li><p>
May be required to float to other units, departments, care areas, or facilities within the designated service area to meet patient care needs.</p></li><li><p>
Must be able to demonstrate knowledge and skills necessary to provide care appropriate to the age of the patients served. Must demonstrate knowledge of the principles of growth and development over the life span and possess the ability to assess data reflective of the patient's status and interpret the appropriate information needed to identify each patient's requirements relative to his/her age-specific needs, and to provide the care needed as described in the department's policies and procedures. Age-specific information is developed further in the departmental job standards.</p></li></ul><p></p><p><b>
Minimum Job Requirements</b></p><p><b>
Education</b></p><p>
Graduate of a Board of Nursing approved nursing education program.</p><p></p><p><b>
Certification / Registration / License</b></p><ul><li><p>
Basic Life Support (BLS). Additional education, training, certifications, or experience may be required based on specialty.</p></li><li><p>
Active, unrestricted registered nurse (RN) multi-state compact and/or single-state license with privileges to practice in the state(s) where the RN is providing client nursing services</p></li></ul><p></p><p><b>
Note</b>: Licensed nurses practicing via telehealth/telenursing/virtual modalities are required to be licensed or hold the privilege to practice in the state(s) where the client(s) is/are located. Licensed nurses are responsible and accountable for knowing, understanding, and practicing in compliance with the laws, rules, regulations, and standards of practice of the state(s) where the client(s) is/are located.</p><p></p><p><b>
Experience</b></p><p>
Typically requires 1 year of experience in clinical nursing.</p><p></p><p><b>
Knowledge / Skills / Abilities</b></p><ul><li><p>
Strong clinical judgment and critical thinking.</p></li><li><p>
Time management, prioritization and problem-solving skills.</p></li><li><p>
Excellent communication and interpersonal skills.</p></li><li><p>
Ability to work in a fast-paced, dynamic environment.</p></li><li><p>
Proficiency in operating computer functions (e.g., E-mail, electronic records, digital platforms etc.) clinical, aviation, maintenance, communications, and administrative departments.
</p></li></ul><p></p><p><b>Physical Requirements and Working Conditions</b></p><ul><li><p>
Must be able to sit, stand, walk, lift, squat, bend, reach above shoulders, and twist frequently throughout the workday.</p></li><li><p>
Must be able to lift and support the weight of 35 pounds in handling patients, medical equipment, and supplies.</p></li><li><p>
Must be able to: push/pull with 30 lbs. of force and perform a sliding transfer of 150 lbs. with a second person present.</p></li><li><p>
Must have functional speech, vision, hearing, and touch with ability to use fine hand manipulation skills for IV insertion and other procedures/functions.</p></li><li><p>
Maneuver foot pedals on carts or machines.</p></li><li><p>
Perform physical safety interventions such as patient restraint and verbal de-escalation, if needed.</p></li><li><p>
May be exposed to chemical and hazardous waste as well as blood and body fluids and communicable disease. Therefore, protective clothing and equipment must be worn as necessary.</p></li><li><p>
Must be able to respond quickly to changes in patient and/or unit conditions.</p></li><li><p>
Physical Abilities Testing may be required.</p></li><li><p>
Additional department specific physical requirements may be identified for unique responsibilities within the department by the nurse leader.</p></li></ul><p></p><p><b>
Preferred Job Requirements</b></p><p><b>
Education</b></p><p>
Bachelor of Science degree in Nursing (BSN)</p><p></p><p><i>
This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.</i></p></div></div></div></div></div></div></div></div></div></div><p></p>

Registered Nurse (RN) - Surgical Clinic

<div><p><b>Major Responsibilities:</b></p><ul><li><p>
Engages in unit councils, professional governance, and quality initiatives to improve care processes and apply evidence-based practices.</p></li><li><p>
Utilizes the nursing process to assess, plan, diagnose, implement, and evaluate nursing care, engaging patients and families through the continuum of care.</p></li><li><p>
Monitors patient conditions, adjusts care plans, mobilizes resources, and collaborates with the care team to influence care outcomes.</p></li><li><p>
Upholds and promotes a culture of safety.</p></li><li><p>
Continuously evaluates patient, team, and unit outcomes, taking action as needed.</p></li><li><p>
May administer medications, treatments, and therapies safely and according to clinical protocols and procedures.</p></li><li><p>
Demonstrates effective communication, feedback, and conflict resolution, fostering team collaboration and appropriate delegation.</p></li><li><p>
Pursues professional development, completes required education, and maintains certifications.</p></li><li><p>
Adhere to the ANA Code of Ethics and practices ethical decision-making, respects interdisciplinary roles, and contributes to integrated, unbiased patient care.</p></li><li><p>
Appropriate delegation to other Registered Nurses, Licensed Practical Nurses, and unlicensed assistive personnel (i.e., nurse aides, credentialed medical assistants, etc.).</p></li><li><p>
Maintains accurate, timely EHR documentation.</p></li><li><p>
May be required to float to other units, departments, care areas, or facilities within the designated service area to meet patient care needs.</p></li><li><p>
Must be able to demonstrate knowledge and skills necessary to provide care appropriate to the age of the patients served. Must demonstrate knowledge of the principles of growth and development over the life span and possess the ability to assess data reflective of the patient's status and interpret the appropriate information needed to identify each patient's requirements relative to his/her age-specific needs, and to provide the care needed as described in the department's policies and procedures. Age-specific information is developed further in the departmental job standards.</p></li></ul><p></p><p><b>
Minimum Job Requirements</b></p><p><b>
Education</b></p><p>
Graduate of a Board of Nursing approved nursing education program.</p><p></p><p><b>
Certification / Registration / License</b></p><ul><li><p>
Basic Life Support (BLS). Additional education, training, certifications, or experience may be required based on specialty.</p></li><li><p>
Active registered nurse (RN) multi-state compact and/or single-state license with privileges to practice in the state(s) where the RN is providing client nursing services</p></li></ul><p></p><p><b>
Note</b>: Licensed nurses practicing via telehealth/telenursing/virtual modalities are required to be licensed or hold the privilege to practice in the state(s) where the client(s) is/are located. Licensed nurses are responsible and accountable for knowing, understanding, and practicing in compliance with the laws, rules, regulations, and standards of practice of the state(s) where the client(s) is/are located.</p><p></p><p><b>
Experience</b></p><p>
Typically requires 1 year of experience in clinical nursing.</p><p></p><p><b>
Knowledge / Skills / Abilities</b></p><ul><li><p>
Strong clinical judgment and critical thinking.</p></li><li><p>
Time management, prioritization and problem-solving skills.</p></li><li><p>
Excellent communication and interpersonal skills.</p></li><li><p>
Ability to work in a fast-paced, dynamic environment.</p></li><li><p>
Proficiency in operating computer functions (e.g., E-mail, electronic records, digital platforms etc.) clinical, aviation, maintenance, communications, and administrative departments.
</p></li></ul><p></p><p><b>Physical Requirements and Working Conditions</b></p><ul><li><p>
Must be able to sit, stand, walk, lift, squat, bend, reach above shoulders, and twist frequently throughout the workday.</p></li><li><p>
Must be able to lift and support the weight of 35 pounds in handling patients, medical equipment, and supplies.</p></li><li><p>
Must be able to: push/pull with 30 lbs. of force and perform a sliding transfer of 150 lbs. with a second person present.</p></li><li><p>
Must have functional speech, vision, hearing, and touch with ability to use fine hand manipulation skills for IV insertion and other procedures/functions.</p></li><li><p>
Maneuver foot pedals on carts or machines.</p></li><li><p>
Perform physical safety interventions such as patient restraint and verbal de-escalation, if needed.</p></li><li><p>
May be exposed to chemical and hazardous waste as well as blood and body fluids and communicable disease. Therefore, protective clothing and equipment must be worn as necessary.</p></li><li><p>
Must be able to respond quickly to changes in patient and/or unit conditions.</p></li><li><p>
Physical Abilities Testing may be required.</p></li><li><p>
Additional department specific physical requirements may be identified for unique responsibilities within the department by the nurse leader.</p></li></ul><p></p><p><b>
Preferred Job Requirements</b></p><p><b>
Education</b></p><p>
Bachelor of Science degree in Nursing (BSN)</p><p></p><p><i>
This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.</i></p></div><p></p>

Registered Nurse (RN) - Family Medicine

Rush University Medical Center

<p></p><div><p>Location: Chicago, Illinois</p>
<p>Business Unit: Rush Medical Center</p>
<p>Hospital: Rush University Medical Center</p>
<p>Department: Operating Room</p>
<p>Work Type: Restricted Part Time (Total FTE less than 0. 5)</p>
<p>Shift: Shift 4</p>
<p>Work Schedule: 8 Hr (7:00:00 AM - 3:00:00 PM)</p>
<p>Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www. rush.edu/rush-careers/employee-benefits).</p>
<p>Pay Range: $27.47 - $43.27 per hour<br>
Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush&rsquo;s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.</p>
<p>Summary:<br>
The Surgical Assistant is a member of the surgical team in the Operating Room, working with the Attending Surgeon(s), Residents, Perfusion, and Registered Nurses, delivering direct patient care before, during and after surgery. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.</p>
<div>Other information:<br>
Required Job Qualifications:<br>
<ul><li>High School diploma.</li><li>Illinois Registered Surgical Assistant License.</li><li>Certified Surgical Assistant.</li><li>Demonstrates knowledge and competence on all surgical services.</li><li>Ability to communicate effectively and appropriately with all members of surgical team and multi disciplines.</li></ul></div>
<p>Responsibilities:<br>
1.Develop ideals and a professional attitude to promote responsibility as an individual and as a member of the surgical team.<br>
2.Coordination of team efforts to offer the most qualified team support to the surgical patient, surgeon, and all members of the surgical team.<br>
3.Develop awareness of the patient as an individual, with specific psychological and physical needs, respecting the patient&rsquo;s inherent right to privacy, dignity, and safety.<br>
4.Develop and improve skills in all aspects of operating room technique, both routine and special procedures, and apply them in a professional manner.<br>
5.Execution of all tasks utilizing principles of asepsis and good sterile technique.<br>
6.Preparation of patient for surgery including but not limited to surgical scrub preparation, positioning, draping, sterile field maintenance.<br>
7.Insertion of Foley catheters under the supervision of a physician.<br>
8.Assists surgeon in tying off and coagulation of vessels as necessary under the supervision of a physician<br>
9.Acts as surgeon&rsquo;s second assistant throughout procedures, including holding of retractors and other specific tasks as required.<br>
10.Assists in patient transfer pre and post operatively from the operating room table.<br>
11.All invasive procedures are to be under the direction and supervision of a physician<br>
12.Assists in preparation and application of sterile dressings post operatively.<br>
13.Performs other duties as necessary during the operative procedure as directed by the surgeon.<br>
14.Assists surgical team in transporting patients&rsquo; pre and post operatively.<br>
15.Assists surgical team by gathering necessary supplies to include sterile instrument trays, positioning equipment etc.<br>
16.Assist in coordinating training of new staff in the area as necessary.
<br>
17.In conjunction with operating room personnel to insure the availability of adequate supplies, instruments and equipment for the performance of operative procedures in the area.
<br>
18.Participates in research activities.
<br>
19.Assists in assembly of sterile supplies in the department as necessary. To include checking outdates of sterile supplies.<br>
20.Assists in stocking of supplies in the department as necessary.
<br>
21.Assists in maintaining Joint Commission standards, utilizing downtime to survey the department and correct problems as necessary.<br>
22.Performs related duties as required by the department of operating room services.</p>
<p>Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.</p></div>

Surgical Assistant Licensed Operating Room

Oak Street Health, part of CVS Health

<div><p>We&rsquo;re building a world of health around every individual &mdash; shaping a more connected, convenient and compassionate health experience. At CVS Health&reg;, you&rsquo;ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger &ndash; helping to simplify health care one person, one family and one community at a time.</p><p></p><p><b>
Title: </b>Float Medical Assistant - Bilingual Spanish</p><p></p><p><b>
Company: </b>Oak Street Health</p><p></p><p><b>
Role Description:</b></p><p></p><p>
The purpose of a Medical Assistant at Oak Street Health is to gather all necessary medical information regarding our patients to ensure providers have the most accurate information available when making healthcare decisions.</p><p></p><p>
Medical Assistants (MA) report to the Practice Manager or Center Operations Specialist. They are a vital element of our model and important members of our Care Teams. Being an MA at Oak Street Health requires high levels of flexibility, energy, attention to detail, and problem solving skills. You will be expected to build relationships with Oak Street Health members. Medical Assistants will collaborate closely with their teammates to ensure an unmatched patient experience while driving clinical results. As an MA you will accomplish this by assisting in the assessment of patients&rsquo; health conditions, through screenings and routine diagnostic testing performed during appointments.</p><p></p><p><b>
Responsibilities:</b></p><ul><li>
Ensure an efficient patient flow; room patients in a timely manner, complete vital signs, complete required screenings and complete medication reviews</li><li>
Inventory supplies and stock exam rooms</li><li>
Respond to patient requests for telephonic support (Lab results, faxing records to specialists, etc.)</li><li>
In accordance with state regulations, MAs may administer vaccinations, perform point of care tests including but not limited to: A1C, spirometry, EKGs, blood draws for lab testing, etc.</li><li>
Import required documents into EMR via scanning or PDF upload.
</li><li>Participate in care team meetings to discuss patient care and clinic operations</li><li>
Process orders for durable medical equipment</li><li>
Request medical records from external providers as required by the provider</li><li>
As required, conduct routine quality control checks including infection control measures, equipment, and checks for expired medication and supplies and/or assist in maintaining center lab</li><li>
Other duties as assigned</li></ul><p></p><p><b>
What we&rsquo;re looking for</b></p><p><b><br>
Required Qualifications:</b></p><ul><li>
State or national certification (as required by state), or graduation from an accredited medical assistant course</li><li>
1 year experience as a medical assistant</li><li>
CPR or BLS Certification</li><li>
Electronic Medical Record experience</li><li>
Computer skills: Ability to quickly navigate and use multiple computer programs to include, but not limited to: Gmail, MS Word or Google Docs, Excel or Google Sheets, etc.</li><li>
Proficiency in non-English languages as required by the center's demographics.</li><li>
US work authorization</li></ul><p></p><p><b>
Strongly Preferred Qualifications:</b></p><ul><li>
Minimum of three years in a Medical Assistant role</li><li>
Successful mastery of the workflow in their previous MA position</li><li>
An appetite for expanded responsibilities, greater clinical experience, and a chance to truly make an impact in their patients&rsquo; lives</li></ul><p></p><p><b>
Preferred Qualifications:</b></p><ul><li>
2 or more years of experience working with geriatric patients</li><li>
Phlebotomy Technician Certification</li></ul><p></p><p><b>
Other Skills:</b></p><ul><li>
Problem-solving skills, professional accountability, and a flexible, positive attitude</li><li>
Strong communication skills and customer service orientation</li></ul><p></p><p><b>
Anticipated Weekly Hours</b></p>
40<p></p><p><b>
Time Type</b></p>
Full time<p></p><p><b>
Pay Range</b></p><p>
The typical pay range for this role is:</p><p></p>
$18.50 - $38.82<p></p><p>
This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above.</p><p><br>
Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.</p><p></p><p><b>
Great benefits for great people</b></p><p></p><p>
We take pride in our comprehensive and competitive mix of pay and benefits &ndash; investing in the physical, emotional and financial wellness of our colleagues and their families to help them be the healthiest they can be. In addition to our competitive wages, our great benefits include:</p><ul><li><p><b>
Affordable medical plan options,</b> a <b>401(k) plan </b>(including matching company contributions), and an <b>employee stock purchase plan</b>.</p></li><li><p><b>
No-cost programs for all colleagues </b>including wellness screenings, tobacco cessation and weight management programs, confidential counseling and financial coaching.</p></li><li><p><b>
Benefit solutions that address the different needs and preferences of our colleagues</b> including paid time off, flexible work schedules, family leave, dependent care resources, colleague assistance programs, tuition assistance, retiree medical access and many other benefits depending on eligibility.</p></li></ul><p></p><p>
For more information, visit https://jobs.cvshealth.com/us/en/benefits</p><p></p>
We anticipate the application window for this opening will close on: 07/01/2026<p></p><p>
Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.</p></div>

Float Medical Assistant - Bilingual Spanish

The University of Chicago

<div><div>Department</div>
BSD PSY - Administrative Operations<div><br>
About the Department</div>
To honor our promise to always put our patients first and to be ever mindful of each patients dignity and individuality, we must also be at the forefront of transformative discovery and innovation in psychiatric care.<div><br>
Job Information</div><div>
Job Summary:</div><div>
The Project Assistant III provides clerical support for the academic, clinical and administrative operations of one or more sections. Supports a wide variety of clerical functions for faculty, fellows, nurses, staff, research assistants, and trainees. Handles general office duties such as making copies, scanning, filing, typing general correspondence, sorting mail and faxes, maintaining office equipment and supplies, running errands, and answering the section telephone. Provides general assistance to visitors and guests, including guiding them to appropriate locations/offices. Responds to general inquiries and triages as appropriate. Assists in coordinating events, meetings, and calendar management for faculty. Responsible for submitting requests for payment of invoices, the purchase of goods and services, and the processing of reimbursements. Other duties as assigned.</div><div></div><div>
Responsibilities:</div><ul><li><div>
Provide administrative support to section faculty and shared support of nurse practitioners and research staff including processing of expense reimbursements in GEMS, travel expense vouchers, disbursements in ePayments, faxing, filing, photocopying, mail, ordering supplies in Buysite, submission of facilities maintenance requests, file maintenance, phone triage.</div></li><li><div>
Coordinate the administrative needs of faculty physicians. Coordination encompasses support of academic, clinical, and administrative needs of the faculty and staff.</div></li><li><div>
Communicate regularly with patients, families, administrators, providers, and other internal and external stakeholders.</div></li><li><div>
Create payment reports and other supporting documentation.</div></li><li><div>
Assist with special projects.</div></li><li><div>
Maintenance of equipment and space and management of the section's computing inventory including purchase of, tracking and filing of agreements, rotation of old equipment and ordering of accessories.</div></li><li><div>
Perform project management and support for faculty and staff.</div></li><li><div>
Create/maintain and update the Attending Schedule.</div></li><li><div>
Provide backup administrative support to other section administrative personnel during times of absence.</div></li><li><div>
Provide administrative support for all steps of recruitment, hiring and onboarding processes: outreach, communications, interview scheduling and coordination, support for onboarding and credentialing, and other needs as determined.</div></li><li><div>
Update/maintain the calendars of the physicians.</div></li><li><div>
Maintain organized filing systems, in electronic and paper systems.</div></li><li><div>
Work with team to develop standardize procedures and communicate ideas and best practices.</div></li><li><div>
Arrange and schedule meetings and special events.</div></li><li><div>
Work closely with administrative leadership and team to optimize processes and share information.</div></li><li><div>
Collaborate with internal and external stakeholders to ensure needs are met in an efficient and timely fashion.</div></li><li><div>
Ensure that patient, physician and program expectations are met by assisting as requested.</div></li><li><div>
Score disseminate information of standardized testing within unit.</div></li><li><div>
Utilize Q-Global to generate online assessments and disseminate information to external resources (parents, guardians and teachers) and internally Faculty, Clinical Staff and trainees.</div></li><li><div>
Create and maintain departmental meeting links via Zoom.</div></li><li><div>
Colloquium organization including contacting speakers, meeting links, payment.</div></li><li><div>
Other duties as assigned.</div></li></ul><div></div><div>
Competencies:</div><ul><li><div>
Ability to successfully handle multiple competing tasks in a competent and professional manner while meeting deadlines required.</div></li><li><div>
Ability to prioritize work to meet needs of faculty, staff and administration required.</div></li><li><div>
Ability to proactively anticipate physician needs and resolve problems required.</div></li><li><div>
High level of initiative, strong editing skills and superb organizational abilities required.</div></li><li><div>
Ability to provide excellent customer service required.</div></li><li><div>
Ability to work effectively with supervision and as part of a team, individually, or while taking direction from others required.</div></li><li><div>
Ability to maintain confidentiality and discretion at all times required.</div></li><li><div>
Ability to learn new methods to improve the position and to effectively incorporate them into the job required.</div></li><li><div>
Attention to detail required.</div></li><li><div>
Collaborative approach to meet needs of section(s) required.</div></li><li><div>
Ability to identify and resolve problems, with input from management, as appropriate, required.</div></li><li><div>
Ability to adjust to changing priorities required.</div></li><li><div>
Ability to solve problems effectively, and to escalate when warranted, required.</div></li><li><div>
Polite, professional and helpful demeanor both in person and on the phone required.</div></li><li><div>
Ability to respond diplomatically to highly stressful, unexpected and nuanced situations required.</div></li></ul><div></div><div>
Additional Responsibilities</div><div>
Education, Experience, or Certifications:</div><div>
Education:</div><ul><li><div>
High School Diploma or equivalent required.</div></li><li><div>
Bachelor's degree strongly preferred.</div></li></ul><div></div><div>
Experience:</div><ul><li><div>
Three (3) years of office experience required.</div></li><li><div>
Hospital or academic medical center experience strongly preferred.</div></li></ul><div></div><div>
Technical Knowledge or Skills:</div><ul><li><div>
Strong verbal and written communication skills required.</div></li><li><div>
Proficiency in Microsoft Word, Excel and Adobe required.</div></li><li><div>
Knowledge of EPIC, GEMS, BuySite, ePayment, and Q-Global preferred.</div></li></ul><div></div><div>
Working Conditions and Physical Requirements:</div><ul><li><div>
Office Setting.</div></li></ul><div></div><div>
Pay Range:</div><ul><li><div>
$21.58 - $31.60 per hour</div></li></ul><div></div><div>
Required Documents:</div><ul><li><div>
Resume</div></li><li><div>
Cover Letter</div></li><li><div>
Professional Reference Contact Information: three (3) references, two (2) must be a current or former manager.</div></li></ul><div><div><div><div><div><div><div><div><br>
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.</div></div></div></div></div></div></div></div><div><div><div><div><div><div><div><div><br>
Benefit Eligibility
</div></div></div></div></div></div></div></div>Yes<div><div><div><div><div><div><div><div>
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.</div></div></div></div></div></div></div></div><div><br>
Pay Rate Type</div>
Hourly<div><br>
Pay Range</div>
$21.58 - $31.60<div>
The included pay rate or range represents the University&rsquo;s good faith estimate of the possible compensation offer for this role at the time of posting.</div><div><br>
Scheduled Weekly Hours</div>
40<div><br>
Union</div>
024- Local 743, I.B.T. Clerical<div><br>
Job is Exempt</div>
No<div><br>
Drug Test Required</div>
No<div><br>
Health Screen Required</div>
No<div><br>
Motor Vehicle Record Inquiry Required</div>
No<div><br>
Posting Date</div>
2026-03-02<div><br>
Posting Statement</div><div>
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the <div>University's Notice of Nondiscrimination.</div></div><div></div><div><br>
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via <div>Applicant Inquiry Form.</div></div><div></div><div><br>
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.</div><div></div><div>
The University of Chicago's Annual Security &amp; Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: <div>http://securityreport.uchicago.edu</div>. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.</div></div><div></div>

Project Assistant III

American Osteopathic Association

<div><p><b>This is a hybrid position requiring in-office presence on Tuesday and Wednesday of each week. The AOA office is located in the Streeterville/Mag Mile area of downtown Chicago, IL.</b></p>
<p></p><p><b>Job Summary</b></p>
<p>The Administrative Specialist, Communications Marketing and Board Governance Support provides high-level support to the Vice President, Communications and Marketing, serving as a trusted partner in advancing the department&rsquo;s strategic goals. This role manages executive operations, strengthens Board and stakeholder engagement, and ensures effective coordination across the Communications and Marketing team and with external partners.</p>
<p>The successful candidate is a proactive, tech-savvy professional who thrives in a fast-paced environment, anticipates needs before they arise, and brings precision, discretion and innovation to the Communications and Marketing Department.</p>
<p></p><p><b>Essential Functions</b></p>
<p><b>Executive Operations</b></p>
<ul><li>Manage the Vice President&rsquo;s calendar, communications, and priorities to align with the department&rsquo;s strategic goals.</li>
<li>Liaise with Board members, external organizations, partners and stakeholders on behalf of the Vice President.</li>
<li>Coordinate travel, meeting logistics and expense reporting.</li>
</ul>
<p></p><p><b>Board &amp; Governance Support</b></p>
<ul><li>Plan and organize Communications and Marketing meetings with the Board of Directors and team meetings, including agenda preparation, minutes, reports and follow-up on action items.</li>
<li>Maintain corporate documents, official records and filings in compliance with AOA policies and nonprofit governance requirements.</li>
<li>Liaise with Board and committee members, ensuring timely communication and a professional experience.</li>
</ul>
<p></p><p><b>Operations &amp; Organization</b></p>
<ul><li>Coordinate internal staff meetings, retreats, and team-building sessions, ensuring clear agendas, timely documentation, and actionable follow-up.</li>
<li>Manage finance workflows including invoice processing, vendor coordination, contract management with Finance/Legal, and expense reconciliation.</li>
<li>Oversee department mail, office logistics, supply ordering, and document management to keep daily operations running smoothly.</li>
<li>Maintain organized digital and physical filing systems, ensuring compliance with document retention policies and easy access to information.</li>
<li>Coordinate Communications and Marketing team logistics, shipments, and onsite support for major AOA events, including OMED and the House of Delegates.</li>
<li>Serve as the point person for operational problem-solving, helping the team stay efficient and focused.</li>
</ul>
<p></p><p><b>Analytics &amp; Reporting</b></p>
<ul><li>Collect, track, and synthesize key organizational data including Google Analytics, KPIs and departmental performance measures.</li>
<li>Prepare concise dashboards and reports to support Vice President decision-making.</li>
</ul>
<p></p><p><b>Additional Responsibilities
</b></p><ul><li>Partner with the Vice President on special projects, including emerging initiatives that strengthen Communication and Marketing innovation culture and advance the department&rsquo;s strategic priorities.</li>
<li>Other duties as assigned.</li>
</ul>
<p></p><p><b>Minimum Qualifications</b></p>
<p></p><p><b>Education:</b> Bachelor&rsquo;s degree preferred</p>
<p></p><p><b>Certification: </b>PMP or other certifications a plus.</p>
<p></p><p><b>Experience:</b> 5-7 years in an executive assistant, administrative, or project management role; previous work Board of Directors/decision making body.</p>
<p></p><p><b>Technical Skills:
</b></p><ul><li>Advanced proficiency in Microsoft Office 365 Suite (Excel, Word, Outlook, PowerPoint, Teams, SharePoint/OneDrive) and strong skills with project management tools (e.g., Asana, Monday.com, Jira).</li>
</ul><ul><li>Working knowledge of Salesforce/Fonteva, Google Workspace, scheduling and document-signing platforms, survey tools, financial/expense systems, online travel booking, analytics platforms (including Google Analytics), generative AI tools, virtual meeting software (Zoom), and basic website/CMS editing (e.g., WordPress, Squarespace).</li>
</ul>
<p></p><p><b>Additional Skills:
</b></p><ul><li>Strong organizational and time management skills with the ability to manage competing priorities.</li>
<li>Exceptional written and verbal communication skills, particularly in support of Board governance and executive reporting.</li>
<li>Proven discretion and ability to handle confidential and sensitive information.</li>
<li>Detail-oriented with a solution-focused mindset and capacity to stay a step ahead<b>.</b></li>
</ul>
<p></p><p><b>Working Environment &amp; Requirements</b></p>
<ul><li>Hybrid position: 2 in-office days weekly in Chicago, IL.</li>
<li>Ability to lift/move up to 25 lbs. and manage event logistics as needed.</li>
<li>Extended hours may be required during major meetings or deadlines.</li>
</ul>
<p></p><p>This is a non-exempt position.</p>
<p>Salary: $28.85/hr - $31.25/hr</p>
<p>The AOA offers the following benefits:</p>
<p>Medical, Dental , Vision, FSA/HSA</p>
<p>Life and AD&amp;D</p>
<p>Long and Short-term Disability</p>
<p>Commuter Benefits</p>
<p>401(k) with match</p>
<p>We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.</p>
<p></p><p>American Osteopathic Association is unable to sponsor work visas at this time.</p></div><p></p>

Communications and Marketing Administrative, Governance Support Specialist

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