administrative assistant Jobs in Houston United States

administrative assistant

office assistant Jobs in Houston United States

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office manager Jobs in Houston United States

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administrative assistant ii Jobs in Houston United States

administrative assistant ii

assistant community manager Jobs in Houston United States

assistant community manager

assistant office manager

OMAC

Assistant Office Manager OMAC USA INC. Houston, 77040 Full Time - Salary - Benefits JOB SUMMARY:OMAC is a globally known online sales - digital marketing based auto accessories distributor has branches in Europe, Asia and USA.Our sales are based on our online shop (www.omacshop.com), Amazon, ebay, Walmart stores to serve our top quality automotive products to our online customers globally. OMAC is also a global auto accessories supplier for OEMs like Hyundai, KIA etc.. automotive brands. We are seeking a highly motivated, positive and responsible team member for our Assistant Office Manager positions in Houston TEXAS Branch. The position will report to branch Operation Manager and General Manager. JOB DUTIES:- Communicate, assist our CPA accountant, HR and PEO partner, customs brokers, attorney and all business contacts, providers of business as office administrator.- Entry of all accounts payable, accounts receivable on ORACLE Netsuite software.- Follow up and assist our PEO, HR partner with all new hire, employee hour reports, termination, payroll related processes and all.- Assists with posting jobs in channels, hiring processes for open job positions in the company.- Follow up with payment schedules and process all business banking deposits. - Process expense, purchase price, vendor and all needed reports for business.- Following up and placing office and warehouse operations supply orders online.- Managing agendas, travel arrangements, appointments etc. for the upper management.- Reading and taking the necessary action for daily letters received in company.- Assisting e-commerce customer service department when needed as a support.- Attends meetings for company with any third party business if required by General Manager for presentation or negotiations.Basically the office administrator is full responsible for all office activities with manager responsibility.QUALIFICATIONS:- Associates (or higher level education) degree on business administration, marketing, sales, finance or related administrative degrees.- Knowledge of basic accounting principles with at least one year of bookkeeping (accounts payable- accounts receivable) experience- Knowledge and experience with human resources processes.- Great written and verbal communication skills in English for great results in management.- Experience and perfect skills on office programs for reporting and presentations (Microsoft Outlook, Excel, Word, Powerpoint...)- All experience &amp; skills below is a big plus for the position requirements.+Accounts payable-receivable bookkeeping experience +Basic HR process experiences +Oracle Netsuite software experience +Customer service experience +Purchasing experience - Productivity, multitask work skills, time management, problem solving, professional work ethic, discipline, responsibility and giving feedbacks to managers on time is the key for the success in this position.OMAC USA INC will be happy to meet positive, energetic, hardworking candidates.We offer one of the best and company paid, health, dental, vision insurances with paid time off and other benefits will be explained in interview.Please apply online, our HR responsible will invite you with a message on indeed includes all the appointment info.Our operations &amp; offices address for applicants is:5670 Guhn road suit number 300A,77040 Houston TEXAS OMAC USA Inc. www.omacshop.comJob Type: Full-timeBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Schedule:<ul><li>8 hour shift</li><li>Monday to Friday</li></ul>Work Location: In personJob Type: Full-timePay: $19.00 - $20.00 per hourBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Schedule:<ul><li>8 hour shift</li><li>Day shift</li><li>Monday to Friday</li></ul>Work Location: In person

Assistant Office Manager

SSAF LLC

About Us:At SSAF Logistics, we specialize in international logistics and freight forwarding across industries such as energy, oil &amp; gas, manufacturing, medical, pharmaceutical, and cold chain. With a global network and a strong reputation for handling time-critical and project cargo, we are looking for motivated individuals to join us and grow into future logistics professionals.Position Overview:The Executive Assistant will serve as a strategic partner to the CEO and executive team. This is not a clerical role &mdash; it requires business judgment, discretion, strong organizational ability, and the confidence to operate in a high-stakes logistics environment.You will be responsible for managing executive schedules, coordinating high-level communications, tracking key operational initiatives, and ensuring nothing falls through the cracks.Key Responsibilities:<ul><li>Manage complex executive calendars, meetings, and travel arrangements</li><li>Coordinate domestic and international travel logistics</li><li>Draft, edit, and manage high-level correspondence and communications</li><li>Prepare reports, presentations, and executive summaries</li><li>Track key operational and financial deliverables</li><li>Serve as liaison between executives and internal departments</li><li>Assist with contract documentation and vendor coordination</li><li>Maintain strict confidentiality of sensitive information</li><li>Support special projects and strategic initiatives</li><li>Ensure follow-through on executive directives</li></ul>What We&rsquo;re Looking For:<ul><li>3+ years experience as an Executive Assistant (logistics or transportation industry preferred)</li><li>Strong understanding of business operations and executive workflow</li><li>Excellent written and verbal communication skills</li><li>High proficiency in Microsoft Office, Google Workspace, and CRM systems</li><li>Ability to prioritize in a fast-moving, deadline-driven environment</li><li>Strong problem-solving ability and sound judgment</li><li>Professional presence and strong interpersonal skills</li><li>Highly organized and detail-oriented</li><li>Discretion and integrity are non-negotiable</li></ul>Preferred Experience:<ul><li>Experience in freight forwarding, customs brokerage, or transportation</li><li>Exposure to international shipping documentation</li><li>Familiarity with logistics management systems</li></ul>Job Type: Full-timePay: $22.00 - $25.00 per hourWork Location: In person

Executive Assistant/Office Manager

Rice Engineering

<div>Special Instructions to Applicants:
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.
<h2 class="jobSectionHeader">About Rice:
</h2>Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. 
Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community and Excellence. 
 
Position Summary:
 
The Administrative Assistant II role provides advanced administrative and operational support to the Office of Admission at Rice University. This position plays a critical role in ensuring the smooth and efficient functioning of daily operations within a fast-paced and service-oriented environment. Reporting to the Deputy Director of Administration and working in concert with an administrative team, the Administrative Assistant II performs complex administrative tasks, manages office calendars and schedules, and assists with the planning and execution of key admission-related processes and events.
Ideal Candidate Statement:
 
The ideal candidate for the Administrative Assistant II position will demonstrate strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities with minimal supervision. This role requires excellent communication skills and a customer-service mindset, as it serves as a key point of contact for internal and external stakeholders, including prospective students, families, and university partners. The Administrative Assistant II is expected to exercise independent judgment, handle sensitive information with confidentiality, and contribute to a welcoming and inclusive atmosphere aligned with the university's mission.
Workplace Requirements:
 
This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration - typically a rotating schedule of three days in office with two remote. Exceptions to this schedule may include special events, in-person meetings/retreats, or busy times of the year. Per Rice policy 440 , work arrangements may be subject to change.
Hiring Range: $19.90&ndash;$20.30 hourly, non-exempt.
 
*Non-Exempt (hourly) positions under FLSA are eligible for overtime.
Minimum Requirements:
<ul><li>High school diploma or equivalent
</li><li>2+ years&rsquo; experience providing administrative support, preferably in a university setting
<ul><li>In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted
</li></ul></li></ul>Skills:
<ul><li>Proficient administrative skills including calendar management, meeting coordination, and office organization
</li><li>Strong written and verbal communication skills with the ability to interact professionally with a wide range of stakeholders
</li><li>Strong interpersonal skills and a commitment to providing excellent customer service
</li><li>Proficiency in Microsoft Office and Google Suite (Word, Excel, Outlook, PowerPoint) and comfort with learning new software systems
</li><li>Experience with data entry and database management (e.g., CRM systems like Slate or similar platforms)
</li><li>Exceptional attention to detail and a high level of accuracy in all work
</li><li>Ability to prioritize and manage multiple tasks and deadlines
</li><li>Demonstrated discretion and sound judgment when handling confidential or sensitive information
</li><li>Problem-solving skills and the ability to work independently with minimal supervision
</li><li>Flexibility and adaptability to support changing office needs and event-based workloads
</li><li>Team-oriented mindset with the ability to collaborate effectively with colleagues across the division 
 
</li></ul>Preferences:
<ul><li>3+ years of administrative support experience, preferably in a higher education or admission-related setting
</li><li>Familiarity with student information systems or CRM platforms such as Slate, Banner, or Salesforce
</li><li>Experience supporting events or programs, including scheduling, logistics, and vendor coordination 
 
</li></ul>Essential Functions:
<ul><li>Responsible for one or more administrative and business functions, including processing and managing student hire payroll, event management, onboarding coordination, FERPA file requests, and/or expense reporting
</li><li>Serves as a key point of contact for prospective students, families, school counselors, and campus partners by providing timely, accurate, and courteous responses via phone, email, and in-person interactions
</li><li>Greets and assists campus visitors to the Office of Admission and Welcome Center, ensuring a welcoming and professional first impression for campus visit registrants and walk-in visitors
</li><li>Provides high-level administrative support to Office of Admission staff, including managing calendars, scheduling meetings, and preparing communications
</li><li>Supports the planning, coordination, and execution of on-campus and virtual admission events, assisting with registration, guest services, and event logistics&mdash;from daily campus visits to large event days
</li><li>Maintains accurate and confidential records, enters and updates applicant data in internal systems, and assists with the generation of reports and queries
</li><li>Responds to general inquiries about the admission process, policies, and deadlines, and escalates complex issues to the appropriate staff member when necessary
</li><li>Manages the daily operations of the front office, including organizing supplies, maintaining office appearance, and coordinating mail, deliveries, and print materials
</li><li>Assists with onboarding and coordination of student workers and may provide guidance to junior administrative staff as needed
</li><li>Assists with the coordination and logistics of admission-related events, meetings, travel, and special projects 
 
</li></ul>Additional Functions:
<ul><li>Knowledge of university policies, procedures, and organizational structures
</li><li>Ability to draft and edit professional correspondence and documents with minimal oversight
</li><li>Participates in ongoing efforts to improve office workflows, enhance customer service, and support a positive and inclusive work environment
</li><li>Understanding of admissions or enrollment operations and the academic calendar cycle
</li></ul>Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support.
 
 
If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.</div>

Administrative Assistant II

Rice University

Rigid Global Buildings

<div>Description:
<h3 class="jobSectionHeader">Job Details</h3>
Job Type
Full-time
Houston<h3 class="jobSectionHeader">
Description</h3>
Position Description:
The HR/Payroll Assistant will process bi-weekly payroll, handle on-boarding and off-boarding, and coordinate benefits. Maintain employee records and assist the HR Manager with HR/Payroll daily tasks. An organized, detail-oriented with a good work ethic is a must.
Duties &amp; Responsibilities:<ul><li>
Prepares bi-weekly payroll including commission and timecard reconciliation, PTO balances, payroll liabilities, accruals, and other standard payroll procedures.</li><li>
Process off-cycle payments/manual checks.</li><li>
Assist in the recruitment process.</li><li>
Conduct reference checks and drug testing.</li><li>
Manage new hire onboarding, orientation, and training information distribution as needed.</li><li>
Maintain on-boarding/off-boarding records and tracking system.</li><li>
Organized records of personnel-related data; payroll, changes, turnover rates, I-9s, etc., in both paper and electronically to ensure all employment, regulatory, and confidentiality requirements are met.</li><li>
Assist with employee benefits programs, open enrollment, and renewal processes for our health, dental, vision, life, and 401k plan.</li><li>
Ensure adherence with regulatory compliance requirements within the area of responsibility and timely report any potential issues to the HR Manager.</li><li>
Provide administrative support and prepare reports as needed for HR Manager.</li><li>
Coordinate and assist with HR projects, events, and activities as assigned.</li></ul> 

Requirements:<h3 class="jobSectionHeader"> 
Requirements</h3>
Education and Qualifications:&middot; Associates Degree in Human Resources, Accounting or other related fields, or equivalent work experience.<ul><li>
Must have at least 2+ years of experience with HR, benefits, 401k, and payroll processing.</li><li>
Outstanding communication and interpersonal skills.</li><li>
Bilingual is required (English &amp; Spanish)</li><li>
Understanding of FMLA, FLSA, OSHA, ADA, and EEO and other applicable regulations.</li><li>
Ability to understand and apply basic accounting principles.</li><li>
Strong ability in using MS Office, advanced experience in Excel.</li><li>
Ability to maintain extreme confidentiality relating to employee pay and HR issues.</li><li>
Strong organizational, attention to detail, problem-solving, and time management skills.</li><li>
Has general knowledge of employment laws, labor laws, and best practices.</li><li>
Discreet and professional attitude.</li><li>
Experience with Paylocity software is a plus.</li></ul>
Experience: 2 + years of Payroll and HR</div>

HR ASSISTANT

Waukesha Pearce Industries

<div>Scope of Work:
Perform administrative duties assisting the Branch/Store manager, including assisting the Regional Manager when necessary. Perform all clerical duties for the office as necessary.
Primary Job Responsibilities:
The Administrative assistant is responsible and accountable for, but not limited to, the following:
<ul><li>Greet and direct visitors, answer and route all telephone calls</li><li>
Take detailed messages</li><li>
Maintain and keep all files up to date</li><li>
Handle project-oriented duties and complete in a timely manner</li><li>
Back up for all clerical personnel
</li><li>Promote good welfare among the company and its divisions</li><li>
Perform other duties as assigned.</li></ul>
Minimum Qualifications:<ul><li>
Must have a minimum of 1-year experience
</li><li>High School Diploma or equivalent.</li></ul>
Requirements: Knowledge, Skills, and Abilities (KSAs)
<ul><li>Must have working knowledge of the above titled position and how it relates to the overall business and its&rsquo; objectives.</li><li>
Must meet goals and objectives set forth by the company.</li><li>
Must conform to policies and procedures set forth by the company.</li><li>
Must have good communication skills written and verbal.</li><li>
Must have good organizational skills.</li><li>
Must be able to balance the branch petty cash and checking account</li><li>
Must be able to type 50 wpm.</li><li>
Must be computer literate and proficient in a Windows environment (MS Word, Excel, Power Point and Outlook).
</li><li>Must be able to maintain a professional appearance and good client relationships.</li><li>
Must promote and maintain a clean, neat and safe work environment.</li><li>
Must have the ability to effectively operate various types of office equipment (telephone system, copier, printer, fax etc).</li><li>
Must be dependable and be able to work independently.</li><li>
Must protect the company assets and interest.
</li></ul>WPI is an EEO/AA (equal opportunity/affirmative action) institution and does not discriminate on the basis of sex, age, race, color, religion, physical or mental disability, creed, national origin, veteran status, sexual orientation, genetic information, gender identity, or gender expression in the programs or activities which it operates.
En Espanol
WPI es una instituci&oacute;n EEO/AA (igualdad de oportunidad/acci&oacute;n afirmativa) y no discrimina en base al sexo, edad, raza, color, religi&oacute;n, discapacidad f&iacute;sica o mental, credo, origen nacional, estatus veterano, orientaci&oacute;n sexual, infomaci&oacute;n gen&eacute;tica, identidad de g&eacute;nero, o expresi&oacute;n de g&eacute;nero en los programas o actividades los cuales opera.</div>

Administrative Assistant (ED-231)

CCMC

<div>Do you thrive in a service-oriented environment where you are part of a collaborative team? Do you want to have a career with a company that values its employees?
We are CCMC, a community management company specializing in master-planned communities. Our vision of inspiring a resident-centric focus is brought to life by our core values: Integrity, Respect, Service and Community.
About the Community:
This community is your connection to outdoor living, thanks to acres of lakes, golfing, parks and sidewalks amid a community of beautiful homes. Nearby and throughout our communities there are playgrounds, tennis courts, pools, splash pad, basketball court, and gym.
At CCMC, our Assistant Community Manager plays a crucial role in executing our company&rsquo;s purpose statement: We build community by bringing people together in the neighborhoods where they live and in the offices where we work. Simply put, we create experiences that connect people.
What you&rsquo;ll accomplish:
<ul><li>Support the Community Manager in the daily business operations and upholding the community standards as required by the governing documents, the CCMC management contract, and applicable laws</li>
<li>Conduct monthly inspections utilizing online programs to track, document and notify homeowners of compliance issues weekly, and ensure common area safety and cleanliness</li>
<li>Supply information, assistance, materials, and education to new and existing homeowners regarding the benefits of Association living and the impact of the Deed Restrictions</li>
<li>Provide oversight of projects as directed by the Community Manager, acting as liaison to service contractors and vendors</li>
<li>Be the onsite point of contact for assessment collections and is responsible for monitoring payment arrangements</li>
<li>Collaborate with collection attorneys and AR representatives as related to the collection of assessments</li>
<li>Work directly with the Design Review Committee in the performance of the Design Review process</li>
<li>Oversight of certain site staff and grounds services teams</li>
<li>Daily interaction with community residents and committee volunteers</li>
<li>Board and Committee meeting attendance</li>
</ul>
What we&rsquo;re looking for:
<ul><li>Effective leadership, organizational, and conflict resolution skills</li>
<li>2 or more years in an office environment, preferably in community management or similar experience</li>
<li>2-3 years of industry experience in a Community Manager or Assistant Community Manager role is preferred</li>
<li>Ability to communicate effectively both orally and in writing. Must have excellent telephone etiquette, with a commitment to the highest customer service possible</li>
<li>A multi-tasker who is highly organized, detail-oriented, and a self-starter</li>
<li>Proficient computer skills in Windows environment</li>
<li>Have a stable means of transportation, including a valid driver&rsquo;s license and vehicle insurance, standard mileage reimbursement is provided</li>
<li>Ability work a full-time schedule with the capacity to occasionally work after hours and on weekends</li>
<li>All prospective employees must pass a pre-employment drug screen, driving record and background check</li>
<li>CAM license preferred (Required in Florida, Georgia and Nevada within 90 days of hire)</li>
</ul>
If driving is, or becomes, a requirement of the role, it is required, at all times, that you hold a valid state driver&rsquo;s license for the class of vehicle you are driving, maintain a clean motor vehicle report, and hold current automobile insurance at statutory limits. You must notify Human Resources immediately regarding any change to your motor vehicle standing. CCMC may periodically review motor vehicle reports to ensure compliance with these requirements.
The physical requirements can vary, but generally, they may include:
<ul><li>Mobility: Ability to walk the grounds long distances in various weather conditions.</li>
<li>Lifting and Carrying: Occasionally lifting and carrying supplies or equipment up to 25 pounds.</li>
<li>Extended Sitting or Standing: Capability to sit or stand for extended periods during meetings or events.</li>
<li>Manual Dexterity: Skills in using technology, including computers and mobile devices.</li>
<li>Driving: Ability to operate vehicle to perform certain job functions. (Please note: We will request and review an MVR at the time of hire and on a periodic basis thereafter to ensure that employees maintain a satisfactory driving status.)</li>
</ul>
We are committed to creating an inclusive and accessible work environment. If you require reasonable accommodations during the application process or in performing the job duties as described in the posting, please email talent@ccmcnet.com so we can review next steps together.
What we offer:
<ul><li>Comprehensive benefits package including medical, dental, and vision</li>
<li>Wellness program</li>
<li>Flexible Spending Accounts</li>
<li>Company-matching 401k contributions</li>
<li>Paid time off for vacation, holidays, medical, and volunteering</li>
<li>Paid parental leave</li>
<li>Training and educational assistance</li>
<li>Support programs, including Employee Assistance Program and Calm Health</li>
<li>Optional benefits including short- and long-term disability, life insurance, and pet insurance
</li><li>Most importantly, a caring team who is dedicated to your success!</li></ul></div>

Assistant Community Manager

Explore 489+ Assistant office manager in Houston United States this March. Find roles across top companies and apply now to boost your career.

489 assistant office manager jobs In Houston United States

Assistant Office Manager

Executive Assistant/Office Manager

Administrative Assistant II

Administrative Assistant II

HR ASSISTANT

Administrative Assistant (ED-231)

Assistant Community Manager