administrative assistant

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administrative assistant (uae national) Jobs in Dubai

administrative assistant (uae national)

administration assistant

Omada Rail Systems

<div><ul><li>Permanent Contract
</li></ul><ul><li>Executive
</li></ul><ul><li>Dubai
</li></ul><ul><li>Assistant and Administration</li></ul></div>
 <div>About Us 
Waagner Biro Bridge Services has been a trusted leader in the UAE construction industry for over 50 years. Headquartered in Dubai, the company specializes in delivering innovative engineering and construction solutions for both government and private sector clients. Backed by a highly skilled team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services provides comprehensive services that span design, construction, and ongoing maintenance. Known for its integrated approach and commitment to quality, the company has set a benchmark for excellence in construction engineering across the region.
For more information, visit: https://waagnerbiro-bridgeservices.com 
About the Role 
We are seeking an organized and efficient Administration Assistant to join our team in Dubai, United Arab Emirates. As a key member of our administrative staff, you will provide crucial support to ensure smooth office operations and contribute to the overall success of our organization.<ul><li>
Manage and maintain office schedules, including appointments, meetings, and travel arrangements</li><li>
Handle incoming phone calls, emails, and correspondence, directing them to appropriate team members</li><li>
Prepare and edit various documents, reports, and presentations using Microsoft Office Suite</li><li>
Assist with basic accounting and bookkeeping tasks, such as processing invoices and expense reports</li><li>
Organize and maintain physical and digital filing systems for easy retrieval of information</li><li>
Coordinate office supplies inventory and place orders as needed</li><li>
Assist in planning and organizing company events and meetings</li><li>
Provide general administrative support to various departments as required</li><li>
Greet and assist visitors, ensuring a professional and welcoming office environment</li></ul> 
What do we need from you 
<ul><li>
Must be a UAE National</li><li>
1-3 years of experience in an administrative role</li><li>
Strong organizational and time management skills</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Excellent verbal and written communication skills in English and Arabic</li><li>
Attention to detail and ability to multitask in a fast-paced environment</li><li>
Basic accounting and bookkeeping knowledge</li><li>
Familiarity with office equipment operation and maintenance</li><li>
Bachelor's degree in Business Administration or related field (preferred)</li><li>
Knowledge of UAE business practices and culture</li></ul> 
What's in it for you? 
A Valid UAE Driving License</div>

Administration Assistant ( UAE National )

Savills Middle East

<div>
 
 The Role
 
 
 
 We are seeking a dynamic and organized Administrative Assistant to join our office. The ideal candidate will play a crucial role in ensuring smooth daily operations and providing administrative support to various departments. This position requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently. This role is based in our office in Marina Plaza, Dubai Marina.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Office Management: Maintain office supplies, coordinate with vendors, handle daily office operations (alongside our Office Assistant)
 </li>
 <li>
 Invoicing: Prepare invoices and track payments.
 </li>
 <li>
 Travel Booking: Arrange flights, hotels, transport, and prepare travel itineraries.
 </li>
 <li>
 Document Control: Manage filing systems, maintain secure and organised records.
 </li>
 <li>
 PQQ &amp; Client Onboarding: Prepare PQQ documents, gather required information, manage onboarding checklists and client documentation.
 </li>
 <li>
 General Administration: Organize internal meetings, including meeting room booking, preparing meeting rooms and refreshments (alongside our Office Assistant)
 
 
 </li>
 </ul>
 
 Skills, Knowledge And Experience
 
 
 
 <ul>
 <li>
 Fluent English and Arabic &ndash; written and spoken.
 </li>
 <li>
 Highly computer literate in all Microsoft office application (Word, PowerPoint, Outlook, Excel). Able to evaluate the IT needs of the office and communicate with Savills IT central team
 </li>
 <li>
 Strong communication and customer service skills
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 <li>
 Presentable and confident demeanour
 </li>
 <li>
 Detail-oriented and proactive problem solver
 </li>
 <li>
 Adaptability and flexibility in a fast-paced environment
 
 
 </li>
 </ul>
 Over 42,000 people work for us in more than 700 offices all over the world. This breadth of global coverage, combined with specialist services and market insight, means we'll always have an expert who is local to you.
</div>

Administration Assistant (UAE Nationals Only)

Pure Food Processing Industries LLC

We are looking for an Admin Assistant to join our team and support the day-to-day activities of our Company.Ultimately, you will make sure all operations run smoothly. Responsibilities- As an Admin Assistant, you will need to:<ul><li>Manage overall office administration and provide daily operational support across departments.</li></ul><ul><li>Manage travel arrangements, logistics, and support company meetings and events.</li></ul><ul><li>Coordinate with the accounts team for expenses, invoices, and vendor payments.</li></ul><ul><li>Manage company insurance policies (employee group, vehicle, property), including renewals and claims.</li></ul><ul><li>Provide basic IT support and coordinate with IT vendors for issue resolution.</li></ul><ul><li>Manage IT assets and assist with system setup and user support.</li></ul><ul><li>Oversee company accommodation, including allocation, leasing, maintenance, and utilities.</li></ul><ul><li>Maintain accommodation records and manage employee move-in and move-out processes.</li></ul><ul><li>Manage company fleet operations and support vehicle-related administration.</li></ul><ul><li>Oversee facilities management to ensure a safe, clean, and well-maintained workplace.</li></ul><ul><li>Handle procurement of office supplies, including stationery and pantry items.</li></ul><ul><li>Coordinate with vendors and service providers for maintenance and office-related services.</li></ul><ul><li>Maintain records of office assets, inventory, and administrative documentation.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or equivalent</li><li>1-2 years of experience in administrative roles (preferably in FMCG / manufacturing)</li><li>Strong knowledge of MS Office (Excel, Word, Outlook)</li><li>Good understanding of vendor coordination and office operations</li><li>Strong organizational, multitasking, and communication skills</li><li>Experience with ERP systems is an added advantage</li></ul>What We Offer<ul><li>Company-provided accommodation</li><li>Transportation</li><li>Opportunity to work in a growing food manufacturing company</li><li>Stable and professional work environment.</li></ul>Preferred Profile<ul><li>Candidates with UAE experience</li><li>Experience in factory / production environment</li><li>Immediate joiners preferred</li></ul>Note:<ul><li>Candidates with relevant industry experience will be given preference</li><li>Only shortlisted candidates will be contacted</li></ul>Location: UAE, Dubai Industrial CityIndustry: Food Manufacturing / FMCGJob Types: Full-time, PermanentPay: AED2,000.00 - AED2,500.00 per monthWork Location: In person

Admin Assistant

<div><ul><li>Permanent Contract
</li></ul><ul><li>Entry-Level
</li></ul><ul><li>Dubai
</li></ul><ul><li>Assistant and Administration</li></ul></div>
 <div>About Us 
Waagner Biro Bridge Services has been a trusted leader in the UAE construction industry for over 50 years. Headquartered in Dubai, the company specializes in delivering innovative engineering and construction solutions for both government and private sector clients. Backed by a highly skilled team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services provides comprehensive services that span design, construction, and ongoing maintenance. Known for its integrated approach and commitment to quality, the company has set a benchmark for excellence in construction engineering across the region.
For more information, visit: https://waagnerbiro-bridgeservices.com 
About the Role 
We are seeking an organized and efficient Admin Assistant to join our team in Dubai, United Arab Emirates. As an integral part of our organization, you will provide crucial administrative support to ensure smooth daily operations and contribute to the overall success of our company.<ul><li>
Manage and maintain office schedules, including coordinating meetings and appointments</li><li>
Handle incoming phone calls, emails, and correspondence in a professional manner</li><li>
Prepare and organize various documents, reports, and presentations using Microsoft Office Suite</li><li>
Assist with basic accounting and bookkeeping tasks, including expense reports and invoicing</li><li>
Maintain filing systems and ensure all documents are properly organized and easily accessible</li><li>
Coordinate travel arrangements and prepare itineraries for staff members</li><li>
Manage office supplies inventory and place orders as needed</li><li>
Provide general administrative support to various departments within the organization</li><li>
Assist in planning and organizing company events and meetings</li><li>
Perform data entry and maintain accurate records in company databases</li></ul> 
What do we need from you 
<ul><li>
UAE National status is required for this position</li><li>
1-3 years of experience in administrative roles</li><li>
Strong organizational and time management skills</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Excellent written and verbal communication skills in English and Arabic</li><li>
Keen attention to detail and ability to multitask effectively</li><li>
Basic accounting and bookkeeping knowledge</li><li>
Ability to work independently and as part of a team</li><li>
Professional demeanor and strong interpersonal skills</li><li>
Bachelor's degree in Business Administration or related field (preferred)</li><li>
Adaptability and willingness to learn new skills and technologies</li></ul> 
What's in it for you?<ul><li> 
Must have a valid UAE Family Book</li><li>
Must be willing to work on site</li></ul></div>

Admin Assistant ( UAE National )

WADI AL SAHAB FOR MANAGEMENT AND CONSULTANCIES. CO

<div>
 We&rsquo;re looking for a highly organized and proactive
 
 Administrative Assistant
 
 to support our healthcare team in Dubai. If you thrive in a fast-paced environment and enjoy keeping operations running smoothly, this role is for you.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage daily administrative tasks and office operations
 </li>
 <li>
 Schedule appointments and coordinate meetings
 </li>
 <li>
 Maintain and update patient records and documentation
 </li>
 <li>
 Handle calls, emails, and front-desk inquiries professionally
 </li>
 <li>
 Support healthcare staff with clerical duties
 </li>
 <li>
 Ensure compliance with healthcare policies and confidentiality standards
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in Business Administration or related field
 </li>
 <li>
 1&ndash;3 years of administrative experience (healthcare preferred)
 </li>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Excellent communication skills in English (Arabic is a plus)
 </li>
 <li>
 Proficiency in MS Office and administrative systems
 
 
 </li>
 </ul>
 
 Why Join Us?
 
 
 
 <ul>
 <li>
 Competitive salary package
 </li>
 <li>
 Professional growth opportunities
 </li>
 <li>
 Collaborative and supportive work environment
 
 
 </li>
 </ul>
 Skills: coordinate meetings,communication skills,administrative
</div>

Sanket On Demand Labor Supply LLC

Job Responsibilities: Administrative AssistantAn Administrative Assistant role in the UAE, particularly one that spans office operations, HR, and visa processing, requires a blend of organizational efficiency and a strong understanding of the UAE Labour Law (Federal Decree-Law No. 33 of 2021).Below is a breakdown of the key responsibilities categorized by your requirements:1. Office Administration<ul><li>Daily Operations: Manage the reception area, handle incoming calls/emails, and oversee the distribution of mail and couriers.</li><li>Facility Management: Coordinate with building management, cleaning services, and maintenance vendors to ensure the office environment is professional and functional.</li><li>Procurement: Monitor and restock office supplies, pantry items, and stationery; manage relationships with vendors to ensure cost-effective purchasing.</li><li>Documentation: Maintain a digital and physical filing system for trade licenses, tenancy contracts, and corporate documents to ensure they are renewed on time.</li><li>Travel Coordination: Handle flight bookings, hotel reservations, and transport logistics for management and visiting partners.</li></ul>2. Visa Processing &amp; UAE Labour Law<ul><li>Entry Permits &amp; Residency: Coordinate with the Public Relations Officer (PRO) to manage the end-to-end process for new employment visas, residency stamping, and Emirates ID applications via the MOHRE and ICP portals.</li><li>Labour Law Compliance: Ensure all employment contracts align with the latest UAE Labour Law, particularly regarding working hours, overtime, and probation periods.</li><li>Visa Renewals &amp; Cancellations: Track expiration dates for staff visas and passports; handle the cancellation process for exiting employees, including the preparation of final settlement documents.</li><li>Medical &amp; Insurance: Schedule mandatory medical fitness tests for staff and manage the enrollment/renewal of mandatory health insurance plans.</li><li>Legal Updates: Stay updated on changes in UAE immigration rules (e.g., Golden Visa categories or new work permit types) to advise the management team.</li></ul>3. HR Responsibilities<ul><li>Employee Records: Maintain comprehensive and confidential personnel files, including attendance records, leave balances (Annual, Sick, and Maternity leave), and disciplinary history.</li><li>Onboarding &amp; Offboarding: Facilitate the induction process for new hires (office tour, IT setup) and manage the exit interview and clearance process for departing staff.</li><li>Payroll Support: Assist in gathering data for the Wages Protection System (WPS), ensuring all salary transfers are compliant with UAE regulations.</li><li>Employee Relations: Act as a first point of contact for staff inquiries regarding company policies, benefits, and internal grievances.</li><li>Recruitment Coordination: Assist in posting job ads, screening resumes, scheduling interviews, and communicating with recruitment agencies.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED2,800.00 per monthApplication Question(s):<ul><li>Do you currently hold a valid UAE residency under your own or a spouse's sponsorship?</li><li>We are currently seeking a female candidate who holds a valid spouse or self-sponsored visa. </li></ul>Experience:<ul><li>Hr operation: 1 year (Preferred)</li></ul>Work Location: In person

Female Admin Assistant (Tagalog Speaker)We are looking for a well experienced Female Administrative Assistant:Duties and Responsibilities:- Maintain and organize Mall Agreements/Contract- Prepare reports, letters and other documents related to agreements/contracts- Prepare agreements and renewal documents.- Ensure all agreements/contracts are complete and properly filed.- Update agreements/contracts records and the expiry dates.- Assist in monitoring agreements/contracts renewals.Qualifications:-Bachelor&rsquo;s degree in Business Management or any related course-Proficiency in Microsoft Office (Word, Excel, Outlook, etc)-Good verbal and written communication skills.-Strong organizational and time-management skills.-Ability to handle documents, agreements/contracts, and records accurately.-Knowledge of Emaar and MAF portals is an advantage.Kindly send your CV with latest photo in PDF.Job Types: Full-time, Permanent, FresherPay: AED2,800.00 - AED3,000.00 per monthWork Location: In person

Explore 546+ Administration assistant in Dubai this April. Find roles across top companies and apply now to boost your career.

546 administration assistant jobs In Dubai

Administration Assistant ( UAE National )

Administration Assistant (UAE Nationals Only)

Admin Assistant

Admin Assistant ( UAE National )

Admin Assistant

Admin Assistant

Admin Assistant