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assistant manager document management systems

Qiddiya Investment Company

<div><p><b>About the Role:</b></p><p></p><p><br>
We are looking for a <b>Document Management Systems Lead </b>to drive the Aconex strategy and roadmap for our project management environment. This is a leadership position where you will work closely with business users, project teams, and IT stakeholders to define how Aconex supports our large-scale project delivery.</p><p>
If you&rsquo;re passionate about digital transformation in project controls and have a deep understanding of <b>Aconex, project collaboration, and document management workflows</b>, this is your opportunity to lead and make an impact.</p><p></p><p><b><br>
Key Responsibilities:</b></p><ul>
<li>
Lead the Aconex function within our PMIS portfolio, managing both strategy and execution.</li>
<li>Partner with business users and project stakeholders to define process improvements, digital workflows, and collaboration models.</li>
<li>Develop the Aconex roadmap and long-term strategy, aligning with organizational and project goals.</li>
<li>Oversee the configuration, governance, and optimization of Aconex processes including document management, correspondence, workflows, RFIs, and transmittals.</li>
<li>Work with the PMIS team to integrate Aconex with other platforms such as Primavera P6, Unifier, SAP, and SharePoint.</li>
<li>Provide leadership and guidance to Aconex users, consultants, and project teams.</li>
<li>Drive adoption, training, and change management initiatives to ensure user engagement and compliance.</li>
<li>Manage vendor relationships and coordinate with Oracle support as required.</li>
<li>Deliver executive-level reporting, roadmaps, and dashboards to track system usage, performance, and improvements.</li>
</ul><p><b>
Requirements</b></p><ul>
<li>
Bachelor's degree in Project Management, Information Technology, or a related field.</li>
<li>4-6 years of experience in project management support or PMIS administration.</li>
<li>Strong knowledge of project information management systems (PMIS) and construction project lifecycles.</li>
<li>Proven experience in leading system strategy, roadmaps, and digital process transformations.</li>
<li>Solid understanding of document management, workflows, transmittals, RFIs, and project collaboration tools.</li>
<li>Experience working on large-scale infrastructure or construction projects is preferred.</li>
<li>Familiarity with integration points between Aconex and other tools (Primavera P6, Unifier, SAP, etc.).</li>
<li>Strong communication and stakeholder engagement skills.</li>
<li>Oracle Aconex Certification (preferred but not mandatory).</li></ul><p><b>
Benefits</b></p><p>
Offering a comprehensive compensation and benefits package.</p></div>

Assistant Manager - Document Management Systems

<div><p>The Document Manager will lead the document control function, implementing systems and processes to manage project documents efficiently. The role requires strong experience in document management for large-scale infrastructure projects, attention to detail, and knowledge of international document control standards.
</p><p>The project involves extensive land development, including civil infrastructure, utilities, and urban facilities. The Document Manager will oversee all aspects of document control and management, ensuring accurate, organized, and accessible project documentation.</p></div>
<br><div><ul><li>Develop, implement, and maintain document control procedures and systems for the project.
</li><li>Ensure all project documentation (drawings, reports, correspondence, contracts, and technical documents) is accurate, complete, and properly archived.
</li><li>Coordinate with design, civil, MEP, and project management teams to collect, review, and distribute documents.
</li><li>Manage document workflows, approvals, and revisions to ensure compliance with project standards.
</li><li>Maintain a centralized document repository and ensure version control.
</li><li>Support audit and regulatory requirements by providing timely access to project documentation.
</li><li>Prepare reports and dashboards on document status, updates, and compliance for senior management.
</li><li>Mentor and guide junior document control staff and administrators.</li></ul></div>
<br><div><ul><li>Bachelor&rsquo;s degree in Engineering, Project Management, or related field; Master&rsquo;s preferred.
</li><li>15+ years of experience in document management or document control on large-scale land development or infrastructure projects.
</li><li>Proven experience in GCC countries, preferably Saudi Arabia.
</li><li>Strong knowledge of document control standards (ISO 9001, ISO 19650, or equivalent).
</li><li>Proficiency in document management software (SharePoint, Aconex, ProjectWise, or equivalent).
</li>Excellent organizational, analytical, and communication skills.<br>
<li>
</li></ul><p></p><p>Imagine a better future for you and a better future for us all.
</p><p>Join our close-knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 69,000 employees, working together to make a difference in communities both close to home and around the world.
</p><p>With us, you can. Apply today.</p></div>

Document Manager

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p>
Parsons is looking for an amazingly talented <b>Document Control Department Manager - Arabic Speaker</b> to join our team! In this role you will get to oversee the organization, storage, and retrieval of documents and records within the Entity. This role ensures compliance with regulatory requirements, optimizes document workflows, and maintains the integrity and security of all documentation systems. The manager will lead a team and collaborate with various departments to ensure efficient document management practices .</p><p></p><p><b>
What You'll Be Doing:</b></p><ul><li>
Prepare department operating structure based on Mashroat methodology</li><li>
Implementing Mashroat standard document management processes and procedures</li><li>
Assisting the Client in the selection of an enterprise content management system (ECMS) in line with Mashroat guidelines</li><li>
Implementing the ECMS in accordance with relevant retention legislation</li><li>
Implementing Mashroat Standard Document Numbering Procedure</li><li>
Developing a structure and archiving existing project documents</li><li>
Preparing document management input for contracts</li><li>
Assigning Document Control managers to projects</li><li>
Maintaining functional responsibility for Document Control managers assigned to projects</li><li>
Preparing the document management department knowledge transfer program which includes comprehensive on the job training</li><li>
Develop and implement document management policies, procedures, and systems.</li><li>
Oversee the storage, retrieval, and archiving of physical and digital documents.</li><li>
Ensure compliance with legal, regulatory, and company standards for document handling.</li><li>
Train and manage staff in document management systems and best practices.</li><li>
Collaborate with IT and other departments to optimize document workflows and systems.</li><li>
Conduct regular audits to ensure the accuracy and security of documentation.</li><li>
Monitor and report on document management performance metrics.</li><li>
Manage document lifecycle processes, including retention and disposal schedules.</li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li>
Bachelor&rsquo;s degree in business administration, Information Management, or a related field.</li><li>
Minimum 15 experiences in document management or records management including 5 years as department manager on large scale projects or organizations.</li><li>
Proficiency in document and content management systems (e.g., SharePoint, OpenText, etc.) and typical data management applications.</li><li>
Strong knowledge of regulatory requirements and compliance standards.</li><li>
Excellent organizational, communication (both in English and Arabic), presentation and leadership skills.</li><li>
Experience of working internationally. KSA experience preferred.</li></ul><p><b><br>
What Desired Skills You'll Bring:</b></p><ul><li>
Certification in Document Management or Records Management (e.g., CDIA+, CRM).</li><li>
Experience in managing large-scale document management projects.</li><li>
Familiarity with industry-specific document standards (e.g., ISO 9001)</li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Document Control Department Manager

Emdad By Elm

<div>
 <p>
  Key Responsibilities:
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Provide administrative support to the Head of the Legal Department, including preparing correspondence, reports, and presentation
  </li>
  <li>
   Manage the Head's calendar, scheduling meetings, and making travel arrangement
  </li>
  <li>
   Coordinate and facilitate communication between the Legal Departments and other departments and team
  </li>
  <li>
   Prepare and maintain confidential documents, including contracts, agreements, and other sensitive material
  </li>
  <li>
   Develop and maintain a thorough understanding of the Legal Department's operations and initiative
  </li>
  <li>
   Provide guidance and support to other team members as needed
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Required Skill:
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   3+ years of experience as an Executive Assistant or similar role, preferably in a legal or corporate environment
  </li>
  <li>
   Excellent communication, organizational, and interpersonal skills
  </li>
  <li>
   Strong attention to detail and ability to maintain confidentiality
  </li>
  <li>
   Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
  </li>
  <li>
   Experience with calendar management and scheduling
  </li>
  <li>
   Ability to work in a fast-paced environment and prioritize multiple tasks and deadlines
  </li>
  <li>
   Strong problem-solving and analytical ski
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Preferred Skills:
 </p>
 <ul>
  <li>
   Experience working in a legal department or with a law firm
  </li>
  <li>
   Familiarity with legal terminology and concepts
  </li>
  <li>
   Experience with document management systems and tools
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistant

Egis Group

<div><b>Company Description</b><p><br>
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.</p><p>
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.</p><b><br>
Job Description</b><p><br>
We are seeking a highly organized and efficient Document Control Manager to join our team in Riyadh, Saudi Arabia. The successful candidate will be responsible for overseeing the organization's document management systems, ensuring compliance with industry standards, and optimizing document workflows.</p><ul><li>
Develop, implement, and maintain document control policies and procedures</li><li>
Manage the organization's document management system, ensuring proper storage, retrieval, and version control of all documents</li><li>
Coordinate with various departments to ensure timely document updates and revisions</li><li>
Conduct regular audits to ensure compliance with industry standards and regulations</li><li>
Train staff on document control procedures and best practices</li><li>
Implement and oversee quality control processes for all managed documents</li><li>
Analyze document workflows and propose improvements to increase efficiency</li><li>
Collaborate with IT department to maintain and upgrade document management software</li><li>
Prepare reports on document control activities and metrics for management review</li><li>
Ensure proper archiving and retention of documents in accordance with company policies and legal requirements</li></ul><br>
<b>
Qualifications</b><br>
<ul><li>
Bachelor's degree in Business Administration, Information Management, or related field</li><li>
PMIS experience is mandatory</li><li>
Minimum of 10 years of experience in document control, preferably rail projects experience.</li><li>
Proficiency in document management systems and Microsoft Office Suite</li><li>
Strong knowledge of quality control processes and workflow optimization</li><li>
Experience with database management and data analysis</li><li>
Familiarity with industry standards and regulations related to document control</li><li>
Knowledge of ISO 9001 or similar quality management systems</li><li>
Excellent organizational and time management skills</li><li>
Strong attention to detail and ability to maintain accuracy in a fast-paced environment</li><li>
Effective communication and interpersonal skills</li><li>
Project management experience</li><li>
Certifications in document management or quality control (preferred)</li></ul></div>

Document Control Manager - Saudi National

DallahHealth

<div>
 <p>
  Key Activities:
 </p>
 <p>
  Follow all relevant policies, processes, standard operating procedures, and instructions and ensure work is carried out in a controlled and consistent manner.
 </p>
 <p>
  &bull; Promote the implementation and adherence to relevant policies, processes, and operating procedures to others.
 </p>
 <p>
  &bull; Contribute to the identification of opportunities for continuous improvement of systems, processes, and practices, taking into account leading practices, improvement of department processes, cost reduction, and productivity improvement.
 </p>
 <p>
  &bull; Apply safety, quality, and environmental management policies, procedures, and controls to ensure safety, legislative compliance, delivery of high-quality service, and a responsible environmental attitude.
 </p>
 <p>
  &bull; Build high levels of trust and understanding with key internal and external stakeholders to promote full compliance with industry regulations and promote a broader understanding of Dallah Health&rsquo;s interests and practices.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Perform daily checks to ensure that patient medical records are complete, accurate, and in compliance with hospital documentation standards.
 </p>
 <p>
  -Identify deficiencies, incomplete documentation, or errors and communicate with relevant staff or departments to resolve them.
 </p>
 <p>
  -Assist in tracking record completion and delinquency rates.
 </p>
 <p>
  -Ensure that physical or electronic records are properly organized, indexed, and filed according to established procedures.
 </p>
 <p>
  -Assist with chart assembly and document scanning if required by department workflows.
 </p>
 <p>
  -Verify that records contain all necessary clinical documentation for accurate coding.
 </p>
 <p>
  -Communicate with coding teams to clarify documentation details when needed.
 </p>
 <p>
  Process requests for medical records or information release in compliance with privacy laws and hospital policies.
 </p>
 <p>
  -Verify authorization and consent before releasing any patient information to internal or external parties.
 </p>
 <p>
  -Maintain logs and documentation related to release information.
 </p>
 <p>
  -Handle all patient information with strict confidentiality in accordance with MOH and hospital privacy requirements.
 </p>
 <p>
  -Report any potential data breaches or unauthorized access to the HIM Operations Assistant Manager.
 </p>
 <p>
  -Liaise with physicians, nurses, and other departments to resolve documentation or record-related queries.
 </p>
 <p>
  -Support audits or surveys by preparing records and integrity reports as assigned.
 </p>
 <p>
  -Suggest improvements to operational workflows, checklists, or filing processes to enhance HIM service delivery.
 </p>
 <p>
  -Stay updated on changes in HIM standards, privacy laws, and hospital documentation policies.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Knowledge and Experience:
 </p>
 <p>
  <br/>
 </p>
 <p>
  4&ndash;7 years of relevant HIM or medical records experience in a hospital setting.
 </p>
 <p>
  -Familiarity with MOH standards, data privacy regulations, and CBAHI/JCI accreditation requirements.
 </p>
 <p>
  Education and Certifications:
 </p>
 <p>
  Bachelor&rsquo;s degree in Health Information Management, Health Informatics, or a related field.
 </p>
 <p>
  -Valid registration with the Saudi Commission for Health Specialties (SCFHS) if required
 </p>
 <p>
  SKILLS
 </p>
 <p>
  Strong knowledge of EMR configuration, documentation workflows, and clinical informatics principles.
 </p>
 <p>
  -Sound understanding of coding and clinical documentation requirements.
 </p>
 <p>
  -Effective communication skills to engage clinicians, IT, and administrative teams.
 </p>
 <p>
  -Strong analytical skills for monitoring data quality and driving improvements.
 </p>
 <p>
  -High level of integrity and respect for patient confidentiality.
 </p>
 <p>
  <br/>
 </p>
</div>


HIM Operations Senior Specialist

<div><p><b>Position Overview</b></p><p>
The Assistant Manager &ndash; Design &amp; Delivery &ndash; Event Management Systems assists the Manager in designing, developing, and delivering IT applications for event management, accreditation, and related domains. The role collaborates with business stakeholders, vendors, and system integrators to ensure solutions support business objectives and optimize operational processes. Key systems include Event management, accreditation integrating to CRM for lead management, and integration to SAP for Accounts Receivable and end-to-end financial processing.</p><p></p><p><b>
Key Responsibilities</b></p><p></p><p><b>
Design &amp; Delivery</b></p><ul>
<li>
Support the design and delivery of event management systems, ensuring alignment with business needs and objectives.</li>
<li>Gather and analyze business requirements in collaboration with stakeholders, contributing to solution identification and tender processes.</li>
<li>Participate in workshops with users, vendors, and integrators to refine requirements, solution designs, and integration plans.</li>
<li>Contribute to detailed documentation, including requirements, solution architecture, test plans, and operational handover materials.</li>
<li>Support integration between Cvent, Microsoft CRM, SAP, and AR platforms to enable seamless event management, B2B lead handling, revenue entry, and billing/collections.</li>
<li>Assist in overseeing the complete delivery lifecycle, ensuring timely deployment and high-quality outcomes.</li>
</ul><p></p><p><b>
Operations &amp; Support</b></p><ul>
<li>
Coordinate with application operations teams to facilitate smooth handover and ongoing system support.</li>
<li>Provide Level 2 support for event management applications, collaborating with vendors for Level 3 issue resolution.</li>
<li>Monitor system performance, contribute to improvement initiatives, and proactively address operational risks.</li>
</ul><p>
Coordinate project schedules and resources to ensure continuity of operations and stakeholder satisfaction</p><p><b>
Requirements</b></p><p><b>
Experience</b></p><ul>
<li>
Bachelor&rsquo;s degree in Information Technology</li>
<li>5-7 years&rsquo; IT experience in application design, delivery, and support, preferably within event management, CRM, or finance integration domains.</li>
<li>Hands-on experience with event management platforms (preferably Cvent) and B2B CRM solutions (Microsoft CRM).</li>
<li>Proven ability to deliver and support integrations with SAP for revenue management and billing.</li></ul></div>

Assistant Manager - Event Management systems

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