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assistant director of administrative services it admin it project management

NCAA

<div><p><b>Job Function</b></p>
<p>
Actively manage application/software development projects, minimize risk, and ensure that projects are delivered within scope, cost and timing. Assist in coordinating intake and gathering business needs for future projects. Comply with IT project management governance and ePMO processes that coordinate and communicate requirements, milestones, resource allocations, status, final deliverables, and post-production support.</p><br>
<p><b>
Job Responsibilities
</b></p><ul><li>Knowledge and ability to utilize Waterfall, Scrum, or Kanban project management and software delivery frameworks depending on the effort and/or development team. Ability to apply the proper project management framework, metrics and reporting.</li>
<li>Collaboration with the Product Manager, development team and other parties to define the necessary tasks/activities and work effort to build a plan for solution delivery including key milestones, understanding of critical path and dependencies. Ensuring the plan encompasses all required governance processes and activities.</li>
<li>Actively manage IT projects to deliver agreed upon specifications on time and on budget, managing the intersection of scope, cost and timing. Ensure risks and issues are tracked and managed appropriately, including escalation when necessary.</li>
<li>Provide continuous, transparent project reporting to keep IT and business stakeholders apprised of progress and issues, including any deviations from plan and associated mitigation.</li>
<li>Communicate and collaborate effectively with all project participants (e.g. internal IT staff and contract resources, internal sponsors and business partners, vendors).</li>
<li>Foster positive and productive team communication and collaboration and effectively manage conflict. Provide coaching to the team to foster continuous improvement.</li>
<li>Regular status meetings with development teams, project sponsors and business partners.</li>
<li>Comply with current IT PMO governance processes, policies and support systems to ensure department and company-wide success. Assist in refining/improving the IT PMO governance processes.</li><br>
</ul>
<p><b>Job Requirements</b></p>
<ul>
<li>High school diploma or equivalent required.</li>
<li>Bachelor&rsquo;s degree preferred.</li>
<li>Active Project Management certification preferred (e.g., Project Management Professional, Product Owner, ScrumMaster or similar project management certification, or equivalent).</li>
<li>2-4 years demonstrated experience in project management for Application/Software Development and delivery required, 6+ years preferred.</li>
<li>Business analyst experience preferred.</li>
<li>Demonstrated experience delivering projects using Waterfall, Agile (Scrum/Kanban), and Hybrid methodologies, with the ability to tailor approach based on risk, complexity, and team maturity</li>
<li>Excellent communication, analytical, time management, organizational change management and project planning skills required.</li>
<li>Strong record of project management success in results achieved and in use of professional methodology.</li>
<li>Experience in IT governance, risk management, and resource allocation.</li>
<li>Experience using enterprise project and work management tools (e.g., ServiceNow, MS Project, Jira, Asana, etc.) to support planning, reporting, and governance.</li>
<li>Strong leadership, organizational, and communication skills.</li>
<li>Ability to manage multiple projects and prioritize competing demands.</li>
<li>High level of proficiency with project management tools (e.g., ServiceNow, MS Project, Jira, Asana, etc.).</li>
<li>Excellent problem-solving skills and the ability to think strategically.</li>
<li>Experience with stakeholder management, including executive-level, timely communication.</li>
<li>Travel Required &lt;10%
</li><li>This position will be based out of the national office in Indianapolis, Indiana. Current work environment is hybrid; 2 days in the office and 3 days are remote.</li><br>
</ul>
 <p><b>Key Competencies</b></p>
<ul>
<li><b>Effective communication |</b> Can exchange ideas, thoughts, opinions, knowledge, and data so that the message is understood with clarity and purpose.</li>
<li><b>Project Management |</b> The discipline of planning, organizing, and managing resources to bring about the successful completion of a specific project.</li>
<li><b>Stakeholder Focus |</b> Is dedicated to meeting the expectations and requirements of internal and external stakeholders, gets first-hand stakeholder information and uses it for improvements in products and services, acts with stakeholders in mind, establishes and maintains effective relationships with stakeholders and gains their trust and respect through honesty, integrity, authenticity, and inclusivity.</li>
<li><b>Teamwork |</b> Can effectively work together with other people and collaborate to achieve a common goal or to complete a task in the most effective and efficient way.</li>
<li><b>Strategic Partnering |</b> Develops networks and builds alliances; collaborates across boundaries to build strategic relationships and achieve common goals.</li><br>
</ul>
<p><b>Core Values</b>
</p><ul><li><b>LEADERSHIP</b> | We actively listen and continually strive to provide vital solutions, counsel and advocacy for student-athletes and intercollegiate athletics.</li>
<li><b>INCLUSION</b> | We seek and incorporate different perspectives and experiences to drive innovation and impact.</li>
<li><b>COMMUNICATION</b> | We commit to an environment of openness to build trust and make timely decisions.</li>
<li><b>COLLABORATION</b> | We work together, based on mutual respect, to lead and serve our stakeholders.</li>
<li><b>ACCOUNTABILITY </b>| We take ownership for our actions and results to add value every day.</li></ul></div>

Assistant Director of Administrative Services/IT Admin - IT Project Management

Indiana University Health

<div><div><div><div><h1 class="jobSectionHeader"><b>Project Manager-Information Services</b></h1>
</div></div><div></div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
<div><p><b>Overview</b>
</p><p><b>Project Manager-Information Services</b></p><p><i>
Our leaders shape strategic initiatives, develop passionate teams, and work to improve health outcomes. They advance our mission and exemplify excellence, compassion, teamwork and purpose in all that they do</i><b><i>. </i></b>Indiana University Health is seeking individuals who embody these values to join our Informatics &amp; Information Services leadership team in the role of Project Manager-Information Services. <b>This is a Direct Hire on a hybrid schedule, as needed, from the IU Health Med. Tower.</b></p><p></p><div><b><br>
Scope:</b></div><ul><li><div>
Leads various system project(s) ranging from low to medium complexity which may encompass multiple applications and business area to successful and timely completion and within budget.</div></li><li><div>
This role involves coordinating with multiple teams and governance groups.</div></li><li><div>
Provides administrative decision making, leadership and planning for IU Health's business and clinical projects.</div></li><li><div>
Provides day-to-day coordination, communications, issue/resolution, financial management related to the specific projects.</div></li><li><div>
Oversees resources assigned to the project and must be familiar with the systems scope and project objectives, as well as the role and function of each team member in order to effectively coordinate the activities of the team.</div></li><li><div>
Facilitates current and future state business processes, requirements, elicitation, solutions and development and test management.</div></li></ul><p></p><p><b><br>
Key Relationships:</b></p><ul><li>
Reports to: Director of Information Services.</li></ul><p></p><p><b><br>
Candidate Qualifications:</b></p><ul><li>
Bachelor's Degree preferred or equivalent experience.
</li><li>3-5 years of relevant experience required.
</li><li>Requires an understanding of the Information Management principles, IT processes, Project Management Methodologies, architecture, and technologies adopted by an organization.</li><li>
Required experience with enterprise PPM (Project and Portfolio Management) tools.</li><li>
Strong working skills with MS Office tools such as MS Project, Word, Excel, PowerPoint, Visio etc. are preferred.
</li><li>Preferred experience with contractor and vendor management.</li><li>
Requires a demonstrated fundamental understanding of project accounting and financial management.</li></ul><p></p><p><b><br>
Strongly Preferred Qualifications:</b></p><ul><li>
Experience as a Registered Nurse or other clinical role strongly preferred.</li><li>
Clinical Informatics experience is strongly preferred.</li><li>
At least 3 years&rsquo; experience in project management or relevant experience, preferably in healthcare.</li><li>
Strong coordination, problem-solving, and communication skills.</li><li>
Adaptability to a diverse range of tasks, from technical to managerial.</li><li>
Knowledge of healthcare systems and technology integration.</li><li>
EMR experience in Cerner or Epic.</li></ul><p></p><p><br>
Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana&rsquo;s largest employers and the most comprehensive medical system in the state, our vision is <b><i>to lead the transformation of healthcare through quality, innovation and education, and make Indiana one </i></b><b><i>of the nation&rsquo;s healthiest states.</i></b></p><p>
IU Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals and $8.64 billion in operating revenue. The system&rsquo;s programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care. IU Health, in partnership with the Indiana University School of Medicine, bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana.</p><p><b><i>
Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.</i></b></p><br>
</div><p></p><div><p>We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.</p>
</div></div></div><div></div><div><div><div><p>Indiana University Health is Indiana&rsquo;s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We&rsquo;re looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.</p></div></div></div></div>

Project Manager-Information Services

U-Haul

<div><h2 class="jobSectionHeader"><b>Marketing Executive Assistant</b></h2>
<p>If you are motivated, organized and loyal, consider becoming an Executive Assistant to one of U-Haul Company&rsquo;s Marketing Company Presidents. As the right hand of the marketing company president, you will be responsible for coordinating the workings of the marketing company and managing an administrative staff.</p><p></p><p><b>
U-Haul offers Executive Assistants:</b></p><ul><li>
Full medical coverage, if eligible</li><li>
Prescription plans, if eligible</li><li>
Dental and vision plans</li><li>
Registered Dietitian Program, if eligible</li><li>
Gym Reimbursement Program</li><li>
Weight Watchers, if eligible</li><li>
Virtual doctor visits</li><li>
Career stability</li><li>
Opportunities for advancement</li><li>
Valuable on-the-job training</li><li>
Tuition Reimbursement Program</li><li>
Free online courses for personal and professional development at U-Haul University&reg;</li><li>
Business-travel insurance</li><li>
You Matter Employee Assistance Program</li><li>
Paid holidays, vacation and sick days, if eligible</li><li>
Employee Stock Ownership Plan (ESOP)</li><li>
401(k) savings plan</li><li>
Life insurance</li><li>
Critical illness/group accident coverage</li><li>
24-hour physician available for kids</li><li>
MetLaw Legal Program</li><li>
MetLife auto and home insurance</li><li>
Mindset App Program</li><li>
Discounts on cell phone plans, hotels and more</li><li>
LifeLock identity theft protection</li><li>
Savvy consumer-wellness programs - from health-care tips to financial wellness</li><li>
Dave Ramsey&rsquo;s SmartDollar Program</li><li>
U-Haul Federal Credit Union membership</li></ul><p></p><p><b>
Executive Assistant Primary Responsibilities:</b></p><ul><li>
Screen and prioritize reports and information for the marketing company president.</li><li>
Direct all company administrative activities, including personnel administration, payroll, benefits, awards, and unemployment and workers&rsquo; compensation</li><li>
Assist with hiring needs, such as setting up working interviews for U-Haul center general managers.</li><li>
Perform profit/loss and end-of-month reports, handle accounts receivable/payable, fund petty cash and perform U-Haul center audits.</li><li>
Assume the marketing company president&rsquo;s responsibilities in times of emergency.</li><li>
Coordinate projects to improve facilities and oversee vendor relations throughout the marketing company.</li></ul><p></p><p><b>
Executive Assistant Minimum Qualifications:</b></p><ul><li>
High school diploma or equivalent</li><li>
Working knowledge of Microsoft Office Suite</li><li>
Valid driver&rsquo;s license</li><li>
Proven communication, administration and time-management skills</li><li>
Commitment to discretion and confidentiality</li></ul><br>
<p></p>
<br>
<br>
<p>U-Haul is an equal opportunity employer. All applications for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state, or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.</p></div>
<br><div><h3 class="jobSectionHeader"><b>About Us</b></h3>
<p>Since 1945, U-Haul has been serving do-it-yourself movers and their households. Like many other successful ventures, the concept for U-Haul was generated out of need. After World War II, there existed the widespread need for do-it-yourself moving equipment that would be available on a one-way, nationwide basis.
</p><p>U-Haul co-founders L.S. &quot;Sam&quot; Shoen and his wife, Anna Mary Carty Shoen, recognized that need and acted upon it. Their visionary approach spread the cost of ownership among many users, facilitating the mobility of the populations of the U.S. and Canada. The covered wagon of the pioneers morphed into orange U-Haul trailers. In the process, an industry was born.
</p><p>U-Haul Holding Company and its family of companies, including U-Haul, have strived to create a culture of health and wellness. As of February 1, 2020, and consistent with applicable law, no U-Haul Holding Company or its family of companies will hire individuals in states where it may lawfully decline to hire individuals who use nicotine products (Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Pennsylvania, Texas, Utah, Vermont, Virginia and Washington). This policy will not apply to team members hired before February 1, 2020.</p></div>

Marketing Executive Assistant

Eskenazi Health

<div></div><div><p><b>Date: </b>Feb 12, 2026
</p><p><b>Location:</b> Indianapolis, US, 46254
</p><p><b>Organization: </b>HHC
</p><div><p>Indianapolis Emergency Medical Services (EMS) is an organization that celebrates diversity, and seeks to employ a diverse workforce. We actively encourage all individuals to apply for employment and to seek advancement opportunities. Indianapolis EMS also provides reasonable accommodations to qualified individuals with disabilities as required by law. For additional questions please contact us at 317-630-7427 or humanresources@indianapolisems.org.</p>
<div><div><div><h2 class="jobSectionHeader"><b>
FLSA Status</b></h2>
</div><div><p>
Exempt</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Role Summary</b></h2>
</div><div><p>
The assistant program director is a professional who supports the program director/section chief in overseeing the operations and goals of the Academic Services Division.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Essential Functions and Responsibilities</b></h2>
</div><div><ul><li>Collaborate with the section chief to coordinate daily activities, ensure compliance with regulations and internal policies, and monitor the achievement of objectives.</li>
<li>Possesses knowledge of relevant regulations and quality standards</li>
<li>Assisting section chief with planning and implementing strategies, projects, and initiatives</li>
<li>Demonstrate excellent organizational and leadership skills, proficiently uses MS Office and relational databases, and possess strong communication and problem-solving abilities.</li>
<li>Monitor progress, objectives, budget, and compliance of the production.</li>
<li>Manage the production schedule, logistics, and daily in-service attendance records.</li>
<li>Supervise and coordinate staffing in continuing education.</li>
<li>Maintain order, safety, and communication.</li>
<li>Assists in the preparation and implementation of the hiring academy.</li>
<li>Formulates, implements, and evaluates each of the quarterly continuing education programs offered to the service and its partners.</li>
<li>Provides leadership and stewardship of each of the quarterly continuing education programs.</li>
<li>Disseminates pertinent information regarding the Academic Services Division to all IEMS staff.</li>
<li>Plan, implement and evaluate for improvement the two (2) year cycle of continuing education.</li>
<li>Lead instructor for CoAEMSP purposes.</li>
<li>Teaches in continuing education programs, EMT and paramedic class.</li>
<li>Disciplines as necessary, EMT, paramedic, and Operational personnel in class or in continuing education programs within Academic Services.</li>
<li>Able to work seamlessly in usual Microsoft products.</li>
<li>Regularly assess program goals and learning domains, identify and respond to changes in the needs and or expectations of its community of interests.</li>
<li>Working with the section chief to coordinate and supervise daily operations within Academic Services.</li>
<li>Assist with staffing responsibilities (hiring, training, evaluating etc.) as needed for the division</li>
<li>Assist in budgeting and monitoring expenses.</li>
<li>Maintain scheduling of events and represent the company when needed.</li>
<li>Create reports and submit them to the section chief or other member of IEMS leadership.</li>
</ul><ul><li>Fulfill duties as assigned by the section chief</li>
<li>Assist with growing the IEMS training and educational offerings for both internal staff members and external customers seeking EMS education.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Associated Job Duties</b></h2>
</div><div><ul><li>Attend advisory meetings to meet local, state, and national accreditation requirements.</li>
<li>Act as chief disciplinarian of staff, students and members of Operations and its partners in continuing education course work.</li>
<li>Perform other job duties as assigned</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Job Requirements</b></h2>
</div><div><ul><li>Bachelor&rsquo;s degree required. Masters preferred. To be confirmed by parchment document.</li>
<li>Minimum of ten (10) years experience as an Emergency Medical Technician &ndash; Paramedic</li>
<li>Minimum of two (2) years as an instructor in an CoAEMSP program.</li>
<li>Previous supervisory experience, academic preparation in management functions of Emergency Medical Services required.</li>
<li>Indiana Paramedic license</li>
<li>Nationally Registered Paramedic</li>
<li>Valid Indiana Driver&rsquo;s license- must meet and remain in compliance with IEMS driver eligibility policy.</li>
<li>American Heart Association BLS instructor</li>
<li>American Heart Association ACLS instructor</li>
<li>Indiana Primary Instructor certification</li>
<li>PHTLS instructor</li>
<li>Holds NIMS 100,200,300, 400, 700, 800</li>
<li>Continuing education to maintain all required certifications.</li>
<li>Valid Indiana Driver&rsquo;s license- must meet and remain in compliance with IEMS driver eligibility policy.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Knowledge, Skills &amp; Abilities</b></h2>
</div><div><ul><li>Read write and speak the English language</li>
<li>Assess and communicate information in a clear and precise manner.</li>
</ul><ul><li>Present educational material in a one-on-one format, small group, and large audience settings.</li>
<li>Present educational content, if called upon, remotely using available current technology to deliver content in a hybrid model of educational delivery</li>
<li>Use age-appropriate communication skills.</li>
<li>Safely operate an emergency vehicle in all weather conditions</li>
<li>Successful candidates need the requisite knowledge, skill, and ability to teach the content across the age continuum.</li>
<li>Current national curricula, national accreditation, national registrations national reregistration and the requirements for state certification or licensure and recertification or licensure.</li>
<li>Hospital, and service procedures, policies, and laws governing administrative, emergency pre-hospital care and student rights.</li>
</ul><ul><li>Able to perform at the level of a Paramedic as described in the IEM Paramedic job description.</li>
<li> Lift up to 125 lbs equally distributed and up to 250 lbs with assistance.</li>
<li>Safely operate a certified ALS vehicle.</li>
<li>Complete EPCR reports as required.</li>
<li>Teach EMT and Paramedic students</li>
<li>Provide continuing educational programs for all EMT and Paramedic students within IEMS and our partners on a continuous basis.</li>
<li> Ensure Academic Services provides a premier program for training all novice students in both EMT certifications and paramedic science programs.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Responsibility
</b></h2></div><div><ul><li>Directly supervises Academic services staff, students, and members of Operations while in continuing education classes.</li>
<li>Maintain patient, family, student, and employee confidentiality.</li>
<li>Maintains protected health information in accordance with HIPAA privacy guidelines and regulations.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Judgment</b></h2>
</div><div><ul><li>Employee may work independently under the general direction of their leader</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Contacts- Internal/External</b></h2>
</div><div><ul><li>IEMS-including EMS crews, support staff, administrative staff, and command staff</li>
<li>Eskenazi Health-including hospital, health centers, and Pharmacy administrative staff</li>
<li>City, state, and federal regulatory agencies</li>
<li>Medical direction staff, fellows, residents, and students</li>
<li>Other public safety agencies including IMPD, IFD, and Wayne township fire and other fire based systems.</li>
<li>CoAEMSP advisory committee</li>
<li>Partner EMS agencies</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Special Effort Required</b></h2>
</div><div><ul><li>Must exercise care and demonstrate pre-hospital care skills.</li>
<li>Make decisions without immediate available Command assistance.</li>
<li>Demonstrate sound judgement and professionalism.</li>
<li>Prioritize continuously and make decisions that affect current trends and support current hospital initiatives.</li>
<li>High stress can be involved when dealing with rollouts, deadlines, and support of change management principles fort a very large staff.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Working Environment
</b></h2></div><div><ul><li>May be required to attend meetings or perform remote work</li>
<li>Work is normally performed in an office environment and occasionally in and out of office or field setting</li>
<li>May be exposed to hazards as a part of criminal or terrorist efforts to deliberately subvert or bypass available protective measures and inflict intentional harm, disability, or death</li>
</ul></div></div></div><p>
It is Indianapolis EMS&rsquo; philosophy and policy to treat employees and applicants fairly and without regard to sex, race, color, religion, national origin, ancestry, age, sexual orientation, gender identity, veteran&rsquo;s status or physical or mental ability. Discrimination against any employee or applicant based on any of these conditions will not be allowed or tolerated. For additional questions please contact us at 317-630-7427 or humanresources@indianapolisems.org.</p><br>
<p><br>
<b>Nearest Major Market: </b>Indianapolis</p></div></div><div></div>

IEMS ASSISTANT PROGRAM DIRECTOR

Keystone Cooperative

<div><p><b>Job Description</b></p><p></p><p><b>
Position Overview</b>:</p><p>
The Executive Administrative Assistant to the CEO serves as a trusted partner to the Chief Executive Officer and a central coordination point for executive operations at Keystone Cooperative. The role enables effective leadership, governance, and organizational alignment by providing high‑level administrative support, coordinating Board of Directors activities, and facilitating communication across executive and senior management teams. This position calls for exceptional judgment, discretion, and confidentiality, as well as outstanding communication and organizational capabilities. It also requires the capacity to navigate complex priorities in a fast‑moving, highly collaborative setting.</p><p></p><p><b>
Duties and Responsibilities</b>: The following reflects management&rsquo;s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.</p><p></p><p>
Including but are not limited to:</p><p><b>
CEO Executive Support</b></p><ul><li>
Manage all aspects of the CEO&rsquo;s calendar, travel, and meeting logistics to ensure effective use of time and alignment with priorities.</li><li>
Provide day‑to‑day executive administrative support, including correspondence, document preparation, meeting preparation, scheduling, and follow‑up.</li><li>
Anticipate needs, proactively manage shifting priorities, and ensure seamless execution of CEO commitments.</li></ul><p></p><p><b>
Board of Directors Coordination</b></p><ul><li>
Coordinate all activities and communications involving Keystone Cooperative&rsquo;s 20‑member Board of Directors and 40-member Advisory Board.</li><li>
Serve as the primary point of contact between the CEO, Board members, and senior leadership.</li><li>
Coordinate Board and committee meetings, including calendars, agendas, materials, logistics, and follow‑up actions.</li><li>
Manage Board communications and maintain governance documentation with a high level of professionalism and confidentiality.</li></ul><p></p><p><b>
Executive &amp; Senior Leadership Coordination</b></p><ul><li>
Coordinate with members of Keystone&rsquo;s Management Executive Council and Senior Management Team to support CEO priorities and organizational alignment.</li><li>
Facilitate executive‑level communication, scheduling, and information flow.</li><li>
Support preparation and follow‑up for executive leadership meetings, including materials and action tracking.</li></ul><p></p><p><b>
Executive Administrative Coordination</b></p><ul><li>
Collaborate with and support other executive administrative professionals across Keystone Cooperative to ensure aligned and consistent executive support.</li><li>
Lead coordination, scheduling and backup coverage across executive offices.</li><li>
Uphold high professional standards and best practices within the executive administrative function.</li><li>
Serve as a central point for corporate office coordination, communication and operational alignment.</li></ul><p></p><p><b>
Skills and Qualifications</b>:</p><ul><li>
Strong organizational, time‑management, and prioritization skills.</li><li>
Exceptional written and verbal communication skills.</li><li>
High degree of integrity and professionalism.</li><li>
Advanced proficiency in Microsoft Office, presentation and collaboration tools.</li><li>
Trusted, discreet, and highly reliable.</li><li>
Proactive and anticipatory rather than reactive.</li><li>
Comfortable operating at the Board and executive leadership level.</li><li>
Detail‑oriented with strong follow‑through.</li><li>
Collaborative and respected across executive and senior leadership teams.</li><li>
Aligned with Keystone Cooperative values and culture.</li></ul><p></p><p><b>
Education and Experience</b>:</p><ul><li>
Bachelor&rsquo;s degree or equivalent professional experience preferred.</li><li>
10+ years of experience providing executive‑level administrative support, preferably to a CEO or senior executive.</li><li>
Demonstrated experience coordinating outside Board of Directors activities and communications.</li></ul></div><p></p>

Executive Administrative Assistant to the CEO

<div><div><div><div><h1 class="jobSectionHeader"><b>Coordinator-Administrative - Gateway Plaza</b></h1>
</div></div><div></div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
<div><p><b>Overview</b>
</p><p><b>Schedule:</b> Full Time Day Shift</p><p><b>
Work Location:</b> Gateway Plaza</p><p><b>
Department Supported:</b> Public Safety</p><p></p><p><b><br>
Primary Responsibilities:</b></p><p>
Provides standard administrative and technical support to directors/senior level leadership. Manages director/senior leader-level calendars, meeting logistics, and travel arrangements with high autonomy. Ensures quality customer service and professional representation of the team and the department. Processes invoices and expense reports, and handles inquires, as appropriate, across supported teams. Coordinates department-wide strategic initiatives, including project tracking and reporting. Manages work with limited guidance and direction. Identifies and resolves administrative and operational challenges. Assists with preparation of high-quality presentations, reports, and correspondence for internal and external stakeholders. Assures accuracy and availability of office records, files, resource data, various reports, basic budget oversight, etc. Trains and guides junior administrative staff and may delegate and oversee their day-to-day work. Exercises sound independent judgement, anticipates potential issues and challenges, and recognizes the specific needs of their director/senior leader(s).</p><p></p><p><b><br>
Requirements:</b></p><ul><li>
Bachelor's Degree or equivalent years of experience is required.</li><li>
Requires 3-5 years of relevant experience.</li><li><p>
Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.</p></li><br>
<p></p><li>
Requires advanced proficiency in MS office (Word, PowerPoint, Excel).</li></ul><p></p><p><b><br>
Preferred:</b></p><ul><li>
Experience with a matrix organization and complex work environment is preferred.</li></ul><br>
</div><p></p><div><p>We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.</p>
</div></div></div><div></div><div><div><div><p>Indiana University Health is Indiana&rsquo;s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We&rsquo;re looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.</p></div></div></div></div>

Coordinator-Administrative - Gateway Plaza

House Buyers of America

<div><p>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!</p>
<p><b>
What you will do:</b></p>
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
<p><b>About You:</b></p>
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
<p><b>Why we are a great place to work:</b></p>
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
<p><b>House Buyers of America</b> is a leading national home-buying company helping homeowners sell with confidence through a <b>simple, transparent, and hassle-free process</b>. Founded in 2001 and operating in <b>44 states</b>, the company blends decades of real estate expertise with <b>technology-driven operations</b> to deliver <b>speed, certainty, and consistent outcomes</b>. House Buyers of America has been recognized for its industry impact, including <b>Ernst &amp; Young Entrepreneur of the Year</b> and inclusion on the <b>Inc. 5000</b> list of America's fastest-growing companies.</p>
<p>
House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com</p>
<p>
Total Compensation Range: $60,000- $100,000/ year</p></div>

Executive Assistant (Remote)

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