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Hilton

<div>Executive Secretary
An Administrative Assistant / Executive Secretary is responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing. 
 
 
What will I be doing? 
As an Administrative Assistant / Executive Secretary, you will be responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience. An Administrative Assistant / Executive Secretary will also be required to provide secretarial support, manage mail, and carry out all filing. Specifically, you will be responsible for performing the following tasks to the highest standards:
<ul><li>Carry out daily administrative activities of the Executive office while adhering to Hilton Standards, policies and procedures</li>
<li>Provide secretarial support to the Executive team</li>
<li>Ensure all communications, particularly relating to owners, guests and the Corporate office are handled promptly and professionally</li>
<li>Receive and distribute mail</li>
<li>Ensure outgoing mail is dispatched in a timely manner</li>
<li>Provide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner if necessary</li>
<li>Maintain adequate supplies of office stationary</li>
<li>Identify and build internal and external relationships</li>
<li>Carry out all filing</li>
<li>Comply with all key security mandates</li>
<li>Report any maintenance issues or hazards</li>
<li>Maintain own work area in a clean, tidy and good manner</li>
<li>Report defective materials and equipment</li>
<li>Assist with special projects related to the Executive Office</li></ul>
What are we looking for? 
An Administrative Assistant / Executive Secretary serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
<ul><li>Excellent verbal and written communication skills</li>
<li>Excellent administration and IT skills</li>
<li>Committed to delivering a high level of customer service, both internally and externally</li>
<li>Flexibility to respond to a range of different work situations</li>
<li>Ability to work under pressure</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul>
<li>Previous administrative experience in a fast paced environment</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Executive Secretary

Bin Rashid Transporting&General Contracting

Job SummaryThe Executive Secretary provides executive-level administrative and secretarial support to senior management in a construction company / concrete batching plant. The role includes coordination of projects, tender follow-up, documentation management, and communication with clients, consultants, and suppliers to ensure smooth operational and commercial processes.⸻Key Responsibilities<ul><li>Provide full secretarial and administrative support to senior management</li></ul><ul><li>Coordinate between head office, project sites, concrete plant, suppliers, and clients</li></ul><ul><li>Follow up, track, and manage tenders from announcement to submission and award stage</li></ul><ul><li>Prepare, compile, and submit all required tender documentation in coordination with technical, commercial, and finance teams</li></ul><ul><li>Maintain tender registers, deadlines, clarifications, and submission records</li></ul><ul><li>Prepare and manage official correspondence, contracts, quotations, and reports</li></ul><ul><li>Organize meetings related to projects, production, tenders, and management; prepare agendas and minutes</li></ul><ul><li>Maintain organized project, tender, technical, and commercial files (hard &amp; soft copies)</li></ul><ul><li>Follow up on approvals, payments, delivery schedules, and project timelines</li></ul><ul><li>Handle confidential information related to tenders, contracts, pricing, and operations</li></ul><ul><li>Arrange travel, site visits, and logistics for management</li></ul><ul><li>Support management in preparing presentations, bid summaries, and operational reports</li></ul>⸻Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree or Diploma in Business Administration or related field</li></ul><ul><li>Minimum 3&ndash;5 years&rsquo; experience as Executive Secretary, preferably in construction,, or industrial companies</li></ul><ul><li>Experience in tendering procedures, bid submissions, and document control</li></ul><ul><li>Arabic Language native speaker.</li></ul><ul><li>Strong command of English</li></ul><ul><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li></ul><ul><li>Excellent organizational, follow-up, and time-management skills</li></ul><ul><li>Ability to work under pressure and meet strict tender deadlines</li></ul>⸻Preferred Experience<ul><li>Experience handling government and private sector tenders</li></ul><ul><li>Familiarity with prequalification documents, BOQs, technical submissions, and commercial proposals</li></ul><ul><li>Experience dealing with consultants, clients, suppliers, and authorities</li></ul>⸻Reporting LineReports directly to General Manager / Operations ManagerJob Type: Full-timeWork Location: In person

Al Qalamoon Garden Designers

Job descriptionOur company is looking for Female Executive SecretaryFull-time role with at least 2-5 years experience in same position, in Landscaping/Construction field is advantage, must be residing in United Arab EmiratesThe individual in this position will handle daily responsibilities, including managing schedules, coordinating appointments, organizing meetings, preparing reports, and maintaining confidential documents. They will serve as a key point of contact, facilitating communication within and outside the organization while providing high-level administrative support to executive leadership. The role also involves ensuring tasks and projects are efficiently completed within specified timelines.Qualifications<ul><li>Strong clerical skills and the ability to handle documentation and organizational tasks</li><li>Excellent written and verbal communication skills for effectively interacting with internal stakeholders and external contacts</li><li>Proficiency in company secretarial work and managing meeting agendas and formal documentation</li><li>Experience in executive administrative assistance, including supporting high-level executives</li><li>Exceptional customer service skills to ensure professional interactions and address inquiries effectively</li><li>Proficiency in office software tools, including word processing, spreadsheets, and scheduling applications</li><li>Highly organized, detail-oriented, and capable of multitasking in a fast-paced environment</li><li>Bachelor's degree in Business Administration or a related field is preferred</li></ul>For interested applicant, kindly send your cv at qgd@alqalamoongarden.comEmployment TypeFJob Type: Full-timePay: AED3,000.00 - AED5,000.00 per month

Al Manar Metal Doors & Windows Fixing

We are seeking a reliable and organized Secretary to provide administrative and clerical support to ensure efficient daily office operations. The ideal candidate will hold a Bachelor&rsquo;s degree, preferably in Accounting, and possess strong organizational, communication, and basic financial skills.Key Responsibilities<ul><li>Manage daily office operations and administrative tasks</li><li>Handle phone calls, emails, and correspondence professionally</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare, organize, and maintain files and records</li><li>Assist with basic accounting tasks such as invoicing, data entry, and expense tracking</li><li>Draft reports, memos, and documents as required</li><li>Coordinate with internal departments and external stakeholders</li><li>Maintain confidentiality of company information</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree required (Accounting preferred)</li><li>Proven experience as a secretary or administrative assistant is an advantage</li><li>Basic knowledge of accounting principles and financial documentation</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication skills</li><li>Attention to detail and ability to multitask</li></ul>Preferred Skills<ul><li>Experience with accounting or bookkeeping software</li><li>Ability to work independently and as part of a team</li><li>Professional appearance and positive attitude</li></ul>Job Type: Full-time

Middle East Builders Mechanical Group

Job description:Job Summary: We are seeking a reliable and detail-oriented Secretary with strong knowledge of banking procedures to provide administrative and financial support. The ideal candidate will assist with daily office operations, banking coordination, and confidential documentation while ensuring smooth communication within the organization.Key Responsibilities:<ul><li>Manage daily administrative and secretarial duties</li><li>Handle banking transactions, coordination with banks, and follow-ups</li><li>Prepare and maintain financial, banking, and confidential documents</li><li>Assist with account-related paperwork, cheques, and payment processing</li><li>Schedule meetings, manage calendars, and prepare correspondence</li><li>Maintain accurate records and filing systems</li><li>Liaise with management, banks, and external parties professionally</li><li>Ensure compliance with company policies and banking requirements</li></ul>Qualifications &amp; Skills:<ul><li>Proven experience as a Secretary or Administrative Assistant</li><li>Knowledge of banking procedures and financial documentation</li><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication skills</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>High level of confidentiality and professionalism</li></ul>Preferred Qualifications:<ul><li>Experience in banking, finance, or corporate administration</li><li>Familiarity with UAE banking processes (if applicable)</li></ul>Job Types: Full-time, PermanentJob Types: Full-time, Permanent

Confidential

<div>
 
 The Secretary will provide high-level administrative and operational support to the Senior Leader, ensuring smooth day-to-day management of schedules, communication, and coordination. The role requires a highly organized professional with discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage and maintain the Senior Leader&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.
 </li>
 <li>
 Prepare correspondence, reports, presentations, and briefing materials with a high degree of accuracy and professionalism.
 </li>
 <li>
 Act as the primary point of contact between the Senior Leader and internal/external stakeholders, ensuring timely and effective communication.
 </li>
 <li>
 Handle confidential information with utmost discretion.
 </li>
 <li>
 Coordinate and organize meetings, including agenda preparation, minutes recording, and follow-up on action items.
 </li>
 <li>
 Liaise with other departments and leadership teams to facilitate smooth information flow and task execution.
 </li>
 <li>
 Support in planning and organizing internal and external events, conferences, and business engagements.
 </li>
 <li>
 Maintain documentation, filing systems, and databases efficiently.
 </li>
 <li>
 Monitor and prioritize incoming emails, calls, and requests, ensuring appropriate response or delegation.
 </li>
 <li>
 Assist in preparing expense reports, budget tracking, and other administrative functions as required.
 </li>
 </ul>
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field preferred.
 </li>
 <li>
 5&ndash;10 years of experience supporting C-suite or senior leadership in a large organization.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools (Teams, Zoom, etc.).
 </li>
 <li>
 Strong organizational, time-management, and multitasking abilities.
 </li>
 <li>
 High level of professionalism, discretion, and emotional intelligence.
 </li>
 <li>
 Ability to work independently with minimal supervision and exercise sound judgment.
 </li>
 </ul>
 
 
</div>

Invest Group Overseas L.L.C

About the Group:Invest Group Overseas (IGO) is an investment and property development company based in Dubai. Established by a group of elite business leaders, IGO focuses on capitalizing on business opportunities in the developed and emerging markets. The company has a well-deserved reputation as one of the top regional investment companies, delivering premium properties that contribute to the growth of cities and localities.Job Overview:A role combining both a Contract and Procurement Coordinator and an Engineering Executive Secretary would encompass a diverse set of responsibilities that bridge administrative support with procurement and engineering functions within an organization. This combination could be particularly relevant in industries where technical projects and procurement activities are closely intertwined.Key Responsibilities:<ul><li>Supplier Sourcing: Identifying potential suppliers, vendors, or contractors to fulfill procurement needs related to engineering projects.</li><li>Bid Evaluation: Reviewing bids and proposals from suppliers, analyzing cost-effectiveness and alignment with project requirements.</li><li>Contract Negotiation: Negotiating favorable terms and conditions with suppliers or vendors, ensuring compliance with procurement policies.</li><li>Contract Management: Overseeing the lifecycle of contracts, from drafting and execution to amendments and renewals.</li><li>Procurement Processes: Coordinating procurement processes, including purchase requisitions, purchase orders, and invoice processing.</li><li>Compliance: Ensuring all procurement activities adhere to organizational policies, legal regulations, and industry standards.</li><li>Relationship Management: Establishing and maintaining positive relationships with suppliers, fostering partnerships for successful project delivery.</li><li>Data Analysis: Analyzing procurement data to identify cost-saving opportunities, monitor supplier performance, and track procurement metrics.</li><li>Calendar Management: Scheduling and coordinating appointments, meetings, and events for engineering executives or teams.</li><li>Communication Handling: Managing incoming and outgoing communications on behalf of engineering executives, including emails, calls, and correspondence.</li><li>Document Management: Assisting with drafting, editing, and formatting engineering-related documents, reports, and presentations.</li><li>Meeting Coordination: Organizing meetings, preparing agendas, taking minutes, and distributing follow-up actions for engineering-related discussions.</li><li>Technical Support: Assisting with technical documentation, data collection, and research for engineering projects.</li><li>Project Support: Providing administrative support for engineering projects, tracking project timelines, and assisting with project-related tasks.</li><li>Coordination: Collaborating with engineering teams and other departments to ensure efficient communication and project coordination.</li><li>Event Support: Assisting in organizing engineering-related events, workshops, or training sessions.</li><li>Visit project sites and other offices as required to oversee the operations and provide support.</li><li>Perform other duties assigned.</li></ul>Experience &amp; Educational Requirements:<ul><li>A bachelor's degree in business administration, engineering, or a related field. Relevant work experience in procurement, contract management, or engineering administration may also be considered.</li><li>Strong organizational and multitasking skills to manage diverse tasks and responsibilities.</li><li>Excellent communication and interpersonal skills to interact with suppliers, vendors, engineering teams, and stakeholders.</li><li>Analytical mindset to interpret procurement and engineering data and metrics for decision-making.</li><li>Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and relevant engineering software.</li><li>Attention to detail and accuracy in administrative tasks, contract management, and technical documentation.</li><li>Adaptability and flexibility to work in a dynamic and fast-paced environment.</li><li>Problem-solving abilities to address procurement and engineering-related challenges proactively.</li><li>Discretion and professionalism in handling sensitive information.</li></ul>Job Type: Full-time

ENGINEERING EXECUTIVE SECRETARY

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1280 executive secretary jobs IN United Arab Emirates

Executive Secretary

Executive Secretary

Executive Secretary

Executive Secretary

Executive Secretary

Executive Secretary

ENGINEERING EXECUTIVE SECRETARY