administrative assistant

executive assistant

office administrator

office assistant

accounts assistant

administration assistant

Tate

<div>Location : Tate Global, Dubai, UAE
Positions : 1
Reporting to: TBD
Duration of role: Full-time
Company: Tate (https://www.tateglobal.com/) 
About Tate: 
Tate is a world-class global data centre interiors design, engineering, and manufacturing business operating within the Kingspan Group PLC. With over 60 years of industry leadership, Tate continues to expand its global footprint across the US, Europe, Canada, and Australia. Our commitment to innovation, sustainability, and operational excellence drives our mission to deliver exceptional data centre infrastructure solutions.
We are passionate about what we do and continue to invest in world-class manufacturing tools, sustainable technologies, and a dynamic, inclusive team culture. 
 
Key Purpose of the Role:
The Administration Coordinator will be responsible for supporting the day-to-day administration of the Dubai office, ensuring efficient office operations, compliance with company processes, and coordination of administrative activities across the business. 
Key Responsibilities 
 Manage day-to-day office administration and general office coordination.
 Support employee onboarding, including documentation, joining formalities, access coordination, and internal setup.
 Support the initial administrative setup of new customers, including collecting required documents, coordinating internal approvals, and ensuring customer information is passed to the relevant teams for SAP setup.
 Maintain employee, supplier, contractor, and company records in an organized manner.
 Coordinate travel, hotel bookings, meeting arrangements, and visitor logistics.
 Support management with administrative tasks, reports, presentations, and correspondence.
 Assist with coordination between the Dubai office and global/internal Tate teams.
 Maintain office filing systems, document registers, and shared folders.
 Support procurement and finance teams with administrative documentation such as vendor forms, invoices, purchase orders, delivery notes, and approvals.
 Liaise with external service providers including office vendors, maintenance providers, insurance providers, and government-related service partners where required.
 Assist with company policies, procedures, compliance documentation, and internal communications.
 Support preparation of documents required for customer, contractor, supplier, and government submissions.
 Help maintain a professional office environment and ensure office supplies, facilities, and equipment are available. 
Required Experience &amp; Skills 
 Minimum 8-10 years' experience in administration, office coordination, or business support.
 Previous UAE or GCC experience is preferred.
 Strong organizational and multitasking skills.
 Good understanding of office administration, document control, and business support processes.
 Excellent written and verbal communication skills in English.
 Strong Microsoft Office skills, especially Outlook, Excel, Word, and PowerPoint.
 Ability to coordinate with different stakeholders including employees, managers, suppliers, contractors, and service providers.
 High attention to detail and ability to keep accurate records.
 Professional, discreet, and reliable. 
Preferred Experience 
 Experience in construction, fit-out, engineering, infrastructure, data centers, or manufacturing/supply environments.
 Experience supporting onboarding, HR administration, procurement administration, or finance documentation.
 Familiarity with UAE business documentation and government-related processes would be an advantage. 
Stay connected with us on LinkedIn for insights into life at Tate. 
Tate is an equal-opportunity employer. We encourage applications from candidates of all backgrounds and experiences. 
Join us in our mission to make a difference through exceptional solutions.</div>

Administration Coordinator

Rowley's Restaurant & Bar

Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant with at least 1 year of experience in the Food &amp; Beverage industry. The successful candidate will provide administrative support to the operations team, maintain accurate records, coordinate communications, and assist in ensuring the smooth day-to-day functioning of the restaurant.Key Responsibilities<ul><li>Provide administrative and clerical support to the management team.</li><li>Maintain employee records, schedules, attendance reports, and filing systems.</li><li>Prepare reports, correspondence, meeting minutes, and other business documents.</li><li>Coordinate with suppliers and vendors regarding deliveries, invoices, and documentation.</li><li>Monitor office and operational supplies and place orders as required.</li><li>Assist with payroll-related documentation and employee onboarding paperwork.</li><li>Handle telephone calls, emails, and internal communications professionally.</li><li>Support restaurant operations by maintaining accurate records and databases.</li><li>Ensure all company documents are properly filed and easily accessible.</li><li>Assist in organizing staff meetings, training sessions, and company events.</li><li>Perform other administrative duties as assigned by management.</li></ul>Application Question(s):<ul><li>Are you available to join immediately?</li></ul>Work Location: In person

Admin Assistant

You Smart

Job description:Job Title: Admin Assistant (Arabic Speaking Only)Must be available to join immediatelyLocation: Dubai, Al Quoz -1 UAECompany Name : You Smart Communication Networks. LLCwebsite: www.yousmart.aeSalary: AED 2,000 &ndash; AED 3,000 per monthJob Type: Full-timeJob Summary:We are looking for a highly organized and detail-oriented Admin Assistant (Arabic Speaking) to join our team. The ideal candidate will be responsible for daily project updates, customer communication, document management, and maintaining accurate records to support smooth business operations and customer satisfaction.Key Responsibilities:<ul><li>Update customers regularly regarding project progress and daily work status</li><li>Collect documents and reports from site teams and ensure proper filing</li><li>Maintain and update customer records and file management systems</li><li>Handle data entry tasks with high accuracy and attention to detail</li><li>Coordinate with internal teams to ensure timely submission of reports</li><li>Communicate with customers via phone, email, and chat in a professional manner</li><li>Ensure all records are maintained with confidentiality and accuracy</li></ul>Requirements &amp; Skills:<ul><li>Arabic Speaker (MANDATORY)</li><li>Excellent written and spoken Arabic and English</li><li>Good computer skills (MS Office, Excel, Email, etc.)</li><li>Strong organizational and multitasking abilities</li><li>Ability to work in a fast-paced environment</li><li>Strong communication and customer service skills</li><li>Problem-solving mindset with attention to detail</li><li>Previous admin or data entry experience is an advantage</li></ul>Benefits:<ul><li>Visa sponsorship</li><li>Company-provided transportation</li><li>Other benefits as per UAE Labour Law</li><li>Terms &amp; Conditions apply</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul>Work Location: In person

Admin Assistant (Arabic Speaking Only)

Stratum Owners Association Management

Job Summary:We are seeking a detail-oriented and organized Administrative Assistant with experience in invoice and vendor management to join our team. The ideal candidate will have strong administrative skills, be proficient in accounting or invoice management software and possess the ability to handle day-to-day operational tasks efficiently.Key Responsibilities:<ul><li>Use and manage invoice/accounting software.</li><li>Ensure all administrative processes comply with internal policies and procedures.</li><li>Manage incoming and outgoing communication via phone, email, and correspondence.</li><li>Serve as a liaison between internal departments and external vendors.</li><li>Maintain accurate records of vendor contracts, invoices, and related reports.</li><li>Organize and file documents in accordance with data protection and audit requirements.</li><li>Support preparation of documentation required for audits or inspections.</li></ul>Qualifications:<ul><li>Proven experience in an administrative or similar office support role.</li><li>1&ndash;3 years of experience in administrative or clerical work preferred.</li><li>High school diploma required; Bachelor&rsquo;s degree is a plus.</li><li>Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Familiarity with office equipment and general administrative procedures.</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication skills.</li><li>Ability to multitask and effectively prioritize work in a fast-paced environment.</li></ul>Job Type: Full-timeWork Location: In person

Admin Assistant (Arabic Speaking)

GOLDEN WINGS LUBRICANTS AND GREASE TRADING L.L.C

Admin,We are looking for an office administrator to work for a trading company.Pay: AED2,500.00 - AED4,500.00 per monthWork Location: In person

Kress Cooper

Job Title: HR &amp; Admin AssistantJob SummaryWe are seeking a proactive and detail-oriented HR &amp; Admin Assistant to support the daily operations of the Human Resources and Administration department. The successful candidate will assist with recruitment, employee lifecycle management, payroll coordination, visa processing, office administration, and business setup activities while ensuring compliance with UAE labor laws and regulatory requirements.Key ResponsibilitiesHuman Resources* Assist in end-to-end recruitment, including posting job advertisements, screening CVs, scheduling interviews, and onboarding new employees.* Prepare employment contracts, offer letters, HR letters, salary certificates, NOCs, and other employee documents.* Maintain and update employee records, both physical and digital.* Coordinate onboarding and offboarding processes, including document collection, asset issuance, and clearance.* Monitor employee attendance, leave records, and timesheets.* Support monthly payroll preparation by maintaining accurate attendance and leave data.* Assist with employee performance review documentation and probation confirmations.* Ensure compliance with UAE Labour Law and company HR policies.* Handle employee inquiries regarding HR policies, benefits, and procedures.Visa &amp; Government Relations* Coordinate employment visa applications, renewals, cancellations, Emirates ID processing, medical fitness appointments, and labour card renewals.* Liaise with government authorities, typing centers, and PRO service providers.* Maintain an updated tracker for employee visas, passports, labour cards, and Emirates IDs.Business Setup &amp; Corporate Services* Coordinate company formation for Mainland, Free Zone, and Offshore entities.* Prepare and submit incorporation documents and application forms.* Assist with trade license issuance, amendments, renewals, and cancellations.* Monitor renewal dates for trade licenses, establishment cards, leases, and regulatory registrations.* Assist clients with compliance requirements and document collection.* Maintain accurate records of all business setup transactions and client files.Administration* Manage office supplies and procurement.* Coordinate office maintenance and vendor relationships.* Handle courier services, document filing, and correspondence.* Schedule meetings, prepare meeting rooms, and maintain office calendars.* Arrange travel bookings, hotel reservations, and flight tickets when required.* Maintain company records, insurance policies, and office asset inventories.* Support document control and record management.Qualifications* Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.* Minimum 3&ndash;5 years of UAE experience in HR and Administration.* Experience in UAE business setup and company formation is highly preferred.* Strong knowledge of UAE Labour Law, visa processes, and employment regulations.* Excellent organizational and time management skills.* Strong written and verbal communication skills in English.* Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).* Ability to handle confidential information with professionalism.* Experience working in a consultancy or corporate services firm is an advantage.Skills* Recruitment &amp; Onboarding* Payroll Support* HR Administration* Employee Relations* UAE Visa Processing* Business Setup &amp; Company Formation* Trade License Management* Government Portal Coordination* Document Control* Office Administration* Time Management* Attention to Detail* Problem Solving* Communication &amp; Interpersonal Skills* Multitasking and PrioritizationWork Location: In person

HR & Admin Assistant

ABL ENTERPRISES

Job Summary: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the CEO/Managing Director. The ideal candidate will manage daily schedules, coordinate business activities, handle confidential matters, and ensure smooth communication across departments. Candidates with previous experience in the contracting or construction industry will be given preference.Key Responsibilities:<ul><li>Manage the CEO's calendar, appointments, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, meeting agendas, and minutes.</li><li>Screen calls, emails, and visitors, ensuring timely responses and follow-ups.</li><li>Coordinate with internal departments, clients, consultants, suppliers, and government authorities.</li><li>Monitor project updates, deadlines, and action items, following up with relevant teams.</li><li>Organize and maintain confidential records, contracts, and company documents.</li><li>Assist in preparing proposals, tender documents, and business presentations when required.</li><li>Track approvals, payments, and important business correspondence.</li><li>Arrange board meetings, management meetings, and company events.</li><li>Conduct research, gather information, and prepare reports for management decisions.</li><li>Handle special assignments and projects as directed by the CEO.</li><li>Ensure effective communication and coordination between the CEO and all stakeholders.</li><li>Maintain professionalism and confidentiality in all matters.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor's degree in Business Administration or a related field.</li><li>Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior management.</li><li>Experience in a contracting, construction, engineering, or manufacturing company is highly preferred.</li><li>Strong understanding of business operations and project coordination.</li><li>Excellent written and verbal communication skills in English (Arabic is an advantage).</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational, multitasking, and time management skills.</li><li>Ability to work under pressure and handle confidential information with discretion.</li></ul>Key Competencies:<ul><li>Executive support and office administration</li><li>Calendar and travel management</li><li>Meeting coordination and minute-taking</li><li>Document and correspondence management</li><li>Project coordination and follow-up</li><li>Strong communication and interpersonal skills</li><li>Problem-solving and decision-making</li><li>Attention to detail and accuracy</li><li>Confidentiality and professionalism</li><li>Ability to prioritize multiple tasks effectively</li></ul>Pay: AED8,000.00 - AED10,000.00 per monthWork Location: In person

Executive Assistant to CEO

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Executive Assistant to CEO