administrative assistant

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admin executive

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operations manager

office administration manager

BTG Pactual

<div>
 
 About Us
 
 
 
 Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit www.btgpactual.com
 
 
 
 The role
 
 
 
 BTG Pactual is seeking to hire an Office &amp; Administration Manager based in
 
 Riyad (Saudi Arabia)
 
 .
 
 
 The successful candidate will be responsible for administration, office management and executive assistance.
 
 
 
 Responsibilities
 
 
 
 
 Administrative:
 
 
 
 <ul>
 <li>
 Government Relations: Oversee and manage the company&rsquo;s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat &amp; Tax Authority, and other relevant authorities.
 </li>
 <li>
 Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
 </li>
 <li>
 Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
 
 
 </li>
 </ul>
 
 Office Management
 
 
 
 <ul>
 <li>
 Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
 </li>
 <li>
 Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
 </li>
 <li>
 Office Maintenance &amp; Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
 </li>
 <li>
 Vendor &amp; Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
 
 
 </li>
 </ul>
 
 Logistics
 
 
 
 <ul>
 <li>
 Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
 </li>
 <li>
 Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
 </li>
 <li>
 Expense Management: Submit and track travel expenses and claims on behalf of executives.
 
 
 </li>
 </ul>
 
 Skills &amp; Experience
 
 
 
 <ul>
 <li>
 Bilingual:Fluent in both English and Arabic.
 </li>
 <li>
 Education:Bachelor's degree or Diploma in a relevant field.
 </li>
 <li>
 Experience:Robust experience in a similar role.
 </li>
 <li>
 Self-Motivation:Proactive and self-driven approach to office management.
 </li>
 <li>
 Multitasking &amp; Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
 </li>
 <li>
 Attention to Detail:Strong focus on accuracy and detail in all tasks.
 </li>
 <li>
 Organized &amp; Methodical:Highly organized with a structured and systematic approach to work.
 </li>
 <li>
 Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
 </li>
 <li>
 IT Proficiency:Strong proficiency in office software and IT systems.
 </li>
 <li>
 Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
 </li>
 <li>
 Management Skills: Strong leadership and team management skills to oversee office staff and operations.
 
 
 </li>
 </ul>
 
 Our offer
 
 
 
 BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including
 
 
 <ul>
 <li>
 Professional, international working environment
 </li>
 <li>
 Challenging, rewarding career
 </li>
 <li>
 Collaborative environment
 </li>
 <li>
 Competitive compensation package, including performance based annual bonus
 </li>
 <li>
 25 working days vacation
 </li>
 <li>
 Health Insurance
 
 
 </li>
 </ul>
 BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.
 
 
 By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy.
</div>

Office & Administration Manager

aljeel Medical

<div>
 
 
 Job Purpose:
 
 
 
 To communicate with Sales Team and departments to receive and replay information tasks as required and providing full support to teamwork.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Develops and maintains a detailed sales/ tender schedule which includes administrative tasks and all sites involved in the Sales/project
 </li>
 <li>
 Following up with matters taken up by the Direct Manager from all managers in the department.
 </li>
 <li>
 Coordinating between department staff and the manager.
 </li>
 <li>
 Maintaining confidentiality with all works of the Manager's office.
 </li>
 <li>
 Assisting in administrational tasks and recommends organizational or procedural affecting administrative activities.
 </li>
 <li>
 Gather and prepare information for routine reports.
 </li>
 <li>
 Writing dictated matter and formal correspondence
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 Diploma in Business Administration, bachelor's degree is preferable.
 
 
 A minimum of 2 years&rsquo; experience in administration field.
 
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 <ul>
 <li>
 Acquisition And Contract Management
 </li>
 <li>
 Administration Skills
 </li>
 <li>
 Computer Literacy
 </li>
 <li>
 Data Analysis
 </li>
 <li>
 Data reporting
 </li>
 <li>
 Quality of Work
 </li>
 <li>
 Compliance with rules &amp; Regulations
 </li>
 <li>
 Communication Skills
 </li>
 <li>
 Dependability
 </li>
 <li>
 Planning and Organizing Skills
 </li>
 <li>
 Time Management
 </li>
 </ul>
</div>

Commercial Coordinator

Hosuk Travel

<div>Hosuk Travels is seeking a highly organized and proactive Office Manager to oversee daily administrative operations and ensure smooth functioning across all departments. Based in our Riyadh office, this role is ideal for someone who excels in coordination, communication, and office leadership while supporting a dynamic travel service environment.

Key Responsibilities:
<ul>
<li>Manage day-to-day administrative activities to maintain a well-structured and efficient office environment.</li>
<li>Supervise office staff and ensure tasks are completed accurately and on time.</li>
<li>Oversee office supplies, inventory, procurement, and vendor coordination.</li>
<li>Organize meetings, schedules, travel arrangements, and company events.</li>
<li>Ensure compliance with office policies, procedures, and safety standards.</li>
<li>Handle correspondence, documentation, filing systems, and record management.</li>
<li>Assist management with reports, presentations, and administrative support.</li>
<li>Coordinate facility management, maintenance, and service requests as required.</li>
<li>Monitor operational budgets and support basic accounting or finance tasks when needed.</li>
<li>Act as a point of contact for employees, visitors, and external partners.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Business Administration or related field.</li>
<li>Proven experience as an Office Manager or in a similar administrative leadership role.</li>
<li>Strong communication, multitasking, and organizational skills.</li>
<li>Proficiency in MS Office Suite and office management systems.</li>
<li>Ability to manage teams and handle confidential information with professionalism.</li>
<li>Positive attitude, problem-solving ability, and strong attention to detail.</li>
<li>Experience working in the travel or service industry is a plus.</li>
</ul>
Working with Hosuk Travels in Riyadh as an Office Manager offers the opportunity to contribute to a professional, supportive, and fast-growing environment. If you are passionate about creating efficient office operations and enjoy leading teams, we welcome your application and look forward to having you as part of our growing organization.</div>

Office Manager

Abunayyan Holding

<div>
 
 
 Contract Manager (FIDIC-based Contracts)
 
 
 
 
 About the Role
 
 
 
 We are seeking an experienced
 
 Contract Manager
 
 to lead and oversee all commercial activities related to
 
 FIDIC-based contracts
 
 . You will play a key role in minimizing financial and contractual risks while driving successful project outcomes. This leadership position requires deep expertise in
 
 FIDIC contract administration
 
 ,
 
 financial oversight
 
 , and
 
 risk management
 
 .
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage and oversee all commercial aspects of FIDIC-based contracts.
 </li>
 <li>
 Draft, negotiate, and administer contracts in compliance with FIDIC standards.
 </li>
 <li>
 Handle variations, claims, and dispute resolution processes effectively.
 </li>
 <li>
 Monitor project budgets, control costs, and ensure timely and accurate invoicing and payments.
 </li>
 <li>
 Identify and mitigate commercial and contractual risks.
 </li>
 <li>
 Lead, mentor, and develop a high-performing contract administration team.
 </li>
 <li>
 Build and maintain strong relationships with clients, subcontractors, and suppliers.
 </li>
 <li>
 Represent the company in key commercial negotiations and discussions.
 </li>
 </ul>
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Minimum
 
 7 years&rsquo; experience
 
 in contract or commercial management, ideally with FIDIC-based contracts.
 </li>
 <li>
 Proven expertise in
 
 FIDIC contract principles and procedures
 
 .
 </li>
 <li>
 Strong background in
 
 financial management
 
 and
 
 budgetary control
 
 .
 </li>
 <li>
 Excellent
 
 negotiation, communication, and leadership
 
 skills.
 </li>
 <li>
 Proficiency in
 
 contract management software
 
 and
 
 Microsoft Office Suite
 
 .
 </li>
 <li>
 High attention to detail and analytical capability.
 </li>
 </ul>
 
 
 Education
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in
 
 Business Administration
 
 ,
 
 Construction Management
 
 ,
 
 Law
 
 , or a related field.
 </li>
 </ul>
 
 
 Technical Competencies
 
 
 <ul>
 <li>
 Expertise in
 
 FIDIC contract negotiation and management
 
 .
 </li>
 <li>
 Strong
 
 financial and risk management
 
 capabilities.
 </li>
 <li>
 Leadership and team development experience.
 </li>
 <li>
 Effective
 
 stakeholder communication
 
 and relationship-building skills.
 </li>
 </ul>
 
 
</div>

Contract Manager

CMS MENA

<div>
 We are seeking an experienced Office Manager for our office in Riyadh. We require relevant similar experience gained in KSA alongside strong English and Arabic language skills.
 
 
 
 About The Role
 
 
 
 Responsibilities will cover the smooth running of the office including all areas from reception and office management duties to administrative and client onboarding.
 
 
 The role will focus on supporting Partners in the office with day to day management of diaries, administration and creation of client documentation along with HR and procurement responsibilities.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Prepare employment contracts and offer letters for new joiners.
 </li>
 <li>
 Add new employees to Workday and ensure all HR data is saved into central file management system
 </li>
 <li>
 Enrol new joiners into new joiner training
 </li>
 <li>
 Enrol new joiners in health insurance and cancel on their last day
 </li>
 <li>
 Manage probation and prepare probation letters
 </li>
 <li>
 Prepare HR-related letters (salary certificates, bank letters, NOCs) upon employee request.
 </li>
 <li>
 Prepare leaver letters and coordinate exit procedures.
 </li>
 <li>
 Maintain employee files, including passports, IDs, and visa documentation, in line with data protection policies.
 </li>
 <li>
 Ensure sick leave and unpaid leave are correctly recorded in Workday.
 </li>
 <li>
 Work closely with the PR officer on new joiners, especially if a visa is required (for expats)
 </li>
 <li>
 Maintain and update distribution lists
 </li>
 <li>
 Arrange accommodation for any trainees when required (not co-op trainees)
 </li>
 <li>
 Manage office supplies, stationery, and equipment.
 </li>
 <li>
 Arrange corporate headshots when required.
 </li>
 <li>
 Support and organise office events/socials, meetings, and CSR activities.
 </li>
 <li>
 Manage reception and meeting room areas
 </li>
 <li>
 Manage equipment, office services, and facilities including liaising with all relevant suppliers (Saudi Telecoms etc.)
 </li>
 <li>
 Maintains a professional and positive office environment
 </li>
 <li>
 Ensure licences and insurance policies are renewed and other regulatory requirements are complied with, e.g. regulatory filings
 </li>
 <li>
 Manage the firm&rsquo;s relationship with the Saudi bar association, visa administration, and Qiwa portal on behalf of CMS
 </li>
 <li>
 Keeping all staff aware of office procedures such as health and safety requirements
 </li>
 <li>
 General administration and record keeping duties
 </li>
 <li>
 Processing expenses
 </li>
 <li>
 Liaison with Business Development, Marketing, Events and Finance Teams with a view to supporting them on specific team-based tasks
 
 
 </li>
 </ul>
 
 About You
 
 
 
 We will invest in your ongoing training and development to support your professional goals and help you to thrive in your role from day one. Our opportunities are open to all suitably qualified applicants, so to be considered for this role, you must meet the following skills and experience:
 
 
 
 Required Skills/Abilities
 
 
 
 <ul>
 <li>
 Excellent written and verbal communication skills in English and Arabic
 </li>
 <li>
 Previous office management experience that includes; facilities, administration and diary management
 </li>
 <li>
 Strong interpersonal and client service skills
 </li>
 <li>
 Detail-oriented and professional
 </li>
 <li>
 Ability to organize and prioritize tasks
 </li>
 <li>
 Extremely proficient in Microsoft Office Suite or other similar software program
 </li>
 <li>
 Ability to maintain confidential records
 </li>
 <li>
 Knowledge of Saudi employment legislation
 </li>
 <li>
 Ability to work under pressure
 </li>
 <li>
 Flexible working approach
 </li>
 <li>
 Adaptable to changes in the working environment
 </li>
 <li>
 Knows when to seek guidance or further input from others before taking action
 
 
 </li>
 </ul>
 
 Education And Experience
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Finance, HR or related field preferred
 </li>
 <li>
 At least five years' experience in a similar position in KSA
 </li>
 <li>
 Meets all legal requirements to live and work in KSA
 </li>
 <li>
 Experience of office management with knowledge of accounting procedures and information systems (prior experience in a law or professional services firm preferable but not essential)
 </li>
 <li>
 Experience in HR and finance administration
 
 
 </li>
 </ul>
 
 What&rsquo;s in it for you?
 
 
 
 As a future facing firm, we take a bold, dynamic and agile approach to help clients of every size face the future with confidence. We empower and support our people to realise their ambitions through access to high quality, interesting and engaging work alongside a competitive package.
 
 
 Please note that we have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.
</div>

Office Manager - Riyadh

Nextracker Inc.

<div>
 
 
 Job Description:
 
 
 
 
 
 Admin Executive
 
 
 
 
 
 Job Description
 
 
 
 
 The Admin Executive will provide high-level administrative and executive support to senior management and ensure the efficient day-to-day operation of the office &amp; factory. The role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 
 Here's a Glimpse Of What You'll Do&hellip;
 
 
 
 
 
 General Task Management
 
 
 
 <ul>
 <li>
 Manage and oversee general office &amp; factory administration, including supplies, equipment, and facility management.
 </li>
 <li>
 Handle correspondence, emails, and communication with internal and external stakeholders.
 </li>
 <li>
 Maintain and update company records, files, and databases.
 </li>
 <li>
 Support HR in employee documentation, attendance records, and onboarding formalities.
 </li>
 <li>
 Coordinate travel arrangements, hotel bookings, and transportation for staff and visitors.
 </li>
 <li>
 Assist in organizing meetings, preparing minutes, and following up on action items.
 </li>
 <li>
 Liaise with vendors, service providers, and landlords for office-related requirements.
 </li>
 <li>
 Ensure compliance with company policies, health &amp; safety standards, and government regulations.
 </li>
 <li>
 Manage petty cash, office budgets, and administrative expense reporting.
 </li>
 <li>
 Provide general administrative support to different departments as required.
 </li>
 <li>
 Provide support to different departments regarding administrative and logistical requirements.
 </li>
 <li>
 Monitor employees&rsquo; monthly attendance reports and ensure proper filing and record-keeping monthly.
 </li>
 <li>
 Oversee office requirements, including stationery, consumables, and equipment.
 </li>
 <li>
 Assist in the preparation of administrative budgets and track expenses to ensure proper control and reporting.
 </li>
 <li>
 Oversee the cleaning and maintenance of the building and all company facilities. Also, follow up the security guards.
 </li>
 <li>
 Follow up on employees&rsquo; training programs and maintain up-to-date training reports on a weekly or monthly basis.
 </li>
 <li>
 Oversee medical and facility insurance and ensure timely annual renewal and updates.
 </li>
 <li>
 Follow up on all government and non-government documents and ensure they are regularly updated on a weekly or monthly basis.
 
 
 </li>
 </ul>
 
 
 Qualifications
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or related field.
 </li>
 <li>
 Courses specialized in Human Resources Management or Administrative Affairs is preferred.
 
 
 </li>
 </ul>
 
 
 Skills
 
 
 
 
 <ul>
 <li>
 Proven experience (2&ndash;4 years) in office administration or executive support role.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Ability to work independently and handle confidential information.
 </li>
 <li>
 Problem-solving mindset with attention to detail.
 </li>
 <li>
 Taking Responsibility. Working with team spirit.
 </li>
 <li>
 Team player with strong organizational skills.
 </li>
 <li>
 Outstanding verbal and written communication skills. Strong command over English speaking and writing.
 </li>
 <li>
 Taking Responsibility
 </li>
 <li>
 Strong ability to generate reports and conduct data analysis, strong presentation skills
 </li>
 <li>
 A results-driven approach and a keen eye for detail.
 </li>
 <li>
 Strong ability to generate reports and conduct data analysis, strong presentation skills
 
 
 </li>
 </ul>
 
 Relationship Management
 
 
 
 <ul>
 <li>
 Work as part of the Management team to share ideas and improve operation, recommending, supporting and implementing continuous improvement activities and process and procedure improvements to optimize results and improve quality of delivery, in line with quality standards requirements delivery in line with Company and Customer requirements.
 </li>
 <li>
 Develop and maintain strong relationships with internal and external stakeholders to ensure optimal performance.
 </li>
 <li>
 Work collaboratively, negotiate and engage with key stakeholders to facilitate delivery and compliance with the administration strategy.
 
 
 </li>
 </ul>
 
 
 Here Is Some Of What You'll Need (required)&hellip;
 
 
 
 
 <ul>
 <li>
 Relevant HR or business/commercial degree.
 </li>
 <li>
 Prior experience of working in HR / Administration / or manufacturing environment with a comprehensive knowledge of Administration processes and procedures.
 </li>
 <li>
 Comprehensive knowledge of government procedures, platforms, and processes for completing official transactions.
 </li>
 <li>
 Proven experience in managing relationships with suppliers and stakeholders.
 </li>
 <li>
 Proficiency in Microsoft Office.
 </li>
 <li>
 Good technical and IT skills, working knowledge of SAP, Workday or Netsuite will be advantage.
 </li>
 <li>
 Good knowledge of health, safety, and security procedures.
 
 
 </li>
 </ul>
 
 
 This Position Reports To:
 
 
 
 
 <ul>
 <li>
 Administration Manager
 
 
 </li>
 </ul>
 At Nextpower, we are driving the global energy transition with an integrated clean energy technology platform that combines intelligent structural, electrical, and digital solutions for utility-scale power plants. Our comprehensive portfolio enables faster project delivery, higher performance, and greater reliability, helping our customers capture the full value of solar power. Our talented worldwide teams are redefining how solar power plants are designed, built, and operated every day with smart technology, data-driven insights, and advanced automation. Together, we&rsquo;re building the foundation for the world&rsquo;s next generation of clean energy infrastructure.
 
 
 
 We are Nextpower
 
</div>

Admin Executive

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Office & Administration Manager

Office & Administration Manager

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Office Manager - Riyadh

Admin Executive