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Alphard Group

Executive SecretaryJob Location &ndash; DubaiSalary &ndash; Based on the relevant experienceAvailability &ndash; ImmediateReporting to &ndash; Chairman&rsquo;s OfficeIndustry &ndash; Shipping &amp; MarinePosition Summary:A leading, globally diversified maritime company is looking to hire an Executive Secretary with signatory or Power of Attorney (POA) authority for the Managing Director (MD) who will hold a high-level, trusted position combining senior administrative support with significant legal and corporate governance responsibilities. This role goes beyond standard executive assistance to include legally binding actions on the company's behalf.Job Responsibilities:1)Administrative &amp; Operational duties- <ul><li>Manage calendars, schedule meetings, coordinate travel, and handle correspondence.</li><li>Act as liaison between the Chairman&rsquo;s office and internal departments, banks, clients, and partners.</li><li>Handle routine administrative work.</li></ul>*2)Documentation and corporate governance duties-<ul><li>Execute and sign documents reviewed by the internal departments, such as contracts, agreements, and specific financial transactions, as explicitly authorized by a board resolution or a Power of Attorney.</li><li>Managing bank accounts.</li><li>Attest and certify corporate documents and board resolutions.</li></ul>*Job Requirements:<ul><li>A Bachelor's degree in Finance, Law, or a related field is preferred, particularly for roles involving legal authority. Relevant professional certifications (e.g., Certified Administrative Professional, Corporate Secretaryship) are a plus.</li><li>3-4 years of proven experience as an Executive Assistant, Personal Assistant, or Corporate Secretary, with a strong track record of supporting senior management.</li><li>Experience in handling legal documentation, confidential information, and board-level communications.</li><li>Exceptional communication skills, both written and verbal.</li><li>Proficiency in Microsoft Office Suite, calendar management software, project management tools, communication platforms, and any industry-specific software used for executive support.</li><li>Familiarity with corporate protocols, executive-level etiquette, confidentiality requirements, and an understanding of business operations in the relevant industry.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Can you join immediately? Yes/ No</li><li>What type of Visa do you hold? Employment/Visit/Spouse/Freelance/Cancelled</li><li>If working what will be your notice period?</li><li>What is your current salary?</li><li>What is your UAE mobile number?</li></ul>Experience:<ul><li>Exec. Assist. Personal Assist., or Corporate Secretary: 5 years (Required)</li></ul>License/Certification:<ul><li>Certification of Administrative or Corporate Secretaryship (Preferred)</li></ul>

Executive Secretary

Dubai Limited Investment

We are seeking a highly organized and proactive Executive Secretary to support our senior leadership team. The ideal candidate will possess exceptional administrative skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Managing executive calendars, scheduling meetings, and coordinating travel logistics</li><li>Drafting and reviewing correspondence, reports, and presentations</li><li>Handling confidential information with discretion</li><li>Liaising with internal departments and external stakeholders</li><li>Supporting senior leadership with administrative and operational tasks</li></ul>Qualifications &amp; Skills<ul><li>Minimum 3&ndash;5 years of experience in a similar executive support role</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>Strong organizational, communication, and time-management skills.</li><li>Professional demeanor and ability to work under pressure</li></ul>Job Type: Full-timePay: AED5,000.00 - AED6,000.00 per month

Conares

We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive s schedule and assist them by performing a variety of administrative tasks. Responsibilities <ul> <li>Keep an accurate record of tasks and follow-ups, ensuring they are executed in a timely manner.</li> <li>Receive and screen phone calls and redirect them when appropriate</li> <li>Maintain executive s agenda, assist in planning schedules, appointments and meetings.</li> <li>Attend meetings, keep minutes and follow up on action items.</li> <li>Handle and prioritize all outgoing or incoming correspondence</li> <li>Make travel arrangements for executives</li> <li>Handle confidential documents ensuring they remain secure</li> <li>Maintain electronic and paper records ensuring information is organized and easily accessible</li> <li>Conduct research and prepare presentations or reports as assigned</li> <li>Oversee and manage social media profiles of executive.</li> <li>Coordinate and oversee special projects as directed by executive management.</li> </ul>

The Emirates Group

<div><h5 class="jobSectionHeader">Job Purpose
</h5>At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always &lsquo;Fly Better.&rsquo; As one of the most recognised and admired brands globally, we&rsquo;re driven by innovation and excellence. Join us as a Executive Secretary at Emirates Aviation University , and experience a fast-paced, multicultural environment where your ideas and expertise will help shape the future of aviation. Here, you&rsquo;ll grow alongside professionals from diverse backgrounds, contributing to our shared success and making your mark on a global stage.
As a Executive Secretary at Emirates Aviation University, you will be responsible to control and manage the administration of the Department in addition to providing confidential secretarial/administrative services.
In this role, you will:
<ul><li>Monitor the daily schedule of the Departmental Head/Manager and furnish required information/documentation for meetings/appointments, by co-coordinating with sources within and outside the Department.
</li><li>Provide secretarial services to the Departmental Head/Manager by attending to routine administrative paper work.
</li><li>Screen incoming mails and telephone calls, action responses, re-direct correspondence and collate to the appropriate person obtaining additional information where necessary
</li><li>Supervise the Department's attendance records, overtime claims and verify such claims where necessary and ensure that overtime claims are processed and forwarded to Salary Admin Department for payment.
</li><li>Be fully conversant with the activities of the organisation in order to liaise effectively with senior executives and external contacts on behalf of the Departmental Head/Manager.
</li><li>Maintain Petty Cash accounts by verifying authenticity of claims ensuring figures are accurately recorded. Control and handle cash transactions to bring accounts to balance.
</li></ul><h5 class="jobSectionHeader">Qualification
</h5>To be considered for the role, you must meet the below requirements:
<ul><li>Secretarial qualification preferable
</li><li>At least 4 years experience in an administrative capacity in a medium or large size company with administrative skills.
</li><li>Must be fully competent in MS Office applications.
</li>Fluency in spoken and written English, pleasant telephone etiquette and the ability to prioritise work. 
<li>
</li></ul> 
At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
<h5 class="jobSectionHeader">Salary &amp; benefits
</h5>Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
 
 
Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers .</div>

Marriott International

<div>Additional Information 
Job Number25171485 
Job CategoryAdministrative 
LocationMarriott Marquis Dubai Creek, Jewel of the Creek, Port Saeed, Dubai, United Arab Emirates, United Arab Emirates 
ScheduleFull Time 
Located Remotely?N 
Position Type Management<div> 
Additional Information: This hotel is owned and operated by an independent franchisee, Aleph Hospitality Limited. The franchisee is a separate company and a separate employer from Marriott International, Inc. The franchisee solely controls all aspects of the hotel&rsquo;s employment policies and practices, including hiring, firing, discipline, staffing, compensation, benefits, and all other terms and conditions of employment. If you accept a position at this hotel, you will be employed by a franchisee and not by Marriott International, Inc.
Role Purpose
The Executive Secretary to the General Manager plays a vital administrative and coordination role, ensuring the efficient operation of the Executive Office. This role provides high-level support to the General Manager by managing communications, schedules, and confidential matters, while acting as a key liaison between the General Manager and internal/external stakeholders. The position requires discretion, professionalism, and a deep understanding of hotel operations.<div>
Key Responsibilities 
<ul><li>Provide comprehensive administrative support to the General Manager in daily operations</li><li>Manage and organize the GM&rsquo;s schedule, meetings, appointments, and travel arrangements</li><li>Screen and prioritize incoming communications (calls, emails, correspondence), ensuring timely responses</li><li>Prepare reports, presentations, meeting minutes, and confidential documents with accuracy and attention to detail</li><li>Act as a point of contact between the GM and hotel departments, owners, corporate offices, and external stakeholders</li><li>Coordinate internal meetings, executive briefings, and follow-up actions</li><li>Handle confidential information with utmost discretion and maintain secure filing systems</li><li>Support the GM in monitoring project deadlines, guest feedback, performance indicators, and strategic initiatives</li><li>Assist in the preparation of executive reports, budget reviews, and monthly operational summaries</li><li>Organize and coordinate VIP visits, owner relations, and special events as required</li><li>Maintain a high level of professionalism, discretion, and hospitality in all int</li></ul></div><div> 
Qualifications and Skills 
<ul><li>Diploma or bachelor&rsquo;s degree in business administration, Hospitality Management, or a related field</li><li>Minimum 3&ndash;5 years of experience in a similar role, preferably within a 5-star hotel environment in the UAE or GCC region</li><li>Excellent written and verbal communication skills in English (Arabic is a plus)</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of hotel systems is an advantage</li><li>Strong organizational, time-management, and multitasking abilities</li><li>High level of professionalism, confidentiality, and integrity</li><li>Ability to work independently under pressure and adapt to changing priorities</li><li>Strong interpersonal skills with a service-oriented mindset</li></ul></div> 
This company is an equal opportunity employer.
frnch1
Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of &ldquo;Wonderful Hospitality. Always.&rdquo; by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that&rsquo;s synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you. 
<div>
</div><div>JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you&rsquo;re happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand&rsquo;s namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you&rsquo;ll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That&rsquo;s The JW Treatment&trade;. In joining JW Marriott, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.</div></div></div>

Etihad Engineering

<div>
 
 
 
 Synopsis
 
 
 
 
 To independently manage and organize the efficient functioning of the CEO office and to prioritize all appointments and activities.
 
 
 
 
 
 
 
 Accountabilities
 
 
 
 <ul>
 <li>
 Independently manage and organize the efficient functioning of the CEO office, coordinate and prioritize the daily and medium-term activities; using sound personal judgment, filter and steer contacts and activities based on levels of priorities and urgencies; serve as frontline person at the CEO office welcoming internal and external visitors and handling of high-level communication and correspondence with authorities and external parties.
 </li>
 <li>
 Maintain the diary; maximizing effective utilization of time, manage changes in schedule, and ensure that all matters brought forward to the office are responded and attended to in a timely and appropriate manner.
 </li>
 <li>
 Manage and organize internal and external meetings; communicate and confirm attendees, confirm agenda, ensure meeting resources (e.g. meeting rooms, handouts, press packs, agenda, food, equipment, etc.), and organize travels. Ensure preparation and follow up for regular department meetings. Take minutes of the meetings where required, and distribute to attendees in a timely fashion following meetings.
 </li>
 <li>
 Efficiently process and manage all inbound and outbound data and information, both confidential and routine; screen and sort mails, e-mails and other documents and ensure acknowledgments and responses are provided; review documents and if necessary ask for supporting data before forwarding for approval and signature.
 </li>
 <li>
 Prepare correspondence, reports and presentations. Ensure accuracy of information, attention to detail, timely data collection, integration of information where applicable, appropriate use of business language, preparation and submission within required timelines. Ensure readiness of reports as required.
 </li>
 <li>
 Manage the department&rsquo;s petty cash and stationery. Maintain records of expense claim documentation, invoices, etc. Maintain office supplies keeping stock record and ordering replenishments.
 </li>
 <li>
 Manage travel arrangements for Senior Executive and senior managers as required, consultants, guests, etc., including assisting with securing visa.
 </li>
 <li>
 Prepare and update weekly and monthly management attendance schedule. Maintain administrative records for annual leave, duty travel and absence to ensure optimum staff levels are maintained.
 </li>
 <li>
 Upload and edit department information on EY intranet. Ensure that all functionalities are displayed properly.
 </li>
 <li>
 Assist in department specific tasks (e.g. update and maintenance of records, IT systems, databases, etc.), functions and other special projects as required.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Education &amp; Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s level, with additional certifications on office management or secretarial and computer courses
 </li>
 <li>
 10 years overall experience in secretarial or administrative of which at least 5 years&rsquo; experience as an executive secretary is required; experience in a multi-cultural working environment ideal.
 </li>
 <li>
 Proficient in English and Arabic
 </li>
 </ul>
 
 
 
 
 
 
 
 
 About Etihad Engineering
 
 
 
 Etihad Engineering is a part of ADQ, offering industry leading aircraft maintenance and engineering solutions including airframe maintenance, component repair, overhaul services and technical training, with a team of around 2,000 professionals from around the world. We have vast experience on Airbus and Boeing aircraft, delivering an extensive range of services such as advanced composite repair, cabin refurbishment and component repair. We are spearheading Abu Dhabi&rsquo;s vision of being a global aerospace hub of the future and playing a crucial role in supporting economic growth and diversification in the United Arab Emirates.
 
 
 To learn more, visit Etihad Engineering | Aircraft Maintenance and Engineering Solutions
 
</div>

HYM Investment Group

We are looking for a highly organized, detail-oriented, and proactive Executive Secretary (Male) to provide dedicated administrative and executive support to our CEO. The ideal candidate will demonstrate exceptional communication skills, professionalism, and the ability to manage multiple priorities efficiently in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, meetings, and travel schedules.</li><li>Handle all incoming calls, emails, and correspondence, ensuring timely and appropriate responses.</li><li>Prepare meeting agendas, draft minutes, and ensure timely follow-up on action points.</li><li>Organize complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with a high degree of accuracy.</li><li>Maintain strict confidentiality and handle sensitive information with discretion.</li><li>Support the CEO in day-to-day administrative tasks and liaise effectively with internal departments.</li><li>Anticipate the CEO&rsquo;s needs to ensure smooth and efficient daily operations.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>3&ndash;5 years of proven experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>High level of integrity, discretion, and professionalism.</li><li>Strong organizational, time management, and multitasking abilities with close attention to detail.</li><li>Male candidates only.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per monthApplication Question(s):<ul><li>Do you have at least 3 years of experience as an Executive Secretary or Executive Assistant supporting top-level management?</li></ul>

Executive Secretary (Male)

Explore 1194+ Executive secretary in United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

1194 executive secretary jobs IN United Arab Emirates

Executive Secretary

Executive Secretary

Executive Secretary

Executive Secretary

Executive Secretary

Executive Secretary

Executive Secretary (Male)