executive assistant

personal assistant

hr assistant

administrative assistant

assistant accountant

assistant global citizenship programs

Flatgigs

<div>
 Flatgigs is hiring for a
 
 confidential client operating in the global citizenship and investment migration advisory space
 
 .
 
 
 The firm supports high-net-worth individuals in securing
 
 second citizenship through investment programs
 
 across several international jurisdictions. This role combines
 
 citizenship case processing with administrative and office operations
 
 , making it ideal for someone who thrives in a
 
 detail-heavy, documentation-driven environment
 
 .
 
 
 The key requirement for this role is
 
 hands-on experience managing Citizenship by Investment (CBI) applications end-to-end
 
 , particularly with Caribbean programs such as
 
 St. Kitts &amp; Nevis, Grenada, Dominica, St. Lucia, and Antigua &amp; Barbuda
 
 .
 
 
 Candidates must have experience
 
 coordinating directly with government authorities and processing bodies in these jurisdictions
 
 . Experience limited to UAE PRO services or local visa processing will
 
 not be relevant for this role
 
 .
 
 
 
 Key Responsibilities
 
 
 
 
 Citizenship &amp; Case Processing
 
 
 
 <ul>
 <li>
 Manage end-to-end processing of global citizenship by investment applications
 </li>
 <li>
 Organise, review, and track client documentation including passports, identification, and program forms
 </li>
 <li>
 Maintain accurate case records, submission timelines, and compliance checklists
 </li>
 <li>
 Coordinate with government authorities and processing units in Caribbean CBI jurisdictions
 </li>
 <li>
 Follow up with clients to collect missing documents and additional compliance information
 </li>
 <li>
 Ensure files are complete, accurate, and ready for submission
 
 
 </li>
 </ul>
 
 Client &amp; Program Coordination
 
 
 
 <ul>
 <li>
 Support client discussions regarding different citizenship programs and eligibility requirements
 </li>
 <li>
 Assist senior advisors with application preparation, submission tracking, and program updates
 </li>
 <li>
 Maintain client communication logs and progress updates
 </li>
 <li>
 Track application stages and ensure timely submission and follow-ups
 
 
 </li>
 </ul>
 
 Administrative &amp; Office Operations
 
 
 
 <ul>
 <li>
 Maintain physical and digital filing systems for client records
 </li>
 <li>
 Handle document preparation, reporting, and database updates
 </li>
 <li>
 Support general office coordination and operational tasks
 </li>
 <li>
 Assist with government-related paperwork and licensing documentation
 </li>
 <li>
 Support compliance tracking and internal documentation processes
 
 
 </li>
 </ul>
 
 Mandatory Experience (Non-Negotiable)
 
 
 
 Candidates
 
 must have direct experience managing client files for Citizenship by Investment programs
 
 , including:
 
 
 <ul>
 <li>
 St. Kitts &amp; Nevis
 </li>
 <li>
 Grenada
 </li>
 <li>
 Dominica
 </li>
 <li>
 St. Lucia
 </li>
 <li>
 Antigua &amp; Barbuda
 
 
 </li>
 </ul>
 Applicants should have:
 
 
 <ul>
 <li>
 Personally managed client citizenship applications from start to finish
 </li>
 <li>
 Coordinated with government authorities or authorised processing bodies in these jurisdictions
 </li>
 <li>
 Experience handling high-value client documentation and compliance requirements
 
 
 </li>
 </ul>
 Experience working with
 
 EU citizenship or residency-by-investment programs
 
 will be considered a strong advantage.
 
 
 
 Requirements
 
 
 
 
 1-2 years of experience in citizenship-by-investment, immigration processing, or investment migration advisory
 
 
 
 Comfortable handling
 
 sensitive client documentation and confidential information
 
 
 
 Strong
 
 attention to detail and process discipline
 
 
 
 Highly organised with strong
 
 file management and tracking skills
 
 
 
 Ability to work in a
 
 structured, documentation-heavy environment
 
 
 
 Reliable and comfortable working
 
 full-time onsite in a professional office environment
 
</div>

Assistant - Global Citizenship Programs

Henley and Partners

<div>Joining Henley &amp; Partners 
 
As the leading global citizenship and residency advisory firm, we specialize in helping our clients navigate the complex landscape of investment migration and citizenship planning. 
 
Why choose Henley &amp; Partners? Here's what sets us apart: 
<ul><li>
Global Impact: Join a company that makes a tangible difference in people's lives. Our work enables individuals and families to broaden their horizons, access new opportunities, and secure a brighter future through alternative citizenship and residency options</li><li>
Cutting-Edge Expertise: Be part of a team of industry pioneers and experts who are at the forefront of the investment migration field. We provide innovative solutions and leverage our extensive network of international partners to deliver exceptional service to our clients</li><li>
Dynamic and Diverse Culture: Immerse yourself in a truly global environment. With more than 40 offices spanning across continents, we foster a multicultural and inclusive workplace where ideas are valued, collaboration thrives, and personal growth is encouraged</li><li>
Continuous Learning: We believe in investing in our employees' professional development. At Henley &amp; Partners, you'll have access to ongoing learning opportunities, training programs, and industry conferences that will enhance your skills and expand your knowledge</li><li>
Impactful Projects: Join us in working on high-profile projects that shape the future of investment migration. From advising governments on citizenship-by-investment programs to assisting high-net-worth individuals in achieving their global mobility goals, your work will have a direct impact on our clients and the industry</li><li>
Work-Life Balance: We recognize the importance of maintaining a healthy work-life balance. Enjoy flexible working arrangements and benefits that support your well-being, ensuring that you can thrive both personally and professionally</li><li>
but that's enough about us, let talk about you!</li></ul> 

Job Purpose: 
 
We are looking for an experienced Event Manager to support our global events strategy and the execution of high-profile international events. This is a role for a professional with a strong background in global event management, proven operational expertise, and the ability to deliver exceptional experiences aligned with the organisation&rsquo;s brand and mission. 
 
Main Responsibilities: 
<ul><li>
Own the entire lifecycle of assigned international events, from planning to post-event reporting, across key markets in Europe, the Middle East, Asia, and North America</li><li>
Help implementing event strategies that reflect the organisation&rsquo;s objectives and global positioning, ensuring each event meets its goals</li><li>
Support the engagement with sponsors, stakeholders, and partner organisations, ensuring alignment of interests and delivery of obligations</li><li>
Manage the identification, negotiation, and contracting of venues and external suppliers, ensuring optimal value, reliability, and service delivery</li><li>
Provide support on speaker management, VIP agendas, and delegate experience</li><li>
Maintain budget ownership for assigned events and ensure cost control without compromising quality or impact</li><li>
Ensure compliance with branding, messaging, and marketing efforts related to global events, ensuring alignment with the organisation&rsquo;s identity and standards</li><li>
Meet KPI targets across all areas of event planning and execution, including logistics, delegate satisfaction, and sponsor ROI</li><li>
Support Event Director with assigned projects and responsibilities</li></ul> 

Requirements: 
<ul><li>
Minimum of 3 years of progressive experience in event management, preferably in an international role</li><li>
Demonstrated success in delivering large-scale, high-level conferences and private events across multiple jurisdictions</li><li>
Prior experience working with HNWIs, government institutions, diplomatic entities, or international organisations</li><li>
Strong project management, budget oversight, and decision-making abilities under pressure</li><li>
Outstanding interpersonal and negotiation skills, with the ability to liaise confidently at senior levels</li><li>
Full professional fluency in English; other languages are an asset</li><li>
Ability and willingness to travel frequently. Candidates must have valid visa or visa-free access to Europe, and ideally to North America and Asia as well</li><li>
Strategic thinker with a hands-on mindset and a strong sense of ownership</li><li>
Impeccable attention to detail, discretion, and personal presentation 
</li></ul>
What we offer: 
<div><ul><li>
Competitive compensation;</li><li>
Private health insurance;
</li><li>Dynamic work environment;
</li><li>Growth and personal development.</li></ul> 
Join our team and be part of an organization that values innovation, fosters collaboration, and believes in the potential of its employees. If you are seeking a challenging yet rewarding opportunity where your ideas can make a real impact, we invite you to apply today. 
 
At Henley &amp; Partners, we are committed to creating a diverse and inclusive workplace that values and respects all individuals. We welcome applicants from all backgrounds and identities and encourage candidates who bring a unique perspective to apply. We believe that our differences make us stronger and that diversity is essential to our success. We strive to create a culture where everyone feels included, heard, and valued, regardless of their race, ethnicity, gender, sexual orientation, age, religion, ability, or any other characteristic.</div> 
We value your privacy and are committed to protecting your personal information. By applying to this vacancy, you confirm that you have read, understood, and agree to abide by our privacy policies. For more details about our Privacy Policy please visit: https://www.henleyglobal.com/privacy-policy
Uu4Ogvuhn0</div>

Event Manager

Abercrombie & Fitch Co.

<div>
 
 Company Description
 
 
 
 Abercrombie &amp; Fitch Co. is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through millennials with assortments curated for their specific lifestyle needs.
 
 
 The company operates a family of brands, including Abercrombie &amp; Fitch, YPB, abercrombie kids, Hollister and Gilly Hicks, each sharing a commitment to offer products of enduring quality and exceptional comfort that support global customers on their journey to being and becoming who they are. Abercrombie &amp; Fitch Co. operates over 750 stores under these brands across North America, Europe, Asia and the Middle East, as well as the e-commerce sites abercrombie.com, abercrombiekids.com, and hollisterco.com.
 
 
 At Abercrombie &amp; Fitch Co., we lead with purpose and always put our people first. We&rsquo;re proud to offer equitable compensation and benefits, including flexibility and competitive Paid Time Off, as well as education and engagement events, including various Associate Resource Groups, volunteer opportunities and additional time off to give back to our global communities.
 
 
 
 Job Description
 
 
 
 The Assistant Manager is a multi-faceted role that merges business strategy, operations, creativity, and people management. Strategically, assistant managers are responsible for driving sales results by analyzing the business and providing best-in-class customer service. They are responsible for overseeing daily store operations including opening and closing routines and driving efficiency in all store processes. Assistant managers leverage their creative expertise through floorset updates, styling recommendations and product knowledge. Assistant managers are also talent leaders, driving everything from recruiting and training to engagement and development. They are expected to show up, bringing their best selves everyday to create an inclusive place of belonging for their team and customers. With a promote from within philosophy, our Assistant managers will build upon their initial foundation and have the opportunity to grow into the future leaders of our store&rsquo;s organization.
 
 
 
 What You'll Do
 
 
 
 <ul>
 <li>
 Customer Experience
 </li>
 <li>
 Drive Sales
 </li>
 <li>
 OMNI Channel Fulfillment
 </li>
 <li>
 Store Presentation and Sales Floor Supervision
 </li>
 <li>
 Store &amp; Stockroom Operations
 </li>
 <li>
 Staffing, Scheduling, and Payroll Management
 </li>
 <li>
 Training and Development
 </li>
 <li>
 Communication
 </li>
 <li>
 Asset Protection
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 
 What It Takes
 
 
 
 
 <ul>
 <li>
 Bachelors Degree OR one year of supervisory experience in a customer-facing role
 </li>
 <li>
 Strong problem-solving skills
 </li>
 <li>
 Inclusion &amp; Diversity Awareness
 </li>
 <li>
 Ability to show up in a fast-paced and challenging environment
 </li>
 <li>
 Team building skills
 </li>
 <li>
 Self-starter
 </li>
 <li>
 Drive to achieve results
 </li>
 <li>
 Multi-Tasking
 </li>
 <li>
 Fashion Interest &amp; Knowledge
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 What You&rsquo;ll Get
 
 
 
 As an Abercrombie &amp; Fitch Co. (A&amp;F Co.) associate, you&rsquo;ll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. A&amp;F is committed to providing simple, competitive, and comprehensive benefits that align with our Company&rsquo;s culture and values, but most importantly &ndash; with you! We also provide competitive incentives to reward the commitment our associates have for moving our global business forward.
 
 
 <ul>
 <li>
 Quarterly Incentive Bonus Program
 </li>
 <li>
 Annual return flight ticket
 </li>
 <li>
 Merit eligibility - salary increase based on Annual performance review
 </li>
 <li>
 Paid Time Off
 </li>
 <li>
 3 Paid Comp Days
 </li>
 <li>
 Merchandise Discount
 </li>
 <li>
 Medical, Dental, Health and Life Insurance
 </li>
 <li>
 Associate Assistance Program - professional and confidential mental and behavioral health counseling
 </li>
 <li>
 Carrot Fertility and Adoption
 </li>
 <li>
 Headspace mental health and wellness application membership
 </li>
 <li>
 Paid Parental and Adoption Leave
 </li>
 <li>
 Training and Development
 </li>
 <li>
 Opportunities for Career Advancement, we believe in promoting from within
 </li>
 <li>
 A Global Team of People Who'll Celebrate you for Being YOU
 </li>
 <li>
 Some of the above benefits can be availed upon completion of the probationary period
 
 
 </li>
 </ul>
 SEE WHAT IT&rsquo;S LIKE TO #WORKATANF - FOLLOW US ON INSTAGRAM @LIFEATANF
 
 
 Abercrombie &amp; Fitch Co. is an Equal Opportunity/Affirmative Action employer
</div>

Abercrombie & Fitch / Hollister - Assistant Store Manager, Dubai

Selectlab

Travel Personal Assistant &ndash; (Supporting CEOs, Founders, or UHNW individuals)Global Investment Group Extensive International TravelWe are seeking a Travel Personal Assistant to support the Chairman of a leading global investment group. This role can be based in either Dubai or Singapore, offering flexibility for the right candidate. You will travel internationally for up to 50% of the year, accompanying the Chairman and his family on business‑related trips and ensuring seamless support across all destinations.About the RoleThis is a high‑exposure position working directly with the Chairman. You will manage complex travel logistics, oversee projects across global residences, and support a wide range of administrative and personal responsibilities. The role requires exceptional organisation, discretion, and a polished, professional presence.Key Responsibilities<ul><li>	Plan and manage all travel arrangements for the Chairman</li></ul><ul><li>	Travel internationally with the Chairman and family for business‑related trips</li></ul><ul><li>	Coordinate schedules with aviation teams, household managers, and global offices</li></ul><ul><li>	Oversee on‑site project management at international residential properties</li></ul><ul><li>	Arrange business meetings, personal appointments, and restaurant bookings</li></ul><ul><li>	Collaborate closely with offices in Dubai and Singapore</li></ul><ul><li>	Conduct global product sourcing and personal shopping</li></ul><ul><li>	Support a variety of ongoing projects across the Chairman&rsquo;s private office</li></ul><ul><li>	Contribute to a warm, positive, and professional working culture</li></ul>RequirementsWe are looking for someone who is:<ul><li>	Exceptionally well‑spoken with a polished, professional appearance</li></ul><ul><li>	Resourceful, proactive, and able to &ldquo;get things done&rdquo; creatively</li></ul><ul><li>	Able to maintain a refined, elegant, and formal demeanour</li></ul><ul><li>	Comfortable navigating changing situations with calm and confidence</li></ul><ul><li>	Well‑educated, adaptable, and quick to learn</li></ul><ul><li>	Able to work at speed while maintaining meticulous attention to detail</li></ul><ul><li>	Skilled at problem‑solving and breaking through roadblocks</li></ul><ul><li>	Hungry to learn, with interest in responsibilities beyond a traditional PA role</li></ul>Qualifications &amp; Experience<ul><li>	Bachelor&rsquo;s degree from a first‑class institution</li></ul><ul><li>	3&ndash;5 years of professional experience, ideally supporting CEOs, founders, or UHNW individuals</li></ul><ul><li>	Excellent command of English (written and spoken)</li></ul><ul><li>	French language skills are a strong advantage</li></ul>Compensation &amp; Benefits<ul><li>	Competitive base salary</li></ul><ul><li>	Discretionary annual bonus</li></ul><ul><li>	Medical insurance</li></ul><ul><li>	21 days annual leave</li></ul>Why This Role Is UniqueYou will work directly with the Chairman and collaborate with a high‑performing global team. The role offers exceptional exposure, international travel, and the opportunity to develop far beyond a traditional personal assistant remit. Travel destinations include the USA, Monaco, Paris, London, Singapore, and the Bahamas.Job Types: Full-time, PermanentPay: AED25,000.00 - AED35,000.00 per monthExperience:<ul><li>Executive Assistant: 5 years (Required)</li></ul>Willingness to travel:<ul><li>50% (Required)</li></ul>Work Location: In person

Travel Personal Assistant – Supporting CEOs, Founders, or UHNW individuals

Three Aces IT Solutions LLC

HR Assistant &ndash; IT COMPANYWith Specialized Expertise in Global Mobility &amp; Visa ProcessingProfessional Summary:Detail‑oriented HR Assistant with strong experience supporting IT organizations in recruitment, onboarding, employee relations, and end‑to‑end visa and immigration processes. Skilled at coordinating with global mobility teams, government agencies, and external consultants to ensure smooth and compliant employee relocations. Known for maintaining accurate documentation, managing high‑volume administrative tasks, and delivering a positive employee experience.Preferred with I-gaming Background ManagementOwn Visa HolderReady to Join ImmediatelyEnglish, Kannada, Hindi or Multiple LanguagesHow to ApplySend your CV: ntrasmel@gmail.comJob Type: Full-timePay: AED4,500.00 - AED5,000.00 per monthWork Location: In person

HR Assistant

DSV - Global Transport and Logistics

<div>
 Job Req Number: 111145
 
 
 Time Type: Full Time
 
 
 As the Assistant Manager - QHSE, you will support the strategic implementation and continual improvement of the Quality, Health, Safety, and Environment Management System across all logistics and warehousing operations. This role involves supervising QHSE activities within warehouse and transport functions, reviewing operational performance, and ensuring alignment with both corporate and regulatory standards. You will lead internal audits, coordinate training and awareness programs, and monitor compliance through structured inspections and performance reviews. In close collaboration with the QHSE Manager, you will play a key role in fostering a proactive culture of safety, sustainability, and operational excellence throughout the organization.
 
 
 
 Reporting Line:
 
 
 
 Report to: QHSE Manager
 
 
 Role: Assistant Manager QHSE
 
 
 Direct subordinates: Yes
 
 
 
 Detailed Responsibilities:
 
 
 
 Quality &amp; Food Safety Management:
 
 
 
 <ul>
 <li>
 Support the implementation and monitoring of Quality and FSMS procedures across warehousing and transport operations.
 </li>
 <li>
 Conduct internal audits, inspections, and performance reviews to ensure compliance with ISO 9001, ISO 22000, GSDP and customer requirements.
 </li>
 <li>
 Lead investigations and corrective actions for any non-conformities, focusing on practical and sustainable improvements.
 </li>
 <li>
 Maintain and review documentation such as QHSE procedures, change controls, non-conformance reports, internal audits, and training records to ensure proper traceability and control.
 
 
 
 </li>
 </ul>
 Health &amp; Safety:
 
 
 
 <ul>
 <li>
 Develop, implement, and monitor health and safety policies and procedures to ensure a safe working environment in compliance with local regulations (e.g., EHS Trakhees, Dubai South, Dubai Municipality) and international standards.
 </li>
 <li>
 Conduct regular risk assessments and safety audits to identify hazards and ensure proactive risk mitigation.
 </li>
 <li>
 Promote and enforce the use of personal protective equipment (PPE) and safe working practices.
 </li>
 <li>
 Provide training to warehouse and logistics staff on health and safety protocols, emergency procedures, and accident prevention.
 </li>
 <li>
 Review incident reports, support investigations, and ensure effective follow-up actions are completed.
 
 
 
 </li>
 </ul>
 Environmental Management:
 
 
 
 <ul>
 <li>
 Ensure compliance with environmental regulations and sustainability practices within warehouse and logistics operations.
 </li>
 <li>
 Implement programs and initiatives to reduce waste, conserve energy, and promote sustainable practices.
 </li>
 <li>
 Coordinate the management of hazardous materials, ensuring safe handling, storage, and disposal in compliance with local and international regulations.
 </li>
 <li>
 Support compliance monitoring of warehouse Value Added Services (labeling, repacking, kitting, inspection, etc.) as and when required.
 </li>
 <li>
 Contribute to continuous improvement initiatives and support departments in development, implementation, and revision of operational and QHSE procedures, and perform other duties as assigned by the reporting manager.
 </li>
 <li>
 Perform other duties as assigned by the reporting manager.
 
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience:
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree, preferably in Engineering.
 </li>
 <li>
 NEBOSH IGC or International Diploma (IDip); International Diploma preferred.
 </li>
 <li>
 IRCA Approved Lead Auditor for ISO 9001, ISO 14001, and ISO 45001.
 </li>
 <li>
 Valid UAE driving license with own car is required.
 </li>
 <li>
 3&ndash;5 years of experience in warehouse and transport operations preferred.
 </li>
 <li>
 Knowledge of Dangerous Goods (DG), SEDEX, TAPA, and FSMS will be an added advantage
 
 
 
 </li>
 </ul>
 
 DSV &ndash; Global transport and logistics
 
 
 
 Working at DSV means playing in a different league.
 
 
 As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let&rsquo;s grow together as we continue to innovate, digitalise and build on our achievements.
 
 
 With close to 150,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers&rsquo; needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.
 
 
 At DSV, performance is in our DNA. We don&rsquo;t just work &ndash; we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company &ndash; this is the place to be.
 
 
 
 Start here. Go anywhere
 
 
 
 Visit dsv.com and follow us on LinkedIn and Facebook.
</div>

Assistant Manager, QHSE

DHL Express

<div>
 
 Job Overview
 
 
 
 The Executive Assistant &amp; Office Manager plays a key role in ensuring the efficiency of the Senior Management Team through proactive correspondence management, effective diary scheduling, and administrative support. The role involves planning and prioritizing tasks, managing monthly reports and presentations under tight deadlines, and coordinating with senior management and functional teams for data collection and office operations.
 
 
 The role also includes coordinating various office functions such as the mailroom, cafeteria, fitness center, and general administration to ensure smooth daily operations.
 
 
 
 Main Responsibilities
 
 
 
 Country Manager (In the absence of the Executive Assistant to the Country Manager)
 
 
 
 <ul>
 <li>
 Carry out general executive assistant duties including typing, developing, co-coordinating and formatting presentations (PowerPoint), correspondence (Word) and spreadsheets (Excel) and ensure it is presented in the most professional manner.
 </li>
 <li>
 Vet all correspondence for Country Manager and draft responses or take other appropriate action.
 </li>
 <li>
 Organize and prepare luncheons, meetings and events as required including staff conferences, P.R. events and other, including managing travel and accommodation.
 </li>
 <li>
 Attend weekly management meetings and prepare minutes to be circulated to the attendees for appropriate action and follow up
 </li>
 <li>
 Manage Country Manager diary and ensure that all meetings are carried out as planned
 </li>
 <li>
 Perform general office duties, including maintaining the filing systems of the Country Manager and Senior Management team to facilitate easy retrieval and systematic organization.
 </li>
 <li>
 Manage the telephones of the Senior Management Team, taking messages and dealing with enquiries as appropriate to enable all callers to have a point of contact in absence of any member of the SMT. Responsible for scheduling and management of their calendar for events, employee programs, roadshows etc.
 </li>
 <li>
 Co-ordinate the leave and absence tracking for the SMT and ensure that all paperwork and systems are accurately completed and approved
 </li>
 <li>
 Provide administrative and executive support for Area Senior Managers/GMB visiting the country
 
 
 
 </li>
 </ul>
 Events &ndash; Area/Global, Sales, HR
 
 
 
 <ul>
 <li>
 Play an integral part in supporting the Marketing team for events including organizing and coordinating with customers
 </li>
 <li>
 Point of contact for customers &amp; Coordinating with suppliers. Available at events to greet VIP customers and support with co-ordination
 </li>
 <li>
 Support Area/Global on locally organized events such as CBRs, MEEG, Functional meetings, Events etc
 </li>
 <li>
 Providing support to the HR team for employee events linked to SMT roadshows. Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly. Liaising with HR &amp;other departments for approvals
 </li>
 <li>
 Providing support for co-ordination of travel arrangements/hotels for CIM big bang events
 
 
 
 </li>
 </ul>
 Customer Service
 
 
 
 <ul>
 <li>
 Handling Customer complaints escalated to the Country Manager
 </li>
 <li>
 Communication with Customers
 </li>
 <li>
 Coordinating and follow up with CS, Operation and Sales. Ensure proper feedback is given to customers
 
 
 
 </li>
 </ul>
 Other Departments
 
 
 
 <ul>
 <li>
 Stationary project : Design, Plan, implement, coordinate &amp; manage the process , Maintain &amp; Replenish inventory, Check stock to determine Inventory levels, Control costs, keep record &amp; file.
 </li>
 <li>
 Office Assistant: Allocate responsibilities &amp; tasks, Managing performance, Training &amp; Development, scheduling, coaching.
 </li>
 <li>
 Meeting rooms: Set up standards &amp; policies, schedule, Booking system process and coordinate.
 </li>
 <li>
 Managing and scheduling of Employee Transportation Service
 </li>
 <li>
 Management of the Mailroom administrator and mailroom services ensuring service is as per standards and coverage during leave
 </li>
 <li>
 Work with the facilities team
 
 
 
 </li>
 </ul>
 Customers
 
 
 
 <ul>
 <li>
 Point of Contact at DHL Events to ensure that Customer requirements are met.
 
 
 
 </li>
 </ul>
 Suppliers
 
 
 
 <ul>
 <li>
 Coordinate between various suppliers to get the best deal for DHL along with Procurement
 </li>
 <li>
 Negotiation and coordinate the best deal along with Procurement
 </li>
 <li>
 Manage the indoor catering team
 </li>
 <li>
 Manage the Fitness Centre Supplier and Instructors including scheduling of classes etc
 </li>
 <li>
 Procure required furniture and fitness equipment for the Meydan office
 
 
 
 </li>
 </ul>
 
 Ducation / Experience / Qualification Requirements
 
 
 
 Education:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, Communications, or a related field.
 
 
 
 </li>
 </ul>
 Experience:
 
 
 
 <ul>
 <li>
 3-5 years of experience in an Executive Assistant or Office Management role supporting senior leadership.
 </li>
 <li>
 Prior experience in multinational or matrix organizations is an advantage.
 </li>
 <li>
 Experience handling confidential information and managing office functions/events.
 
 
 
 </li>
 </ul>
 Technical Skills:
 
 
 
 <ul>
 <li>
 Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 Familiarity with calendar management tools and travel booking platforms.
 </li>
 <li>
 Experience with internal systems such as SAP (advantageous but not essential).
 
 
 
 </li>
 </ul>
 Administrative &amp; Organizational Skills:
 
 
 
 <ul>
 <li>
 Strong organizational and time management skills with the ability to handle multiple priorities under pressure.
 </li>
 <li>
 Excellent planning skills for events, meetings, and executive schedules.
 
 
 
 </li>
 </ul>
 Communication &amp; Interpersonal Skills:
 
 
 
 <ul>
 <li>
 Strong written and verbal communication skills in English.
 </li>
 <li>
 Professional demeanor with the ability to interact effectively with internal and external stakeholders at all levels.
 
 
 
 </li>
 </ul>
 Personal Attributes:
 
 
 
 <ul>
 <li>
 High level of discretion and confidentiality.
 </li>
 <li>
 Proactive problem-solver with attention to detail.
 </li>
 <li>
 Flexible, adaptable, and able to work independently or in a team.
 
 
 
 </li>
 </ul>
 Desirable:
 
 
 
 <ul>
 <li>
 Certification or diploma in Executive Assistance or Office Management.
 </li>
 <li>
 Experience coordinating travel, events, or high-level meetings across regions.
 </li>
 </ul>
</div>

Executive Assistant & Office Manager (Emirati Only)

Explore 1057+ Assistant global citizenship programs in Dubai this March. Find roles across top companies and apply now to boost your career.