office administrator Jobs in Houston United States

office administrator

office assistant Jobs in Houston United States

office assistant

executive assistant Jobs in Houston United States

executive assistant

accounting assistant - houston, tx Jobs in Houston United States

accounting assistant - houston, tx

administrative assistant (contract) Jobs in Houston United States

administrative assistant (contract)

administrative assistant

Satterfield and Pontikes Construction, Inc

<p><b>Overview</b><br/>Due to growth and a very strong backlog Westway Construction is adding an Administrative Assistant to our Houston area team (all local work). In this position you will facilitate the efficient operation by performing a variety of clerical and administrative tasks.</p><p><b>For more information call Isaiah at (713) 996-1341</b></p><p><b>Essential Job Functions: </b></p><ul><li>Answer and transfer phone calls, screening when necessary.</li><li>Maintain filing systems as assigned.</li><li>Retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries of data when needed.</li><li>Respond to and resolve administrative inquiries and questions.</li><li>Coordinate and schedule travel, meetings, and appointments for managers or supervisors.</li><li>Prepare agendas and schedules for meetings.</li><li>Record and distribute minutes or other records for meetings.</li><li>Maintain office supplies and coordinate maintenance of office equipment.</li><li>Maintain a system for recording expenses and the use of petty cash</li><li>Perform other duties as assigned</li></ul><p><b>Required Skills and Qualifications:</b></p><ul><li>Three (3+) years of experience in handling the duties listed above (or similar)</li><li>Experience working with a General Contractor preferred</li><li>Intermediate skills in MS Office (Word, Excel, and Outlook).</li><li>Billing experience preferred</li></ul><p><b>Physical Activities and Requirements:</b></p><ul><li>May require lifting and carrying light loads, 10 or more pounds (e.g., boxes, small equipment, materials) and stooping or kneeling (e.g., filing documents in lower file drawers, picking up items from the floor, or removing and replacing items on lower shelving)</li><li>Strong manual dexterity for the use of common office equipment (e.g., computers, mobile devices, copiers, etc.)</li><li>Activities include extended periods of sitting, movement, and extensive work at a computer and phone.</li></ul><p>Pay: $20.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Assistant

TotalEnergies

<div><div><div><div><div><h3 class="jobSectionHeader"><b>Contexte et environnement</b><b>
</b></h3></div></div><div><div><div><div><div>At TotalEnergies, we are committed to delivering operational excellence and supporting the teams that drive our business forward. We are seeking a highly organized and proactive Administrative Professional with a strong ability to manage competing priorities in a dynamic environment. In this role, you will provide essential administrative support to our leadership team, ensuring seamless coordination of calendars, meetings, travel, and day‑to‑day office operations.</div><p></p><div><br>
You will play a key role in managing weekly reporting processes, maintaining executive summaries, and assisting with production‑related data updates across both offshore and shale assets. Your sharp attention to detail, professionalism in handling confidential information, and ability to collaborate closely with other Executive Assistants will be critical to success.<br>
</div><div>
If you're a resourceful problem-solver with exceptional organizational skills and a passion for supporting high‑performance teams, we invite you to bring your expertise to TotalEnergies.</div>
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Activit&eacute;s</b><b>
</b></h3></div></div><div><div><div><div><ul><li>Manage calendars and appointments, schedule meetings/conferences</li><li>
Administer travel arrangements, mail, phones, and other office administrative duties</li><li>
Process group expenses</li><li>
Organize functions (Lunch and learn/dinners, events) as required</li><li>
Work closely with, and serve as back-up to, Executive Assistant</li><li>
Prepare the weekly report template by updating the prior week&rsquo;s version, uploading the finalized template to the MS Teams shared folder, and archiving the final report in the W drive shared folder.</li><li>
Support updates to the executive summary table, including production variance inputs.</li><li>
Assist in preparing asset level production for all assets, including well test tables for offshore assets and production charts for shale assets.</li></ul>
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Profil du candidat</b><b>
</b></h3></div></div><div><div><div><div><ul><li>5+ years administrative support</li><li>
Must have excellent organizational skills, ability to handle highly confidential information discreetly and professionally</li><li>
Computer skills should include proficiency with Microsoft Office applications</li><li>
Experience with Concur expense and travel, a plus</li></ul>
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Informations suppl&eacute;mentaires</b><b>
</b></h3></div></div><div><div><div><div><b>TotalEnergies valorise la diversit&eacute;, promeut le d&eacute;veloppement individuel et offre des opportunit&eacute;s d'emploi &eacute;gales &agrave; tous les candidats.</b></div></div></div></div></div></div></div>
<br><div><div><div><div><div><div><div><div><div><b>Working at TotalEnergies</b></div><p>
At TotalEnergies we are committed to balancing flexibility while fostering strong relationships among our team members. Our office-based employees work together from dynamic workspaces 3 days per week to build teamwork through collaboration while also having the flexibility to work from home 2 days per week. TotalEnergies Renewables USA currently has offices in San Francisco, Boston, Austin, Houston, and NYC.</p><div><b>
What We Provide</b></div><div>
TotalEnergies values the partnership with our external recruitment providers. As a contractor assigned to TotalEnergies you will be eligible for benefits through your agency employer such as PTO, paid holidays, and transportation allowance.</div><div></div><p><b><br>
International Consideration</b></p><p>
TotalEnergies regrets that it is unable to sponsor employment Visas or consider individuals on time-limited visa status for this position.</p></div></div></div></div></div></div></div></div><div></div>

Administrative Assistant (Contract)

Houston Methodist

<div>At Houston Methodist, the Patient Care Assistant/Unit Administrative Assistant (PCA/UAA) position is responsible for performing key functions that support the interprofessional team in delivering high quality, cost-effective care. The PCA/UAA position demonstrates basic knowledge and skills necessary to communicate appropriately and carry out delegated nursing assistant level tasks for assigned patient populations, assisting in the delivery of patient care and services under the supervision of a licensed nurse. This position performs basic patient care activities of daily living (ADL's) within unit-specific defined limits and job scope, such as assistance with patient elimination, hygiene, comfort, safety, nutrition, and progress activity and maintains competency requirements for computer medical terminology and other job-related functions, while practicing Patient and Family Centered Care in concert with Houston Methodist ICARE values: Integrity, Compassion, Accountability, Respect and Excellence. The PCA/UAA position assists with calls to physicians and their office, bed management, transfer services or other floors, coordinating with Operations Administrator as needed, answering incoming telephone calls for the unit and transfers as appropriate.
<div><b>FLSA STATUS</b><br>
Non-exempt<br>
<br>
<b>QUALIFICATIONS</b><br>
<br>
<b>EDUCATION</b><ul><li>
High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)
</li></ul><br>
<b>EXPERIENCE</b><ul><li>
Eighteen months of Certified Nursing Assistant (CNA), Certified Medical Assistant (CMA) or Patient Care Assistant (PCA) experience
</li><li>One year of secretarial/office, college/vocational training, or six months of internal cross-training within Houston Methodist
</li><li>Prior health care experience and/or medical terminology preferred
</li></ul><br>
<b>LICENSES AND CERTIFICATIONS</b><br>
<b>Required</b><ul><li>
BLS - Basic Life Support or Instructor (AHA) - American Heart Association
</li></ul><br>
<b>SKILLS AND ABILITIES</b><ul><li>
Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
</li><li>Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
</li><li>Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles
</li><li>Performs basic patient care activities of daily living (ADL&rsquo;s) within unit specific defined limits and job scope, such as assistance with patient elimination, hygiene, comfort, safety, nutrition, and progress activity
</li><li>Ability to operate and troubleshoot equipment (fax, PC, printers, telephones, etc.)
</li>Proficient computer application skills<br>
<li>
</li></ul><br>
<br>
<b>ESSENTIAL FUNCTIONS</b><br>
<br>
<b>PEOPLE ESSENTIAL FUNCTIONS</b><ul><li>
Answers incoming telephone calls for the unit and transfers as appropriate. Facilitates and supports effective throughput with timely communication. Greets patients and visitors to the unit, assisting with directions, information and guidance. Works well with others to make contributions to the work effort as a whole and facilitates problem resolution, responding positively to requests for assistance.
</li><li>Interacts with peers, staff, and physicians in a supportive and respectful manner. Encourages open communication to achieve mutual understanding. Communication to promote both work efforts and problem resolution is clear and professional. Collaborates with all members of the interprofessional team by actively communicating and reporting pertinent patient care information in a clear and timely manner.
</li><li>Provides contributions towards improvement of department scores for employee engagement, i.e., peer-to-peer accountability.
</li></ul><br>
<b>SERVICE ESSENTIAL FUNCTIONS</b><ul><li>
Follows the patient and family-centered care standards and provides direct patient care under the direction of a registered nurse. Documents, where applicable, care administered, diagnostic measurements, treatments and procedures in accordance with established policies and procedures. Responds to the call light system, contacting nursing personnel as appropriate, and follows through with meeting patient needs.
</li><li>Pull/prints daily reports per unit standard, which may include daily shift report, charge nurse reports, handoff reports and/or My Daily Care Plan. Assists with calls to physicians and their office, bed management, transfer services or other floors, coordinating with Operations Administrator as needed. Organizes the unit workflow, paperwork as needed, proactively problem-solves, anticipating needs, and managing multiple ongoing priorities with minimal supervision.
</li><li>Coordinates the requests to Facilities Management and Biomed regarding department needs or broken equipment. Rounds through the unit, per unit expectations, to check for environmental or equipment needs, and other assistance that may be needed. Serves as an in-house courier which may include retrieving blood, hand-delivering labs, tele boxes, etc.
</li><li>Contributes towards improving department scores for patient satisfaction through peer-to-peer accountability, i.e., bedside shift handoff/report.
</li></ul><br>
<b>QUALITY/SAFETY ESSENTIAL FUNCTIONS</b><ul><li>
Reports observations, conditions and problems of patients to licensed personnel to achieve desired patient outcomes. Provides for the privacy of patients and families, keeping the safety of the patient in mind.
</li><li>Provides appropriate hand-off at change of shift at patient bedside to communicate and collaborate, promoting patient-centered care.
</li><li>Conducts hourly rounding to ensure patient needs are met (four P&rsquo;s). Monitors and addresses noise level of unit to improve or impact patient satisfaction. Responds to patient calls promptly. Reports near misses and collaborates with the interprofessional health care team to improve patient safety. Reports near misses and collaborates with the interprofessional health care team to improve patient safety.
</li><li>Contributes towards improving quality and safety scores, through peer-to-peer accountability. Supports initiatives to prevent conditions such as pressure injuries, patient falls, and hospital-acquired infections.
</li></ul><br>
<b>FINANCE ESSENTIAL FUNCTIONS</b><ul><li>
Assists with patient and staffing needs (floats) across the service line or hospital as competencies allow. Utilizes time between heavy workloads efficiently.
</li><li>Utilizes resources with cost effectiveness and value creation in mind. Self-motivated to independently manage time effectively and prioritize daily tasks, minimizing incidental overtime, assisting coworkers as needed.
</li></ul><br>
<b>GROWTH/INNOVATION ESSENTIAL FUNCTIONS</b><ul><li>
Offers innovative solutions in performance improvement projects and shared governance activities. Follows up on action items as necessary to ensure completion of assignments.
</li>Seeks opportunities to identify self-development needs on knowledge base, skill level and decision-making, as necessary, especially in areas of question, from preceptor and assigned licensed personnel and takes appropriate action. Ensures own career discussions occur with appropriate management. Completes and updates the My Development Plan on an on-going basis.<br>
<li>
</li></ul><br>
<br>
<b>SUPPLEMENTAL REQUIREMENTS</b><br>
<ul><b>
WORK ATTIRE</b><li><ul><li>
Uniform: Yes
</li><li>Scrubs: Yes
</li><li>Business professional: No
</li><li>Other (department approved): Yes
</li></ul></li><br>
<b>ON-CALL*</b><br>
<li><ul><li><i>Note that employees may be required to be on-call during emergencies (ie. Disaster, Severe Weather Events, etc) regardless of selection below.</i></li></ul></li><li><ul><li>
On Call* No
</li></ul></li><br>
<b>TRAVEL**</b><br>
<i>**Travel specifications may vary by department**</i><li><ul><li>
May require travel within the Houston Metropolitan area No
</li><li>May require travel outside Houston Metropolitan area No
</li></ul></li></ul></div><b>QUALIFICATIONS</b><br>
<br>
<b>EDUCATION</b><ul><li>
High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)
</li></ul><br>
<b>EXPERIENCE</b><ul><li>
Eighteen months of Certified Nursing Assistant (CNA), Certified Medical Assistant (CMA) or Patient Care Assistant (PCA) experience
</li><li>One year of secretarial/office, college/vocational training, or six months of internal cross-training within Houston Methodist
</li><li>Prior health care experience and/or medical terminology preferred
</li></ul><br>
<b>LICENSES AND CERTIFICATIONS</b><br>
<b>Required</b>
BLS - Basic Life Support or Instructor (AHA) - American Heart Association<br>
<ul><li>
</li></ul><br>
<p><b>Company Profile:</b></p><p>
Houston Methodist Willowbrook Hospital is a Magnet-recognized, not-for-profit, faith-based hospital that serves the growing Northwest Houston community. We are committed to providing quality, cost-effective health care in a compassionate environment for a full range of services, including emergency care, cardiology, orthopedics and sports medicine, comprehensive women&rsquo;s services, neurology and neurosurgery, oncology, and primary and general medicine.</p><p>
Houston Methodist is an Equal Opportunity Employer.</p></div>

PCA/Unit Administrative Assistant

Connections Education

Company SummaryTexas Connections Academy (TCA) is a Texas Online School that offers 100% virtual instruction to public school students across Texas in grades 3-12 who are not physically present on campus during instruction. The TxVSN OLS program is authorized by Texas Education Code (TEC) Chapter 30A and administered through TEA. Connections Education, LLC is in partnership with Houston ISD and Mineral Wells School District to provide this high quality and rigorous virtual instruction through TCA. Position Summary and ResponsibilitiesWorking from home, the Executive Administrative Assistant is primarily responsible for meeting monthly billing/accounting deadlines and billing partners in a timely manner.
<br><br>
Other administrative tasks of the school such as assisting the leadership team with administrative tasks and other duties as assigned. The Executive Administrative Assistant will be responsible for the following: Following billing procedures as outlined by state guidelines, Pearson Virtual Schools, and the School Leader;Outbound communication via phone, online chat and email with various stakeholders;Arrange state test site rental with external vendors;Manage billing and costs for state testing;Make all arrangements for school staff travel, including hotel, car rental, conference registration;Provide staff with information and training related to individual expense reporting;Manage, train, and support administrative assistants who report to the office;Oversee the daily work of the office team, including, but not limited to records management, coordinating event logistics, enrollment tasks, withdrawal processing, processing transcript requests, receiving and sending student portfolios, communicating with staff and families;Work in collaboration with PVS Teams, such as State Reporting and Compliance to ensure required data (ex. Immunization Records) are entered into various school and district information systems in an accurate and timely manner;Create and update school Standard Operating Procedures;Work directly with PVS Teams, such as Facilities and the Academys Property Manager;Responsible for managing school phone system;Accountable for mail and voicemail that comes into the office;Maintain and update the Office Emergency Plan;Assist School Leadership Team as needed with daily tasks and projects;Assist families and school stakeholders with questions both on the phone and in the office;Additional duties as assignedRequirementsAssociate degree or higher preferredStrong ability for reporting accuracyKnowledge of state and reporting SystemsAbility to understand all components of billing, receiving payments, general accountingProficiency with Microsoft Office tools and web-based applications is essentialIntermediate or higher skill level in MS ExcelProficiency with Google Applications (Mail, Calendar, Drive, Chat, Documents, etc.)Ability to multitask in a fast-paced environmentAbility to maintain privacy and confidentiality (FERPA)Good interpersonal skills and attention to detailExcellent communication skills, both oral and writtenCustomer focused approachHigh degree of flexibilityDemonstrated ability to work well in fast paced team environmentExperience in K-12 education and/or State educational reporting a plusPreferred: experience with computer-based Information SystemsTravel and attendance at in-person events, including State Testing is required throughout the school year, as determined by the school. This may require overnight travelMust be able to use a personal electronic device and email address for two-step authentication.

Executive Assistant - Texas Connections Academy

Kingfisher Senior Living.

<p><b>Company Overview</b><br/>Ella Springs Senior Living Community is a dedicated senior living company committed to creating vibrant and welcoming communities. We prioritize quality service and compassionate care, fostering an environment where residents feel valued and supported.</p><p>** this position is for Tuesday - Saturday.</p><p><b>Job Overview</b><br/>We are seeking an energetic and detail-oriented Office Assistant / Inside Sales Assistant to join our team. This paid position offers an exciting opportunity to support daily office operations, manage administrative tasks, and assist with inside sales efforts. The ideal candidate will be proactive, organized, and possess excellent communication skills to ensure smooth office functions and exceptional customer support.</p><p><b>Duties</b></p><ul><li>Handle incoming calls, direct inquiries, and provide accurate information using phone etiquette.</li><li>Manage office management tasks including filing, data entry, proofreading, and maintaining organized records.</li><li>Support inside sales activities by assisting with customer inquiries, follow-ups, and lead tracking.</li><li>Utilize computer skills in Microsoft Office, QuickBooks, Paychex, and other software to prepare documents, reports, and correspondence.</li><li>Assist with calendar management and scheduling appointments or meetings for team members.</li><li>Provide clerical support such as copying, scanning, filing documents, and supporting administrative projects as needed.</li><li>Assist with scheduling of staff and onboarding new staff.</li></ul><p><b>Qualifications</b></p><ul><li>Proven office experience with strong organizational skills and attention to detail.</li><li>Proficiency in computer literacy including Microsoft Office Suite (Word, Excel), Google Workspace (Gmail, Calendar), and basic data entry skills.</li><li>Experience with QuickBooks or bookkeeping is a plus.</li><li>Excellent phone etiquette and customer service skills; bilingual ability is highly desirable.</li><li>Previous experience in reception roles such as dental or medical receptionist is advantageous.</li><li>Strong typing skills with high accuracy; ability to multitask efficiently in a fast-paced environment.</li><li>Knowledge of office management procedures including filing systems, calendar management, and clerical support.</li><li>Personal assistant or administrative experience that demonstrates reliability and proactive problem-solving. Join us to be part of a dynamic team dedicated to excellence in senior living services! We value motivated individuals who thrive on organization, communication, and delivering outstanding support every day.</li></ul><p>Pay: $16.00 - $20.00 per hour</p><p>Expected hours: 40.0 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Office Assistant / Inside Sales Assistant

NEXS Medical

<p><b>Job Overview</b><br/>We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will be the friendly face of our office, ensuring smooth daily operations and providing exceptional support to staff and visitors alike. Your energy and attention to detail will help create an efficient, welcoming environment where everyone can thrive. This paid position offers a fantastic opportunity to develop your administrative skills while contributing to a vibrant workplace culture.</p><p><b>Responsibilities</b></p><ul><li>invoice, calling insurance . paper work.</li><li>Manage multi-line phone systems, answer inquiries, and direct calls efficiently using proper phone etiquette</li><li>Handle data entry, filing, and document proofreading to maintain accurate records</li><li>Assist with calendar management and scheduling appointments for team members or executives</li><li>Support office management tasks such as supply ordering, inventory tracking, and organization of office spaces</li><li>Utilize Microsoft Office, Google Workspace, and other computer skills to prepare reports, correspondence, and presentations</li></ul><p><b>Requirements</b></p><ul><li>Proven office experience with strong clerical skills and organizational abilities</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools</li><li>Excellent typing speed and data entry skills for efficient record keeping</li><li>Knowledge of QuickBooks or bookkeeping experience is a plus</li><li>Strong communication skills with professional phone etiquette and customer service orientation</li><li>Ability to multitask efficiently while managing time effectively in a fast-paced environment</li><li>Previous experience as a dental or medical receptionist or personal assistant is advantageous but not required</li></ul><p>Join us as an Office Assistant where your enthusiasm for organization and service will make a meaningful impact! We value energetic individuals eager to grow their administrative expertise in a supportive setting. This paid role is perfect for those looking to build a versatile skill set while contributing to an engaging team environment.</p><p>Pay: $15.00 - $16.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Office Assistant

Divin Electrical Services

<p><b>Overview</b><br/>We are seeking a dedicated Office Assistant to join our team. The ideal candidate will provide essential support to ensure the smooth operation of our office environment.</p><p><b>Duties</b><br/>- Perform general office tasks such as filing and organizing documents<br/>- Answer and direct phone calls in a professional manner<br/>- Assist with customer scheduling and inquiries and provide excellent customer service<br/>- Support administrative staff with various tasks as needed</p><p><b>Requirements</b><br/>- Proficiency in Microsoft Office suite (Word, Excel)<br/>- Strong communication skills and phone etiquette<br/>- Ability to type accurately and efficiently<br/>- Prior experience in customer support or administrative roles is a plus<br/>- Prior experience in an office for a skilled trade is a plus<br/>- Excellent organizational skills with attention to detail, and ability to multitask<br/>- Basic proofreading skills for reviewing documents</p><p>Job Type: Full-time</p><p>Pay: $15.00 - $17.00 per hour</p><p>Expected hours: 38 &ndash; 45 per week</p><p>Experience:</p><ul><li>Customer service: 3 years (Required)</li></ul><p>Ability to Commute:</p><ul><li>Houston, TX 77080 (Required)</li></ul><p>Work Location: In person</p>

Explore 64+ Administrative assistant in Houston United States this April. Find roles across top companies and apply now to boost your career.

64 administrative assistant jobs In Houston United States

Administrative Assistant

Administrative Assistant (Contract)

PCA/Unit Administrative Assistant

Executive Assistant - Texas Connections Academy

Office Assistant / Inside Sales Assistant

Office Assistant

Office Assistant