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assistant director executive education proposals content office of executive education

New York University

<div>Position Summary:
<div><b>
Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply.</b></div><div></div><div><br>
New York University Abu Dhabi (NYUAD) seeks to appoint a Assistant Director, Executive Education Proposals &amp; Content reporting to the Vice Provost, Executive &amp; Professional Education.</div><div></div><div><br>
The Assistant Director, Executive Education Proposals &amp; Content plays a critical institutional role in translating NYU Abu Dhabi&rsquo;s academic mission, strategic priorities, and market-facing ambitions into high-impact, decision-ready proposal narratives that enable the Office of Executive and Professional Education (OEPE) to operate at scale with academic integrity and brand distinction. Reporting to the Vice Provost of Executive and Professional Education, the role works with faculty, academic leadership, program design and marketing to ensure that proposals for OEPE executive education and new OEPE initiatives are consistently robust with curriculum documentation, governance-ready program materials, and client-responsive narratives. By establishing a unified narrative architecture across OEPE&rsquo;s program verticals, the Assistant Director, Executive Education Proposals &amp; Content strengthens institutional credibility, increases the percentage of executive custom program proposals and RFP responses converted into funded partnerships or contracts, accelerates program approvals, and enhances the university&rsquo;s capacity to engage ministries, enterprises, families, and lifelong learners with confidence and consistency. As an internal editor and strategic synthesizer, the Assistant Director, Executive Education Proposals &amp; Content enables senior leadership to make informed decisions and faculty to deliver to a variety of audiences with clarity and purpose.</div><div></div><div><b><br>
Key Responsibilities:</b></div><div></div><div><i><br>
Program Ideation, Discovery &amp; Proposal Development</i></div><ul><li>
Develop and refine client facing proposals and program narratives that articulate rationale, audience, learning outcomes, curriculum structure, delivery format, and value proposition across OEPE&rsquo;s program verticals</li><li>
Draft and edit required documentation for proposals, including program descriptions, concept notes, curriculum descriptions, course synopses, learning outcomes, competency frameworks, and assessment narratives</li><li>
Collaborate with faculty and academic leadership to ensure clarity, coherence, and academic integrity in client facing proposals and all program materials</li><li>
Support internal governance and approval workflows by incorporating feedback from academic committees, legal review, and senior leadership</li><li>
Incorporate data to meet client and program proposal needs</li><li>
Work collaboratively with clients, ministry staff, academic directors, and faculty during the ideation, discovery, and proposal development stages</li><li>
Develop and write RFP response requirements, including capability priorities and formal proposal standards.</li></ul><div><i>
Academic &amp; Program Narrative Development</i></div><ul><li>
Produce tailored written materials for executive custom programs, including proposals responding to RFPs and enterprise or ministry partners</li><li>
Develop proposals across academic verticals that include documentation for programs, market rationale, curriculum progression, and employability outcomes</li><li>
Support academic governance and approval workflows by preparing, revising, and quality-assuring proposal program documentation for committee review, legal and policy compliance, safeguarding standards when applicable, and senior leadership approval</li></ul><div><i>
Copy Editing, Editorial Quality &amp; Brand Consistency</i></div><ul><li>
Serve as OEPE&rsquo;s lead copy editor and editorial authority</li><li>
Edit all OEPE assets including websites, brochures, handbooks, correspondence and governance documents to ensure consistency, professionalism, and decision-readiness</li><li>
Create and maintain standardized templates, terminology, and reusable language across OEPE program types</li><li>
Manage and track version control and coordinate revisions across multiple stakeholders and timelines throughout the approval process</li></ul><br>
<div></div>
Qualifications:
<div><b>
Qualifications:</b></div><div><b><br>
Required Education</b></div><ul><li>
Master's Degree in one of the following or a closely related field:<ul><li>
Higher Education Administration</li><li>
Education Policy</li><li>
Instructional Design / Learning Sciences</li><li>
Communications or Strategic Communications</li><li>
English, Rhetoric, or Writing</li></ul></li></ul><div><b>
Required Experience</b></div><ul><li>
7+ years of progressively responsible experience producing academic, programmatic, and/or professional education written materials (e.g., program proposals, curriculum documentation, course descriptions, learning outcomes, assessment narratives)</li><li>
Demonstrated experience partnering with faculty and academic leadership to translate subject-matter expertise into clear, structured program documentation</li><li>
Experience writing for multiple audiences</li><li>
Track record managing complex, multi-stakeholder projects, tight deadlines, and concurrent deliverables</li><li>
Produce polished, structured, evidence-based academic documents with strong narrative logic and precision</li><li>
Articulate learning outcomes, competencies, assessment strategies, and curriculum progression in clear, defensible language</li><li>
Write within institutional policy frameworks, incorporate committee feedback, and maintain documentation integrity and audit readiness</li><li>
Reconcile inputs from faculty, instructional design, marketing, admissions, legal/risk, and leadership into a single coherent narrative</li><li>
Interpret market inputs, client needs, and institutional strategy to shape program rationale, differentiation, and value proposition</li><li>
Manage multiple drafts, approvals, and deadlines using disciplined version control and documentation workflows</li><li>
Handle sensitive internal materials, draft decision memos, and support leadership-level initiatives with discretion</li></ul><div><b>
Preferred Education</b></div><ul><li>
Doctoral Degree</li><li>
Certificate in Instructional Design or Learning Experience Design</li><li>
Certificate in Writing or technical communication</li><li>
Project Management Certificate</li></ul><div><b>
Preferred Experience</b></div><ul><li>
Structure persuasive proposals for enterprise/ministry clients, including outcomes frameworks, impact measures, and implementation narratives</li><li>
Write evaluation plans and success metrics (KPIs), including learner outcomes, organizational impact, and quality assurance indicators</li><li>
Adapt program and proposal narratives into web-ready copy, collateral, pitch decks, FAQs, and email campaigns</li><li>
Produce clear, inclusive, learner-centered writing and apply accessibility-aware content practices</li><li>
Align program documentation with UAE and Abu Dhabi accreditation expectations as applicable</li><li>
Tailor messaging for UAE and GCC stakeholders and diverse audiences</li></ul>
Additional Information:
<div>
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU&rsquo;s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.</div></div>

Assistant Director, Executive Education Proposals & Content - Office of Executive Education

<div>Position Summary:
<div><b>
Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply.</b></div><div></div><div><br>
New York University Abu Dhabi (NYUAD) seeks to appoint a Director of Marketing, Executive and Professional Education reporting to the Vice Provost, Executive &amp; Professional Education.</div><div></div><div><br>
The Director of Marketing provides strategic leadership for the marketing, brand positioning, and demand-generation strategy for the Office of Executive and Professional Education (OEPE) at NYU Abu Dhabi. Supporting four program verticals&mdash;Executive Education Custom Programs, Professional and Executive Master&rsquo;s Degrees, High School Programs, and Community &amp; Open Enrollment Classes&mdash;the role ensures the development and execution of integrated marketing initiatives that drive inquiries, applications, and enrollments across regional and international markets. Reporting to the Vice Provost of Executive and Professional Education, the Director of Marketing is responsible for shaping and implementing data-driven marketing strategies that strengthen NYU Abu Dhabi&rsquo;s market position in executive and professional education. The role oversees marketing strategy, digital engagement, brand development, vendor and agency partnerships, and the effective use of CRM and marketing technologies to support a seamless inquiry-to-enrollment journey. As the senior marketing leader for OEPE, the Director ensures marketing investments are aligned with institutional priorities and program growth objectives while delivering measurable outcomes in lead generation, conversion rates, brand visibility, and market penetration across Abu Dhabi, the UAE, the GCC, and international markets.</div><div></div><div><b><br>
Key Responsibilities:</b></div><div></div><div><i><br>
Marketing Strategy &amp; Lead Generation</i></div><ul><li>
Lead the development and execution of a comprehensive marketing strategy for the Office of Executive and Professional Education across all four program verticals</li><li>
Build annual and multi-year marketing plans aligned with program growth, enrollment objectives, and institutional priorities</li><li>
Drive lead generation through digital advertising, strategic partnerships, events, and regional outreach initiatives</li><li>
Oversee the marketing funnel from awareness through inquiry, application, and enrollment, ensuring marketing activities support sustainable growth and measurable outcomes</li></ul><div></div><div><i><br>
Digital, Brand &amp; Content Strategy</i></div><ul><li>
Lead OEPE&rsquo;s digital media and brand strategy, including SEO, paid media, social media, and content marketing initiatives</li><li>
Oversee the creation of high-impact and dynamic website content for all program verticals</li><li>
Develop program collateral including brochures, viewbooks, custom client pitch decks, and testimonials</li><li>
Strengthen NYUAD&rsquo;s executive education thought leadership presence through blogs, webinars, faculty-led panels, and digital content initiatives</li></ul><div></div><div><i><br>
Data, Analytics &amp; Systems</i></div><ul><li>
Establish a data-informed marketing approach that supports strategic decision-making and continuous improvement across marketing initiatives</li><li>
Track, analyze, and report on marketing performance across the full funnel, including lead generation, conversion rates, cost of acquisition (CAC), and return on investment (ROI)</li><li>
Implement and manage CRM and marketing automation systems to support inquiry-to-enrollment workflows and improve operational efficiency</li><li>
Develop dashboards and reports to provide insights to leadership and support evidence-based marketing strategies</li><li>
Develop and manage the division&rsquo;s website to ensure an effective and engaging digital presence</li></ul><div></div><div><i><br>
Partnerships, Events &amp; External Engagement</i></div><ul><li>
Develop regional and international partnerships that support lead generation, co-marketing opportunities, and expanded market reach</li><li>
Lead participation in regional and international education fairs and recruitment events to promote NYUAD&rsquo;s executive and professional education offerings</li><li>
Manage thought leadership events including faculty panels, executive briefings, and webinars</li><li>
Coordinate with University Communications on media engagement, brand identity, and reputation management</li></ul>
Qualifications:
<div><b>
Qualifications:</b></div><div><b><br>
Required Education</b></div><ul><li>
Master's Degree in one of the following (or a closely related field):<ul><li>
Marketing</li><li>
Business Administration (MBA)</li><li>
Communications / Strategic Communications</li><li>
Strategy</li><li>
Higher Education Administration</li><li>
Public Relations / Integrated Marketing</li><li>
Data / Analytics / Digital Marketing/marketing analytics concentration</li></ul></li></ul><div><b>
Required Experience</b></div><ul><li>
10+ years of progressive marketing leadership experience</li><li>
Demonstrated success driving enrollment growth in higher education or executive education</li><li>
Experience working in the GCC, particularly the UAE</li><li>
Experience managing large marketing budgets and agencies</li><li>
Experience building digital-first, data-driven marketing organizations</li><li>
Core Knowledge Areas<ul><li>
Executive education and professional education markets</li><li>
Higher education marketing and enrollment strategy</li><li>
Digital marketing, SEO, paid media, and content strategy</li><li>
Brand positioning and storytelling</li><li>
CRM, marketing automation, and funnel management</li></ul></li><li>
Skills<ul><li>
Strategic marketing leadership</li><li>
Campaign design and execution</li><li>
Data analytics and performance reporting</li><li>
Vendor and agency management</li><li>
Budgeting and financial planning</li><li>
Executive communication and presentation</li><li>
Stakeholder and partnership development</li></ul></li><li>
Abilities<ul><li>
Build and scale high-performance marketing teams</li><li>
Translate institutional strategy into market-facing narratives</li><li>
Operate in a fast-paced, entrepreneurial environment</li><li>
Work cross-functionally across academic and administrative units</li><li>
Represent NYUAD with executive presence and credibility</li></ul></li></ul><div><b>
Preferred Education</b></div><ul><li>
Master's Degree with a concentration in Marketing, Strategy, or International Business</li><li>
Master's Degree Integrated Marketing, Digital Marketing, or Marketing Analytics</li><li>
Graduate qualification (certificate/diploma) in:<ul><li>
Digital Performance Marketing (paid media, conversion optimization)</li><li>
SEO / Content Strategy</li><li>
CRM / Marketing Automation (Salesforce, HubSpot, Slate, etc.)</li><li>
Coursework or executive education in GCC/UAE market strategyor higher-ed enrollment management</li></ul></li></ul><div><b>
Preferred Experience</b></div><ul><li>
Marketing knowledge of executive education, professional master&rsquo;s, or corporate learning programs at a previous institution of higher education</li><li>
Expertise in B2B, government, and enterprise marketing</li><li>
Deep understanding of GCC and international student markets</li><li>
Advanced CRM and marketing automation expertise</li>
Strong regional media and agency networks<br>
<li>
</li></ul>
Additional Information:
<div>
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU&rsquo;s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.</div></div>

Director of Marketing, Executive and Professional Education - Office of Executive Education

Khidmah

<div>
 <p>
  <strong>
   <u>
    Job Purpose
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   To provide a range of administrative support services across the Foundation; to be the first point of contact for external enquiries, reception and post were required and other ad hoc duties; to work within a multi-disciplined team, delivering tasks effectively.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Responsible for providing timely and accurate administration support to all members of the Finance Team, to the Executive Finance Director.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Frameworks, Boundaries &amp; Decision-Making Authority
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Function within the framework and boundaries of Khidmah&rsquo;s policies as well as overall organizational and governance frameworks.
  </li>
  <li>
   Accountable for Khidmah business within the boundaries decided by the overall strategic plan and approved budgets.
  </li>
  <li>
   Authorized to take decisions as per the approved authorization matrix.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Key Accountabilities
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Serving as the point person for information and material distribution to internal departments and outside organizations
  </li>
  <li>
   Arranging multiple meetings with Executive Finance Director &amp; Executive Management Team.
  </li>
  <li>
   Prepare MOM and follow up to ensure completion of action list of multiple Meetings as needed.
  </li>
  <li>
   Provide full administrative support to the Executive Director &amp; the Team as required.
  </li>
  <li>
   Creating, organizing and managing paper and electronic files.
  </li>
  <li>
   Support the annual financial audit processes through the preparation of standard reports as well as other custom reports as requested.
  </li>
  <li>
   Processing expense claims used by the department.
  </li>
  <li>
   Coordinate with different departments to smoothly process HC forms, approvals, updates and Executive Management authorizations.
  </li>
  <li>
   Structuring the department&rsquo;s Org Chart on Visio and maintain structure updates.
  </li>
  <li>
   Drafting and preparing presentations, spreadsheets, correspondence, and emails as directed by the Directors as needed and required.
  </li>
  <li>
   Support through Issuing PRs on behalf of Finance department services and ensure the completion process.
  </li>
  <li>
   Providing support, assistance and cover across the wider Finance team to manage team shortage and peak periods.
  </li>
  <li>
   Streamline processes and procedures for improving operational efficiency of finance reporting and budgeting systems.
  </li>
 </ul>
 <p>
  Ad-hoc requests as required by the Executive Finance Director.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Education, Experience and Skills
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Education:
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s Degree.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Experience and Skills:
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Experience:
  </strong>
 </p>
 <ul>
  <li>
   2-4 years&rsquo; Work experience in administration and secretarial.
  </li>
 </ul>
 <p>
  <strong>
   Skills:
  </strong>
 </p>
 <ul>
  <li>
   Leadership
  </li>
  <li>
   Time Management
  </li>
  <li>
   Team working skills.
  </li>
  <li>
   Ability to Multi Tasks
  </li>
  <li>
   Organizational Skills
  </li>
 </ul>
 <p>
  Good Interpersonal Skills
 </p>
 <p>
 </p>
</div>


Team Support Officer (Emirati Future Leaders)

SHAFA AL NAHDAH BUILDING CONTRACTING LLC

<div>
 <p>
  <strong>
   Executive Assistant to Managing Director
  </strong>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Dubai, UAE
 </p>
 <p>
  <strong>
   Travel:
  </strong>
  <strong>
   Frequent travel to Tanzania (extended stays required)
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Overview
  </strong>
 </p>
 <p>
  We are seeking a highly disciplined, structured, and execution-driven
  <strong>
   Senior Executive Assistant
  </strong>
  to support a Managing Director overseeing multiple agribusiness and industrial operations across the UAE and East Africa.
 </p>
 <p>
  The Senior Executive Assistant will function as the Managing Director&rsquo;s operational extension &mdash; ensuring priorities are executed, deadlines are enforced, communication is structured, and strategic initiatives move forward without delay.
 </p>
 <p>
  This role requires maturity, decisiveness, strong follow-through, and the ability to operate confidently at C-suite level.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Core Mandate
  </strong>
 </p>
 <p>
  The SEA exists to:
 </p>
 <ul>
  <li>
   Protect the MD&rsquo;s time
  </li>
  <li>
   Enforce structure across departments
  </li>
  <li>
   Ensure execution of decisions
  </li>
  <li>
   Improve organizational response speed
  </li>
  <li>
   Reduce operational friction
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   1. Executive Rhythm &amp; Priority Control
  </strong>
 </p>
 <ul>
  <li>
   Own and structure the MD&rsquo;s calendar with strategic prioritization
  </li>
  <li>
   Prepare daily and weekly priority maps
  </li>
  <li>
   Maintain action logs for all executive decisions
  </li>
  <li>
   Ensure zero loss of instruction or follow-through
  </li>
  <li>
   Escalate risks early
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   2. Cross-Department Execution Oversight
  </strong>
 </p>
 <ul>
  <li>
   Track KPIs across finance, operations, HR, and projects
  </li>
  <li>
   Coordinate structured updates from department heads
  </li>
  <li>
   Identify underperformance before it reaches crisis level
  </li>
  <li>
   Ensure alignment between Dubai headquarters and Tanzania operations
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   3. Multi-Country Operational Coordination
  </strong>
 </p>
 <ul>
  <li>
   Coordinate frequent travel between Dubai and Tanzania
  </li>
  <li>
   Travel with the MD when required
  </li>
  <li>
   Act as temporary coordination hub when on-site in Tanzania
  </li>
  <li>
   Maintain structured documentation across locations
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   4. Executive Communication Control
  </strong>
 </p>
 <ul>
  <li>
   Draft high-level correspondence
  </li>
  <li>
   Interface with senior managers and investors
  </li>
  <li>
   Filter inbound requests to protect executive bandwidth
  </li>
  <li>
   Ensure all communication is structured and clear
  </li>
 </ul>
 <p>
  <strong>
   5. Personal Executive Management
  </strong>
 </p>
 <ul>
  <li>
   Manage personal and family calendar
  </li>
  <li>
   Coordinate appointments and personal commitments
  </li>
  <li>
   Organise and execute personal tasks on behalf of the MD
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required Experience
  </strong>
 </p>
 <ul>
  <li>
   7+ years supporting CEOs, founders, or Managing Directors
  </li>
  <li>
   Experience in structured corporate or multi-entity environments
  </li>
  <li>
   Exposure, operations, or large-scale projects preferred
  </li>
  <li>
   Experience operating in emerging markets is advantageous
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required Competencies
  </strong>
 </p>
 <ul>
  <li>
   Exceptional organization skills
  </li>
  <li>
   High execution discipline
  </li>
  <li>
   Strong written and verbal English
  </li>
  <li>
   Undertands how to utalize AI for better efficency
  </li>
  <li>
   Ability to hold senior managers accountable respectfully
  </li>
  <li>
   Strong reporting and documentation habits
  </li>
  <li>
   Emotional intelligence with firmness
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Personality Profile
  </strong>
 </p>
 <ul>
  <li>
   Calm under pressure
  </li>
  <li>
   Proactive and anticipatory
  </li>
  <li>
   Loyal and discreet
  </li>
  <li>
   High work stamina
  </li>
  <li>
   Structured thinker
  </li>
  <li>
   Not intimidated by strong personalities
  </li>
  <li>
   Comfortable operating in high-performance environments
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Travel Requirements
  </strong>
 </p>
 <ul>
  <li>
   Must be willing to travel regularly to Tanzania
  </li>
  <li>
   Extended stays (1&ndash;4 weeks) required
  </li>
  <li>
   Comfortable working in operational environments
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Performance Metrics (KPIs)
  </strong>
 </p>
 <ul>
  <li>
   100% meeting action tracking
  </li>
  <li>
   Zero missed critical deadlines
  </li>
  <li>
   Weekly executive dashboard delivered consistently
  </li>
  <li>
   Improved cross-department execution speed
  </li>
  <li>
   Reduced operational delays
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistant to Managing Director

GODO

<div>
 <p>
  <strong>
   📢 We&rsquo;re Hiring: Executive Assistant &amp; Content Creator (Forex Industry)
  </strong>
 </p>
 <p>
  📍 Location: Dubai
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Role:
  </strong>
 </p>
 <p>
  We are looking for a dynamic and professional
  <strong>
   Executive Assistant
  </strong>
  to support our CEO while also taking an active role in
  <strong>
   content creation within the forex industry
  </strong>
  . This is a unique opportunity for someone who is organized, presentable, and confident on camera.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   Executive Support:
  </strong>
 </p>
 <ul>
  <li>
   Manage and organize the CEO&rsquo;s calendar, appointments, and meetings
  </li>
  <li>
   Coordinate internal and external meetings, including scheduling and follow-ups
  </li>
  <li>
   Handle confidential information with professionalism and discretion
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Reception &amp; Client Management:
  </strong>
 </p>
 <ul>
  <li>
   Welcome and assist clients and visitors in a professional manner
  </li>
  <li>
   Act as the face of the company at the reception
  </li>
  <li>
   Answer calls, emails, and inquiries promptly
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Content Creation (Forex Industry):
  </strong>
 </p>
 <ul>
  <li>
   Record and deliver one daily video covering business updates, insights, or news in the forex market
  </li>
  <li>
   Stay updated with forex trends and company activities
  </li>
  <li>
   Collaborate with the marketing team (if applicable) for content alignment
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Strong communication and organizational skills
  </li>
  <li>
   Presentable, confident, and comfortable on camera
  </li>
  <li>
   Ability to multitask and work in a fast-paced environment
  </li>
  <li>
   Interest or basic knowledge in forex/trading is a plus
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistant

Vibes Staffing

<div>
 <p>
  <strong>
   <u>
    ROLE PURPOSE
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Executive Secretary to the Managing Director serves as a trusted operational partner to the MD, enabling her to focus exclusively on high-priority strategic and leadership activities. This role goes beyond traditional secretarial support - it functions as a critical filter, coordinator, and executor, ensuring that decisions, delegated tasks, and communications flow efficiently between the MD, internal teams, and external stakeholders. The Executive Secretary is expected to bring a proactive, technology-forward mindset, introducing and championing digital tools and modern workflows that elevate the efficiency and professionalism of the MD's office. Operating with a high degree of independence, sound judgment, and strong interpersonal confidence, the role demands someone who can manage competing priorities seamlessly, maintain discretion under pressure, and represent the MD's standards in every interaction.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    CORE RESPONSIBILITIES
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Strategic Priority Management &amp; Executive Filtering
  </strong>
 </p>
 <ul>
  <li>
   Proactively manage the MD's calendar, daily schedule, and priorities &mdash; identifying what requires her direct attention versus what can be delegated, deferred, or handled independently.
  </li>
  <li>
   Filter and triage all incoming communications, meeting requests, and tasks, escalating only what is genuinely critical to the MD.
  </li>
  <li>
   Prepare daily and weekly priority briefings for the MD to ensure focus remains on high-impact strategic matters.
  </li>
  <li>
   Anticipate needs and create structured plans that allow the MD to operate at peak effectiveness.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Task Delegation, Follow-Up &amp; Gatekeeping
  </strong>
 </p>
 <ul>
  <li>
   Actively follow up with internal team members and external vendors on tasks, commitments, and deliverables delegated by the MD &mdash; ensuring timely completion without requiring the MD to chase.
  </li>
  <li>
   Maintain a live task and delegation tracker, monitoring progress and flagging delays proactively.
  </li>
  <li>
   Liaise between the MD and team members to resolve issues, provide clarity, and ensure smooth handovers.
  </li>
  <li>
   Act as a professional gatekeeper &mdash; managing access to the MD's time and office, redirecting ad-hoc requests through appropriate channels to protect focus and productivity.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Communication &amp; Documentation
  </strong>
 </p>
 <ul>
  <li>
   Draft, review, and send high-quality correspondence on behalf of the MD, including emails, memos, letters, and official communications.
  </li>
  <li>
   Prepare and format professional presentations, reports, meeting materials, and briefing documents.
  </li>
  <li>
   Minute-take during key meetings, distribute action items, and track follow-through.
  </li>
  <li>
   Manage confidential information with absolute discretion.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Technology &amp; Process Improvement
  </strong>
 </p>
 <ul>
  <li>
   Introduce and implement technology-based tools to modernise the MD's office operations &mdash; including AI productivity tools (e.g., Claude, ChatGPT, Gamma, etc.), project and task management platforms (e.g., Notion, Monday.com), and collaboration tools.
  </li>
  <li>
   Build and maintain efficient digital filing, documentation, and workflow systems.
  </li>
  <li>
   Champion the move from manual and paper-based processes to streamlined, technology-enabled ways of working.
  </li>
  <li>
   Proactively research and recommend tools, templates, and process improvements that increase organisational efficiency.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Administrative &amp; Operational Support
  </strong>
 </p>
 <ul>
  <li>
   Coordinate logistics for internal and external meetings, including venue, agenda, materials, and attendee management.
  </li>
  <li>
   Arrange travel, accommodation, and itineraries for the MD and senior guests as required.
  </li>
  <li>
   Manage office supplies, vendor relationships, and administrative contracts pertaining to the MD's office.
  </li>
  <li>
   Support the preparation and submission of expense reports and relevant administrative documentation.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    KNOWLEDGE &amp; SKILLS
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Minimum 5 years of relevant experience as an Executive Secretary or Executive Assistant supporting C-suite executives, preferably in a fast-paced, multi-stakeholder environment.
  </li>
  <li>
   Bachelor's degree in Business Administration, Communications, Office Management, or a related field.
  </li>
  <li>
   Minimum 5 years of experience in an Executive Secretary or Executive Assistant role directly supporting C-suite or senior leadership.
  </li>
  <li>
   Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with demonstrable ability to produce polished, professional outputs.
  </li>
  <li>
   Hands-on experience with modern productivity and AI-powered tools including but not limited to: Claude, ChatGPT, Gamma, Notion, Monday.com, or similar platforms.
  </li>
  <li>
   Exceptional written and verbal English communication skills, including professional email and business writing.
  </li>
  <li>
   Strong presentation design skills with proven ability to create clear, visually compelling materials for executive audiences.
  </li>
  <li>
   Experience introducing or implementing technology-driven process improvements within an executive office or similar environment is a strong advantage.
  </li>
  <li>
   Excellent English language skills (written and spoken) are required.
  </li>
  <li>
   Arabic language proficiency is an advantage.
  </li>
 </ul>
</div>


Executive Secretary

Khazna Data Centers

<div>
 <p>
  Since 2012,
  <strong>
   Khazna
  </strong>
  has become the
  <strong>
   leading wholesale data center provider in the Middle East and North Africa
  </strong>
  , delivering reliable and scalable infrastructure to support the region&rsquo;s growing digital ecosystem.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are seeking an
  <strong>
   Executive Assistant
  </strong>
  to join us and serve as a dedicated strategic partner and administrative lead for a senior executive. The primary goal is to maximize the executive&rsquo;s efficiency by managing complex operational tasks, streamlining communications and overseeing specialized projects. The EA acts as a high-level liaison between the executive and internal/external stakeholders, ensuring that the office runs seamlessly and strategic priorities are met.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   KEY ACCOUNTABILITIES:
  </strong>
 </p>
 <p>
  <strong>
   Complex Calendar &amp; Schedule Management
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Strategic Scheduling:
   </strong>
   Own the executive&rsquo;s calendar, resolving conflicts and prioritizing meetings based on business needs.
  </li>
  <li>
   <strong>
    Gatekeeping:
   </strong>
   Serve as the primary point of contact, managing the executive&rsquo;s time and access.
  </li>
  <li>
   <strong>
    Travel Logistics:
   </strong>
   Plan and book all travel, including transport, lodging, and detailed itineraries.
  </li>
 </ul>
 <p>
  <strong>
   Communication &amp; Liaison
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Writing &amp; Editing:
   </strong>
   Draft and polish emails, memos, and announcements on behalf of the executive.
  </li>
  <li>
   <strong>
    Bridge-Building:
   </strong>
   Act as a link between the executive and their team to ensure instructions are clear and tasks are tracked.
  </li>
  <li>
   <strong>
    Meeting Support:
   </strong>
   Set agendas, take minutes, and follow up on action items to ensure goals are met.
  </li>
 </ul>
 <p>
  <strong>
   Projects &amp; Information
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Project Tracking:
   </strong>
   Support special projects by managing deadlines and coordinating with other departments.
  </li>
  <li>
   <strong>
    Discretion:
   </strong>
   Handle confidential business and personnel information with total privacy.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   QUALIFICATIONS &amp; COMPETENCIES:
  </strong>
 </p>
 <ul>
  <li>
   5+ years of experience providing support at the executive level (C-suite, VP, or Senior Director).
  </li>
  <li>
   Bachelor&rsquo;s degree preferred, or equivalent professional experience.
  </li>
  <li>
   Expert proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint).
  </li>
  <li>
   <strong>
    Proactive Anticipation:
   </strong>
   The ability to stay two steps ahead, identifying potential issues and solving them before they reach the executive.
  </li>
  <li>
   <strong>
    Exceptional Communication:
   </strong>
   Strong verbal and written skills with the ability to interact confidently with all levels of the organization.
  </li>
  <li>
   <strong>
    Adaptability:
   </strong>
   Comfort working in a fast-paced environment with shifting priorities and high-pressure deadlines.
  </li>
  <li>
   <strong>
    Professional Judgment:
   </strong>
   The ability to make independent decisions regarding the executive's time and resources with minimal supervision.
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistant (Immediate Joiner)

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