executive assistant

administrative assistant

office manager

admin assistant

office administrator

administration assistant

Egis Group

<div>Company Description 
Waagner Biro Bridge Services has been a trusted leader in the UAE construction industry for over 50 years. Headquartered in Dubai, the company specializes in delivering innovative engineering and construction solutions for both government and private sector clients. Backed by a highly skilled team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services provides comprehensive services that span design, construction, and ongoing maintenance. Known for its integrated approach and commitment to quality, the company has set a benchmark for excellence in construction engineering across the region.
For more information, visit: https://waagnerbiro-bridgeservices.com 
Job Description 
The responsibilities of the Administration Assistant include, but are not limited to:
Document Control:<ul><li>
Establish, maintain, and manage document control systems in compliance with company standards.</li><li>
Receive, register, distribute, and archive project documentation (drawings, technical documents, contracts, reports, correspondence).</li><li>
Track document revisions, approvals, and submissions to ensure accuracy and version control.</li><li>
Prepare and maintain logs, registers, and reports on document status for the Division Director.</li><li>
Liaise with project teams, consultants, and clients to ensure timely submission and receipt of documents</li></ul>
Secretarial &amp; Administrative Support:<ul><li>
Manage the Division Director&rsquo;s calendar, appointments, and travel arrangements.</li><li>
Draft, review, and format letters, memos, reports, and presentations.</li><li>
Screen calls, emails, and correspondence, ensuring urgent matters are prioritized.</li><li>
Organize meetings, prepare agendas, and take minutes when required.</li><li>
Handle confidential information with professionalism and discretion.</li></ul>
Coordination &amp; Communication:<ul><li>
Act as the point of contact between the Division Director and internal/external stakeholders.</li><li>
Follow up on pending tasks, correspondence, and deliverables.</li><li>
Support the preparation of tender submissions, project progress reports, and executive presentations.</li><li>
Coordinate with HR, Finance, Procurement, and Project Managers to streamline processes and provide updates to the Director.</li></ul> 

Qualifications 
Diploma or Bachelor&rsquo;s degree in Business Administration
Experience in similar business for at least 5 years 
Additional Information 
Good communication and team working skills
Strong organizational and multitasking abilities
The ability to work to tight deadlines
Logical thinking and being able to analyze details.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
Reporting skills.</div>

Administration Assistant

Omada Rail Systems

<div><ul><li>General Admin &amp; Other Support Functions
</li></ul><ul><li>Permanent Contract
</li></ul><ul><li>Entry-Level
</li></ul><ul><li>Dubai</li></ul></div>
 <div>About Us 
Waagner Biro Bridge Services has been a trusted leader in the UAE construction industry for over 50 years. Headquartered in Dubai, the company specializes in delivering innovative engineering and construction solutions for both government and private sector clients. Backed by a highly skilled team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services provides comprehensive services that span design, construction, and ongoing maintenance. Known for its integrated approach and commitment to quality, the company has set a benchmark for excellence in construction engineering across the region.
For more information, visit: https://waagnerbiro-bridgeservices.com 
About the Role 
The responsibilities of the Administration Assistant include, but are not limited to:
Document Control:<ul><li>
Establish, maintain, and manage document control systems in compliance with company standards.</li><li>
Receive, register, distribute, and archive project documentation (drawings, technical documents, contracts, reports, correspondence).</li><li>
Track document revisions, approvals, and submissions to ensure accuracy and version control.</li><li>
Prepare and maintain logs, registers, and reports on document status for the Division Director.</li><li>
Liaise with project teams, consultants, and clients to ensure timely submission and receipt of documents</li></ul>
Secretarial &amp; Administrative Support:<ul><li>
Manage the Division Director&rsquo;s calendar, appointments, and travel arrangements.</li><li>
Draft, review, and format letters, memos, reports, and presentations.</li><li>
Screen calls, emails, and correspondence, ensuring urgent matters are prioritized.</li><li>
Organize meetings, prepare agendas, and take minutes when required.</li><li>
Handle confidential information with professionalism and discretion.</li></ul>
Coordination &amp; Communication:<ul><li>
Act as the point of contact between the Division Director and internal/external stakeholders.</li><li>
Follow up on pending tasks, correspondence, and deliverables.</li><li>
Support the preparation of tender submissions, project progress reports, and executive presentations.</li><li>
Coordinate with HR, Finance, Procurement, and Project Managers to streamline processes and provide updates to the Director.</li></ul> 
What do we need from you 
Diploma or Bachelor&rsquo;s degree in Business Administration
Experience in similar business for at least 5 years 
What's in it for you? 
Good communication and team working skills
Strong organizational and multitasking abilities
The ability to work to tight deadlines
Logical thinking and being able to analyze details.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
Reporting skills.</div>

Egis

<div>
 
 Company Description
 
 
 
 Waagner Biro Bridge Services has been a trusted leader in the UAE construction industry for over 50 years. Headquartered in Dubai, the company specializes in delivering innovative engineering and construction solutions for both government and private sector clients. Backed by a highly skilled team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services provides comprehensive services that span design, construction, and ongoing maintenance. Known for its integrated approach and commitment to quality, the company has set a benchmark for excellence in construction engineering across the region.
 
 
 For more information, visit: https://waagnerbiro-bridgeservices.com
 
 
 
 Job Description
 
 
 
 The responsibilities of the Administration Assistant include, but are not limited to:
 
 
 
 
 Document Control:
 
 
 
 
 <ul>
 <li>
 Establish, maintain, and manage document control systems in compliance with company standards.
 </li>
 <li>
 Receive, register, distribute, and archive project documentation (drawings, technical documents, contracts, reports, correspondence).
 </li>
 <li>
 Track document revisions, approvals, and submissions to ensure accuracy and version control.
 </li>
 <li>
 Prepare and maintain logs, registers, and reports on document status for the Division Director.
 </li>
 <li>
 Liaise with project teams, consultants, and clients to ensure timely submission and receipt of documents
 
 
 
 </li>
 </ul>
 
 
 Secretarial &amp; Administrative Support:
 
 
 
 
 <ul>
 <li>
 Manage the Division Director&rsquo;s calendar, appointments, and travel arrangements.
 </li>
 <li>
 Draft, review, and format letters, memos, reports, and presentations.
 </li>
 <li>
 Screen calls, emails, and correspondence, ensuring urgent matters are prioritized.
 </li>
 <li>
 Organize meetings, prepare agendas, and take minutes when required.
 </li>
 <li>
 Handle confidential information with professionalism and discretion.
 
 
 
 </li>
 </ul>
 
 
 Coordination &amp; Communication:
 
 
 
 
 <ul>
 <li>
 Act as the point of contact between the Division Director and internal/external stakeholders.
 </li>
 <li>
 Follow up on pending tasks, correspondence, and deliverables.
 </li>
 <li>
 Support the preparation of tender submissions, project progress reports, and executive presentations.
 </li>
 <li>
 Coordinate with HR, Finance, Procurement, and Project Managers to streamline processes and provide updates to the Director.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Diploma or Bachelor&rsquo;s degree in Business Administration
 
 
 Experience in similar business for at least 5 years
 
 
 
 Additional Information
 
 
 
 Good communication and team working skills
 
 
 Strong organizational and multitasking abilities
 
 
 The ability to work to tight deadlines
 
 
 Logical thinking and being able to analyze details.
 
 
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
 
 
 Reporting skills.
</div>

The Emirates Group

<div><h5 class="jobSectionHeader">Job Purpose
</h5>At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always 'Fly Better.' As one of the most recognised and admired brands globally, we're driven by innovation and excellence. Join us as a Senior Administration Assistant (Receptionist) and make a difference by delivering top-tier medical services that support our employees health and well-being. Experience a fast paced, multicultural environment where your medical expertise will directly impact the success of our operations and contribute to our shared success on a global stage.
As a Senior Administration Assistant (Receptionist) you will be responsible for providing second tier front end administration and clerical support to the Clinic Administration Officer in the following designated areas: Aviation Medicine, Reception, and Telephone Room (Medical and Dental). You will need to function as a responsible individual in these areas, continuously monitoring and reviewing all the existing process and makings suggestion for improvement and assisting in implementation of new processes.
In this role, you will:
<ul><li>Maintaining, updating, filing and processing all documentation related to Aviation Medical Licensing in coordination with the doctors to consolidate and establish proper recall and filing systems.
 </li><li>Oversee assigned area, report all quantifiable workload drivers, escalate any relevant problems, recommend enhancements / modifications relating to existing processes and practices followed within the section to team leaders.
</li><li>Initiate and monitor progress of specialised (MEDIFS) e-work flow systems with proper communication and coordination with relevant personnel until resolution.
</li><li>Ensure the smooth operation of the telephone room by monitoring (call waiting, lost calls, timed out) calls, executing action plans for immediate resolution of ongoing problems and escalating complex cases to appropriate personnel using the computerised telephone statistics system.
</li><li>Assist and collect information for senior team members to use as training initiatives.
</li><li>Reallocate resources to assist in other routing clerical administrative functions.
</li><li>Ensure the smooth operation of reception in order to provide high quality service. This will include correct processing of documents and files for current and future appointments in sequence and the front line problems are resolved as quickly and effectively as possible and escalated if required.
</li><li>Ensure all public area in Medical Services is clean and tidy and contact the maintenance people if any problem needs to be actioned.
</li><li>Maintain records of bookings of the conference room, library, and electronic equipment by various sections at the Clinic to ensure proper allocation of resources.
</li><li>Generate the roster for team members and ensure appropriate coverage for clinic hours.
</li></ul><h5 class="jobSectionHeader">Qualification
</h5>To be considered for this role, you must meet the below requirements:
<ul><li>10 Years schooling or equivalent with 3 years of Administration experience
</li><li>Proficiency in spoken and written English
</li><li>Computer literacy (Word Excel Power Point)
</li><li>Proficient in operating a business telephone system
</li><li>Experience in working in a Medical or Dental environment would be an advantage
</li><li>Experience in customer interaction would be an advantage
</li></ul>At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
<h5 class="jobSectionHeader">Salary &amp; benefits
</h5>Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
 
 
Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers .</div>

Senior Administration Assistant

Fahd Al Hemeiri Holding

Job Title: Emirati Administration Assistant &ndash; Legal Department (Freshers can also apply) Company: OnTime Group Location: Dubai, UAEAbout the Role:OnTime Group is seeking a dedicated Emirati Administration Assistant to support our Legal Department in Dubai. This role is ideal for fresh Emirati talent looking to start a career in administration within a professional legal environment.Key Responsibilities:<ul><li>Assist the Legal Department with daily administrative tasks.</li><li>Maintain and organize legal files, documents, and records.</li><li>Support registration and documentation processes.</li><li>Coordinate with team members and other departments for smooth operations.</li><li>Ensure timely and accurate handling of emails, data entry, and office tasks.</li></ul>Requirements:<ul><li>Must be Emirati (UAE National) with a valid Family Book</li><li>Freshers are welcome</li><li>Basic English communication skills</li><li>Basic computer skills (MS Office, email, data entry)</li><li>Professional, organized, and detail-oriented</li></ul>Why Join OnTime Group?<ul><li>Work in a professional, supportive environment</li><li>Gain experience in legal administration and corporate processes</li><li>Opportunity to grow within a leading UAE-based group with multiple business units</li><li>Contribute to a team that values efficiency, accuracy, and professionalism</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Are you a UAE National (Emirati)?</li><li>Do you hold a valid Family Book?</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Emirati Administration Assistant – Legal Department

As a Senior Administration Assistant (Receptionist) you will be responsible for providing second tier front end administration and clerical support to the Clinic Administration Officer in the following designated areas: Aviation Medicine, Reception, and Telephone Room (Medical and Dental). You will need to function as a responsible individual in these areas, continuously monitoring and reviewing all the existing process and makings suggestion for improvement and assisting in implementation of new processes. 
In this role, you will: 
<ul>
 <li>Maintaining, updating, filing and processing all documentation related to Aviation Medical Licensing in coordination with the doctors to consolidate and establish proper recall and filing systems.</li>
 <li>Oversee assigned area, report all quantifiable workload drivers, escalate any relevant problems, recommend enhancements / modifications relating to existing processes and practices followed within the section to team leaders.</li>
 <li>Initiate and monitor progress of specialised (MEDIFS) e-work flow systems with proper communication and coordination with relevant personnel until resolution.</li>
 <li>Ensure the smooth operation of the telephone room by monitoring (call waiting, lost calls, timed out) calls, executing action plans for immediate resolution of ongoing problems and escalating complex cases to appropriate personnel using the computerised telephone statistics system.</li>
 <li>Assist and collect information for senior team members to use as training initiatives.</li>
 <li>Reallocate resources to assist in other routing clerical administrative functions.</li>
 <li>Ensure the smooth operation of reception in order to provide high quality service. This will include correct processing of documents and files for current and future appointments in sequence and the front line problems are resolved as quickly and effectively as possible and escalated if required.</li>
 <li>Ensure all public area in Medical Services is clean and tidy and contact the maintenance people if any problem needs to be actioned.</li>
 <li>Maintain records of bookings of the conference room, library, and electronic equipment by various sections at the Clinic to ensure proper allocation of resources.</li>
 <li>Generate the roster for team members and ensure appropriate coverage for clinic hours.</li>
</ul>

Senior Administration Assistant (Receptionist)

EasyTruck

Job DescriptionEasytruck is hiring a UAE National for the role of Sales &amp; Administration Assistant. In this role, you will support our sales team and ensure smooth day-to-day operations. You will engage with customers, assist with documentation, and help coordinate logistics and internal communications.Key Responsibilities<ul><li>Support the sales team with quotations, proposals, and client follow-ups</li><li>Handle administrative duties such as data entry, filing, and document management</li><li>Assist in preparing reports and maintaining accurate records</li><li>Coordinate with internal departments to ensure efficient workflow</li><li>Respond to customer inquiries and provide excellent service</li><li>Support management with ad-hoc tasks and office operations</li></ul>Requirements<ul><li>UAE National (Emirati) &ndash; mandatory requirement</li><li>Strong communication skills in English</li><li>Proficient in Microsoft Office (Word, Excel, Outlook)</li><li>Detail-oriented, organized, and able to multitask</li><li>Positive attitude with a willingness to learn and grow</li></ul>What We Offer<ul><li>Competitive salary and benefits</li><li>Friendly and supportive work environment</li><li>Opportunity to build a career with a growing UAE company</li></ul>Job Type: Full-timePay: From AED6,000.00 per monthApplication Question(s):<ul><li>Are you Emirati?</li></ul>

Sales & Administration Assistant (UAE National)

Explore 1451+ Administration assistant in Dubai this November. Find roles across top companies and apply now to boost your career.

1451 administration assistant jobs IN Dubai

Administration Assistant

Administration Assistant

Administration Assistant

Senior Administration Assistant

Emirati Administration Assistant – Legal Department

Senior Administration Assistant (Receptionist)

Sales & Administration Assistant (UAE National)