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Crystal Gallery

<div>
 
 Job Id:
 
 CG/062017/220
 
 Position:
 
 Executive Secretary
 
 Department:
 
 Management Secretary
 
 Posted:
 
 30 Jun 2025
 
 Closing Date:
 
 30 Sep 2025
 
 Location:
 
 Dubai
 
 Salary:
 
 Not Specified
 
 Description:
 
 Description: The Executive Secretary will develop and provide comprehensive organizational, administrative and programme support to the corporate, community, and personal matters to ensure smooth functioning of activities and processes in multiple lines of business. Key Responsibilities:
 
 
 &diams; Provide support to the Management in delivering strategic objectives.
 
 
 &diams; Provide administrative services including diary management, booking meetings, planning events, organizing travel and preparing travel itineraries, correspondence and prioritizing emails for the Management.
 
 
 &diams; Work closely with the Management and Senior Management Team through regular correspondence, arrange meetings and prepare briefing materials for the Management.
 
 
 &diams; Provide administrative support in the delivery of assignments and initiatives on behalf of the Management office as and when required.
 
 
 &diams; Ensure all correspondence and relevant materials are produced in a timely and accurate manner.
 
 
 &diams; Coordinate departmental reports and documentation for Management Team meetings and other meetings with outside partners (VIP's / Business Leaders etc.).
 
 
 &diams; Coordinate, attend and take minutes for the Management meetings and any other relevant meetings.
 
 
 &diams; Conduct research / analysis as directed by the Management.
 
 
 &diams; Produce reports as and when required.
 
 
 &diams; Follow up on action points from meetings.
 
 
 &diams; Provide administrative support in the follow up and completion of departmental work plans and in implementing organizational projects and programs.
 
 
 &diams; Other Responsibilities: a. Comply with all policies, procedures, legal and regulatory requirements. b. Be willing and able to travel locally and at short notice. c. Flexibility to work additional/out of hours as necessary to fulfill the requirements of the role and meet the business needs. d. To respect and work positively with colleagues in an equal opportunity and diverse environment. e. Any other duties commensurate with the accountability of the position.
 
 Qualification:
 
 Bachelors Degree
 
 Experience:
 
 3 years
 
 Required Skills:
 
 
 
 
 &diams; Minimum 3 Years Of Secretarial Experience In UAE.
 
 
 
 &diams; Looking for Indian or Filipino Female candidates.
 
 
 &diams; Ready to join immediate.
 
 
 &diams; Educated to degree level or equivalent.
 
 
 &diams; Experience of providing secretarial and administrative support for Senior Executives.
 
 
 &diams; Knowledge of key issues in local and international business.
 
 
 &diams; Outstanding English language skills with a flair for writing and editing articles.
 
 
 &diams; Good IT skills (MS-Office).
 
 
 &diams; Good interpersonal and communication skills.
 
 
 &diams; Highly organized.
 
 
 &diams; Ability to work under pressure to agreed deadlines and adapt to change.
 
 
 &diams; Able to handle multiple tasks and prioritize.
 
 
 &diams; Ability to produce minutes of meetings and draft / edit written documents and correspondence independently.
 
 
 &diams; Ability to retrieve information from relevant sources through research, including internet.
 
 
 &diams; Ability to handle confidential and sensitive material.
 
 
 &diams; Flexibility to work additional/out of hours as necessary to fulfill the requirements of the role and meet the business needs.
 
 
 &diams; Trustworthy with Impeccable Moral Standards.
 
 
 &diams; Commit to withhold the integrity and standards of the company.
 
 
 &diams; Professionalism in Appearance &amp; Attitude.
 
 
 &diams; Discrete, reserved and able to handle business, personal, and family information with the highest level of confidence.
 
 Other Eligibility:
 
 Not Specified
 
 
 Apply
</div>

Executive Secretary

GG TRADING DMCC

Position Overview: Executive Secretary Responsibilities:<ul><li>Manage the executive&rsquo;s calendar, meetings, and travel.</li><li>Handle phone calls, emails, and correspondence.</li><li>Prepare documents, presentations, and reports.</li><li>Arrange meetings, events, and coordinate logistics.</li><li>Maintain confidentiality and accurate filing systems.</li><li>Assist with personal tasks and errands.</li><li>Conduct research and prepare summaries.</li><li>Liaise with clients and stakeholders.</li></ul>Job Type: Full-timePay: Up to AED7,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Executive Secretary: 3 years (Required)</li></ul>Language:<ul><li>Russian Langauge (Required)</li></ul>

Confidential

<div>
 
 As the Executive Secretary to the CEO, you will be ensuring smooth day-to-day operations of the CEO Office by performing a wide variety of tasks ranging from administrative, organisational, and scheduling support to handling communication requirements and liaising with both internal and external.
 
 
 
 
 
 
 Key Responsibility
 
 
 
 
 
 <ul>
 <li>
 Manages the CEO's diary by effectively scheduling and coordinating meetings, appointments, and other engagements
 </li>
 <li>
 Coordinates business requirements for CEO approvals and signature.
 </li>
 <li>
 Oversees Board Room bookings and ensures the functional and tidy condition of the Board Room.
 </li>
 <li>
 Manages purchase requests and related tasks for the CEO's office.
 </li>
 <li>
 Handles electronic data management and paper filing.
 </li>
 <li>
 Completes miscellaneous administrative tasks for the CEO's office.
 </li>
 <li>
 Supports cross-functional tasks and projects for the CEO and the BOD
 </li>
 <li>
 Drafts written executive correspondence, such as emails and letters, and invitations.
 </li>
 <li>
 Regularly aligns and fosters exchange with all departmental secretaries.
 </li>
 <li>
 First point of contact for all matters related to the CEO from our network.
 </li>
 </ul>
 
 
 
 
 
 Pre-requisite
 
 
 
 
 
 <ul>
 <li>
 3+ years of experience as an executive secretary or in a similar administrative role, supporting senior management.
 </li>
 <li>
 Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
 </li>
 <li>
 Strong Arabic &amp; English written and verbal communication skills, capable of interacting with a diverse range of stakeholders.
 </li>
 <li>
 Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools.
 </li>
 <li>
 High level of professionalism, confidentiality, and attention to detail in handling sensitive information.
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
 </li>
 <li>
 Experience with project management software and collaboration tools.
 </li>
 <li>
 Knowledge of industry-specific regulations or compliance requirements.
 </li>
 <li>
 Certification in office administration or executive assistance.
 </li>
 </ul>
</div>

Xad Technologies

<div>
 
 Position: Executive Secretary
 
 
 
 
 Reports to:
 
 CEO
 
 
 
 Role Purpose
 
 
 
 Provide high-level administrative and secretarial support to senior management, ensuring effective coordination, confidentiality, and professional communication.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage CEOs calendar &amp; meetings.
 </li>
 <li>
 Coordinate departmental meetings with Project Managers, BDM team, HR &amp; Finance.
 </li>
 <li>
 Strong follow-up on tasks assigned by CEO to ensure timely completion.
 </li>
 <li>
 Draft correspondence, reports &amp; presentations.
 </li>
 <li>
 Maintain records &amp; confidential documents.
 </li>
 <li>
 Liaise with internal &amp; external stakeholders.
 </li>
 <li>
 Prepare agendas, minutes &amp; follow-ups.
 
 
 
 </li>
 </ul>
 
 Skills &amp; Qualifications
 
 
 
 <ul>
 <li>
 Bachelors degree with 3-5 years of relevant experience.
 </li>
 <li>
 Advanced MS Excel (Pivot Tables, VLOOKUP, HLOOKUP, Data Analysis).
 </li>
 <li>
 Strong MS PowerPoint skills (business presentations, charts, reports).
 </li>
 <li>
 Proficiency in drafting professional correspondence.
 </li>
 <li>
 Excellent drafting &amp; communication skills.
 </li>
 <li>
 Highly organized, professional &amp; discreet.
 
 </li>
 </ul>
</div>

Connect Real Estate

Real Estate SecretaryPosition Overview:As a Real Estate Secretary, you will be a crucial member of our administrative team, providing essential support to ensure the smooth operation of our real estate office. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.Key Responsibilities:Administrative Support: Provide comprehensive administrative support to real estate agents and the management team, including handling phone calls, emails, and managing schedules.Documentation: Prepare and process real estate documents, contracts, and agreements. Ensure accuracy and compliance with legal requirements.Client Interaction: Interact with clients to schedule appointments, provide information, and assist with inquiries. Maintain a professional and courteous demeanor.Data Management: Maintain and update property listings, client databases, and other relevant records. Ensure data accuracy and integrity.Coordination: Assist in coordinating property showings, open houses, and other events. Collaborate with agents and vendors to facilitate smooth transactions.Office Organization: Keep the office environment organized, including managing office supplies, equipment, and maintaining a tidy workspace.Qualifications:Proven experience as an administrative secretary, preferably in the real estate industry.Proficiency in Microsoft Office Suite and real estate management software.Excellent communication and interpersonal skills.Strong organizational and multitasking abilities.Knowledge of real estate terminology and processes is advantageous.About Us:Connect Real Estate L.L.C is a well-established real estate firm dedicated to delivering exceptional service in residential, commercial, luxury properties, etc.. Our team is passionate about providing top-notch real estate solutions, and we are currently seeking a detail-oriented and organized individual to join us as a Real Estate Administrative Secretary.Job Type: Full-timePay: AED2,500.00 - AED5,000.00 per monthExperience:<ul><li>real estate: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Rothana

<div>
 
 
 Job Title:
 
 Secretary to CEO
 
 
 
 Location:
 
 Off-site (Dubai | Work from home) with weekly meeting
 
 
 
 Company Description
 
 
 
 Rothana is a company established in 2013, distributing medical, cosmetic, and nutritional products across EMEA.
 
 
 
 Job Description
 
 
 
 We are looking for a Secretary to the CEO to provide daily support and help with administrative and coordination tasks. The role includes managing schedules, preparing documents, and ensuring smooth follow-up on company activities.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Assist the CEO with daily operations and follow-ups
 </li>
 <li>
 Support in coordinating distribution and supply activities
 </li>
 <li>
 Prepare and organize documents (contracts, agreements, reports)
 </li>
 <li>
 Manage CEO&rsquo;s calendar, travel, and appointments
 </li>
 <li>
 Take meeting notes and ensure follow-up actions are completed
 </li>
 <li>
 Communicate with partners and distributors as needed
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree preferred
 </li>
 <li>
 Previous experience as a secretary or administrative assistant
 </li>
 <li>
 Good organizational and communication skills
 </li>
 <li>
 Proficiency in Microsoft Office (Excel, PowerPoint)
 </li>
 <li>
 Flexible, reliable, and willing to support daily needs
 </li>
 </ul>
 
 
 
</div>

Taif Alsham Aluminium Accessorie Tr.LLCs

We are Hiring FemalePosition Title: Secretary Location: Industrial area 15,Sharjah UAE. Starting Salary: AED 2,500 per month Minimum Experience: 2 YearsKey Responsibilities:<ul><li>Manage daily administrative tasks, including scheduling, correspondence, and filing</li><li>Assist with basic accounting duties such as invoice tracking, expense recording, and petty cash handling</li><li>Maintain organized records and ensure timely documentation</li><li>Familiarity with accounting principles and basic bookkeeping</li><li>Proficiency in photo editing and design tools</li><li>Ability to multitask and manage time effectively</li><li>Create and edit professional visual content using Adobe Photoshop or equivalent design tools for internal and external use</li></ul>Benefits: as UAE Law.Duty Hours from 9am to 6pm, Sunday Off.Interested candidates are invited to submit their CV to bbc.hardware0@gmail.comJob Type: Full-timePay: From AED2,500.00 per month

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1392 executive secretary jobs IN United Arab Emirates

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