administrative assistant

executive assistant

assistant accountant

office administrator

accounts assistant

administration assistant

NMC Health plc

<div>The Administration Assistant supports the daily administrative and operational activities of the facility management department. The role involves handling documentation, coordinating maintenance requests, managing records, supporting staff and vendors, and ensuring smooth office and facility operations.</div>
 <div><ul><li>Provide administrative support to the facility management team
</li><li>Maintain office files, records, contracts, and documentation
</li><li>Coordinate maintenance requests and track work orders
</li><li>Schedule meetings, appointments, and site visits 
</li><li>Monitor office supplies and place orders when required
</li><li>Maintain attendance records and staff documentation
</li><li>Support health, safety, and compliance documentation
</li><li>Update databases and maintain accurate records
</li><li>Assist in organizing company events and meetings</li></ul></div>
 <div>Highschool/Diploma on related field</div>

Administration Assistant - UAEN

Al Naboodah Properties Management

Customer Service1. Attend to tenants&rsquo; queries with respect to their unit, lease terms and conditions, lease administration processes, collections, payments, and any other matter affecting their stay in the property.2. Keep up to date information about the portfolio assigned and provide occupancy and vacancy reports when requested by management.3. Prepare and distribute circulars and letters to tenants to keep them informed about property and facilities management operations affecting their units.Lease Administration4. Maintain a database of existing tenants. Ensure that all proper and legal documents required are received, valid, accurately verified and updated into the Leasing system, Ejari application and stored in the tenant file.5. Manage tenants&rsquo; files and coordinate with the Property Coordinators to ensure all required documents (Lease Agreements, receipts, invoices, notices, correspondence, personal information etc.) are complete and properly stored in the filing room for safe keeping.6. Initiate, document, follow up and complete all lease administration related processes including new leases, renewals, amendments, terminations, violations where and when applicable.7. Ensure during all lease administration processes that proper documentation is prepared, issued and properly received by tenants, and that deadlines notices are met in line with the current laws and regulations.8. Ensure payment collection and refunds from/to tenants are completed in line with the lease terms and the lease administration processes. Collection and refund to include rent and all associated fees (security deposits, maintenance fees, agency fees, utility fees, admin fees, ejari fees etc &hellip;) where and when applicable.9. Ensure renewal notices are prepared according to the latest RERA Index, reviewed by the Property Coordinator, issued, and properly received by Tenants, and that deadlines notices are met in line with the current laws and regulations.10. Ensure that leases (new or renewals) and all required documentation and information (passport/residency visa/Emirates ID/mobile number/P.O.box/email address) are updated in the Leasing System and Ejari application.11. Arrange for printing the Lease Agreements (approved formats only) once the lease terms have been finalized by the Property Coordinators and ensure that Lease Agreements are properly signed by the Tenant and payments are collected before being processed by the Landlord.12. Arrange for Landlord signature of the Lease Agreements by preparing the relevant file for Head of Property review.13. Arrange for issuing to the Tenant the Lease Agreement/Ejari certificate once signed by the Landlord, along with receipts/invoices and other correspondence when and where required.14. Administer both, the Leasing System and Ejari application and ensure that access is restricted and protected to the nominated users only. At all times, maintain custody and confidentiality of the username / passwords required to access the Leasing System and the Ejari application.15. Keep up to date with all changes and updates affecting the Ejari application and inform the Head of Property when changes or notifications are received from RERA.16. Assist in preparing/review of lease contracts (lease agreements, sale and purchase contracts, booking forms etc .) with legal department and other departments (facilities/operations/development).Reporting and analysis17. Participate in the preparation and presentation of departmental reports (weekly/monthly/yearly) relating to Portfolio performance, goals, standards, benchmarks, etc.18. Update on weekly basis, the vacancy and upcoming vacancy reports.19. Participate in the preparation of the annual budget and accurately and thoroughly complete assigned deliverables under the direction of the Head of Property within established timeframes.General20. Maintain an up-to-date knowledge of government housing/property laws and policies.21. Ensure that all tasks are completed according to policies and procedures set the by the company, and in line with laws and regulations for real estate transactions applicable in the Emirate of Dubai as set by RERA, Dubai Land Department, and any other government related agency.22. Conduct any other tasks or duty as entrusted by the management.23. Maintain at all times customer confidence and protect Company operations by keeping Company and customer information confidential.Job Type: Full-timeExperience:<ul><li>Real Estate: 1 year (Preferred)</li></ul>

Property Administration Assistant

zcreatix

<div><div><div><h5 class="jobSectionHeader">Overview</h5> 
</div><div><h4 class="jobSectionHeader">Job Details:</h4> 


Accurately enter customer contract information into the system while maintaining a high level of data accuracy.

Process and update internal records promptly to ensure all information remains current and organized.

Prepare service-related documents, forms, and supporting materials for operational use.

Receive incoming information and forward it to the appropriate departments when required.

Handle incoming and outgoing phone calls and emails in a professional and timely manner.

Prepare regular reports using system data and information related to assigned responsibilities.

Support daily administrative activities to maintain smooth communication and workflow between departments.

Ensure all records, files, and system data are properly organized and maintained.

Assist with routine coordination tasks to support efficient office and operational processes.
<h4 class="jobSectionHeader">
Job Experience Requirements</h4> 


Ability to learn and process new information quickly and accurately.

Strong logical thinking skills with close attention to detail.

Good verbal and written communication skills for daily coordination and reporting.

Good working knowledge of Microsoft Office applications.

Organized and responsible working style with the ability to manage routine tasks efficiently.

About Company: 
ZCREATIX is a modern and growth-oriented organization focused on delivering high-quality results across multiple industries. We value creativity, innovation, and teamwork, and we are looking for motivated individuals who want to grow professionally while contributing to impactful projects in a fast-paced environment.
</div>
</div><div></div><div><div><h5 class="jobSectionHeader">Job Nature</h5>
</div><div>Full Time
</div></div><div></div><div><div><h5 class="jobSectionHeader">Job Location</h5>
</div><div>Dubai
</div></div><div></div><div><div><h5 class="jobSectionHeader">Job Level</h5>
</div><div>Sr. Position</div></div></div><div></div>

Contracts Administration Assistant

Bismi Group

Hiring &ndash; Accounts Assistant (Temporary Position)We are looking for a motivated and detail-oriented Accounts Assistant to join our team on a temporary basis for 45 days.Position Details<ul><li>Job Title: Accounts Assistant</li><li>Employment Type: Temporary (45 Days)</li><li>Location: UAE</li><li>Preferred Visa Status: Husband Visa / Dependent Visa Holders</li></ul>Key Responsibilities<ul><li>Assist with daily accounting and bookkeeping activities</li><li>Process invoices, payments, and receipts</li><li>Maintain financial records and documentation</li><li>Reconcile accounts and prepare reports</li><li>Support the finance team with administrative and accounting tasks</li><li>Ensure accuracy and compliance with company procedures</li></ul>Requirements<ul><li>Bachelor's Degree or Diploma in Accounting, Finance, or a related field</li><li>Basic knowledge of accounting principles and Microsoft Excel</li><li>Good communication and organizational skills</li><li>Ability to work independently and meet deadlines</li><li>UAE experience is an advantage</li></ul>Career OpportunityThis is a 45-day temporary assignment. Based on performance, attendance, and business requirements, the position may be converted into a permanent role.How to ApplySend your CV to: hr@bismi.comOnly shortlisted candidates will be contacted.Pay: AED2,000.00 - AED2,500.00 per hourWork Location: In person

Accounts Assistant - Female

AMBER BUILDING CONTRACTING L.L.C - KHALID AL ATTAR GROUP

Job DescriptionAccounts Assistant &ndash; Job DescriptionJob Title Accounts AssistantDepartment Finance &amp; AccountsReporting To Finance and Accounts ManagerJob SummaryWe are looking for a detail-oriented and organized Accounts Assistant to support the daily financial operations of the company. The ideal candidate will assist with bookkeeping, invoice processing, payment follow-ups, expense tracking, and maintaining accurate financial records while ensuring compliance with company policies and accounting procedures.Key Responsibilities<ul><li>Assist in maintaining day-to-day accounting records and financial transactions.</li><li>Prepare and process invoices, receipts, payments, and purchase orders.</li><li>Record accounts payable and accounts receivable transactions.</li><li>Reconcile bank statements and company accounts.</li><li>Maintain proper filing and documentation of financial records.</li><li>Assist in preparing monthly financial reports and statements.</li><li>Monitor outstanding payments and follow up with clients/vendors.</li><li>Support payroll processing and employee expense reimbursements.</li><li>Assist during audits by providing required financial documents and information.</li><li>Ensure compliance with accounting standards and company procedures.</li><li>Coordinate with internal departments regarding financial matters.</li><li>Perform other finance and administrative duties as assigned.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or diploma in Accounting, Finance, Commerce, or a related field.</li><li>Proven experience in accounting or finance support roles is preferred.</li><li>Knowledge of basic accounting principles and bookkeeping practices.</li><li>Proficiency in MS Office, especially Excel.</li><li>Familiarity with accounting software such as Tally, QuickBooks, ERP systems, or similar.</li><li>Strong numerical and analytical skills.</li><li>Good communication and organizational abilities.</li><li>Ability to maintain confidentiality and accuracy in financial data.</li><li>Attention to detail and ability to meet deadlines.</li></ul>Preferred Skills<ul><li>Experience with VAT documentation and reporting.</li><li>Knowledge of UAE accounting practices and regulations is an advantage.</li><li>Ability to work independently and as part of a team.</li></ul>_______________________________________________________________________________________________Pay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Accounts Assistant

Delmon Security Services LLC

Accounts Assistant duties and responsibilitiesAccounts Assistants perform organizational and accounting tasks to provide comprehensive administrative support to Accountants, Account Managers, Finance Directors and other accounting and finance staff. Their duties and responsibilities include:<ul><li>Communicating with clients to better understand financial needs and report that information to the accountant</li><li>Managing basic office administrative tasks including filing, printing, reporting and emailing</li><li>Recording and processing all financial and accounting practices, including profit and loss reports</li><li>Working closely with accounting or financial professional to manage client&rsquo;s records</li><li>Maintaining bookkeeping and office accounting needs</li><li>Collecting payments and updating accounts payable and receivable records</li><li>Scheduling client appointments and managing important department deadlines</li></ul>Job Type: Full-timePay: From AED3,000.00 per monthExperience:<ul><li>Accounting: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

MIX FOR LESS PERFUMES TRADING LLC

Job Summary:The Accounts Assistant is responsible for managing day-to-day accounting operations, ensuring accurate financial records, timely reporting, and compliance with company policies and statutory requirements.Key Responsibilities:Maintain books of accounts including vouchers, invoices, receipts, and paymentsPrepare and record journal entries, expenses, and accrualsHandle accounts payable and accounts receivableReconcile bank statements and ledger accountsPrepare monthly, quarterly, and annual financial reportsMonitor outstanding payments and follow up with customers/vendorsEnsure proper documentation and filing of financial recordsSupport senior accountants and management as requiredJob Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthWork Location: In person

Explore 348+ Administration assistant in Dubai this June. Find roles across top companies and apply now to boost your career.

348 administration assistant jobs In Dubai

Administration Assistant - UAEN

Property Administration Assistant

Contracts Administration Assistant

Accounts Assistant - Female

Accounts Assistant

Accounts Assistant

Accounts Assistant