executive assistant

administrative assistant

office manager

assistant accountant

marketing assistant

administration assistant

Car Rental Company

<ul><li>Manage and organize office schedules, ensuring efficient allocation of time for meetings, events, and deadlines.</li><li>Serve as the first point of contact for visitors and clients, providing exceptional customer service and a welcoming atmosphere.</li><li>Maintain accurate and detailed records, including filing systems and databases, to ensure easy access to important information.</li><li>Assist in the preparation of reports and presentations, utilizing advanced software skills to create visually appealing documents.</li></ul>

Administration Assistant

AJJU HOODA HOTELS

<ul><li>Manage daily office operations.</li><li>Maintain and organize comprehensive filing systems for both electronic and hard-copy documents, facilitating quick access to vital information.</li><li>Oversee office supplies inventory.</li><li>Facilitate onboarding processes for new employees, providing essential resources and guidance to help them acclimate successfully.</li><li>Implement and monitor administrative procedures to enhance efficiency and promote a culture of continuous improvement.</li><li>Serve as the first point of contact for visitors and clients, creating a welcoming environment and fostering positive relationships.</li></ul>

EP Group

The Role
 Role Overview: We are seeking a qualified and experienced accountant to manage a diverse portfolio of financial and operational responsibilities across multiple entities and jurisdictions. The ideal candidate will be proactive, detail-oriented, and capable of working independently in a dynamic environment for a Family owned and run business. This role requires strong knowledge of UAE compliance regulations and the ability to liaise effectively with local government bodies. Key Responsibilities: Accounting & Financial Management • Prepare and maintain accounts for 3 operations. • Monthly and annual accounts preparation • Bank reconciliations and audit support • VAT filings and tax returns • Payroll management • Record and invoice management fees for services rendered Property & Asset Management • Oversee rental property operations including tenant management • Coordinate property maintenance and liaise with Euro Residences or other service providers • Track and manage insurance policies (property, health, vehicles) • Manage company vehicles and related documentation Compliance & Legal & Personal • Ensure UAE legal compliance including ESR, VAT, and other regulatory filings • Liaise with DEWA, JAFZA, and other government agencies • Maintain strong understanding of UAE visa requirements and processes • Ensure visas and related documents are up to date • Control personal health insurance policies Systems & Reporting • Utilize ERP systems (Xero preferred) for financial reporting • Maintain and improve use of property management software (status to be confirmed) • Generate monthly reports and support strategic financial planning
 
Requirements
 <ul>
<li>Qualifications: Recognised accountancy qualification • Experience: Minimum 5 years in a similar role, ideally with exposure to UAE and UK jurisdictions Skills: • Advanced proficiency in Xero, Microsoft Office (Excel, Word, Outlook) • Exceptional English communication skills – both written and verbal • Strong understanding of UAE tax laws, VAT, ESR, and compliance frameworks • Ability to work independently and manage multiple responsibilities • Experience dealing with local government agencies and visa processes Personal Attributes: • Hardworking, dedicated, and enthusiastic with excellent memory • High attention to detail and total accuracy • Strong organisational skills • Comfortable working in a small team environment</li>
</ul>
About the company
 EP Group is a uniquely integrated sales, distribution and manufacturing operation with significant expertise in a range of consumable, paper and plastic based products. We call upon unrivalled in-house production, procurement and logistical expertise across Europe, Asia and the Far East to manufacture over 3,000 quality packaging consumables. This continually evolving portfolio encompasses a huge range of carrier bags, industrial and janitorial packaging, catering and food service packaging and automotive products. Our research and development team can also deliver cost-effective bespoke packaging solutions for any application. In addition, EP Group is committed to quality and exceptional service. Our state-of-the-art warehousing and customer-driven transport strategy enable us to distribute up to 1,300 pallets of products every day to customers in over 20 different countries. We also employ more than 1,000 professionals worldwide, generate revenues exceeding 170 million and have the capabilities and expertise to support your current and future packaging requirements.

Finance and Administration Assistant

Ayadi Home Health Care L...

MAIN PURPOSE OF JOBTo provide administrative and coordination support to deliver MBRU/Dubai Health undergraduate clinical placements and graduate training at Dubai Mediclinic Middle East hospitals and clinics.This role ensures the successful delivery of academic placements, onboarding processes, documentation, and communication with multiple stakeholders including MBRU/Dubai Health, MCME human resources, learning &amp; development, academic site coordinators, graduate programme directors and discipline coordinators.The role plays a vital part in facilitating high-quality teaching for students and trainees, while maintaining compliance with regulatory and institutional requirements.KEY RESPONSIBILITY AREAS<ul><li>Act as the primary liaison for MBRU s undergraduate medical students (Years 1 6), coordinating clinical placements, onboarding, and academic support activities across hospital sites.</li><li>Manage documentation, orientation logistics, and communication for Year 4 onboarding, Early Clinical Exposure, and student research programmes.</li><li>Support the Clinical Elective Programme by coordinating placements, onboarding, and feedback processes for local and international students.</li><li>Provide administrative support for postgraduate trainees (residents, fellows, and MSc Nursing students), including onboarding, documentation, evaluations, and accreditation preparations.</li><li>Maintain accurate records and trackers for all academic programmes, ensuring compliance with DHA standards and internal policies.</li><li>Coordinate academic meetings, generate timely reports, and assist with broader academic initiatives such as summer/winter schools and faculty development activities.</li></ul>

Academic Administration Assistant

FIRE GATE SAFETY & SECURITY SYSETEMS L.L.C

We are seeking a proactive and detail-oriented Admin Assistant &ndash; PRO to support our administrative operations and public relations (PRO) activities. The ideal candidate will assist in managing office administration tasks and coordinating all government-related documentation and processes efficiently.Key Responsibilities:<ul><li>Assist in preparing, processing, and coordinating all documentation related to visa applications, renewals, cancellations, and other PRO-related activities.</li></ul><ul><li>Maintain and update records of employees&rsquo; visa and legal documents in a timely manner.</li></ul><ul><li>Liaise with government authorities (e.g., MOHRE, Immigration, Labour, Municipality, RTA, etc.) for various company requirements.</li></ul><ul><li>Support HR and Admin departments with day-to-day administrative duties such as filing, correspondence, and scheduling.</li></ul><ul><li>Track and renew company trade licenses, and other legal documents.&bull; Handle courier arrangements, office supply management, and other administrative tasks.</li></ul><ul><li>Assist in onboarding processes by ensuring all legal formalities and documentation are completed.&bull; Coordinate with internal departments to ensure smooth execution of administrative and PRO functions.</li></ul>Requirements:&middot; Bachelor&rsquo;s degree is mandatory.&middot; Minimum 1 year of hands-on PRO experience in the UAE.&middot; Strong knowledge of UAE immigration, labor, and visa policies and procedures.&middot; Proven experience in handling visa applications, renewals, cancellations, and related government processes.&middot; Excellent communication and coordination skills, both in English and Hindi.&middot; Ability to manage time effectively and prioritize tasks.&middot; Strong interpersonal skills with a customer-focused approach.&middot; Fluency in English is required; Arabic knowledge is an advantage.Job Types: Full-time, Permanent

Admin Assistant – PRO

Confidential Company

The Accounts Assistant involves supporting the finance team in maintaining accurate financial records and ensuring smooth day-to-day accounting operations. <ul><li>Accounts Payable & Receivable: Processing invoices, managing payments, and reconciling accounts.</li><li>General Ledger Entries: Assisting in recording financial transactions and maintaining ledgers.</li><li>Bank Reconciliations: Reconciling bank statements with company records.</li><li>Data Entry & Reporting: Entering financial data into systems and generating reports as needed.</li><li>VAT Compliance: Assisting with VAT filings and ensuring compliance with UAE tax regulations.</li><li>Payroll Support: Assisting in payroll calculations and related tasks.</li></ul>

Accounts Assistant

International Schools Partnership

<div>Description 
 
Nibras International School is looking for an administrative assistant to join the team as soon as possible.
 
 
The Administrative Assistant helps keep the school running smoothly by supporting academic and non-academic departments, completing daily office tasks, and providing excellent service to staff, students, and parents. All staff must follow school policies, keep students safe, and support our school vision of creating a happy learning community. 
 
Key Qualities and Skills<ul><li>
 Good understanding of school operations</li><li>
 Strong communication skills (spoken and written)</li><li>
 Friendly, professional, and welcoming attitude</li><li>
 Excellent organization and time-management skills</li><li>
 Strong computer and IT skills (Microsoft Office, school systems, digital tools)</li><li>
 Ability to learn new technology quickly</li><li>
 Ability to work well with academic and non-academic staff</li><li>
 Flexible, adaptable, and comfortable with changing priorities</li><li>
 Reliable, motivated, and enthusiastic</li><li>
 Able to maintain confidentiality and professionalism</li></ul> 

Important Skills<ul><li>
 Creativity, patience, and responsibility</li><li>
 Strong experience using IT systems, school software, and databases</li><li>
 Ability to collect and organize data effectively</li><li>
 Strong communication skills</li><li>
 Flexibility and adaptability
 </li><li>Strong organizational skills</li></ul> 

Key Duties 
General Administration<ul><li>
 Handle office tasks such as emails, filing, photocopying, data entry, and preparing documents</li><li>
 Maintain accurate digital records and organize school databases</li><li>
 Assist with staff and student attendance tracking</li><li>
 Provide support and information to administrative and academic teams</li><li>
 Arrange teacher cover when staff are absent, including coordinating schedules and communicating changes to relevant teams</li></ul> 

Student Attendance Management<ul><li>
 Hand out late passes to students arriving late to school</li><li>
 Complete attendance for classes with teachers who are absent</li><li>
 Update attendance records based on parent notifications regarding student absences</li><li>
 Verify that all homeroom teachers have completed their attendance registers</li><li>
 Send reminder emails to teachers who have not completed attendance or updated late arrivals</li><li>
 Email parents of absent students who did not inform the school</li><li>
 Respond promptly to parent inquiries related to attendance</li><li>
 Generate attendance reports and communicate with parents regarding chronic absenteeism or consistent lateness</li><li>
 Report cases of high absenteeism or lateness to school leaders for follow-up</li></ul> 

Staff Attendance &amp; Operational Support<ul><li>
 Support the leadership team in arranging cover for absent or late staff members</li><li>
 Report daily staff attendance for KG&ndash;Grade 5 to the HR department</li></ul> 

Administrative &amp; School Support Duties<ul><li>
 Assist teachers with parent communication and other student-related cases</li><li>
 Support student arrival and dismissal procedures</li><li>
 Create and print student certificates as needed</li><li>
 Create and update class lists, including allocating students to classes and removing departing students</li><li>
 Allocate students to sections in iSAMS</li><li>
 Communicate with staff regarding newly joining or departing students</li><li>
 Communicate with parents of students joining the school</li><li>
 Prepare progress reports for students withdrawing early and share them with their parents</li><li>
 Prepare capacity reports showing enrollment numbers across grades and classes</li><li>
 Support the Extra-Curricular Activities (ECA) program by generating lists of enrolled students and sharing them with relevant staff</li><li>
 Maintain the Elementary Principal&rsquo;s schedule</li></ul> 

Communication &amp; Customer Service<ul><li>
 Greet parents, visitors, and staff in a polite, friendly manner</li><li>
 Communicate clearly with admissions, marketing, communications, and other departments</li><li>
 Prepare agendas, take minutes, and share meeting notes</li></ul> 

Events &amp; School Support<ul><li>
 Help plan and support school events, meetings, and functions; both during the working day and after school hours
 </li><li>Assist with hospitality and logistics for events</li><li>
 Provide support after school hours when needed, such as during parent-teacher conferences and community events</li><li>
 Support any other reasonable school or team tasks as needed</li></ul> 

Technology &amp; School Systems<ul><li>
 Use school information systems (SIS), attendance tools, and digital platforms</li><li>
 Organize and maintain digital files, including confidential information</li><li>
 Ensure data is accurate, up to date, and secure</li></ul> 

Health and Safety<ul><li>
 Follow school health and safety policies</li><li>
 Take reasonable steps to keep students, staff, and equipment safe</li><li>
 Stay aware of safety guidelines while performing daily tasks</li></ul> 
 
Position Requirements 
Education: University degree 
Experience: Minimum 2 years in an administrative role or similar position 
 
Competencies<ul><li>
 Strong communication and interpersonal skills</li><li>
 Professional and respectful attitude</li><li>
 Team player with a collaborative approach</li><li>
 Solid IT knowledge and willingness to learn new systems</li><li>
 Commitment to safeguarding and student wellbeing</li><li>
 Flexible, adaptable, and able to multitask effectively</li></ul> 

Attributes<ul><li>
 Empathetic listener</li><li>
 Honest, trustworthy, and respectful</li><li>
 Internationally minded and culturally aware</li><li>
 Creative and positive</li><li>
 &ldquo;Can-do&rdquo; attitude and willingness to help</li></ul> 

The International Schools Partnership
 
 
Nibras International School is part of The International Schools Partnership (ISP).
 
 
The International Schools Partnership (ISP) is a growing group of committed colleagues in financially responsible schools around the world, all of which aim to be the school of choice in their local area. Learning is at the heart of everything we do for our pupils, colleagues and parents. We are committed to getting better, all the time.
 
 
ISP was founded by an experienced team of committed educationalists and commercial operators who have worked together over many years. Our growing group of private schools located in the UK, the USA, Europe, Costa Rica, Chile, Colombia, Ecuador, the United Arab Emirates, Qatar, Malaysia, Mexico and Peru educate children and pupils from 2-18 years of age. We have now expanded to 45 schools delivering multiple curricula and building on local brands and reputations with around 45,000 pupils and 7,000 staff located across the globe. 
We believe that successful schools are the ones that put learning at the heart of everything they do, always aiming to create rounded individuals that are able to forge successful careers and lives in a rapidly changing world. Our goal is to enable our schools as the leading school of choice in their local area. We are a truly international group working in different cultures and speaking different languages. We work across countries and cultures, too, by working with each other and with other schools and communities.</div>

Admin Assistant - Elementary

Explore 1128+ Administration assistant in Dubai this December. Find roles across top companies and apply now to boost your career.

1128 administration assistant jobs IN Dubai

Administration Assistant

Administration Assistant

Finance and Administration Assistant

Academic Administration Assistant

Admin Assistant – PRO

Accounts Assistant

Admin Assistant - Elementary