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agency attorney level ii

assistant, firm experience Jobs in New York United States

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assistant firm experience

Skadden, Arps, Slate, Meagher & Flom LLP & Affiliates

<div><div>We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.</div><div></div><div>
About Us</div><div>
Skadden, Arps, Slate, Meagher &amp; Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients&rsquo; legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world&rsquo;s major financial centers.</div><div></div><div>
The Opportunity</div><div>
We are seeking an Assistant, Firm Experience to join the firm. Within this position, you will assist in creating profiles for the firm's corporate, litigation, and regulatory matters in experience database (Foundation), including data entry and researching matter details. You will work closely with other members of the Firm Experience team to ensure experience descriptions are accurate and up to date. This position will be based in our New York office and has a hybrid in-office/remote working schedule. Please note that the Firm will not sponsor applicants for work visas for this position.</div><ul><li>
Enters and updates corporate, litigation, and regulatory matters data into experience database (Foundation).</li><li>
Provides administrative and data support in connection with experience database to corporate, litigation and regulatory practices.</li><li>
Ability to review internal communications and accurately enter text data into database.</li><li>
Identifies and corrects data entry errors using appropriate quality-control methods.</li><li>
Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.</li><li>
Manages Firm resources responsibly.</li><li>
Complies with and understands Firm operation, policies and procedures.</li><li>
Performs other related duties as assigned.</li></ul><div></div><div>
Qualifications</div><ul><li>
Excellent database skills (mining, entry, maintenance)</li><li>
Excellent proofreading skills</li><li>
Excellent analytical and trouble shooting skills</li><li>
Knowledge of relevant Firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems</li><li>
Demonstrates effective interpersonal and communication skills, both verbally and in writing</li><li>
Demonstrates close attention to detail</li><li>
Ability to handle multiple projects and shifting priorities</li><li>
Ability to handle sensitive matters and maintain confidentiality</li><li>
Ability to organize and prioritize work</li><li>
Ability to work well in a demanding and fast-paced environment</li><li>
Ability to work well independently as well as effectively within a team</li><li>
Flexibility to adjust hours and work the hours necessary to meet operating and business needs</li></ul><div></div><div>
Experience and Education</div><ul><li>
Bachelor's degree</li><li>
Minimum of one year of related experience in a professional services environment</li></ul><div></div><div><br>
Culture &amp; Life at Skadden<br>
What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.</div><div></div><div>
Benefits</div><div>
The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.</div><ul><li>
Competitive salaries and year-end discretionary bonuses.</li><li>
Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.</li><li>
Generous paid time off.</li><li>
Paid leave options, including parental.</li><li>
In-classroom, remote, and on-demand learning and professional development opportunities.</li><li>
Robust well-being classes and programs.</li><li>
Opportunities to give back and make an impact in local communities.</li></ul><div></div><div>
For further details, please visit: <div>https://www.skadden.com/careers/staff/employee-benefits</div></div><div></div><div>
The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.</div><div></div><div>
Salary Details</div>
$68,000 - $73,000<div></div><div>
EEO Statement</div><div>
Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.</div><div></div><div>
Applicants who require an accommodation during the application process should contact Lara Bell at (212) 735-2794.</div><div></div><div>
Skadden Equal Employment Opportunity Policy</div><div><div>
Skadden Equal Employment Opportunity Policy</div></div><div></div><div>
Applicants Have Rights Under Federal Employment Law</div><div><div>
Applicants Have Rights Under Federal Employment Law</div></div><div><br>
<br>
In accordance with the Transparency in Coverage Rule,</div><div>
</div><div><div>Transparency in Coverage</div></div></div>

Assistant, Firm Experience

Davis + Gilbert LLP

<p>Davis+Gilbert LLP, a strategically focused, full-service law firm of about 140 attorneys would like to hire a full-time Talent Team Assistant.</p><p>The Talent Team Assistant will work with the Talent Team in all efforts relating to attorney recruitment, retention, training, development, firm committees, and culture.</p><p>An ideal candidate for this entry-level position will be highly motivated with excellent attention to detail and have a bachelor&rsquo;s degree with a GPA of 3.5 or higher. Salary range is $55,000-60,000 per year.</p><p>The Talent Team is seeking a candidate who has the ability to prioritize and juggle multiple tasks in a fast-paced environment. The ideal candidate will possess excellent interpersonal, written, organizational and communication skills with the ability to work quickly and accurately. They will be a self-starter who takes initiative and is able to work independently and as part of a team. Finally, the candidate will display confidence and a desire to build relationships with attorneys and staff.</p><p>Strong computer skills including knowledge of Microsoft Suite (Word, Excel, PowerPoint, and Outlook) are required. Experience in a CLE and/or resume tracking system is a plus.</p><p>The Talent Team Assistant will coordinate all attorney development initiatives and related programs, which include (but are not limited to):</p><p>1.) Recruiting</p><ul><li>Resume review</li><li>Interview coordination and scheduling</li><li>Attorney onboarding and integration</li></ul><p>2.) Professional Development + Continuing Legal Education</p><ul><li>Track and report on attorney CLE requirements</li><li>Facilitate firm-wide and departmental CLE programs</li><li>Coordinate career development training</li></ul><p>3.) Events</p><ul><li>Plan attorney satisfaction (and any other) events as needed</li><li>Monitor participation and execution of volunteering, wellness, and cultural firm events</li><li>Manage monthly firmwide lunches and/or lunch and learn programs</li></ul><p>4.) Culture/Morale</p><ul><li>Generate ideas for community events and initiatives</li><li>Execute attorney retention initiatives</li><li>Work with firm committees to develop Wellness, Corporate Social Responsibility, and Inclusion trainings and initiatives</li></ul><p>5.) Firm Committees</p><ul><li>Participate in and assist in managing firm committees</li><li>Coordinate meetings, events, donations, and drives</li><li>Manage communication with external event providers</li></ul><p>Job Type: Full-time</p><p>Pay: $55,000.00 - $60,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: Hybrid remote in New York, NY 10019</p>

Talent Team Assistant

The Stevens & Lee Companies

<div><p><b><i>Powerful Partnerships. Standout Solutions.</i></b></p><p>
StevensLee is a 200-plus lawyer full-service law firm representing clients throughout the Mid-Atlantic, New England and across the country from 18 offices in New Jersey, Pennsylvania, New York, Rhode Island, Delaware and Florida. The firm is the cornerstone of The StevensLee Companies, a platform of affiliated professional service firms that provide a full range of legal, investment banking, financial advisory, insurance risk management, public affairs and government consulting services.</p><p><b>
Job Overview</b></p><p>
At StevensLee, the Legal Assistant plays a vital role as an administrative team member supporting a group of attorneys with the shared goal of providing exceptional service to our valued clients.</p><p>
The Legal Assistant is multi-dimensional position drawing upon a variety of skills and competencies, best suited for an organized, self-starter who enjoys assuming responsibility and learning new things.</p><p></p><p><b><br>
Primary Responsibilities</b><b><i> (</i></b><i>responsibilities include but not limited to</i><b><i>)</i></b></p><ul><li>
Submit Conflict Checks, open new client matters and create New Business Memos as directed by attorneys.</li><li>
Work with various court systems processing paperwork and e-filings, running docket reports, and maintaining docket search charts.</li><li>
Partner with the firm's Finance Department to produce monthly attorney billing; process and submit check requests and complete attorney expense reports.</li><li>
Draft legal documents, prepare letters, correspondence, reports, and presentations as needed; proofread and ensure accuracy of all materials.</li><li>
Make redactions, conduct bates numbering, and compile document productions.</li><li>
Assist with litigation by preparing for court hearings, scheduling depositions, assembling binders and exhibits.</li><li>
Coordinate attorney calendars, set-up meetings, conference calls, and make travel arrangements.
</li><li>Manage all incoming and outgoing U.S., certified and Fed-Ex mail per attorney request.</li><li>
Welcome clients and greet visitors with a helpful, positive, and professional attitude.</li><li>
Answer direct-line phone calls in a professional manner and route as necessary.</li><li>
Work as a team with other law firm support personnel to ensure all tasks and assignments have been completed.</li></ul><p><b>
SkillsCompetencies</b></p><ul><li>
Ability to communicate professionally and interact effectively with all levels of personnel.</li><li>
Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision.</li><li>
Flexibility and ability to respond quickly and positively to shifting demands.</li><li>
Ability to work under pressure to meet strict deadlines.</li></ul><p><b>
Qualifications</b></p><ul><li>
Bachelor's degree or equivalent relevant work experience</li><li>
Minimum of three years of experience as a legal assistant at a law firm, professional services firm, or corporation</li><li>
Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook</li><li>
Exceptional computer skills with the ability to learn new software applications quickly.</li></ul><p></p><p><b><br>
The firm is not accepting resumes from search firms for this position.</b></p><p><b>
Job Type:</b> Full-Time- 40 Hours/week</p><p><b>
FLSA Classification:</b> Non-Exempt</p><p><b>
Reports To:</b> Human Resources</p><p><b>
Job Location: </b>New York City, NY</p><p><b>
Salary Range: </b>The estimated salary range for this position is $65,000 - $80,000. Actual salary determination is dependent on a variety of factors some of which include: experience, qualifications, and geographic location.</p><p></p><p><i><br>
In compliance with federal and state equal opportunity employment laws, The StevensLee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.</i></p></div><p></p>

Legal Assistant

The ONeil Search Group

<div>
 <strong>
  Attorney Assistant needed at a Leading Global Law Firm in NYC
  <br/>
  <br/>
 </strong>
 <strong>
  Two (2) &ndash; five (5) years in legal or professional services; large firm experience a plus
  <br/>
  <br/>
 </strong>
 <strong>
  What You'll Do
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Be the first point of contact for clients as a friendly and responsive professional.
  </li>
  <li>
   Manage attorney calendars and coordinate meetings across global time zones.
  </li>
  <li>
   Review and triage emails and calls to reduce administrative burden on attorneys.
  </li>
  <li>
   Handle client onboarding to include conflict checks, engagement letters, and database updates.
  </li>
  <li>
   Own the billing process: prepare proformas, monitor budgets, and liaise with clients.
  </li>
  <li>
   Coordinate travel, prepare expense reports, and manage vendor payments.
  </li>
  <li>
   Create and edit documents with precision, following firm standards.
  </li>
  <li>
   Support client meetings, video conferences, and events with seamless logistics.
  </li>
  <li>
   Maintain client and matter files, assist with audits and compliance reporting.
  </li>
  <li>
   Collaborate across departments and volunteer for overflow work.
  </li>
  <li>
   Uphold the highest standards of confidentiality and professionalism.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You Bring
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience: Two (2) &ndash; five (5) years in legal or professional services; large firm experience a plus.
  </li>
  <li>
   Skills: Advanced Microsoft Office, top-notch communication, and organizational finesse.
  </li>
  <li>
   Mindset: Forward-thinking, proactive, and committed to excellence.
  </li>
  <li>
   Education: Bachelor&rsquo;s degree preferred.
  </li>
  <li>
   Billing Expertise: Experience with electronic billing and budget tracking is a plus.
   <br/>
   <br/>
  </li>
 </ul>
</div>


Attorney Assistant

Gainor Staffing

<div>
 <p>
  Our client, a prominent financial services firm, is seeking an experienced
  <strong>
   Executive Assistant.
  </strong>
  The position is
  <strong>
   fully on site in Midtown Manhattan.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Details
  </strong>
 </p>
 <ul>
  <li>
   Manage the busy calendars of multiple executives and keep them informed regarding all commitments and responsibilities
  </li>
  <li>
   Prepare meeting materials and generate reports
  </li>
  <li>
   Monitor incoming emails, draft correspondence, and maintain up-to-date contact information in Outlook
  </li>
  <li>
   Arrange travel and logistics
  </li>
  <li>
   Screen incoming phone calls, route appropriately, and take messages
  </li>
  <li>
   Prepare and submit detailed expense reports
  </li>
  <li>
   Handle sensitive information with utmost discretion and confidentiality
  </li>
  <li>
   <strong>
    Salary Range: $100-115k annually, based on experience
   </strong>
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Skills and Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree preferred
  </li>
  <li>
   <strong>
    4+ years&rsquo; Executive Assistant experience at a financial services firm
   </strong>
  </li>
  <li>
   Tech savvy, with strong Microsoft Office skills
  </li>
  <li>
   Highly focused, with extremely professional demeanor
  </li>
  <li>
   Dedicated to detail, with excellent writing, communication, and organizational skills
  </li>
  <li>
   Proven ability to maintain utmost confidentiality regarding sensitive information
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
 </p>
</div>


Executive Assistant

Phoenix Technology Partners

<p>The Marketing Assistant responsibilities will be as follows:</p><ul><li>Will be conducting research on various topics</li><li>Collect and analyze data</li><li>Data input</li><li>Copy editing</li><li>Drafting posts in WordPress and HubSpot</li><li>Entry level/basic assistance with event prep and execution</li><li>Support the business development and marketing department with administrative tasks</li></ul><p><b>Qualifications:</b></p><ul><li>Bachelor&rsquo;s degree required.</li><li>1&ndash;3 years of experience in marketing or administrative support role, preferably in a law firm or corporate legal department.</li><li>Strong attention to detail, organizational skills, and ability to manage multiple deadlines.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational, analytical and time management skills, as well as the ability to multi-task.</li><li>Must be resourceful and proactive to the needs of the Firm with the ability to maintain information accurately.</li></ul><p><b>Technological Skills:</b> Proficiency with MS Suite software such as Outlook, Word and Excel.</p><p>Pay: $75,000.00 - $82,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: Hybrid remote in New York, NY 10018</p>

Marketing Assistant

Sherman Atlas Sylvester & Stamelman

<p>Sherman Atlas provides the highest caliber legal expertise to its clients and a collaborative team-oriented environment for its attorneys. Sherman Atlas believes that a good work/life balance enables it to provide excellent legal service over the long-term. We have built a modern firm based on the belief that a healthy life outside the office supports a positive and rewarding legal career and forms the foundation of a lasting firm culture with committed attorneys. We have been consistently ranked as one of the Best Places to Work in New Jersey and intend to continue to support our clients and our attorneys as a family.</p><p>The Administrative Assistant will appreciate an excellent culture and work/life balance. Responsibilities include:</p><ul><li>Create, revise and format legal documents, spreadsheets and presentations, adhering to Firm policy and guidelines.</li><li>Proofread work for accuracy prior to routing or returning to attorneys/employees.</li><li>Provide administrative support to attorneys and paralegals as requested, including answering phones, scanning, PDF'ing documents, printing, copying, faxing and other clerical duties as required.</li><li>Uphold a professional demeanor at all times. Demonstrate an attitude of cooperation with legal staff, peers and administrators.</li><li>Maintain calendars of all assigned attorneys and schedule meetings for attorneys within parameters of attorneys' requirements.</li><li>Remind attorneys of deadlines for filings, Federal Express packages, etc.</li><li>Maintain contact lists for client matters.</li><li>Attend will signings as a witness; Attend meetings as a notary.</li><li>Organize and maintain electronic client files (primarily digital) and keep filing up-to-date;</li><li>Provide coverage to other attorneys in section when assigned administrative assistants are out of office or when workflow requires/permits.</li><li>Weekly inventory of supplies and office needs</li></ul><p>Skills, Knowledge, and Abilities:</p><ul><li>Administrative Assistant or Secretarial T &amp; E experience (3 years +)</li><li>Ability to function effectively; exhibit professional maturity.</li><li>Excellent organizational skills and ability to multi-task.</li><li>Ability to problem solve and arrange workload in order of importance to meet deadlines.</li><li>Ability to work effectively within a team and independently, as workflow dictates.</li><li>Advanced Microsoft Word 365 skills including formatting, Styles, TOA and TOC.</li><li>Advanced Word, [Excel and Powerpoint helpful but not necessary].</li><li>Proficiency with Outlook / Net Docs a plus</li><li>Ability to learn and effectively apply new software as required.</li><li>Ability to maintain reliable attendance record and punctuality.</li><li>Typing skills of 60+ wpm; excellent spelling, grammar and proofreading skills.</li><li>Ability to meet Firm client service standards by maintaining a positive and professional attitude as well as communicate effectively with all levels of the organization as well as external clients, vendors and the general public.</li><li>Exhibit a desire to team with support staff, peers, attorneys and administrators by demonstrating willingness to undertake additional responsibilities, teach and assist others when requested.</li></ul><p>Job Type: Full time</p><p>New York City office</p><p>Monday through Friday, 9:00 AM &ndash; 5:00 PM Or</p><p>Monday through Thursday 8:30 &ndash; 5:30 PM (with benefits)</p><p>Sherman Atlas Sylvester &amp; Stamelman is an equal opportunity employer and does not discriminate based on protected characteristics, such as race, creed, color, national origin, ancestry, age, sex, religion, etc.</p><p>Job Types: Full Time</p><p>Work Location: <b>In person</b></p><p>Job Type: Full-time</p><p>Pay: $74,000.00 - $85,000.00 per year</p><p>Work Location: In person</p>

Administrative Assistant

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