executive assistant

hr assistant

office administrator

administrative assistant

personal assistant

administration assistant

Charismatic Dental Laboratory

<div>
 
 
 Company Description
 
 
 
 Charismatic Dental Laboratory is a globally recognized leader in merging advanced dental technology with artistic craftsmanship. Based on innovative techniques, we deliver cutting-edge solutions in dentistry. With a relentless commitment to quality and precision, we pride ourselves on redefining dental excellence and enhancing the work of dentists worldwide
 
 
 
 
 
 
 Role Description:
 
 
 
 This role provides comprehensive administrative support to the top management team, ensuring the smooth day-to-day coordination of executive activities. The Administrative Assistant acts as a key point of organization and communication, managing schedules, handling correspondence, and supporting internal processes. The role contributes to efficiency by organizing information, prioritizing tasks, and assisting leadership in maintaining focus on key business priorities.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 
 Information Coordination and Reporting:
 
 Review reports, internal updates, and communications to prepare clear summaries for the management team. Highlight important updates, deadlines, and required actions to support informed decision-making.
 </li>
 <li>
 
 Stakeholder Support and Communication:
 
 Act as a point of contact for external partners, clients, and government entities. Handle routine inquiries and correspondence, escalating more complex matters to management when necessary.
 </li>
 <li>
 
 Cross-Department Coordination:
 
 Assist in tracking the progress of tasks and initiatives across departments. Follow up on pending items, help identify delays, and support the arrangement of meetings to ensure smooth collaboration.
 </li>
 <li>
 
 Document Review and Formatting:
 
 Support the preparation and review of reports, presentations, and official documents to ensure accuracy, consistency, and professional presentation.
 </li>
 <li>
 
 Calendar and Schedule Management:
 
 Maintain and organize management calendars, schedule meetings, and ensure efficient time management by prioritizing appointments and minimizing conflicts.
 </li>
 <li>
 
 Event and Training Support:
 
 Assist in organizing company events, meetings, and training sessions by coordinating logistics, preparing materials, and liaising with vendors and participants.
 </li>
 <li>
 
 Confidential Administrative Support:
 
 Handle sensitive information with discretion and assist with administrative tasks related to internal projects, reports, and documentation.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Arabic Speaker.
 </li>
 <li>
 Proven experience as a Administration Assistant (healthcare or dental industry is a plus).
 </li>
 <li>
 Excellent organizational and time-management skills.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 High level of professionalism and confidentiality.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to multitask and work under pressure.
 </li>
 <li>
 Strong attention to detail and problem-solving skills.
 </li>
 </ul>
</div>

Administration Assistant (Arabic Speaker)

Savills Middle East

<div>
 
 The Role
 
 
 
 We are seeking a dynamic and organized Administrative Assistant to join our office. The ideal candidate will play a crucial role in ensuring smooth daily operations and providing administrative support to various departments. This position requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently. This role is based in our office in Marina Plaza, Dubai Marina.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Office Management: Maintain office supplies, coordinate with vendors, handle daily office operations (alongside our Office Assistant)
 </li>
 <li>
 Invoicing: Prepare invoices and track payments.
 </li>
 <li>
 Travel Booking: Arrange flights, hotels, transport, and prepare travel itineraries.
 </li>
 <li>
 Document Control: Manage filing systems, maintain secure and organised records.
 </li>
 <li>
 PQQ &amp; Client Onboarding: Prepare PQQ documents, gather required information, manage onboarding checklists and client documentation.
 </li>
 <li>
 General Administration: Organize internal meetings, including meeting room booking, preparing meeting rooms and refreshments (alongside our Office Assistant)
 
 
 </li>
 </ul>
 
 Skills, Knowledge And Experience
 
 
 
 <ul>
 <li>
 Fluent English and Arabic &ndash; written and spoken.
 </li>
 <li>
 Highly computer literate in all Microsoft office application (Word, PowerPoint, Outlook, Excel). Able to evaluate the IT needs of the office and communicate with Savills IT central team
 </li>
 <li>
 Strong communication and customer service skills
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 <li>
 Presentable and confident demeanour
 </li>
 <li>
 Detail-oriented and proactive problem solver
 </li>
 <li>
 Adaptability and flexibility in a fast-paced environment
 
 
 </li>
 </ul>
 Over 42,000 people work for us in more than 700 offices all over the world. This breadth of global coverage, combined with specialist services and market insight, means we'll always have an expert who is local to you.
</div>

Administration Assistant (UAE Nationals Only)

Ounass

<div>
 
 
 Role Overview
 
 
 As the Middle East&rsquo;s premier luxury e‑commerce destination, Ounass is committed to developing Emirati talent to play a central role in the future of luxury merchandising. The UAE National Merchandising Administration Assistant will provide essential administrative and operational support to the Merchandising team, learning core merchandising processes while contributing local insight and a strong service mindset.
 
 
 This is an entry‑to‑mid level position designed for UAE Nationals who are organised, curious about retail operations, and eager to grow a career within a fast‑paced, high‑standards luxury environment. The role blends day‑to‑day administrative duties with cross‑functional coordination and basic data handling to ensure smooth merchandising execution across channels.
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 Merchandising Administration
 
 
 
 
 <ul>
 <li>
 Support the Merchandising team with daily administrative tasks including purchase order preparation, file management, and maintenance of merchandise records.
 </li>
 <li>
 Assist in updating product master data (descriptions, attributes, categories) in internal systems to ensure accuracy across the catalogue.
 </li>
 <li>
 Help manage pricing updates, promotions, and seasonal assortment changes under the guidance of Merchandisers.
 </li>
 <li>
 Prepare and distribute internal documentation such as product briefs, sample trackers, and margin reports as required.
 
 
 </li>
 </ul>
 
 
 Inventory &amp; Sample Coordination
 
 
 
 
 <ul>
 <li>
 Coordinate sample receipt, tagging, storage and return processes to support buying and content teams.
 </li>
 <li>
 Maintain clear inventory tracking and support stock reconciliation activities with the warehouse and operations teams.
 </li>
 <li>
 Liaise with suppliers, couriers and internal stakeholders to resolve sample or stock queries promptly.
 
 
 </li>
 </ul>
 
 
 Systems &amp; Data Support
 
 
 
 
 <ul>
 <li>
 Enter and maintain basic merchandising data within ERP, PIM and reporting tools, ensuring adherence to data quality standards.
 </li>
 <li>
 Run routine reports and extract simple datasets to assist Merchandisers with performance monitoring and inventory planning.
 </li>
 <li>
 Support the team with administrative tasks in Jira or other workflow platforms, tracking requests and following through to completion.
 
 
 </li>
 </ul>
 
 
 Cross‑functional Coordination
 
 
 
 
 <ul>
 <li>
 Work closely with Buying, Trading, Creative and Operations to facilitate timely product launches and merchandising activities.
 </li>
 <li>
 Assist with scheduling meetings, preparing agendas and circulating meeting notes to ensure clear follow‑up on action points.
 </li>
 <li>
 Support quality assurance checks on product listings and creative assets to ensure consistency and brand compliance prior to publication.
 
 
 </li>
 </ul>
 
 
 Customer &amp; Stakeholder Support
 
 
 
 
 <ul>
 <li>
 Respond to routine internal and external enquiries related to product information, sample status or basic merchant requests, escalating as needed.
 </li>
 <li>
 Contribute to a customer‑first culture by ensuring internal stakeholders receive timely, accurate support from the Merchandising team.
 </li>
 <li>
 Capture and share local market feedback or trends observed through stakeholder interactions to inform merchandising thinking.
 
 
 </li>
 </ul>
 
 
 Performance &amp; Reporting Assistance
 
 
 
 
 <ul>
 <li>
 Compile simple performance summaries and assist with data visualisation tasks to help the team understand product and campaign outcomes.
 </li>
 <li>
 Maintain logs of merchandising activities, asset usage and campaign attributions to support accurate reporting.
 </li>
 <li>
 Support ad hoc tasks and analysis as directed by senior Merchandisers to surface operational improvements.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 
 
 Education
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent qualification in Business, Retail, Merchandising, Supply Chain, or a related discipline, or relevant practical experience.
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 0&ndash;2 years of experience in retail, merchandising, operations or administrative roles; internships and part‑time experience are valued.
 
 
 </li>
 </ul>
 
 
 Skills &amp; Competencies
 
 
 
 
 <ul>
 <li>
 Proficient with Microsoft Office (Excel, Word) and comfortable learning new merchandising or inventory systems.
 </li>
 <li>
 Good written and verbal communication skills in English; Arabic language skills are highly desirable.
 </li>
 <li>
 Strong organisational skills, attention to detail, and the ability to manage multiple tasks to meet deadlines.
 </li>
 <li>
 Numerically literate with the ability to compile and interpret simple datasets and reports.
 </li>
 <li>
 Collaborative mindset, responsive to stakeholder needs and able to take direction from senior colleagues.
 </li>
 <li>
 Proactive, adaptable, and comfortable working in a dynamic retail environment with evolving priorities.
 
 
 </li>
 </ul>
 
 
 Core Competencies
 
 
 
 
 <ul>
 <li>
 Collaboration
 </li>
 <li>
 Customer Focus
 </li>
 <li>
 Instils Trust
 </li>
 <li>
 Agile Learning
 </li>
 <li>
 Managing Diversity
 
 
 </li>
 </ul>
 
 
 Nationalisation Commitment
 
 
 Ounass is dedicated to supporting the UAE&rsquo;s vision for Emirati talent development. This role offers a clear pathway for UAE Nationals to build merchandising expertise, receive structured mentorship and progress within a leading luxury e‑commerce business operating across the region and beyond.
</div>

UAE National Digital Merchandising Administration Assistant

ENERGY TECH INTERIORS & FURNITURES

WALKING INTERVIEW-25/03/2026Send CV on 0557730698Job SummaryWe are seeking a highly organized and reliable Admin Assistant to support the daily operations of the office, including administrative tasks, basic accounting functions, and HR coordination. The ideal candidate should be detail-oriented, capable of multitasking, and able to maintain confidentiality while ensuring smooth office operations.Key Responsibilities*Administrative Duties*-Contracting Experience ( Mandatory)Manage day-to-day office administrative tasks and ensure smooth office operations.Maintain office project files, records, and documentation.Assist project team*Accounts Responsibilities*Assist in preparing delivery notes, invoices and purchase orders.Maintain records of expenses, payments, receipts, delivery notes.Support bookkeeping and basic accounting tasks.*HR Responsibilities*Assist in recruitment activities such as posting job ads and scheduling interviews.Track employee attendance, leave records, and payroll inputs.*Qualifications &amp; Skills*Bachelor&rsquo;s degree in Business Administration, Accounting, HR, or related field.Proficiency in Microsoft Office (Excel, Word, Outlook).Basic knowledge of accounting principles.Strong organizational and multitasking skills.Ability to multitask and handle pressure.Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Admin Assistant

Digipay

Job Summary:An Accounts Assistant supports the finance team by handling day-to-day accounting tasks, maintaining financial records, and ensuring accuracy in transactions.Key Responsibilities:<ul><li>Assist in maintaining financial records and bookkeeping</li><li>Prepare and process invoices, receipts, and payments</li><li>Handle accounts payable and accounts receivable</li><li>Reconcile bank statements and company accounts</li><li>Support month-end and year-end closing activities</li><li>Maintain proper documentation and filing of financial records</li><li>Assist in preparing financial reports and statements</li><li>Monitor expenses and ensure compliance with company policies</li><li>Coordinate with internal departments and external vendors</li></ul>Job Types: Full-time, Permanent, Contract, FresherPay: AED2,800.00 - AED3,000.00 per month

Accounts Assistant ( Hindi -Male )

TALENTMATE

<div>
 
 Job Description
 
 
 
 An Accounts Assistant plays a vital role in maintaining the accuracy and efficiency of financial operations within a company. This role is primarily responsible for supporting the finance and accounts department by assisting with daily accounting activities, managing ledgers, processing invoices, and handling queries from vendors and clients. The ideal candidate for this position is detail-oriented, a quick learner, and possesses excellent organizational skills. The position requires strong communication skills, as you will interact with different departments and stakeholders within the organization. Working under the guidance of senior accountants, the Accounts Assistant ensures that financial processes run smoothly and adhere to regulatory compliance and reporting standards.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Assist with day-to-day accounting operations, ensuring accuracy and compliance.
 </li>
 <li>
 Process invoices, receipts, and payments accurately and timely.
 </li>
 <li>
 Reconcile bank statements and resolve any discrepancies identified.
 </li>
 <li>
 Maintain financial records, including ledgers, for accurate reporting.
 </li>
 <li>
 Collaborate with internal departments to ensure smooth financial transactions.
 </li>
 <li>
 Support the preparation of monthly financial reports and statements.
 </li>
 <li>
 Assist with audits, liaising with auditors to provide required information.
 </li>
 <li>
 Handle vendor and client queries, maintaining professional communication.
 </li>
 <li>
 Update internal financial databases and spreadsheets as necessary.
 </li>
 <li>
 Assist in budget preparation and monitoring of financial forecasts.
 </li>
 <li>
 Provide administrative support to the finance department as required.
 </li>
 <li>
 Stay updated with financial regulations and ensure compliance in all activities.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Accounting, Finance, or related field preferred.
 </li>
 <li>
 Proven experience in an accounting or finance support role beneficial.
 </li>
 <li>
 Proficient in Microsoft Office Suite and accounting software tools.
 </li>
 <li>
 Strong attention to detail and ability to multitask effectively.
 </li>
 <li>
 Excellent communication and interpersonal skills for cross-departmental collaboration.
 </li>
 <li>
 Analytical mindset with problem-solving aptitude and solution-focused approach.
 </li>
 <li>
 Knowledge of current financial regulations and compliance standards necessary.
 
 
 </li>
 </ul>
 Job Details
 
 
 Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://www.talentmate.com Job Function: Accounting Company Industry/
 
 
 Sector: Recruitment &amp; Staffing
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

Accounts Assistant 01A26

AWS DISTRIBUTION

Job description:Job OverviewWe are looking for a detail-oriented and organized IT Accounts Assistant to support our IT and Finance departments. The ideal candidate will be responsible for handling IT-related financial transactions, maintaining accurate records, and assisting with budgeting and procurement processes.Key Responsibilities<ul><li>Process IT-related invoices, purchase orders, and payments accurately and on time.</li><li>Maintain updated records of IT assets, software licenses, and service contracts.</li><li>Assist in IT budgeting, expense tracking, and preparation of financial reports.</li><li>Coordinate with internal teams for IT purchases, renewals, and vendor payments.</li><li>Support internal audits and maintain proper documentation for IT-related expenses.</li><li>Ensure compliance with company financial policies and procedures.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, IT, or a related field.</li><li>Previous experience in accounting or IT-related financial management is an advantage.</li><li>Proficiency in MS Office (especially Excel) and accounting software.</li><li>Basic understanding of IT systems, hardware, and software procurement processes.</li><li>Strong analytical, organizational, and communication skills.</li><li>Ability to work independently and meet deadlines.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthApplication Question(s):<ul><li>what is your current salary ?</li><li>what is your expected salary ?</li><li>what is your notice period?</li><li>what is your current visa status ?</li><li>How many years of total experience? </li><li>how many years of UAE Experience? </li><li>Do you have fluency in English language?</li><li>Do you have strong knowledge in Excell - V Lookup &amp; Pivot ?</li></ul>Work Location: In person

Accounts Assistant (IT) - Female

Explore 325+ Administration assistant in Dubai this April. Find roles across top companies and apply now to boost your career.