office administrator

executive assistant

assistant accountant

accounts assistant

office assistant

administration assistant

Savills Middle East

<div>
 
 The Role
 
 
 
 We are seeking a dynamic and organized Administrative Assistant to join our office. The ideal candidate will play a crucial role in ensuring smooth daily operations and providing administrative support to various departments. This position requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently. This role is based in our office in Marina Plaza, Dubai Marina.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
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 Office Management: Maintain office supplies, coordinate with vendors, handle daily office operations (alongside our Office Assistant)
 </li>
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 Invoicing: Prepare invoices and track payments.
 </li>
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 Travel Booking: Arrange flights, hotels, transport, and prepare travel itineraries.
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 Document Control: Manage filing systems, maintain secure and organised records.
 </li>
 <li>
 PQQ &amp; Client Onboarding: Prepare PQQ documents, gather required information, manage onboarding checklists and client documentation.
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 General Administration: Organize internal meetings, including meeting room booking, preparing meeting rooms and refreshments (alongside our Office Assistant)
 
 
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 </ul>
 
 Skills, Knowledge And Experience
 
 
 
 <ul>
 <li>
 Fluent English and Arabic &ndash; written and spoken.
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 <li>
 Highly computer literate in all Microsoft office application (Word, PowerPoint, Outlook, Excel). Able to evaluate the IT needs of the office and communicate with Savills IT central team
 </li>
 <li>
 Strong communication and customer service skills
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 Excellent organizational and multitasking abilities
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 Ability to work independently and as part of a team
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 Presentable and confident demeanour
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 Detail-oriented and proactive problem solver
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 Adaptability and flexibility in a fast-paced environment
 
 
 </li>
 </ul>
 Over 42,000 people work for us in more than 700 offices all over the world. This breadth of global coverage, combined with specialist services and market insight, means we'll always have an expert who is local to you.
</div>

Administration Assistant (UAE Nationals Only)

Pure Food Processing Industries LLC

We are looking for an Admin Assistant to join our team and support the day-to-day activities of our Company.Ultimately, you will make sure all operations run smoothly. Responsibilities- As an Admin Assistant, you will need to:<ul><li>Manage overall office administration and provide daily operational support across departments.</li></ul><ul><li>Manage travel arrangements, logistics, and support company meetings and events.</li></ul><ul><li>Coordinate with the accounts team for expenses, invoices, and vendor payments.</li></ul><ul><li>Manage company insurance policies (employee group, vehicle, property), including renewals and claims.</li></ul><ul><li>Provide basic IT support and coordinate with IT vendors for issue resolution.</li></ul><ul><li>Manage IT assets and assist with system setup and user support.</li></ul><ul><li>Oversee company accommodation, including allocation, leasing, maintenance, and utilities.</li></ul><ul><li>Maintain accommodation records and manage employee move-in and move-out processes.</li></ul><ul><li>Manage company fleet operations and support vehicle-related administration.</li></ul><ul><li>Oversee facilities management to ensure a safe, clean, and well-maintained workplace.</li></ul><ul><li>Handle procurement of office supplies, including stationery and pantry items.</li></ul><ul><li>Coordinate with vendors and service providers for maintenance and office-related services.</li></ul><ul><li>Maintain records of office assets, inventory, and administrative documentation.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or equivalent</li><li>1-2 years of experience in administrative roles (preferably in FMCG / manufacturing)</li><li>Strong knowledge of MS Office (Excel, Word, Outlook)</li><li>Good understanding of vendor coordination and office operations</li><li>Strong organizational, multitasking, and communication skills</li><li>Experience with ERP systems is an added advantage</li></ul>What We Offer<ul><li>Company-provided accommodation</li><li>Transportation</li><li>Opportunity to work in a growing food manufacturing company</li><li>Stable and professional work environment.</li></ul>Preferred Profile<ul><li>Candidates with UAE experience</li><li>Experience in factory / production environment</li><li>Immediate joiners preferred</li></ul>Note:<ul><li>Candidates with relevant industry experience will be given preference</li><li>Only shortlisted candidates will be contacted</li></ul>Location: UAE, Dubai Industrial CityIndustry: Food Manufacturing / FMCGJob Types: Full-time, PermanentPay: AED2,000.00 - AED2,500.00 per monthWork Location: In person

Admin Assistant

floorworld llc

We are seeking a highly motivated and detail-oriented individual to join our team as an Accounts Assistant. This role will play a crucial part in our finance department's daily operations and provide support in various financial and administrative tasks. This role will require strong attention to detail, excellent communication skills, and the ability to work in a fast-paced environment.Responsibilities:<ul><li>Assist in daily accounting operations, including accounts payable, accounts receivable, and general ledger maintenance.</li><li>Prepare and process invoices, expense reports, and other financial documents.</li><li>Manage the company's accounts receivable process, including invoicing, arranging collections, and customer account reconciliations.</li><li>Monitor and track outstanding customer balances and follow up on past due accounts.</li><li>Work closely with the sales and operations teams to ensure accuracy of customer &amp; sales information.</li><li>Maintain accurate and up-to-date records of customer accounts and transactions.</li><li>Performs additional accounting and administrative tasks assigned.</li></ul>Qualifications:<ul><li>A bachelor's degree in finance, accounting, or a related field is preferred.</li><li>Minimum 2 years work experience as an accounts assistant or in a similar role is a plus.</li><li>Proficiency in Microsoft Office, particularly Excel.</li><li>Strong attention to detail and excellent organizational skills.</li><li>Knowledge of basic accounting principles.</li><li>Ability to work independently and as part of a team.</li><li>Excellent communication skills.</li><li>Familiarity with accounting software like Oracle NetSuite is a bonus.</li></ul>Job Type: Full-timePay: Up to AED5,000.00 per monthApplication Question(s):<ul><li>Available to join immediately?</li><li>Are you currently working?</li></ul>Experience:<ul><li>Accounts Assistant or Accountant: 2 years (Required)</li></ul>Work Location: In person

Accounts Assistant

You Smart

Job description:Job Title: Admin Assistant (Arabic Speaking Only)Must be available to join immediatelyLocation: Dubai, Al Quoz -1 UAECompany Name : You Smart Communication Networks. LLCwebsite: www.yousmart.aeSalary: AED 2,000 &ndash; AED 3,000 per monthJob Type: Full-timeJob Summary:We are looking for a highly organized and detail-oriented Admin Assistant (Arabic Speaking) to join our team. The ideal candidate will be responsible for daily project updates, customer communication, document management, and maintaining accurate records to support smooth business operations and customer satisfaction.Key Responsibilities:<ul><li>Update customers regularly regarding project progress and daily work status</li><li>Collect documents and reports from site teams and ensure proper filing</li><li>Maintain and update customer records and file management systems</li><li>Handle data entry tasks with high accuracy and attention to detail</li><li>Coordinate with internal teams to ensure timely submission of reports</li><li>Communicate with customers via phone, email, and chat in a professional manner</li><li>Ensure all records are maintained with confidentiality and accuracy</li></ul>Requirements &amp; Skills:<ul><li>Arabic Speaker (MANDATORY)</li><li>Excellent written and spoken Arabic and English</li><li>Good computer skills (MS Office, Excel, Email, etc.)</li><li>Strong organizational and multitasking abilities</li><li>Ability to work in a fast-paced environment</li><li>Strong communication and customer service skills</li><li>Problem-solving mindset with attention to detail</li><li>Previous admin or data entry experience is an advantage</li></ul>Benefits:<ul><li>Visa sponsorship</li><li>Company-provided transportation</li><li>Other benefits as per UAE Labour Law</li><li>Terms &amp; Conditions apply</li></ul>How to Apply:If you meet the above requirements and are interested in this opportunity, please submit your updated CV. - hr@yousmart.aeContact Details : 0 4 355 2885 / 04 283 6665 / 052 897 1263Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul>Work Location: In person

Admin Assistant (Arabic Speaking Only)

Azora Group of Companies

Job Summary:We are looking for a reliable and organized Admin cum Assistant to support daily office operations and assist management with administrative tasks. The ideal candidate should be proactive, detail-oriented, and capable of handling multiple responsibilities efficiently.Key Responsibilities:<ul><li>Manage office documentation, filing, and records</li><li>Handle incoming calls, emails, and correspondence</li><li>Assist in scheduling meetings and maintaining calendars</li><li>Support day-to-day administrative and clerical tasks</li><li>Coordinate with different departments as required</li><li>Prepare reports, presentations, and basic data entry work</li><li>Maintain office supplies and inventory</li></ul>Requirements:<ul><li>Proven experience in admin or assistant role preferred</li><li>Must have own valid UAE visa</li><li>Good communication and organizational skills</li><li>Proficiency in MS Office (Word, Excel, PowerPoint)</li><li>Ability to multitask and work under pressure</li><li>Salary: AED 2,500 to 3,000</li></ul>Experience: Minimum 1-yearsHow to Apply:Interested candidates can send their CV to hr@azora.groupPay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Admin cum Assistant

Evan Lim Penta Construction Co

We are looking for a detail-oriented Account Assistant to support our finance team with basic accounting tasks and daily financial operations.Responsibilities:<ul><li>Assist with data entry of financial transactions</li><li>Maintain and update accounting records</li><li>Prepare invoices and follow up on payments</li><li>Assist with accounts payable and receivable</li><li>Reconcile basic financial records</li><li>Organize and file financial documents</li><li>Support the accountant with daily tasks</li></ul>Requirements:<ul><li>Basic knowledge of accounting principles</li><li>Familiarity with MS Excel and basic accounting software</li><li>Good attention to detail</li><li>Strong organizational skills</li><li>Ability to handle confidential information</li><li>Previous experience is a plus</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Delmon Security Services LLC

Accounts Assistant duties and responsibilitiesAccounts Assistants perform organizational and accounting tasks to provide comprehensive administrative support to Accountants, Account Managers, Finance Directors and other accounting and finance staff. Their duties and responsibilities include:<ul><li>Communicating with clients to better understand financial needs and report that information to the accountant</li><li>Managing basic office administrative tasks including filing, printing, reporting and emailing</li><li>Recording and processing all financial and accounting practices, including profit and loss reports</li><li>Working closely with accounting or financial professional to manage client&rsquo;s records</li><li>Maintaining bookkeeping and office accounting needs</li><li>Collecting payments and updating accounts payable and receivable records</li><li>Scheduling client appointments and managing important department deadlines</li></ul>Job Type: Full-timePay: From AED3,000.00 per monthWork Location: In person

Explore 354+ Administration assistant in Dubai this May. Find roles across top companies and apply now to boost your career.

354 administration assistant jobs In Dubai

Administration Assistant (UAE Nationals Only)

Admin Assistant

Accounts Assistant

Admin Assistant (Arabic Speaking Only)

Admin cum Assistant

Accounts Assistant

Accounts Assistant