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executive secretary

Zekrayat Al Sham

Job Vacancy &ndash; Executive SecretaryA company based in Sharjah is seeking to hire an Executive Secretary to join its team on a full-time basis.Requirements:Fluency in both Arabic and English (written and spoken) is mandatory.Excellent communication and organizational skills.Proficiency in Microsoft Office applications.Ability to work under pressure and handle multiple tasks efficiently.Previous experience in a similar role is preferred.Qualified candidates are requested to send their CV to the following email address:info@zekrayatalsham.comJob Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthLanguage:<ul><li>ARABIC (Required)</li></ul>

Executive Secretary

Sentinel Ventures Group of Companies

Company ProfileSentinel Ventures is a dynamic holding company that manages a diverse portfolio of seven operating companies across multiple industries and geographies. With a commitment to excellence, innovation, and sustainable growth, Sentinel Ventures plays a pivotal role in overseeing and guiding its subsidiaries toward achieving their business objectives while fostering synergies across the group.Job ProfileThe Executive Secretary provides high-level administrative support to senior executives, ensuring smooth management of their schedules, correspondence, and day-to-day operations. The role requires strong organizational skills, discretion, and the ability to handle confidential information.Reports toManaging Director and Board MembersKey Responsibilities1. Administrative Support to the Managing Director (MD) and other Board Members (BM).<ul><li>Manage and maintain the MD&rsquo;s &amp; BM&rsquo;s calendar, schedule meetings, and appointments.</li><li>Handle all correspondence, including emails, phone calls, and letters, ensuring timely responses.</li><li>Prepare and organize documents, presentations, and reports for meetings.</li></ul>2. Meeting Coordination<ul><li>Arrange and coordinate meetings, conferences, and travel arrangements.</li><li>Record and distribute minutes of meetings, highlighting action points and follow-ups.</li><li>Ensure meeting rooms are prepared and equipped with necessary materials.</li></ul>3. Communication<ul><li>Serve as a primary point of contact between the MD and internal/external stakeholders.</li><li>Screen and prioritize communications to ensure efficient workflow.</li><li>Draft and edit correspondence on behalf of the executive.</li></ul>4. Office Management<ul><li>Maintain and update filing systems, ensuring easy retrieval of information.</li><li>Monitor and replenish office supplies as required.</li><li>Coordinate with other departments for administrative tasks.</li></ul>5. Confidentiality and Professionalism<ul><li>Handle sensitive and confidential information with utmost discretion.</li><li>Act as a gatekeeper to ensure the executive&rsquo;s time is used efficiently.</li></ul>6. Project Assistance<ul><li>Support in executing special projects or assignments as directed by the MD.</li><li>Conduct research and compile data to assist in decision-making.</li></ul>Qualifications and SkillsEducational Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Secretarial Studies, or a related field.</li></ul>Experience<ul><li>3&ndash;5 years of experience as an executive assistant, secretary, or in a similar administrative role.</li></ul>Key Skills<ul><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational and time-management skills.</li><li>Strong verbal and written communication skills.</li><li>Ability to multitask and prioritize tasks effectively.</li><li>High level of attention to detail.</li></ul>Job Type: Full-time

Venco Imtiaz Contracting Co

Job SummaryThe Secretary to the Chairman provides high‑level administrative and organizational support to ensure the smooth functioning of the Chairman&rsquo;s office. This role requires exceptional attention to detail, strong communication skills, and the ability to manage complex schedules, travel logistics, and confidential information. The Secretary acts as a key liaison between the Chairman and internal/external stakeholders, ensuring timely coordination and professional representation.Key Responsibilities1. Calendar &amp; Schedule Management<ul><li>Maintain and manage the Chairman&rsquo;s daily, weekly, and long‑term calendar.</li><li>Schedule and coordinate meetings, appointments, and events.</li><li>Prioritize and adjust schedules proactively based on urgency and importance.</li><li>Ensure the Chairman is fully briefed and prepared for all engagements.</li></ul>2. Travel Arrangements<ul><li>Plan and coordinate domestic and international travel itineraries.</li><li>Arrange flights, hotel bookings, ground transportation, visas, and travel documents.</li><li>Prepare detailed travel packs including agendas, contacts, and briefing notes.</li><li>Handle last‑minute changes and ensure seamless travel experiences.</li></ul>3. Communication &amp; Correspondence<ul><li>Serve as the primary point of contact for the Chairman&rsquo;s office.</li><li>Screen calls, emails, and requests; respond or redirect as appropriate.</li><li>Draft, edit, and proofread letters, reports, presentations, and confidential documents.</li><li>Maintain professional communication with board members, executives, and external partners.</li></ul>4. Meeting &amp; Office Coordination<ul><li>Prepare meeting agendas, minutes, and follow‑up action items.</li><li>Organize board meetings, executive sessions, and high‑level events.</li><li>Maintain organized filing systems (digital and physical).</li><li>Track deadlines, commitments, and deliverables.</li></ul>5. Confidentiality &amp; Executive Support<ul><li>Handle sensitive information with absolute discretion.</li><li>Support the Chairman with special projects and strategic initiatives.</li><li>Conduct research and prepare briefing materials when required.</li><li>Ensure smooth day‑to‑day operations of the Chairman&rsquo;s office.</li></ul>QualificationsEducation<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, Communications, or related field.</li><li>Additional certifications in office administration or executive assistance are an advantage.</li></ul>Experience<ul><li>5+ years of experience supporting C‑suite executives or senior leadership.</li><li>Proven experience managing complex calendars and international travel.</li><li>Experience in corporate, multinational, or high‑pressure environments preferred.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation ?</li><li>How soon you can join ?</li></ul>

ARKAN FOR POLYSTONE AND DESIGN MANUFACTURING - L.L.C - S.P.C

Key Responsibilities<ul><li>Manage and prioritize the CEO&rsquo;s calendar, meetings, and daily schedule</li><li>Coordinate board meetings and executive-level presentations</li><li>Draft and review official correspondence in Arabic and English</li><li>Handle confidential documents and sensitive company information</li><li>Act as the first point of contact for the CEO&rsquo;s office</li><li>Coordinate travel arrangements (local &amp; international) including visas and protocols</li><li>Liaise with VIP clients, and business partners</li><li>Prepare reports, briefing notes, and meeting minutes</li><li>Follow up with department heads on action plans and deadlines</li><li>Support strategic projects and special assignments from the CEO</li></ul>Required Skills &amp; Competencies<ul><li>Fluency in Arabic and English (spoken and written)</li><li>Strong knowledge of UAE corporate and government processes</li><li>Exceptional organizational and time-management skills</li><li>High level of professionalism and confidentiality</li><li>Advanced proficiency in Microsoft Office &amp; digital systems</li><li>Ability to work under pressure in a fast-paced executive environment</li><li>Strong communication and interpersonal skills</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration or related field</li><li>Minimum 3+ years of experience supporting C-level executives</li><li>Experience in UAE corporate environment is mandatory</li></ul>Job Type: Full-timePay: AED5,000.00 - AED7,000.00 per month

Marhaba Cars Auction LLC

Position: Executive Secretary Location: UAEWe are seeking a presentable and professional Executive Secretary with experience in the logistics industry.Key Responsibilities:<ul><li>Manage executive schedules, meetings, and travel arrangements</li><li>Handle correspondence, documentation, and confidential records</li><li>Coordinate with logistics teams, suppliers, and clients</li><li>Prepare reports, presentations, and official communications</li><li>Ensure smooth day-to-day administrative operations</li></ul>Requirements:<ul><li>Proven experience in logistics or freight forwarding industry</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills (English required)</li><li>Proficient in MS Office</li><li>Well-groomed and presentable personality</li></ul>Job Type: Full-timeWork Location: In person

Executive Secretary (Logistics Background)

نكست الشرق للإستشارات الهندسية

خبرة من سنتين إلى ثلاث سنوات داخل دولة الإمارات العربية المتحدة.الرد على المكالمات الهاتفية وفرزها، والرد على رسائل البريد الإلكتروني والرسائل وغيرها من المراسلات.إجراء أبحاث وتحليلات دقيقة.تنسيق الترتيبات والاجتماعات و/أو المؤتمرات حسب التكليف.تدوين الإملاء وكتابة المراسلات.تجميع مسودات المستندات والتقارير وتدقيقها لغويًا ومراجعتها.حفظ السجلات اليومية وأرشفة المستندات.إعداد التقارير والعروض التقديمية والمراسلات بدقة وسرعة.إنشاء وتنظيم المعلومات وإعداد أدوات مرجعية لسهولة الاستخدام.تشغيل وصيانة معدات المكتب.إدارة جدول أعمال مزدحم، وتنسيق الاجتماعات، وترتيبات السفر.استقبال الضيوف والعملاء بطريقة مهنية.ضمان توفير دعم ومعلومات إدارية فعّالة وكفؤة.امتلاك معرفة قوية بقواعد البيانات وأنظمة التتبع.مهارات تنظيمية ممتازة ودقة عالية في التفاصيل.فهم شامل للمبادئ الإدارية والسكرتارية.القدرة على العمل تحت الضغط والالتزام بالمواعيد النهائية.مهارات تواصل كتابية وشفوية متميزة.إجادة استخدام برامج مايكروسوفت أوفيس وبرامج الاتصال الخاصة بالأعمالJob Type: Full-time

Al Rostamani International Exchange

<div>Every employee at Al Rostamani Group plays a role in making a real difference to the business and our customers. We care for our employees by offering them meaningful and purposeful work and an opportunity to grow, learn, contribute and succeed. Today, the Al Rostamani Group has come a long way since its birth in 1957. Our group has grown steadfastly with the guiding principles of Commitment, Care &amp; Vision, alongside a strong sense of active involvement in the community. We are a well-diversified group, with a key presence in industries such as General Trading, Automobiles and Heavy Equipment, Travel, Foreign Exchange, Financial Services, Property Management, Construction, Infrastructure Development and Information Technology Services. Our Group employs approximately 2000 people from 41 different nationalities, which contributes to our multicultural and multi-national environment.
<div><div><div><h2 class="jobSectionHeader">
Job Purpose</h2>
</div><div>
To handle all administration, documents control, secretarial tasks and documents translation of department to smoothen the operations. Liaising with external counsels to ensure proper updates on the cases
</div></div><div><div><h2 class="jobSectionHeader">
Job Responsibilities</h2>
</div><div><ul><li>Liaise with all external lawyers regarding updates on the cases and invoices;</li>
<li>Upload all contracts in DMS and ensure their expiry is linked to the alarm system;</li>
<li>Manage the office in terms of liaising with all team staff and report on their tasks and their achievements;</li>
<li>Organize filing and keep records of all documents.</li>
<li>Manage organization sensitive documents, and ensure the compliance of the company&rsquo;s, prior granting access.</li>
<li>Insure trade license renewal is done on time by following up with all concerned departments and making sure that all needed documents are provided</li>
<li>Meeting the Notary Public to finalize pending transactions</li>
</ul></div></div><div><div><h2 class="jobSectionHeader">Job Requirements</h2>
</div><div>
Qualifications
<ul><li>High school or equivalent</li></ul> 

Experience
<ul><li>2-5 years of experience as secretary/administrator</li></ul> 

Knowledge &amp; Skills
<ul><li>Basic knowledge of legal documents;</li>
<li>Good communication skills;</li>
<li>Proficiency in MS office;</li>
<li>Fluent in Arabic and English (written and verbal);</li>
<li>Good translation skills;</li>
</ul>
Good time management skills.
</div></div></div>
At Al Rostamani Group, we seek talented people who work hard to achieve great things. We consider not only your skills and experience, but also your passion for the role, your desire to learn and how well you align with our core values of care, commitment and vision. If this position represents an opportunity you wish to pursue, we invite you to apply.</div>

Executive Secretary - GLD

Explore 785+ Executive secretary in United Arab Emirates this March. Find roles across top companies and apply now to boost your career.

785 executive secretary jobs In United Arab Emirates

Executive Secretary

Executive Secretary

Executive Secretary

Executive Secretary

Executive Secretary (Logistics Background)

Executive Secretary

Executive Secretary - GLD