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administrative assistant

Kennedys

<div>
 We are seeking a detail-oriented and proactive Administrative Assistant to support our Houston and Austin offices with electronic document processing and general administrative functions. This role is primarily focused on document management and e-filing, while also providing administrative and operational support to Legal Assistants, Paralegals, and office operations to ensure continuity of workflow during high-volume periods.
 
 
 This position is full-time, in our Houston office Monday-Friday, 9:00 AM &ndash; 5:00 PM.
 
 
 
 Responsibilities
 
 
 
 
 <ul>
 <li>
 Process incoming electronic documents and mail by downloading, renaming, and saving them to the correct iManage matter and subfolder
 </li>
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 Review legal and administrative materials to determine appropriate filing locations
 </li>
 <li>
 Provide calendaring and scheduling support
 </li>
 <li>
 Distribute incoming electronic mail and documents to assigned attorneys
 </li>
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 Ensure documents are filed promptly and are accessible where and when they are needed
 </li>
 <li>
 Maintain electronic files, ensuring they are consistently updated and well organized
 </li>
 <li>
 Provide as-needed coverage for Legal Assistants in both Houston and Austin to support workflow continuity
 </li>
 <li>
 Assist with case-related administrative tasks during high-volume periods
 </li>
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 Draft, review and notarize documents as needed
 </li>
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 Support office operations by assisting with sorting, logging, and distributing physical mail
 </li>
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 Provide limited facilities support as needed to maintain smooth day-to-day operations
 </li>
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 Manage inventory of IT equipment and office supplies
 </li>
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 Serve as reception support when required, including greeting visitors and handling incoming calls
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 <ul>
 <li>
 High school degree or equivalent
 </li>
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 Minimum of 2 years related law office experience and familiarity with legal terminology
 </li>
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 Strong proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook (iManage experience is a plus)
 </li>
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 Notary license preferred but not required
 </li>
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 Strong organizational skills and meticulous attention to detail
 </li>
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 Ability to manage time effectively and deliver high-quality work
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 Proven discretion with confidential information
 </li>
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 Self-starter with the ability to work both independently and collaboratively
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 Resourceful, proactive, and capable of anticipating needs and solving problems
 </li>
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 Strong communication skills, both written and verbal
 </li>
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 Openness to feedback and a willingness to continue learning and growing in the role
 </li>
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 Ability to retrieve and distribute files, mail, written documents, or office supplies weighing up to 50 pounds and ability to retrieve and replace objects from shelves of up to 8 feet high
 </li>
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 Work may occasionally require more than 40 hours per week to perform the essential duties of the position
 
 
 
 </li>
 </ul>
 FLSA Status: Non-Exempt
 
 
 Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
</div>

Administrative Assistant

Marcus & Millichap

<div>
 A top-performing commercial real estate sales team at Marcus &amp; Millichap&rsquo;s Houston office is seeking a full-time, in-office
 
 Administrative Assistant
 
 . This is an excellent opportunity for a creative, career-minded individual to join a dynamic and fast-paced environment.
 
 
 The role involves a wide range of marketing and administrative responsibilities. The ideal candidate will be highly organized, detail-oriented, and possess strong verbal and written communication skills. They should be proactive, a quick learner, and capable of managing multiple priorities independently. A commitment to fostering a collaborative team environment is essential, along with the ability to solve problems efficiently and contribute to the team's overall success.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Develop and manage marketing materials for property listings, including proposals, offering memorandums, flyers, and research reports.
 </li>
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 Execute targeted email &amp; mail campaigns and maintain contact databases for property promotions and branding initiatives.
 </li>
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 Support the lead agent and team with administrative tasks such as transaction coordination, pipeline documentation, and process optimization.
 </li>
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 Oversee deal tracking in pipeline software from proposal through closing, ensuring accurate documentation and compliance.
 </li>
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 Maintain client files and transaction records in alignment with firm and regulatory standards.
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 Manage third-party listing platforms and route incoming leads to appropriate team members.
 </li>
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 Coordinate property signage logistics with vendors, including installation and removal.
 </li>
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 Regularly update internal databases and monitor market activity to support team insights such as On Market Deals &amp; New Listings.
 </li>
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 Assist in collecting and organizing deal documentation (LOIs, PSAs, representation agreements, addendums).
 </li>
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 Contribute to team growth by supporting front-end business development and operational scalability
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
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 Familiar with Adobe Creative Suite (InDesign, Photoshop, Illustrator); experience preferred.
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 Excellent verbal and written communication skills.
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 Strong project management capabilities.
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 Highly organized with the ability to manage multiple priorities and take initiative independently.
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 Exceptional attention to detail.
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 Collaborative and service-oriented team player.
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 Skilled at handling multiple complex projects under pressure while meeting tight deadlines.
 
 
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 </ul>
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

OMAC

Office Administrator Position OMAC USA INC. Houston, 77040 Full Time - Salary - Full paid benefits JOB SUMMARY:OMAC is a globally known online sales - digital marketing based auto accessories distributor has branches in Europe, Asia and USA.Our sales are based on our online shop (www.omacshop.com), Amazon, ebay, Walmart stores to serve our top quality automotive products to our online customers globally. OMAC is also a global auto accessories supplier for OEMs like Hyundai, KIA etc.. automotive brands. We are seeking a highly motivated, positive and responsible team member for our Administrative Office positions in Houston TEXAS Branch. The position will report to branch Operation Manager and General Manager. JOB DUTIES:- Communicate, assist our CPA accountant, HR and PEO partner, customs brokers, attorney and all business contacts, providers of business as office administrator.- Entry of all accounts payable, accounts receivable on ORACLE Netsuite software.- Follow up and assist our PEO, HR partner with all new hire, employee hour reports, termination, payroll related processes and all.- Assists with posting jobs in channels, hiring processes for open job positions in the company.- Follow up with payment schedules and process all business banking deposits. - Process expense, purchase price, vendor and all needed reports for business.- Following up and placing office and warehouse operations supply orders online.- Managing agendas, travel arrangements, appointments etc. for the upper management.- Reading and taking the necessary action for daily letters received in company.- Assisting e-commerce customer service department when needed as a support.- Attends meetings for company with any third party business if required by General Manager for presentation or negotiations.Basically the office administrator is full responsible for all office activities with manager responsibility.QUALIFICATIONS:- Associates (or higher level education) degree on business administration, marketing, sales, finance or related administrative degrees.- Knowledge of basic accounting principles with at least one year of bookkeeping (accounts payable- accounts receivable) experience- Knowledge and experience with human resources processes.- Great written and verbal communication skills in English for great results in management.- Experience and perfect skills on office programs for reporting and presentations (Microsoft Outlook, Excel, Word, Powerpoint...)- All experience &amp; skills below is a big plus for the position requirements.+Accounts payable-receivable bookkeeping experience +Basic HR process experiences +Oracle Netsuite software experience +Customer service experience +Purchasing experience - Productivity, multitask work skills, time management, problem solving, professional work ethic, discipline, responsibility and giving feedbacks to managers on time is the key for the success in this position.OMAC USA INC will be happy to meet positive, energetic, hardworking candidates.We offer one of the best and company paid, health, dental, vision insurances with paid time off and other benefits will be explained in interview.Please apply online, our HR responsible will invite you with a message on indeed includes all the appointment info.Our operations &amp; offices address for applicants is:5670 Guhn road suit number 300A,77040 Houston TEXAS OMAC USA Inc. www.omacshop.comJob Type: Full-timePay: $36,500.00 - $41,600.00 per yearBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Schedule:<ul><li>8 hour shift</li><li>Monday to Friday</li></ul>Experience:<ul><li>Microsoft Excel: 2 years (Required)</li><li>Administrative Assistants &amp; Receptionists: 1 year (Preferred)</li></ul>Work Location: In person

Rice University

<div>Special Instructions to Applicants:
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.
<h2 class="jobSectionHeader">About Rice:
</h2>Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. 
Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community and Excellence. 
 
Position Summary:
 
The Administrative Assistant II role provides advanced administrative and operational support to the Office of Admission at Rice University. This position plays a critical role in ensuring the smooth and efficient functioning of daily operations within a fast-paced and service-oriented environment. Reporting to the Deputy Director of Administration and working in concert with an administrative team, the Administrative Assistant II performs complex administrative tasks, manages office calendars and schedules, and assists with the planning and execution of key admission-related processes and events.
Ideal Candidate Statement:
 
The ideal candidate for the Administrative Assistant II position will demonstrate strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities with minimal supervision. This role requires excellent communication skills and a customer-service mindset, as it serves as a key point of contact for internal and external stakeholders, including prospective students, families, and university partners. The Administrative Assistant II is expected to exercise independent judgment, handle sensitive information with confidentiality, and contribute to a welcoming and inclusive atmosphere aligned with the university's mission.
Workplace Requirements:
 
This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration - typically a rotating schedule of three days in office with two remote. Exceptions to this schedule may include special events, in-person meetings/retreats, or busy times of the year. Per Rice policy 440 , work arrangements may be subject to change.
Hiring Range: $19.90&ndash;$20.30 hourly, non-exempt.
 
*Non-Exempt (hourly) positions under FLSA are eligible for overtime.
Minimum Requirements:
<ul><li>High school diploma or equivalent
</li><li>2+ years&rsquo; experience providing administrative support, preferably in a university setting
<ul><li>In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted
</li></ul></li></ul>Skills:
<ul><li>Proficient administrative skills including calendar management, meeting coordination, and office organization
</li><li>Strong written and verbal communication skills with the ability to interact professionally with a wide range of stakeholders
</li><li>Strong interpersonal skills and a commitment to providing excellent customer service
</li><li>Proficiency in Microsoft Office and Google Suite (Word, Excel, Outlook, PowerPoint) and comfort with learning new software systems
</li><li>Experience with data entry and database management (e.g., CRM systems like Slate or similar platforms)
</li><li>Exceptional attention to detail and a high level of accuracy in all work
</li><li>Ability to prioritize and manage multiple tasks and deadlines
</li><li>Demonstrated discretion and sound judgment when handling confidential or sensitive information
</li><li>Problem-solving skills and the ability to work independently with minimal supervision
</li><li>Flexibility and adaptability to support changing office needs and event-based workloads
</li><li>Team-oriented mindset with the ability to collaborate effectively with colleagues across the division 
 
</li></ul>Preferences:
<ul><li>3+ years of administrative support experience, preferably in a higher education or admission-related setting
</li><li>Familiarity with student information systems or CRM platforms such as Slate, Banner, or Salesforce
</li><li>Experience supporting events or programs, including scheduling, logistics, and vendor coordination 
 
</li></ul>Essential Functions:
<ul><li>Responsible for one or more administrative and business functions, including processing and managing student hire payroll, event management, onboarding coordination, FERPA file requests, and/or expense reporting
</li><li>Serves as a key point of contact for prospective students, families, school counselors, and campus partners by providing timely, accurate, and courteous responses via phone, email, and in-person interactions
</li><li>Greets and assists campus visitors to the Office of Admission and Welcome Center, ensuring a welcoming and professional first impression for campus visit registrants and walk-in visitors
</li><li>Provides high-level administrative support to Office of Admission staff, including managing calendars, scheduling meetings, and preparing communications
</li><li>Supports the planning, coordination, and execution of on-campus and virtual admission events, assisting with registration, guest services, and event logistics&mdash;from daily campus visits to large event days
</li><li>Maintains accurate and confidential records, enters and updates applicant data in internal systems, and assists with the generation of reports and queries
</li><li>Responds to general inquiries about the admission process, policies, and deadlines, and escalates complex issues to the appropriate staff member when necessary
</li><li>Manages the daily operations of the front office, including organizing supplies, maintaining office appearance, and coordinating mail, deliveries, and print materials
</li><li>Assists with onboarding and coordination of student workers and may provide guidance to junior administrative staff as needed
</li><li>Assists with the coordination and logistics of admission-related events, meetings, travel, and special projects 
 
</li></ul>Additional Functions:
<ul><li>Knowledge of university policies, procedures, and organizational structures
</li><li>Ability to draft and edit professional correspondence and documents with minimal oversight
</li><li>Participates in ongoing efforts to improve office workflows, enhance customer service, and support a positive and inclusive work environment
</li><li>Understanding of admissions or enrollment operations and the academic calendar cycle
</li></ul>Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support.
 
 
If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.</div>

Administrative Assistant II

Rice Engineering

Bechtel

<div>Requisition ID: 292355<ul><li>
Relocation Authorized: National - Single</li><li>
Telework Type: Part-Time Telework</li><li>
Work Location: Houston, TX</li></ul><div><div><div><h2 class="jobSectionHeader"> 
Extraordinary teams building inspiring projects:</h2></div><div>
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security &amp; Environmental; Energy; Mining &amp; Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.
Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.</div></div><div><div><h2 class="jobSectionHeader">
Job Summary:</h2></div><div>
This role performs administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol, handling both routine and complicated items, such as coordinating travel, preparing expense reports, and composing correspondence. Ability to anticipate problems and changing priorities to help bring efficiency and organization to the team.
 This position is designated as part-time telework per our global telework policy and will require at least three days of in-person attendance per week at the assigned office or project. Weekly in-person schedules will be determined by the individual and their supervisor, in consultation with functional or project leadership.</div></div><div><div><h2 class="jobSectionHeader">
Major Responsibilities:</h2></div><div><ul><li>
Acts as a liaison between executive and senior management and staff in coordinating internal company business affairs.</li><li>
Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision.</li><li>
Handles routine and complicated items independently and anticipates problems and changing priorities.</li><li>
Duties require accuracy, judgment, a moderate degree of initiative, discretion, diplomacy, and knowledge of protocol; works with confidential information.</li><li>
Maintains a list of important matters for the manager&rsquo;s attention.</li><li>
Anticipates changing priorities and problems, alerting the manager(s) as required.</li><li>
Coordinates travel arrangements and travel itineraries; prepares detailed expense reports using Concur. Assists in the daily management and travel coordination with other managers.</li><li>
Composes routine correspondence for appropriate signature; reviews outgoing correspondence to ensure accuracy and proper format.</li><li>
Assists in coordinating internal and/or external meetings, maintaining calendar for responsible manager(s) using Outlook or other calendar software, as appropriate.</li><li>
Sets up meetings and facilities for conferences and major events including coordinating space, IS&amp;T assistance and catering.</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Education and Experience Requirements:</h2></div><div>
Requires 2-4 years of related experience</div></div><div><div><h2 class="jobSectionHeader">
Required Knowledge and Skills:</h2></div><div><ul><li>
Excellent oral and written communication skills.</li><li>
Experience working independently in a senior or executive level management environment.</li><li>
Strong organizational skills.</li><li>
Professional demeanor.</li><li>
Detail-oriented.</li><li>
Ability to juggle priorities with a multiple person team.</li><li>
Knowledge of Concur.</li><li>
Able to interface with executive management and internal/external clients.</li><li>
Able to handle confidential information.</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Total Rewards/Benefits:</h2></div><div>
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards</div></div><div><div><h2 class="jobSectionHeader">
Diverse teams build the extraordinary:</h2></div><div>
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of &quot;One Team,&quot; respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.</div></div></div> 
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com</div>

Waukesha Pearce Industries

<div>Scope of Work:
Perform administrative duties assisting the Branch/Store manager, including assisting the Regional Manager when necessary. Perform all clerical duties for the office as necessary.
Primary Job Responsibilities:
The Administrative assistant is responsible and accountable for, but not limited to, the following:
<ul><li>Greet and direct visitors, answer and route all telephone calls</li><li>
Take detailed messages</li><li>
Maintain and keep all files up to date</li><li>
Handle project-oriented duties and complete in a timely manner</li><li>
Back up for all clerical personnel
</li><li>Promote good welfare among the company and its divisions</li><li>
Perform other duties as assigned.</li></ul>
Minimum Qualifications:<ul><li>
Must have a minimum of 1-year experience
</li><li>High School Diploma or equivalent.</li></ul>
Requirements: Knowledge, Skills, and Abilities (KSAs)
<ul><li>Must have working knowledge of the above titled position and how it relates to the overall business and its&rsquo; objectives.</li><li>
Must meet goals and objectives set forth by the company.</li><li>
Must conform to policies and procedures set forth by the company.</li><li>
Must have good communication skills written and verbal.</li><li>
Must have good organizational skills.</li><li>
Must be able to balance the branch petty cash and checking account</li><li>
Must be able to type 50 wpm.</li><li>
Must be computer literate and proficient in a Windows environment (MS Word, Excel, Power Point and Outlook).
</li><li>Must be able to maintain a professional appearance and good client relationships.</li><li>
Must promote and maintain a clean, neat and safe work environment.</li><li>
Must have the ability to effectively operate various types of office equipment (telephone system, copier, printer, fax etc).</li><li>
Must be dependable and be able to work independently.</li><li>
Must protect the company assets and interest.
</li></ul>WPI is an EEO/AA (equal opportunity/affirmative action) institution and does not discriminate on the basis of sex, age, race, color, religion, physical or mental disability, creed, national origin, veteran status, sexual orientation, genetic information, gender identity, or gender expression in the programs or activities which it operates.
En Espanol
WPI es una instituci&oacute;n EEO/AA (igualdad de oportunidad/acci&oacute;n afirmativa) y no discrimina en base al sexo, edad, raza, color, religi&oacute;n, discapacidad f&iacute;sica o mental, credo, origen nacional, estatus veterano, orientaci&oacute;n sexual, infomaci&oacute;n gen&eacute;tica, identidad de g&eacute;nero, o expresi&oacute;n de g&eacute;nero en los programas o actividades los cuales opera.</div>

Administrative Assistant (ED-231)

Explore 158+ Administrative assistant in Houston United States this March. Find roles across top companies and apply now to boost your career.

158 administrative assistant jobs In Houston United States

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant II

Administrative Assistant II

Administrative Assistant

Administrative Assistant (ED-231)