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administration assistant

CP Pumps & Systems FZE

Legal &amp; Contracts Administration AssistantLocation: Dubai, UAE Company: CP Pumps &amp; Systems FZERole OverviewCP Pumps &amp; Systems FZE is seeking a detail-oriented Legal &amp; Contracts Administration Assistant to support contract documentation, commercial record management, and administrative operations.This role provides exposure to commercial contracts, tender documentation, and international project documentation within an engineering and manufacturing environment.The position is ideal for candidates with a law or legal studies background who want to gain practical experience in commercial contracts and contract administration.Key ResponsibilitiesContract &amp; Legal Documentation<ul><li>Maintain organized records of customer contracts, purchase orders, supplier agreements, and NDAs.</li><li>Assist in reviewing contracts to ensure documentation completeness and compliance with company requirements.</li><li>Maintain a contract register tracking key commercial terms such as payment milestones, contract value, and expiry dates.</li><li>Prepare contract summaries and key commercial term sheets for internal reference.</li><li>Organize contract amendments and ensure updated versions are properly archived.</li></ul>Tender &amp; Commercial Documentation<ul><li>Assist in compiling commercial documentation for tenders and project submissions.</li><li>Maintain organized records of project documentation and contract deliverables.</li><li>Support preparation of document packages required for bank guarantees, letters of credit, and commercial submissions.</li></ul>Administrative Support<ul><li>Maintain company document management and filing systems.</li><li>Assist management with administrative reports and documentation.</li><li>Coordinate documentation between sales, finance, and operations teams.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Law, Legal Studies, Pre-Law, Business Law, or similar field.</li><li>1&ndash;3 years experience in legal assistant, contract administration, or documentation roles.</li></ul>Skills &amp; Competencies<ul><li>Strong attention to detail and document accuracy.</li><li>Basic understanding of commercial contracts and legal documentation.</li><li>Strong organizational and document control skills.</li><li>Good communication and coordination skills.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li></ul>Preferred Experience<ul><li>Exposure to commercial contracts, engineering projects, procurement contracts, or tender documentation.</li><li>Experience working with ERP systems (NetSuite or similar) is an advantage.</li></ul>Career DevelopmentThis role offers the opportunity to gain practical experience in commercial contract administration and legal documentation within an international engineering company.Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>

Legal & Contracts Administration Assistant

Omada Rail Systems

<div><ul><li>Permanent Contract
</li></ul><ul><li>Mid-Senior Level
</li></ul><ul><li>Dubai
</li></ul><ul><li>Assistant and Administration</li></ul></div>
 <div>About Us 
Waagner Biro Bridge Services has been a leading construction and engineering company in Dubai and the UAE for over 50 years. Serving both government and private sector clients, the company delivers innovative, end-to-end solutions &mdash; from design and construction to maintenance.
Backed by a multidisciplinary team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services is committed to quality, precision, and reliable infrastructure delivery across the region. 
About the Role 
We're looking for a detail-oriented and efficient Administration Assistant to join our dynamic team in Dubai, United Arab Emirates. As a key member of our administrative staff, you will provide essential support to ensure seamless office operations and contribute meaningfully to our organization's success. This role offers an excellent opportunity to develop your administrative expertise while working collaboratively with diverse teams in a fast-paced, professional environment.<ul><li>
Manage and maintain office schedules, including appointments, meetings, and travel arrangements with precision and flexibility to accommodate changing priorities</li><li>
Handle incoming phone calls, emails, and correspondence, directing them to appropriate team members in a professional and courteous manner</li><li>
Prepare, edit, and organize various documents, reports, and presentations using Microsoft Office Suite with exceptional attention to detail</li><li>
Assist with basic accounting and bookkeeping tasks, including processing invoices, expense reports, and financial documentation while maintaining accuracy</li><li>
Organize and maintain both physical and digital filing systems to ensure easy retrieval of information and support organizational efficiency</li><li>
Coordinate office supplies inventory, analyze usage patterns, and place orders as needed to maintain optimal stock levels</li><li>
Assist in planning, organizing, and executing company events, meetings, and special initiatives with a collaborative and proactive approach</li><li>
Provide comprehensive administrative support to various departments, adapting to changing priorities and organizational needs with flexibility and resilience</li><li>
Greet and assist visitors with warmth and professionalism, ensuring a welcoming office environment that reflects our organization's values</li><li>
Perform general office maintenance tasks and troubleshoot basic office equipment issues to minimize operational disruptions</li><li>
Support the team in achieving departmental goals through proactive problem-solving, analytical thinking, and collaborative teamwork</li><li>
Maintain confidentiality and handle sensitive information with discretion and transparency</li></ul> 
What do we need from you 
<ul><li>
Must be a UAE National (mandatory requirement)</li><li>
1-3 years of proven experience in an administrative or office support role</li><li>
Strong organizational and time management skills with the ability to prioritize multiple tasks effectively</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer literacy</li><li>
Excellent verbal and written communication skills in both English and Arabic</li><li>
Exceptional attention to detail and ability to maintain accuracy in a fast-paced environment</li><li>
Basic accounting and bookkeeping knowledge with familiarity with financial documentation</li><li>
Proficiency in office equipment operation and maintenance</li><li>
Strong interpersonal and collaborative skills with the ability to work effectively with diverse teams</li><li>
Problem-solving abilities and a proactive approach to identifying solutions</li><li>
Professional demeanor, reliability, and punctuality</li><li>
Knowledge of UAE business practices, culture, and professional etiquette</li><li>
Customer service orientation with a focus on supporting internal and external stakeholders</li><li>
Ability to handle multiple priorities simultaneously while maintaining quality and efficiency</li><li>
Adaptability to changing organizational needs and evolving business requirements</li><li>
Ability to maintain confidentiality and handle sensitive information with discretion</li><li>
Bachelor's degree in Business Administration, Office Management, or a related field (preferred)</li><li>
Familiarity with office management software and digital communication tools (preferred)</li><li>
Experience with event coordination and meeting organization (preferred)</li></ul></div>

Administration Assistant ( UAE National )

Egis Group

<div>Company Description 
Waagner Biro Bridge Services has been a leading construction and engineering company in Dubai and the UAE for over 50 years. Serving both government and private sector clients, the company delivers innovative, end-to-end solutions &mdash; from design and construction to maintenance.
Backed by a multidisciplinary team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services is committed to quality, precision, and reliable infrastructure delivery across the region. 
Job Description 
We're looking for a detail-oriented and efficient Administration Assistant to join our dynamic team in Dubai, United Arab Emirates. As a key member of our administrative staff, you will provide essential support to ensure seamless office operations and contribute meaningfully to our organization's success. This role offers an excellent opportunity to develop your administrative expertise while working collaboratively with diverse teams in a fast-paced, professional environment.<ul><li>
Manage and maintain office schedules, including appointments, meetings, and travel arrangements with precision and flexibility to accommodate changing priorities</li><li>
Handle incoming phone calls, emails, and correspondence, directing them to appropriate team members in a professional and courteous manner</li><li>
Prepare, edit, and organize various documents, reports, and presentations using Microsoft Office Suite with exceptional attention to detail</li><li>
Assist with basic accounting and bookkeeping tasks, including processing invoices, expense reports, and financial documentation while maintaining accuracy</li><li>
Organize and maintain both physical and digital filing systems to ensure easy retrieval of information and support organizational efficiency</li><li>
Coordinate office supplies inventory, analyze usage patterns, and place orders as needed to maintain optimal stock levels</li><li>
Assist in planning, organizing, and executing company events, meetings, and special initiatives with a collaborative and proactive approach</li><li>
Provide comprehensive administrative support to various departments, adapting to changing priorities and organizational needs with flexibility and resilience</li><li>
Greet and assist visitors with warmth and professionalism, ensuring a welcoming office environment that reflects our organization's values</li><li>
Perform general office maintenance tasks and troubleshoot basic office equipment issues to minimize operational disruptions</li><li>
Support the team in achieving departmental goals through proactive problem-solving, analytical thinking, and collaborative teamwork</li><li>
Maintain confidentiality and handle sensitive information with discretion and transparency</li></ul> 

Qualifications 
<ul><li>
Must be a UAE National (mandatory requirement)</li><li>
1-3 years of proven experience in an administrative or office support role</li><li>
Strong organizational and time management skills with the ability to prioritize multiple tasks effectively</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer literacy</li><li>
Excellent verbal and written communication skills in both English and Arabic</li><li>
Exceptional attention to detail and ability to maintain accuracy in a fast-paced environment</li><li>
Basic accounting and bookkeeping knowledge with familiarity with financial documentation</li><li>
Proficiency in office equipment operation and maintenance</li><li>
Strong interpersonal and collaborative skills with the ability to work effectively with diverse teams</li><li>
Problem-solving abilities and a proactive approach to identifying solutions</li><li>
Professional demeanor, reliability, and punctuality</li><li>
Knowledge of UAE business practices, culture, and professional etiquette</li><li>
Customer service orientation with a focus on supporting internal and external stakeholders</li><li>
Ability to handle multiple priorities simultaneously while maintaining quality and efficiency</li><li>
Adaptability to changing organizational needs and evolving business requirements</li><li>
Ability to maintain confidentiality and handle sensitive information with discretion</li><li>
Bachelor's degree in Business Administration, Office Management, or a related field (preferred)</li><li>
Familiarity with office management software and digital communication tools (preferred)</li><li>
Experience with event coordination and meeting organization (preferred)</li></ul></div>

Egis

<div>
 
 
 Waagner Biro Bridge Services
 
 has been a leading construction and engineering company in Dubai and the UAE for over 50 years. Serving both government and private sector clients, the company delivers innovative, end-to-end solutions &mdash; from design and construction to maintenance.
 
 
 
 
 Backed by a multidisciplinary team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services is committed to quality, precision, and reliable infrastructure delivery across the region.
 
 
 
 
 
 
 Job Description
 
 
 
 
 We're looking for a detail-oriented and efficient Administration Assistant to join our dynamic team in Dubai, United Arab Emirates. As a key member of our administrative staff, you will provide essential support to ensure seamless office operations and contribute meaningfully to our organization's success. This role offers an excellent opportunity to develop your administrative expertise while working collaboratively with diverse teams in a fast-paced, professional environment.
 
 
 
 <ul>
 <li>
 Manage and maintain office schedules, including appointments, meetings, and travel arrangements with precision and flexibility to accommodate changing priorities
 </li>
 <li>
 Handle incoming phone calls, emails, and correspondence, directing them to appropriate team members in a professional and courteous manner
 </li>
 <li>
 Prepare, edit, and organize various documents, reports, and presentations using Microsoft Office Suite with exceptional attention to detail
 </li>
 <li>
 Assist with basic accounting and bookkeeping tasks, including processing invoices, expense reports, and financial documentation while maintaining accuracy
 </li>
 <li>
 Organize and maintain both physical and digital filing systems to ensure easy retrieval of information and support organizational efficiency
 </li>
 <li>
 Coordinate office supplies inventory, analyze usage patterns, and place orders as needed to maintain optimal stock levels
 </li>
 <li>
 Assist in planning, organizing, and executing company events, meetings, and special initiatives with a collaborative and proactive approach
 </li>
 <li>
 Provide comprehensive administrative support to various departments, adapting to changing priorities and organizational needs with flexibility and resilience
 </li>
 <li>
 Greet and assist visitors with warmth and professionalism, ensuring a welcoming office environment that reflects our organization's values
 </li>
 <li>
 Perform general office maintenance tasks and troubleshoot basic office equipment issues to minimize operational disruptions
 </li>
 <li>
 Support the team in achieving departmental goals through proactive problem-solving, analytical thinking, and collaborative teamwork
 </li>
 <li>
 Maintain confidentiality and handle sensitive information with discretion and transparency
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Must be a UAE National (mandatory requirement)
 </li>
 <li>
 1-3 years of proven experience in an administrative or office support role
 </li>
 <li>
 Strong organizational and time management skills with the ability to prioritize multiple tasks effectively
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer literacy
 </li>
 <li>
 Excellent verbal and written communication skills in both English and Arabic
 </li>
 <li>
 Exceptional attention to detail and ability to maintain accuracy in a fast-paced environment
 </li>
 <li>
 Basic accounting and bookkeeping knowledge with familiarity with financial documentation
 </li>
 <li>
 Proficiency in office equipment operation and maintenance
 </li>
 <li>
 Strong interpersonal and collaborative skills with the ability to work effectively with diverse teams
 </li>
 <li>
 Problem-solving abilities and a proactive approach to identifying solutions
 </li>
 <li>
 Professional demeanor, reliability, and punctuality
 </li>
 <li>
 Knowledge of UAE business practices, culture, and professional etiquette
 </li>
 <li>
 Customer service orientation with a focus on supporting internal and external stakeholders
 </li>
 <li>
 Ability to handle multiple priorities simultaneously while maintaining quality and efficiency
 </li>
 <li>
 Adaptability to changing organizational needs and evolving business requirements
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information with discretion
 </li>
 <li>
 Bachelor's degree in Business Administration, Office Management, or a related field (preferred)
 </li>
 <li>
 Familiarity with office management software and digital communication tools (preferred)
 </li>
 <li>
 Experience with event coordination and meeting organization (preferred)
 
 </li>
 </ul>
</div>

TICS

Job OverviewWe are seeking a reliable and detail-oriented Finance &amp; Administrative Assistant to support the CEO with financial administration, banking coordination, and accounting documentation.This role involves assisting with banking formalities, preparing financial documents, coordinating with the external accounting team, and helping maintain organized financial records for both company and personal matters.The ideal candidate is organized, patient, trustworthy, and comfortable handling financial documentation and administrative tasks.The role requires a high level of responsibility, organisation, and the ability to manage tasks independently while keeping the CEO informed.Key ResponsibilitiesAccounting &amp; Financial Support&middot; Assist with basic accounting tasks and financial record organization&middot; Prepare and organize documents required for accounting and financial reporting&middot; Help with bank reconciliation and tracking financial transactions&middot; Assist in preparing documents for payroll processing&middot; Maintain accurate filing systems for financial recordsBanking &amp; Financial Administration&middot; Coordinate with banks for account opening, KYC requirements, and compliance documents&middot; Prepare and submit banking documentation and formalities&middot; Track and follow up on banking requests and transactions&middot; Assist with maintaining organized records of bank statements and financial documentsCoordination with Accounting Team&middot; Liaise with the external accounting team to provide required documents and information&middot; Ensure financial data and documentation are submitted in a timely manner&middot; Help coordinate responses to accounting queriesAdministrative Support&middot; Assist the CEO with financial-related administrative tasks&middot; Maintain organized digital and physical files&middot; Ensure confidentiality of financial and personal informationProfile / Skills &amp; Personal Attributes&middot; Flexibility and the ability to adapt to changing priorities in a fast-paced environment&middot; Ability to work well within a team and contribute to a positive and respectful working environment&middot; Strong adaptability in a dynamic work setting&middot; Ability to manage urgent requests and prioritize tasks efficiently&middot; Proactive mindset, with the ability to anticipate needs and take initiative&middot; High level of reliability, discretion, and professionalism, particularly when handling confidential financial information&middot; Clear and professional communication skills, both written and verbal&middot; Ability to work independently and take responsibility for assigned tasks&middot; Strong attention to detail and organizational skillsQualifications&middot; Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field (preferred)&middot; Basic accounting knowledge required&middot; 1&ndash;3 years experience in accounting, finance support, or administrative roles is an advantage&middot; Familiarity with banking procedures and financial documentation is a plus&middot; Proficiency in Microsoft Excel and basic office softwareJob Types: Full-time, Permanent

Finance and Administration Assistant

ORO24 DEVELOPMENTS LLC

Job Summary:The Admin Assistant will support day-to-day administrative operations, including fleet and driver management, site administration, and general office coordination. The role requires strong knowledge of driving regulations, road and transport procedures, and vehicle maintenance management.The candidate will be responsible for coordinating maintenance and servicing with service centers for all company vehicles, including trucks, sedans, luxury vehicles, forklifts, buses and any other company-owned vehicles. The role also requires the ability to act as a reliever for the admin team when required.Key Responsibilities:1. Fleet Management:Monitor and manage all company vehicles, including maintenance schedules and servicing.Coordinate with service centers for repair and preventive maintenance of vehicles.Ensure timely vehicle registration, insurance renewals, and documentation.Maintain records of fuel consumption, Salik/toll charges, and vehicle usage logs.Allocate driver duties and manage transportation schedules.Monitor driver attendance and duty allocation.Ensure compliance with Road &amp; Transport Authority (RTA) rules and regulations.Handle accident reporting and insurance claim processes.Manage third-party transport company contracts and billing documentation.Arrange and manage transportation for staff and materials as required.Maintain complete fleet documentation and reporting.2. Site Administration:Handle daily administrative operations at the site.Coordinate with departments to ensure smooth workflow.Maintain site documentation and filing systems.Support housekeeping, F&amp;B, maintenance, and facility-related requirements.3. General Administration:Assist in office coordination and documentation.Maintain records of company assets and inventorySupport procurement and vendor coordination.Act as a reliever for other admin team members during leave or absence.Perform other duties as assigned by the line manager.Requirements:<ul><li>Bachelor&rsquo;s degree or Diploma in Administration or related field (preferred).</li><li>2&ndash;4 years of experience in administration or fleet management.</li><li>Knowledge of RTA and transport regulations.</li><li>Experience in vehicle maintenance coordination.</li><li>Organizational and record-keeping skills.</li><li>Communication and coordination abilities.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Valid driving license (preferred).</li><li>Flexible and willing to work extended hours when required and available on phone 24/7</li></ul>Why Work with us !At ORO24, we pride ourselves on a multicultural, fun and talented team of people. You will have a chance to work with a visionary leader, passionately driven colleagues and a highly entrepreneurial leadership team.Ideas, innovations, challenges, extraordinary, it is all in your day to day.You will work in a modern, stylish and beautiful office designed to offer an exceptional work environment for our stars to shine. All work and no play makes anyone a dull person, so we play music throughout the office - why not enjoy while we work on our goals? The ORO24 office also offers you a state-of-the-art gym- to get those pre/post office workouts in without an additional trip to the gym. A library and an -house cafe with subsidized meals and an excellent barista that makes someone amazing brews are just some of the other amazing features of our office.You will get 30 days annual leave, flights home once per year and a comprehensive health insurance which covers your basics of expat life. Besides this, we have an in-house nurse who does regular wellness checks and referrals for all employees to ensure our awesome team is always in the peak of health. And special occasions like birthdays are meant to be celebrated well at ORO24.And last but not least, ORO24 is on a blazing path of success and if you decide to jump onboard with us, we guarantee you will be in for an excellent journey with us.Job Types: Full-time, PermanentPay: AED1.00 - AED2.00 per monthWork Location: In person

Admin Assistant (Fleet & Administration)

TAFEEL Businessman Services LLC

Job Title: Administrative Assistant (Office-Based) &ndash; Dubai Location: Dubai, UAE Job Type: Full-time Salary: AED 3,000 per monthJob Overview: We are hiring a smart and organized Administrative Assistant to support our daily office operations in Dubai and ensure smooth coordination between clients and internal teams.Key Responsibilities:<ul><li>Welcome clients and manage appointments and daily follow-ups</li><li>Maintain and update client records and documents (Excel/CRM)</li><li>Handle and organize incoming WhatsApp and email messages and route them to the relevant team member</li><li>Prepare basic quotations and documents using approved templates</li><li>Organize office files and ensure proper documentation and archiving</li><li>Support the team with general administrative tasks as required</li></ul>Requirements:<ul><li>Good English communication (tagalog)</li><li>Experience as an Admin / Office Assistant (UAE experience is a plus)</li><li>Strong skills in Excel and MS Office / Google Workspace</li><li>Detail-oriented, fast learner, and able to follow up independently</li><li>Professional attitude, punctuality, and confidentiality</li></ul>Confidentiality:<ul><li>The employee must not share or hand over any documents, files, client data, or work-related information to any staff member or third party unless approved by the HR Manager.</li></ul>How to Apply:<ul><li>Please apply via Indeed with your CV.</li><li>Email: tafeelreception@gmail.com</li></ul>Job Type: Full-timePay: AED3,000.00 per monthExperience:<ul><li>receptionist: 2 years (Required)</li></ul>Language:<ul><li>English / Tagalog (Required)</li></ul>

Admin Assistant

Explore 615+ Administration assistant in Dubai this March. Find roles across top companies and apply now to boost your career.

615 administration assistant jobs In Dubai

Legal & Contracts Administration Assistant

Administration Assistant ( UAE National )

Administration Assistant ( UAE National )

Administration Assistant ( UAE National )

Finance and Administration Assistant

Admin Assistant (Fleet & Administration)

Admin Assistant