hr manager

executive assistant

account manager

junior accountant

office administrator

administration assistant

Airbus

<div>
 
 We are looking for a reliable, highly organized individual with great communication skills to join our team as an Administration Assistant/ PRO.
 
 
 
 
 
 This is a full-time, entry-level position based at our office in Dubai Airport Free Zone. The role offers a permanent contract and requires daily on-site presence.
 
 
 This role is about assisting the Senior Administration Officer in daily management of administrative services for Airbus Africa and Middle East employees within DAFZA and all concerned authorities inside or outside of the UAE (immigration, consulates, municipality, Civil Aviation Authority, etc.).
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Handle on-line visa application
 </li>
 <li>
 Manage of e-wallet and combine expenses report as required by Finance department
 </li>
 <li>
 Assist Procurement department with various purchases by raising purchase orders via SAP
 </li>
 <li>
 Administer the company&rsquo;s parking slot allocation system
 </li>
 <li>
 Managing business cards and other printing press orders
 </li>
 <li>
 Preparing gate passes and other permits for the visitors
 </li>
 <li>
 Support the Senior Administration Officer in planning and organizing company events and activities
 </li>
 <li>
 Provide backup support to the Senior Administration Officer and other secretarial staff during absences or leave
 </li>
 <li>
 Administer medical insurance applications and cancellations; update the census list during renewals
 </li>
 <li>
 Collect, maintain and review employee data for internal reports, assist in developing or refining reporting formats and verifying information
 </li>
 <li>
 Assist in HR-related administrative tasks and recruitment projects
 </li>
 <li>
 Perform general clerical duties, including filing, scanning, copying, and archiving
 </li>
 <li>
 Carry out other administrative tasks as assigned
 </li>
 </ul>
 
 
 
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 Degree or diploma and at least 3 years relevant work experience in Dubai
 </li>
 <li>
 Practical knowledge of UAE immigration rules and procedures
 </li>
 <li>
 Excellent verbal and written communication skills in English is a must
 </li>
 <li>
 Speaking and writing in Arabic is a big advantage
 </li>
 <li>
 Good organizational and interpersonal skills are strongly required.
 </li>
 <li>
 Advanced proficiency in the use of MS Office applications like Excel and Powerpoint or G-Suite (Google Sheets and Google Slides)
 </li>
 </ul>
 
 
 
</div>

Administration Assistant/ PRO

Accor

<div>Company Description 
&quot;Why work for Accor?&quot;
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor&rsquo;s limitless possibilities. 
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/ 
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS&quot;
We are Heartists&reg;
&ldquo;Heartist&rdquo; describes both our culture and who we are. Everything we do comes from the heart, and we&rsquo;re experts in what we do. Generous, attentive, and free, we ensure that everyone can come as they are, and feel like they belong. As one big team, we know that only together can we do amazing things!
We believe that the world is more welcoming when we&rsquo;re connected. So that we see what we have in common, instead of what sets us apart.
Life in Movenpick
The Place to Savour Life- We believe true hospitality is about turning small gestures into heartwarming moments.
We enable our guests to Savour the flavor of life, balancing small indulgence with what&rsquo;s good for them- and good for the world. 
Job Description 
The Role
To provide service that is sincere, warm and enthusiastic, ensuring the employees satisfaction in order to make a professional first impression of the People &amp; Cultures Department<ul><li>
To set up the medical insurance of the group, making sure that heartists have the best medical benefits with the most reasonable prices while not jeopardizing the quality of care that they will receive.</li><li>
Promotes awareness of health, safety and wellness.</li><li>
Oversees the administration and communication of all benefits within the hotel units.</li><li>
Treats each heartist as a unique individual with tender love and care.</li><li>
Streamlines clinic operations for uniformity of nursing service with an eye towards quality patient care.</li><li>
Negotiates with benefits providers for better rates, service and savings.</li></ul>
Key Deliverables and Responsibilities
Planning &amp; Organizing:<ul><li>
Inform heartists of changes to People &amp; Cultures related benefits policies and procedures.</li><li>
To be aware and fully support all M&ouml;venpick People &amp; Cultures core standards.</li><li>
To conduct a benefits survey of similar properties in the area including a comparison of benefits given (e.g. housing, education allowance, medical cover, etc.) in order to compare and adjust benefits to be in line with market practice.</li><li>
Organize the medical clinics and the furnishing of all the medical clinics for the 4 properties in the M&ouml;venpick group including overseeing the selection of FF&amp;E and OS&amp;E.</li><li>
Set up and implement full medical policies and procedures including long-term and temporary disability coverage.</li><li>
Process medical papers for heartists of all levels in preparation for securing employment visas.</li><li>
Ensures that all Dubai Municipality guidelines are strictly observed and adhered to.</li><li>
Set up and conduct various training programs on personal hygiene, kitchen safety procedures, food handling and basic first aid including defibrillator training.</li><li>
Actively involved in coordinating and promoting annual Health, Safety and Wellness Fair.</li><li>
Responsible for recruiting, training and managing the performance of nurses for the hotel clinics.</li><li>
Promotes health and safety programs, including injury prevention, long and short term disability and coaches departments on the hotels&rsquo; modified work program.</li><li>
Maintains good working relationships with the management team while maintaining confidentiality and quality patient care.</li><li>
Will initiate visa medical and occupational health processing at the Dubai Municipality with an eye towards cutting the Company&rsquo;s medical expenditures and ensuring a smoother flow of medical procedure.</li><li>
Will initiate community service in coordination with the Dubai Municipality such as Clean Up The World, blood donation and an Earth Hour campaign.</li></ul>
Operations:<ul><li>
Maintains a fully supplied clinic (i.e. medicines, first aid apparatus etc.) and staff accommodation clinic as well as keeping a systemic medical file for all staff.</li><li>
Ensures a clean and safe working environment, by participating in any ongoing safety programs.</li><li>
Works hand in hand with the Government Relations Department towards issues related to the medical clinics and medical licenses.</li><li>
Attends to staff&rsquo;s medical needs.</li><li>
Main point of contact whenever a major medical decision/procedure is to be carried out on the patient&rsquo;s behalf.</li><li>
Promotes awareness of health, safety and wellness to reduce work-related injuries and illness.</li><li>
Will help pre-screened/reference check candidate</li><li>
Negotiations benefits rates with underwriters</li></ul> 
Administration:<ul><li>
Distribute benefits and pension notices to eligible heartists monthly, and cross-check/follow up to ensure all eligible heartists have applied/waived pension and benefits.</li><li>
Ensures Heartist action forms and benefits commencement dates are accurate for salaried hires or transfers or re-hires and likewise ensures and transferring and terminated forms are process accurately.</li><li>
Audits enrolments, waivers, terminations and billings by insurance monthly, quarterly and annually, ensure the accuracy of records.</li><li>
Facilitates, organizes and administers New Hire sign in.</li><li>
Responsible for processing all the necessary papers for reimbursement.</li><li>
Tracks and reports monthly summary of incidents and safety statistics, champion&rsquo;s hotel&rsquo;s prevention of lost-day claims, by probing incidents and reporting for standards.</li><li>
Files all general documents and correspondence and ensures the confidentiality in all matters relating to the People &amp; Cultures department.</li><li>
Update heartist records in regards to incident report, and short &ndash; term disability days and leave accumulated days.</li><li>
Authorizes and controls sick leave of heartists at all levels.</li><li>
Completes payroll data entry in a timely manner</li></ul> 
Generic Aspects on Hygiene / Personal Safety / Environment/Confidentiality:<ul><li>
Ensure proper care of all equipment and furniture entrusted for Heartists use.</li><li>
Be well-familiar with the hotel's policies and procedures, well-acquainted with the physical layout of the hotel and its premises and knowledgeable of the hotel's emergency procedures in regard to fire, medical, bomb threat, black-out and evacuation.</li><li>
Knows the safety regulations and ensures their application &amp; ensures the safety of people and property in the hotel.</li><li>
Respects and ensures respect of the hotel's commitments to the &quot;Environment Charter&quot; of Sustainability program (saving energy, recycling, sorting waste etc).</li><li>
Understands and strictly adhere to the Rules &amp; Regulations established in the Heartists Handbook and the Hotel&rsquo;s policy on Fire, Hygiene, Health and Safety.</li><li>
Ensure that confidential records and other confidential information are properly safeguarded and are not removed from the office.</li><li>
Does not disclose any financial information or any other information of the Accor Hotels.</li></ul> 

Qualifications 
<ul><li>
1-2 years of experience in a similar Human Resources position or strong experience in administration role and payroll.</li><li>
Strong computer skills and social media savvy with an excellent knowledge of Graphic Design Software (Adobe Suite, Canva etc)</li><li>
Ability to maintain the highest level of confidentiality.</li><li>
A strong work ethic with a proactive and flexible approach.</li><li>
Ability to coordinate and build a strong core of people who can assist with hosting events.</li><li>
Ability to work well under pressure.</li><li>
Ability to support a collaborative environment.</li></ul></div>

People and Culture Administration Assistant

GIG Gulf

<div>
 
 
 Who we are
 
 
 
 
 
 
 GIG Gulf is part of the Gulf Insurance Group (GIG), the #1 regional composite insurer in MENA, with a presence in 12 markets including the United Arab Emirates, Bahrain, Oman, Qatar, Saudi Arabia, Algeria, Egypt, Iraq, Jordan, Kuwait, Lebanon, and Turkey. GIG Group reported consolidated assets of US$4.01 billion and a net profit of US$84 million for the year 2024.
 
 
 
 
 
 The majority shareholder of GIG Group is Fairfax Financial Holdings, a global leader in insurance and reinsurance, with a presence in 40 markets. Listed on the Toronto Stock Exchange and part of the Fortune 500, Fairfax was founded in 1985 and has always had a strong focus on long-term growth and financial resilience. It follows a decentralized model, empowering local leadership teams&mdash;many of whom have over 20 years of tenure&mdash;with trust and accountability. Fairfax&rsquo;s culture, rooted in its guiding principles, is reflected across all of its subsidiaries.
 
 
 
 
 
 GIG Gulf is an &lsquo;A&rsquo;-rated regional insurer with a top 5 position in each of its core markets: the UAE, Oman, Qatar, and Bahrain. With over 70 years of regional presence, GIG Gulf combines a strategic focus on growth and investment with a comprehensive portfolio of insurance products and services tailored to corporates, SMEs, and individual customers. It also holds a 50% stake in GIG Saudi. The company&rsquo;s strategic priorities are centered around regional growth, customer experience, and digital transformation.
 
 
 
 
 
 GIG Gulf fosters a diverse and inclusive culture, employing over 800 people from 60+ nationalities, across 15 branches and retail outlets throughout the region. Serving over 1 million customers, GIG Gulf positions itself as a caring partner&mdash;committed to helping customers achieve their goals and lead fulfilling lives. Passionate about customer feedback, the company is constantly evolving to become the region&rsquo;s digital insurer of reference, operating in a responsible and sustainable way.
 
 
 
 
 
 Job purpose:
 
 
 As a Healthcare Policy Administration Assistant, you will perform various tasks daily. And therefore, you should be able to multitask and prioritize. We also expect you to handle sensitive information confidentially. You should be able to combine exceptional communication skills with an ability to perform behind the scenes tasks,
 
 
 The role requires a great deal of independent thought or judgment acting within well-defined policies and procedures.
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 <ul>
 <li>
 Provide full administrative support to clients &amp; intermediaries including but not limited to &ldquo;Census reconciliation, policy setup, endorsements, invoicing analysis, reports&rdquo;.
 </li>
 <li>
 Review all documents received thoroughly and meticulously and enter data in the healthcare systems while ensuring a high level of accuracy within the time frame as per the agreed SLAs with minimal errors.
 </li>
 <li>
 Ensure regulatory compliance is achieved through continuous monitoring and reporting of process, procedures, and systems gaps.
 </li>
 <li>
 Maintaining physical or electronic records related to medical insurance policies &amp; maintenance requests.
 </li>
 <li>
 Upload member data files to regulatory systems ensuring compliance with regulatory directives.
 </li>
 <li>
 Upload PBM membership data to partner system
 </li>
 <li>
 Liaise with cross-functional teams for customer service, medical and health on track related queries.
 </li>
 <li>
 Ensuring customers, clients and brokers are at the center of day-to-day activities to meet the evolving needs and expectations.
 </li>
 <li>
 Process Improvement and Development mindset &ldquo;Identify opportunities for enhancing policy management workflows and systems&rdquo; having proactive role in developing and improving processes within the organization.
 </li>
 </ul>
 
 
 
 
 Operational &amp; technical responsibilities:
 
 
 As Healthcare administrative assistant, you will perform various tasks daily. So, you should be able to multitask and prioritize. We also expect you to handle sensitive information confidentially. You should be able to combine exceptional communication skills with an ability to perform &lsquo;behind the scenes&rsquo; tasks.
 
 
 
 
 
 
 
 
 
 
 
 
 Minimum requirements of the role:
 
 
 <ul>
 <li>
 
 UAE national with family book
 
 </li>
 <li>
 
 Previous experience in policy administration role
 
 </li>
 <li>
 
 Strong attention to detail with the ability to manage policy documentation and ensure accurate and timely submission of policies
 
 </li>
 <li>
 Tertiary education
 </li>
 <li>
 One-year administrative experience within the
 
 insurance industry
 
 </li>
 <li>
 MS office &ndash; Excellent Microsoft Excel skills including (Data Filters. Data Sorting, Pivot Tables, Cell Formatting, Excel formulas, Data validation and analysis) are a must for this role.
 </li>
 <li>
 Excellent organizational and multitasking skills, Strong attention to details, and interpersonal skills
 </li>
 <li>
 Customer-oriented communication skills
 </li>
 </ul>
 
 
 
 
 To apply, please drop us an email with your updated resume, mentioning in the subject line of your email the &ldquo;Healthcare Administration Assistant - EB&rdquo;.
 
 
 
 
 
 
 Emiratisation@gig-gulf.com
 
 
 
 
</div>

Healthcare Policy Administration Specialist - EB - **Emiratis ONLY**

Noorka

<div>Noorka Logistics is looking for a reliable and organized Admin Assistant to join our growing team in Dubai. This role is perfect for individuals who are detail-oriented and enjoy supporting daily operations by handling administrative tasks, coordinating office activities, and ensuring smooth workflow within the company.

 Key Responsibilities:
<ul>
<li>Provide administrative support to different departments as needed</li>
<li>Manage office documentation, filing systems, and correspondence</li>
<li>Handle phone calls, emails, and inquiries professionally</li>
<li>Assist in scheduling meetings, appointments, and travel arrangements</li>
<li>Maintain office supplies and ensure proper stock levels</li>
<li>Prepare reports, presentations, and internal communications</li>
<li>Support HR and finance teams with documentation when required</li>
<li>Coordinate with vendors, clients, and internal staff for smooth operations</li>
<li>Ensure compliance with company policies and procedures in all administrative activities</li>
</ul>
 Requirements:
<ul>
<li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li>
<li>1&ndash;2 years of proven experience as an Admin Assistant or similar role</li>
<li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li>
<li>Excellent written and verbal communication skills in English; Arabic is a plus</li>
<li>Strong organizational and time-management skills</li>
<li>Ability to multitask and work effectively in a fast-paced environment</li>
<li>Attention to detail and a proactive approach to problem-solving</li>
</ul>
Becoming part of Noorka Logistics as an Admin Assistant in Dubai offers you the chance to develop your career while contributing to the efficiency and success of our operations. If you are a motivated professional with a passion for administrative excellence, we encourage you to apply and join our dynamic team.</div>

Admin Assistant

Strategic Housing Group Consultancy

We&rsquo;re looking for a motivated and detail-oriented entry level Accounting Administrative Assistant to support our HR and finance operations. If you're organized, eager to learn, and ready to start your career with a dynamic team&mdash;this is your opportunity!Location: DubaiEntry-Level Role | Salary: AED 8,000/monthKindly note applications that are not in English will not be reviewed. Perfect for someone who&rsquo;s just starting out but ready to grow, take on responsibility, and support everything from accounting tasks to administrative and HR support.About the company:We are a specialized property development and management company which focuses on co-living and hybrid hospitality within the student, young executives, and business traveler space. The company has several subsidiaries including operating brands and technology services. The company is run by a team of professionals that cover Investments, Legal &amp; Deal Structuring, Finance, Operations and Administration, Marketing, Project Development, Engineering and TechnologyAbout the job : Accounting &amp; Administrations AssistantWe are looking for a proactive and detail-oriented Accounting &amp; Administrations Assistantto join our dynamic Finance &amp; Administration team. This is an excellent entry-level opportunity for motivated professionals who are eager to build a strong foundation in financial and administration, accounting processes, and day-to-day business operations.ResponsibilitiesFinance &amp; Accounting Support<ul><li>Assist in daily bookkeeping and ensure accurate recording of financial transactions.</li><li>Support invoice processing, payment tracking, and expense recording.</li><li>Prepare monthly bank reconciliations and support monthly cost tracking.</li><li>Assist in generating financial reports and management accounts to support decision-making.</li><li>Prepare financial dashboards and reports highlighting key performance indicators.</li><li>Support the preparation of financial statements and internal reports for review.</li><li>Conduct basic market research to support financial planning and analysis.</li></ul>Administrative Coordination<ul><li>Organize and maintain financial and administrative records.</li><li>Maintain an efficient filing system for accounting and compliance documentation.</li><li>Coordinate with internal departments to ensure timely submission of receipts, invoices, and other supporting documents.</li><li>Act as point of contact with UAE and KSA government entities (e.g., DIFC, DDA, MISA) to handle renewals, licensing, and compliance matters.</li><li>Overlook subsidiary registration processes and communication.</li></ul>Vendor &amp; Payment Tracking<ul><li>Track payments and follow up on pending invoices with vendors and service providers.</li><li>Review and support documentation for payments across group companies and subsidiaries.</li></ul>Audit &amp; Compliance<ul><li>Assist in preparing documentation for internal and external audits.</li><li>Ensure adherence to company accounting policies and proper documentation of all financial processes.</li><li>Maintain working knowledge of relevant taxation matters (e.g., VAT, Corporate Tax).</li></ul>Team Support<ul><li>Provide administrative coordination and reporting support to and finance managers.</li><li>Participate in cross-functional meetings and assist with process improvement initiatives.</li><li>Support and assist IT with administrative tasks when needed.</li></ul>Administrative &amp; Human Resources Support<ul><li>Assist with the preparation, organization, and submission of visa and work permit applications, including liaising with legal representatives and government agencies.</li><li>Maintain accurate records of employee documentation, visa status, and renewal schedules.</li><li>Provide administrative support for onboarding and offboarding processes, including preparation of new hire paperwork, orientation materials, and exit documentation.</li></ul>Other<ul><li>Provide executive support to the CEO by coordinating all aspects of business travel, including booking flights, accommodations, transportation, and preparing detailed travel itineraries, while remaining available to address any last-minute changes or needs that may arise during the trip.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or a related field.</li><li>At least 6 years of work experience in an accounting, finance, or administrative support role.</li><li>Basic understanding of accounting principles and financial reporting.</li><li>Proficiency in Microsoft Excel and accounting software (experience with QuickBooks, Zoho, or similar platforms is a plus).</li><li>Strong attention to detail, organizational skills, and ability to meet deadlines.</li><li>Positive attitude, willingness to learn, and ability to work in a fast-paced team environment.</li></ul>Why Join Us?<ul><li>Gain hands-on experience across finance and administration functions.</li><li>Be part of a collaborative, growing team shaping the future of co-living and hospitality.</li><li>Learn and grow with exposure to real estate, development, and multi-entity business structures.</li><li>Competitive compensation package and clear growth pathway.</li></ul>Job Types: Full-time, PermanentPay: AED8,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Accounting: 6 years (Required)</li></ul>

Administrative and Accounting Assistant

Alqaro Roads Contracting LLC

We are looking for a skilled and experienced IT Assistant / Administrator to support our IT team with experience in IT infrastructure, including CCTV configuration, website hosting, and overall IT operations. The ideal candidate will have a strong background in IT infrastructure management and be capable of supporting and improving the IT environment for the organization.Job Type: Full-timePay: AED1.00 - AED2.00 per month

IT Assistant / Administrator

The First Group

<div>Overview:
<div>
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&amp;B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.</div><div></div><div> 
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.</div><div></div> 
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales &amp; marketing tools, a state of the art showroom featuring Dubai&rsquo;s only virtual helicopter tour and endorsements from a number of international sporting celebrities.
Job Description:
<div>
We are looking for someone who is interested in an internship for 6 months - this role would give you experience in managing administration tasks, reporting, coordinating between various departments, etc.
</div><ul><li>Provide general administrative support, ensuring accurate database management.</li><li>
Coordinate and arrange all excursion bookings for TFG guests.</li><li>
Register and manage Soluna Beach passes for hotel guests.</li><li>
Capture and update client information on CRM and SharePoint.</li><li>
Prepare and maintain daily, weekly, and monthly reports.</li><li>
Stay well-informed on tour schedules, flow, and operational stages.</li><li>
Provide exceptional customer service and assist TFG clients with inquiries.</li><li>
Liaise with various departments to support TFG client needs and requests.</li><li>
Maintain regular communication with internal teams to ensure seamless service delivery.</li></ul>
Desired Skill &amp; Expertise:
<ul><li>Ability to maintain a high level of confidentiality and discretion at all times</li><li>
Communicate to providing a high quality of service</li><li>
Ability to plan, organize and prioritize workload to meet deadlines</li><li>
Ability to design and process a wide range of documents in accordance with instruction</li><li>
Ability to paying attention to detail</li></ul></div>

Administrator - Intern

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