administrative assistant

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administration assistant

assistant manager school facilities

GEMS Education

<div>
 
 Job Description
 
 
 
 GEMS Royal Dubai School is a vibrant, premium British curriculum school, currently educating students from FS1 to Year 8. We are proudly expanding to include a Nursery in January 2026 and Year 9 in September 2026, with a strategic growth plan leading to Year 13. With a diverse student body of over 850 students from more than 48 nationalities, our school combines a strong sense of community with a commitment to the highest academic standards. As we continue to grow, we are thrilled to announce the opening of our new, purpose-built secondary campus in September 2026 &mdash; a state-of-the-art facility designed to further enrich the world-class education we offer.
 
 
 
 Job Purpose:
 
 
 
 The post holder will effectively manage the day to day maintenance of the School and staff housing, under direction and in coordination with the Manager, Schools Operations (MSO).
 
 
 
 Key Responsibilities include, but not limited to:
 
 
 
 <ul>
 <li>
 In conjunction with Manager, Schools Operation, develop a system for cleaning, repair and maintenance of school facilities, both during term time and over school holidays for major operations
 </li>
 <li>
 Coordinate all building maintenance issues ensuring that safety and security systems are in place and maintained according to the preventative maintenance schedule and that the water, sanitation and electrical systems are safe and meet relevant Ministry Regulations
 </li>
 <li>
 Assess the current condition of electrical, air conditioning, plumbing and other essential facilities and equipment, ensuring regular maintenance and service schedules are followed. Liaise with procurement team to consolidate all annual maintenance contracts and maintain the expected quality from all suppliers
 </li>
 <li>
 In conjunction with the Manager, School Operations (MSO), coordinate and supervise, where appropriate, the allocation of work, and formulation of work schedules of ancillary employees and subcontractor personnel to ensure adequate coverage at all times
 </li>
 <li>
 Supervise the day to day operations of the allocated support staff accommodation facility ensuring that residents&rsquo; welfare is maintained at all times and that all legal, HSE and related policies are adhered to thereby providing a safe and secure environment for the residents.
 </li>
 <li>
 Be on call for staff and campus emergencies.
 </li>
 <li>
 Receive all repair and maintenance requests from staff relating to the school building, staff housing and campus facilities in general. Prioritise and coordinate work schedules to a high level of efficiency and customer satisfaction.
 </li>
 <li>
 Coordinate the schools transportation requirements to ensure that all students and employees are transported to and from the school in a safe and effective manner. Supervise the STS school representative and transport foreman to ensure the provision of a high level of service to parents.
 </li>
 <li>
 To support the school admin team in improving the adherence to the GEMS school policies on procurement. Advise disposal/condemnation of old/unused assets in a timely manner and in line with the assets disposal policy and encourage procurement automation system and support to implement the system in GEMS at the earliest possible.
 </li>
 <li>
 Assist and co-ordinate through the School Operations Manager to ensure that health, safety and hygiene mechanisms are effective so as to provide a safe environment for students. The guide lines from government authorities with regards to health and safety are to be effectively communicated to schools and ensure the schools follow it without fail.
 </li>
 <li>
 Implement all Emergency programs; ensure all equipment is maintained, conduct inspection and drills, ensure compliance with codes and regulations, and train all employees to ensure a safe environment which protect company assets and personnel.
 </li>
 <li>
 Ensure the GEMS policies, procedures and codes of conduct are followed at all times
 </li>
 <li>
 Initiate effort and energy beyond the typical workday, where the tasks require additional commitment.
 </li>
 <li>
 Attend staff meetings and serve on committees as required.
 </li>
 <li>
 Perform other duties as requested by direct &amp; dotted reporting line managers / supervisors.
 </li>
 <li>
 Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 A good standard of general education is required
 </li>
 <li>
 Fluent English communication skills
 </li>
 <li>
 Attention to detail with diligent follow up, and able to execute in a timely manner.
 </li>
 <li>
 Skilled in multi-tasking and handling pressure
 </li>
 <li>
 Capable of influencing people and talented in networking with cultural sensitivity
 </li>
 <li>
 Previous experience within an Education setting is an advantage
 </li>
 <li>
 Previous experience in the Middle East is an advantage
 
 
 </li>
 </ul>
 
 GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.
 
</div>

Assistant Manager School Facilities

AGT Middle East LLC

Office Assistant We are looking for a versatile and highly-organized office assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of manager. You may also be required to make travel arrangements and assist with other duties when required.To ensure success as an assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role. You need to be intuitive to the needs of the manager and work autonomously to provide customized administrative support.Responsibilities:<ul><li>Reporting to senior management and performing secretarial and administrative duties.</li><li>Typing, formatting, and editing reports, documents, and presentations.</li><li>Entering data, maintaining databases, and keeping records.</li><li>Liaising with internal departments, answering calls, and making travel arrangements.</li><li>Managing internal and external correspondence on behalf of senior management.</li><li>Scheduling appointments, maintaining an events calendar, and sending reminders.</li><li>Copying, scanning, and faxing documents, as well as taking notes.</li><li>Preparing facilities for scheduled events and arranging refreshments, if required.</li><li>Ordering office supplies and replacements, as well as managing mail and courier services.</li><li>Observing best business practices and etiquette.</li></ul>Requirements:<ul><li>High school diploma or GED.</li><li>Certification in secretarial work, office administration, or related training.</li><li>1-2 years of experience as a personal assistant would be advantageous.</li><li>Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.</li><li>Advanced typing, note-taking, recordkeeping, and organizational skills.</li><li>Ability to manage internal and external correspondence.</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,250.00 per monthApplication Deadline: 30/04/2025

Office Assistant

TES FE News

Job OverviewThe Sheikh Zayed Private Academies are leading US-curriculum schools in Abu Dhabi, delivering outstanding education for students from Pre-KG to Grade 12. The schools  reputations for high quality education, outstanding facilities, and innovative use of technology are well established in the UAE.The Sheikh Zayed Private Academy for Boys (SZPAB) is seeking an experienced Assistant HR Manager to support the day-to-day operations of our HR office. The role involves assisting with recruitment, staffing, onboarding, payroll, benefits administration, and ensuring compliance with UAE labour laws and ADEK regulations.Reporting to the HR Manager, the successful candidate will act as the first point of contact for employees on HR matters, manage employee records and HR systems, and support visa, licensing, and insurance processes. You will also play a key role in maintaining HR policies, preparing employment documentation, and ensuring smooth onboarding and exit procedures.RequirementsBachelor s degree in HR or related fieldMinimum of 5 years  HR experience, ideally in a school or similar environmentStrong knowledge of UAE labour regulations and HR compliance processesExcellent written and spoken EnglishProficiency in HR systems and MS OfficeWe OfferRenewable fixed-term contract for 2 yearsCompetitive tax-free salaryLocal health insuranceAnnual flight allowanceThis is an exciting opportunity to join a supportive team and contribute to a dynamic school environment. To learn more about our school, please follow this link: https://www.szpa.ae/

Assistant HR Manager

Jones Lang LaSalle

We are looking for a Facilities Coordinator for our Integrated Facility Management business line on our Amazon account dedicated team. Role Purpose Reporting daily to the Assistant Facilities Manager or Facilities Manager, the role of Facilities Coordinator has been created to assist in all and any areas to ensure that the FM services to the building run smoothly. What this job involves <ul> <li>Assessing building maintenance issues by conducting weekly walks of the building and recording the findings.</li> <li>Working with the Facilities Manager and Moves and Changes team to address internal space requirements and to organise/assist with team moves and Moves and Changes team.</li> <li>Monitoring stock levels of Stationary and Consumables used by Employees and placing orders with suppliers.</li> <li>Managing internal moves within the building with the Facilities Manager.</li> <li>Working with Facilities Manager and Moves and Changes team to maintain floor plans.</li> <li>Assisting in setting up in house and external events as and when required.</li> <li>Working with the Building Operations team and reporting all defective H&amp;S equipment to the respective person and arrange for repairs to be carried out.</li> <li>Supporting the Assistant Facilities Manager as and when required regarding vendor management and Soft Service Support.</li> <li>Managing fire wardens and first aiders and assist with scheduling training and refresher training as necessary.</li> <li>Upkeep and review of Manuals, Handbooks, Guidance notes etc.</li> <li>Cover Receptionist Role &amp; Responsibilities when required</li> <li>Understand primary responsibilities of Meeting and Evens and support M&amp;E Specialist when required</li> <li>Manage day to day mail room operation, deliveries, enquiries, etc.</li> <li>Be aware of basic procedures, courier suppliers and all external key contacts.</li> <li>Manage mail related supplies stock and place order when needed.</li> <li>Other tasks and duties as required.</li> </ul> Every day is different, and in all these activities, we d encourage you to show your ingenuity. Sounds like you? To apply you need to be / have: <ul> <li>Previous experience of working within a high profile corporate environment</li> <li>Previous reception or hospitality experience would be beneficial</li> <li>Pro-active and hands on happy to support other Team members</li> <li>Knowledge of Facilities Management processes preferable</li> <li>IT Skills, Outlook, Excel, Word.</li> <li>Professional, friendly and welcoming attitude</li> <li>Good attention to detail</li> <li>Ability to show initiative</li> <li>Excellent communication skills</li> <li>Organisational skills and the ability to prioritise a busy workload</li> <li>Customer service background essential</li> </ul>

Facilities Coordinator

Accor Group

Job Title Assistant Spa and Recreation Manager - Wellness Operations and Member Services (M venpick by Accor Dubai) Job Description Assistant Spa and Recreation Manager - Wellness Operations and Member Services (M venpick by Accor Dubai) Opportunity Snapshot M venpick Hotel Dubai is looking for a dedicated Assistant Spa and Recreation Manager to oversee day-to-day wellness and recreation operations. In this full-time role, you will manage spa and gym facilities, coordinate team training, drive membership sales, and ensure high standards of guest service and safety. This role is ideal for wellness professionals with leadership experience, strong operational skills, and a guest-centric mindset. Employment Overview Job Location: Dubai, UAE Industry: Hospitality Function: Hospitality / Travel Salary: 8000-10000 monthly (Market estimated) Gender: Any Candidate Nationality: Any Candidate Current Location: Any Job Type: Full-time Core Responsibilities * Supervise the overall operations of spa, gym, and recreation facilities with a focus on guest satisfaction * Plan gym activities, manage class schedules, and promote membership packages in collaboration with the marketing team * Conduct departmental recruitment, training, appraisals, and team meetings * Ensure all recreation areas are clean, properly stocked, and well-maintained in coordination with housekeeping * Lead staff in delivering consistent and warm service while meeting revenue and membership targets * Monitor and control departmental expenses, payroll, and inventory in line with budget * Provide hands-on guest support, respond to feedback, and adjust service practices as needed * Oversee guest event participation, safety compliance, and hygiene protocols * Provide personal training guidance to members when required * Maintain accurate member records and ensure timely collection of membership payments * Coordinate with the finance team on monthly reports and performance tracking * Prepare training schedules and keep departmental records up to date Candidate Requirements * Proven experience as an Assistant Spa Manager or similar leadership role in recreation or wellness * Familiarity with spa and fitness facility operations and guest service protocols * CPR and First Aid certification preferred * Strong communication and interpersonal skills * Ability to lead a multicultural team and deliver training to ensure service excellence * Skilled in managing revenue targets, member relations, and team productivity * Detail-oriented, self-motivated, and customer-focused * Flexible with schedule including weekends and public holidays Perks and Benefits * Work in a vibrant hospitality environment focused on wellness and guest engagement * Access professional development through Accor Academies and internal mobility programs * Enjoy staff discounts at over 5,600 Accor properties worldwide * Contribute to sustainable hospitality through wellness initiatives and team events * Be part of a company that values care, creativity, and excellence in every experience

Assistant Spa and Recreation Manager

berkeley services uae

We are Hiring: ASSISTANT COMMERCIAL MANAGERWe are seeking a detail-oriented and technically proficient Assistant Commercial Manager with a strong engineering background and 5-8 years of experience in the UAE facilities management / fit-out sector.The successful candidate will play a key role in the preparation and submission of competitive bids for Hard FM and Integrated Facilities Management (IFM) contracts across various sectors and project sizes.Key Accountabilities:Tender Analysis&middot; Review and analyse tender documents (RFPs, RFQs, BOQs, etc.) to identify scope, deliverables, and technical/commercial requirements.&middot; Determine in-house capabilities versus subcontracting needs based on resource availability and technical criteria.Manpower &amp; Resource Estimation&middot; Develop manpower loading and deployment plans, especially for output-based contracts.&middot; Calculate estimates based on PPM schedules, reactive call volumes, and cleaning benchmarks.&middot; Create estimation sheets using benchmarks and past project data.Cost Estimation &amp; Pricing&middot; Prepare detailed cost estimates, margin analysis, and final bid pricing.&middot; Develop pricing models in Excel, ensuring full alignment with client commercial templates and linked cells/formulas.&middot; Conduct sensitivity analysis and validate assumptions.&middot; Ensure accurate allocation of cost data and maintain commercial records.Stakeholder Coordination&middot; Collaborate with Operations, Procurement, HR, and Finance departments to collect and validate technical and commercial inputs.&middot; Liaise with Procurement to obtain, review, and verify accurate and competitive quotations from subcontractors and suppliers.Bid Submission Support&middot; Support the development of technical and commercial proposals.&middot; Assist in preparing bid clarifications, presentation inputs, and documentation throughout the submission process.Project Portfolio&middot; Must have prior experience working on bids across diverse project types including residential, commercial, government, healthcare, and industrial sectors.&middot; Demonstrate capability to manage multiple bids simultaneously under tight deadlines.QUALIFICATION / SKILLS<ul><li>Bachelor&rsquo;s degree in Mechanical, Electrical, Civil Engineering or Quantity Surveying (or related field).</li><li>5-8 years of experience in estimation and bidding within the UAE FM/Fit-Out industry.</li><li>Strong knowledge of Hard FM and IFM operational practices, KPIs, and SLAs.</li><li>Familiarity with output-based performance contracts and lifecycle costing.</li><li>Advanced proficiency in Microsoft Excel (including use of formulas, pivot tables, and linked spreadsheets)</li><li>Good understanding of cost modelling, profit margins, and commercial risk.</li><li>Excellent organizational, communication, and interpersonal skills.</li><li>Ability to work independently and in a team, under pressure and to deadlines.</li><li>Structured and detail-oriented</li><li>Results-driven with a strong sense of ownership</li><li>Comfortable with accountability and managing multiple prioritieS</li><li>Strong network within the UAE FM / Fit-Out</li></ul>Job Type: Full-timeExperience:<ul><li>BID SUBMISSION: 7 years (Required)</li><li>Facilities Management: 7 years (Required)</li></ul>

Assistant Commercial Manager

Cherry Tree Nursery Dubai

Assistant Nurse &ndash; EYFS Nursery (Dubai)About UsCherry Tree Nursery is a British EYFS curriculum nursery that provides a warm, nurturing, and safe environment for young children to learn and grow. We are looking for a caring and responsible Assistant Nurse to join our team.Responsibilities<ul><li>Support the Nursery in providing basic health care and first aid to children and staff.</li><li>Monitor children&rsquo;s health, hygiene, and safety throughout the day.</li><li>Assist with administering first aid and medication (as per doctor&rsquo;s prescription and parental consent).</li><li>Maintain accurate medical and accident records.</li><li>Ensure the clinic and medical supplies are clean, organized, and well-stocked.</li><li>Assist in daily health checks for children (temperature, minor illnesses, etc.).</li><li>Communicate with parents regarding any health concerns or incidents, under the supervision of the Nursery Manager.</li><li>Follow all nursery health, safety, and infection control procedures.</li><li>Support with general hygiene and cleanliness routines in the nursery when required.</li></ul>Requirements<ul><li>Minimum 1&ndash;2 years of experience working with children (nursery, school, or pediatric setting preferred).</li><li>Good communication and interpersonal skills.</li><li>Compassionate, patient, and responsible personality.</li><li>Basic first aid and CPR knowledge.</li></ul>Benefits<ul><li>Supportive and friendly work environment.</li><li>Annual leave, medical insurance, and other benefits as per UAE Labour Law.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per month

Assistant Nurse

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