administrative assistant Jobs in Houston United States

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administrative assistant ii Jobs in Houston United States

administrative assistant ii

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executive personal assistant

senior executive assistant Jobs in Houston United States

senior executive assistant

executive assistant

Indus River Ventures

<p>Executive Assistant</p><p>Houston, TX</p><p><b>Description</b></p><p><b>In this role, you have the opportunity to:</b></p><p>Provide insight and support for the Executive Team of Vitalus Group through a critically important role of Executive Assistant. An important aspect of this role is enabling the Executive Team to work most effectively with internal and external stakeholders and fulfill commitments to The Vitalus Group partners, funders, and the Board of Directors. This role provides high-level administrative support by conducting research, preparing reports and correspondence, hosting visitors, and managing the team's schedule.</p><p><b>About the role:</b></p><p>This role requires a combination of focus and flexibility, as well as a willingness to play an active, behind-the-scenes role. As the Executive Team&rsquo;s &lsquo;trusted counsel,&rsquo; the role requires a highly- resourceful individual with strong emotional intelligence, self-motivation, and strong analytical skills.</p><p><b>You are responsible for (but not limited to):</b></p><ul><li>Develop draft communications and/or research relevant information in support of communications.</li><li>Manage schedules to leverage time effectively.</li><li>Prepare and facilitate strategic meetings with the executive team, customers, advisors, investors, and other partners. Support the Executive Team in preparation for these meetings.</li><li>Understand the breadth of projects within the purview and coordinate in accordance with priorities.</li><li>Act as a liaison for meeting attendees.</li><li>Provide the team with a cross-functional perspective and make suggestions to where they can bring focus to improve organizational effectiveness and efficiencies.</li><li>Ensure that attendees of meetings with the Executive team send relevant preparation materials with enough lead time that the Executive team is able to review in advance of these meetings.</li><li>Close the loop in a timely manner on items completed.</li><li>Perform clerical duties, take memos, maintain files, and organize documents.</li><li>Arrange travel, accommodation, itineraries, and all correspondence related to travel arrangements as needed.</li><li>Plan/organize and implement events such as Townhall meetings, business luncheons, client dinners, company events, employee team-building activities, and special projects.</li><li>Prepare reports, presentations, and data, as well as maintain files, records, and correspondence for meetings.</li><li>Use discretion, tact, and diplomacy when relaying conversations with the Executive Team; know which matters to keep confidential.</li></ul><p><b>HR Generalist duties:</b></p><ul><li>Facilitate daily management of personnel to allow the Executive Team to focus on Vitalus Group&rsquo;s growth opportunities.</li><li>Provide management direction and counseling.</li><li>Consult legal counsel to ensure that policies comply with federal and state law.</li><li>Oversee the compliance of employee files and records required by the Fair Labor Standards Act, Department of Labor, and Health care regulators.</li><li>Medical accreditation tasks</li></ul><p><b>You are part of:</b></p><p>The Vitalus Group organization has experienced significant growth and development in the Houston area throughout the last year. Vitalus Group provides exceptional patient care and is driven by a passion to help those at risk for Sleep Apnea. Vitalus Group is looking to grow its team with passionate, inspirational, collaborative, and diverse professionals empowering excellent patient care.</p><p><b>Requirements</b></p><p><b>To succeed in this role, you should have the following skills and experience:</b></p><ul><li>Minimum 7 years of professional work experience with increasing responsibility</li><li>Bachelor&rsquo;s degree (B.A.) from four-year college or university; preferred</li><li>Experience working with and for senior executives</li><li>Business re-launch experience</li><li>Knowledge of, and experience in the digital and mobile health space</li><li>Strong analytical skills</li><li>Excellent oral and written communication skills</li><li>Outstanding interpersonal skills</li><li>Demonstrated leadership skills</li><li>Effective delegation skills</li><li>Problem-solving skills</li><li>Excellent time management and prioritization skills</li><li>Agile in a fast-paced environment with multiple tasks and projects at hand</li><li>Able to organize and manage large amounts of files, tasks, schedules, and information</li><li>Self-directed and able to work without supervision</li><li>Proficiency with computers, including working knowledge of Microsoft Office including Word, PowerPoint, and Excel</li><li>Able to respond to change productively and handle additional projects as assigned</li><li>Able to analyze and resolve complex issues, both logical and interpersonal</li><li>Able to read, analyze, and interpret the most complex documents</li><li>Able to respond effectively to the most sensitive inquiries or complaints</li></ul><p><b>In return, we offer you:</b></p><p>We offer you a dynamic working environment in an innovative business, which offers you excellent opportunities to further develop and fully explore your talents. This job comes with a competitive salary and excellent benefits.</p><p>Pay: $75,557.07 - $100,000.00 per year</p><p>Work Location: In person</p>

Executive Assistant

Clark Construction

<div><p>The Central Group CEO for the building group serves clients across central states, predominantly Texas and Missouri. Presently, Clark Construction Group, LLC is seeking an enthusiastic and energetic Executive Assistant. In this role, you will be a key partner to the Chief Executive Officer of the Central Group. Are you interested in building your own legacy and growing your career? Come be a part of our team, today!
</p><p></p><p><b>Responsibilities &ndash; what you will do to make an impact at Clark:
 </b></p><ul><li><p>Executive Assistant to the Central Group CEO, providing operational and logistical support. Coordinate all aspects of the CEO schedule, including sometimes complex travel arrangements; understand the Executive&rsquo;s schedule needs and work to meet them.
</p></li><li><p>Organize, maintain and manage calendar for Group CEO. Establish work time and meeting windows; prioritize meetings based on urgency and topic. Review calendar daily and weekly to ensure meeting conflicts are avoided/resolved, meetings are effectively planned and executed.
</p></li><li><p>Assist in managing, filing and updating OneNote with meeting notes and action items.
</p></li><li><p>Being available to support Executive during travel with keen focus to detail when rebooking, updated travel plans as needed. Book all travel through company travel program. Assist in rebooking, updating travel plans as needed.
</p></li><li><p>Complete all expense reports on a monthly basis.
</p></li><li><p>Support Group CEO with coordinating CoE meetings, events and trainings.
</p></li><li><p>Availability to support travel, meetings and needs among multiple time zones.
</p></li><li><p>Work collaboratively with all team members (other EAs, team leaders, etc.) in order to maximize time and efficiency of Group CEO.
</p></li><li><p>Gather and Develop read-ahead material for client meetings.
</p></li><li><p>Prepare and print/email read-ahead material for team meetings using company management software (Salesforce, SAP, etc.).
</p></li><li><p>Complete additional tasks as needed to support activities of Group CEO
</p></li><li><p>Serve as the gatekeeper of the Executive&rsquo;s time, schedules, and information while fostering a collegial work environment. Maintain complete confidentiality regarding details of schedules and related information. Handle all forms of communication.
</p></li><li><p>Hold yourself to high standards of quality, accuracy, timeliness, customer service, and complete discretion.
</p></li></ul><p></p><p><b>Qualifications:
</b></p><ul><li><p>4-8 years of relevant work experience, preferably with experience supporting high level executive
</p></li><li><p>Must have strong attention to detail and ability to manage multiple different tasks at the same time
</p></li><li><p>Ability to adapt to changing needs of the company as well as Group CEO
</p></li><li><p>Demonstrated ability to think on your feet and solve problems. Proactive approach.
</p></li><li><p>Personal confidence and a passion for customer service.
</p></li><li><p>Can-do attitude with superior organizational skills and accuracy.
</p></li><li><p>Ability to maintain confidentiality in all aspects of job responsibilities.
</p></li><li><p>Clear and concise written and verbal communication skills. Self-driven for accuracy.
</p></li><li><p>Ability to juggle multiple competing priorities under deadlines.
</p></li><li><p>Results-oriented with a get-the-job-done mindset.
</p></li></ul><p></p><p><b>Why This is a Great Move:
</b></p><p>Clark is a premier organization with outstanding people. We have a 100+ year history of success and a reputation for both high-quality work and people. We build outstanding things, people, and careers. Here you&rsquo;ll be part of a team and culture that values people. You&rsquo;ll work with a senior leader that has a reputation for building team members&rsquo; careers, driving team engagement, and having an impact on the business. You can be yourself and be passionate about your work. And you&rsquo;ll have a clear impact on the success of the Chief Executive Officer of the Central Group. Come join our winning team!
</p><p>#LI-CN1</p></div>

House Buyers of America

<div><p>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!</p>
<p><b>
What you will do:</b></p>
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
<p><b>About You:</b></p>
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
<p><b>Why we are a great place to work:</b></p>
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
<p><b>House Buyers of America</b> is a leading national home-buying company helping homeowners sell with confidence through a <b>simple, transparent, and hassle-free process</b>. Founded in 2001 and operating in <b>44 states</b>, the company blends decades of real estate expertise with <b>technology-driven operations</b> to deliver <b>speed, certainty, and consistent outcomes</b>. House Buyers of America has been recognized for its industry impact, including <b>Ernst &amp; Young Entrepreneur of the Year</b> and inclusion on the <b>Inc. 5000</b> list of America's fastest-growing companies.</p>
<p>
House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com</p>
<p>
Total Compensation Range: $60,000- $100,000/ year</p></div>

Executive Assistant (Remote)

Worley

<div><p><b>Building on our past. Ready for the future
</b></p><p>Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.<br>
</p><p></p><p><b>Senior Executive Assistant<br>
</b></p><p></p><p><b>Key Responsibilities:
</b></p><ul><li>Handles a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles.
</li><li>Responsible for heavy schedule management, office management, communication liaison, information preparation, data analysis, and representing the executive to others. Handles confidential information and communications.
</li><li>Full comprehension of company's operation and project procedures.
</li><li>May also be responsible for training and supervising lower-level clerical staff.
</li><li>Uses discretion and judgement and knowledge of organization to facilitate the executive's activities.
</li><li>Maintain confidential records, documents, reports, presentations, graphs, organization charts, filing correspondence.
</li><li>Preparation of reports including the coordination, formatting, proofreading, Worley Brand compliant, and review spelling and grammar. Distribution of data for client reporting requirements. Update Management Restricted
</li><li>SharePoint site &ndash;org charts, maintain vacation schedule. Ensure documents adhere to EMS standards for quality, branding, format and style.
</li><li>Contributes to moderately complex aspects of a project. Work is generally independent and collaborative in nature.
</li><li>Must be able to communicate effectively with C level executives as well as project staff.
</li><li>Support senior executives, with work involving frequent visibility to high level internal and external customers.
</li><li>May have specific process or program coordination responsibilities assigned as part of the regular work routine.
</li><li>Coordination of travel arrangements when requested.
</li></ul><p><b>The skills required for this role, include:
</b></p><ul><li>Proven experience in planning and managing executive support within a large global organization.
</li><li>A confident, proactive manner with a forward thinking, organized, solutions-focused style.
</li><li>Ability to prioritize and manage a wide range of competing tasks associated with the needs of a Group Executive.
</li><li>Ability to develop and implement administrative and business processes effectively, trouble-shooting general issues and formulating and implementing solutions.
</li><li>Strong relationship and partnership building skills. Demonstrated ability to engage with a wide range of senior stakeholders and high profile organizations.
</li><li>Ability to manage strong behaviors to ensure effectiveness.
</li><li>High Personal integrity with the ability to deal with, and accept responsibility for, highly confidential information.
</li><li>Strong attention to detail with solid written and verbal communication skills.
</li><li>High level of computer proficiency in preparation of documents, presentations and spreadsheets using Microsoft Office software, including Word, PowerPoint, Excel and the use of Microsoft Outlook.
</li><li>The ability to work flexible hours due to the global nature of the role.
</li><li>Enjoy working as a collective within an EA network; lead by example and be a go to person within that network.
</li><li>Travel Assistance &ndash; travel arrangements, including visa processing
</li></ul><p><b>Required Qualifications:
</b></p><ul><li>Secondary school education or equivalent and relevant experience.
</li><li><p>Advanced support position, performing assignments that are broad and complex in nature.<br>
</p><p></p><p><b>Moving forward together
</b></p></li></ul><p>We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
</p><p>We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
</p><p>And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
</p><p>Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.</p></div>
<br><ul><li>Secondary school education or equivalent and relevant experience.</li><li>
Proven experience in planning and managing executive support within a large global organization.</li><li>
Advanced support position, performing assignments that are broad and complex in nature.</li><li>
Moving forward together</li><li>
Enjoy working as a collective within an EA network; lead by example and be a go to person within that network.</li></ul>

Senior Executive Assistant

<div>
 <strong>
  Building on our past. Ready for the future
  <br/>
  <br/>
 </strong>
 Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
 <br/>
 <br/>
 <strong>
  Senior Executive Assistant
  <br/>
  <br/>
 </strong>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Handles a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles.
  </li>
  <li>
   Responsible for heavy schedule management, office management, communication liaison, information preparation, data analysis, and representing the executive to others. Handles confidential information and communications.
  </li>
  <li>
   Full comprehension of company's operation and project procedures.
  </li>
  <li>
   May also be responsible for training and supervising lower-level clerical staff.
  </li>
  <li>
   Uses discretion and judgement and knowledge of organization to facilitate the executive's activities.
  </li>
  <li>
   Maintain confidential records, documents, reports, presentations, graphs, organization charts, filing correspondence.
  </li>
  <li>
   Preparation of reports including the coordination, formatting, proofreading, Worley Brand compliant, and review spelling and grammar. Distribution of data for client reporting requirements. Update Management Restricted
  </li>
  <li>
   SharePoint site &ndash;org charts, maintain vacation schedule. Ensure documents adhere to EMS standards for quality, branding, format and style.
  </li>
  <li>
   Contributes to moderately complex aspects of a project. Work is generally independent and collaborative in nature.
  </li>
  <li>
   Must be able to communicate effectively with C level executives as well as project staff.
  </li>
  <li>
   Support senior executives, with work involving frequent visibility to high level internal and external customers.
  </li>
  <li>
   May have specific process or program coordination responsibilities assigned as part of the regular work routine.
  </li>
  <li>
   Coordination of travel arrangements when requested.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  The Skills Required For This Role, Include
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proven experience in planning and managing executive support within a large global organization.
  </li>
  <li>
   A confident, proactive manner with a forward thinking, organized, solutions-focused style.
  </li>
  <li>
   Ability to prioritize and manage a wide range of competing tasks associated with the needs of a Group Executive.
  </li>
  <li>
   Ability to develop and implement administrative and business processes effectively, trouble-shooting general issues and formulating and implementing solutions.
  </li>
  <li>
   Strong relationship and partnership building skills. Demonstrated ability to engage with a wide range of senior stakeholders and high profile organizations.
  </li>
  <li>
   Ability to manage strong behaviors to ensure effectiveness.
  </li>
  <li>
   High Personal integrity with the ability to deal with, and accept responsibility for, highly confidential information.
  </li>
  <li>
   Strong attention to detail with solid written and verbal communication skills.
  </li>
  <li>
   High level of computer proficiency in preparation of documents, presentations and spreadsheets using Microsoft Office software, including Word, PowerPoint, Excel and the use of Microsoft Outlook.
  </li>
  <li>
   The ability to work flexible hours due to the global nature of the role.
  </li>
  <li>
   Enjoy working as a collective within an EA network; lead by example and be a go to person within that network.
  </li>
  <li>
   Travel Assistance &ndash; travel arrangements, including visa processing
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Secondary school education or equivalent and relevant experience.
  </li>
  <li>
   Advanced support position, performing assignments that are broad and complex in nature.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Moving forward together
  <br/>
  <br/>
 </strong>
 We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
 <br/>
 <br/>
 We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
 <br/>
 <br/>
 And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
 <br/>
 <br/>
 Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.
</div>


SSAF LLC

<p>About Us:</p><p>At SSAF Logistics, we specialize in international logistics and freight forwarding across industries such as energy, oil &amp; gas, manufacturing, medical, pharmaceutical, and cold chain. With a global network and a strong reputation for handling time-critical and project cargo, we are looking for motivated individuals to join us and grow into future logistics professionals.</p><p>Position Overview:</p><p>The Executive Assistant will serve as a strategic partner to the CEO and executive team. This is not a clerical role &mdash; it requires business judgment, discretion, strong organizational ability, and the confidence to operate in a high-stakes logistics environment.</p><p>You will be responsible for managing executive schedules, coordinating high-level communications, tracking key operational initiatives, and ensuring nothing falls through the cracks.</p><p>Key Responsibilities:</p><ul><li>Manage complex executive calendars, meetings, and travel arrangements</li><li>Coordinate domestic and international travel logistics</li><li>Draft, edit, and manage high-level correspondence and communications</li><li>Prepare reports, presentations, and executive summaries</li><li>Track key operational and financial deliverables</li><li>Serve as liaison between executives and internal departments</li><li>Assist with contract documentation and vendor coordination</li><li>Maintain strict confidentiality of sensitive information</li><li>Support special projects and strategic initiatives</li><li>Ensure follow-through on executive directives</li></ul><p>What We&rsquo;re Looking For:</p><ul><li>3+ years experience as an Executive Assistant (logistics or transportation industry preferred)</li><li>Strong understanding of business operations and executive workflow</li><li>Excellent written and verbal communication skills</li><li>High proficiency in Microsoft Office, Google Workspace, and CRM systems</li><li>Ability to prioritize in a fast-moving, deadline-driven environment</li><li>Strong problem-solving ability and sound judgment</li><li>Professional presence and strong interpersonal skills</li><li>Highly organized and detail-oriented</li><li>Discretion and integrity are non-negotiable</li></ul><p>Preferred Experience:</p><ul><li>Experience in freight forwarding, customs brokerage, or transportation</li><li>Exposure to international shipping documentation</li><li>Familiarity with logistics management systems</li></ul><p>Job Type: Full-time</p><p>Pay: $22.00 - $25.00 per hour</p><p>Work Location: In person</p>

Executive Assistant/Office Manager

Texas Southern University

<p></p><div><div><div><div><div><div><div><div><b>Security Sensitive Position?</b></div> <div>Yes</div>
</div><br>
<div><div><b>Hours of Work</b></div> <div>TBD</div>
</div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>Position Details</b></h2>
<div><div><div>Position Information
</div><p></p><div><div><div><div><b>Posting Number</b></div> <div>TSU203663</div>
</div><br>
<div><div><b>Official TSU Title</b></div> <div>EXECUTIVE ASSISTANT TO THE PRESIDENT</div>
</div><br>
<div><div><b>Grant Title</b></div> <div>n/a</div>
</div><br>
<div><div><b>Job Description Summary / TWC Summary</b></div>
<div><div><b>JOB</b><b> </b><b>SUMMARY</b><b>:</b></div><div>
The Executive Assistant to the President serves as the President&rsquo;s principal administrative integrator, ensuring the President&rsquo;s time, focus, and executive capacity are protected and optimized. This is an executive operations role, not clerical support.</div><div>
Reporting directly to the President and working closely with the Chief of Staff, the Executive Assistant manages executive calendar architecture, information flow, stakeholder access, documentation integrity, and operational logistics within a complex public university environment.</div><div>
The role enables the President to focus on governance, legislative engagement, fundraising, academic leadership, and institutional transformation by ensuring surrounding operations function seamlessly, securely, and strategically.<br>
</div><div><b>DISTINGUISHING</b><b> </b><b>CHARACTERISTICS</b></div><div>
The Executive Assistant protects the presidency by ensuring order, precision, and operational clarity at all times. This position is distinguished by:</div><ul>
<li>Direct daily proximity to the President&rsquo;s decision-making ecosystem.</li>
<li>Authority to manage executive access and calendar architecture.</li>
<li>Responsibility for high-stakes scheduling, documentation, and executive communications.</li>
<li>Exposure to confidential governance, personnel, financial, and legal matters.</li>
<li>Requirement to operate beyond standard business hours, including evenings, weekends, travel, and crisis response periods.</li>
<li>Elevated expectations of discretion, judgment, and executive-level composure.</li>
</ul></div>
</div><br>
<div><div><b>Essential Duties Summary</b></div>
<div><div><b>Executive Calendar and Time Management</b></div><ul>
<li>Design and maintain a presidential calendar aligned to institutional priorities.</li>
<li>Coordinate scheduling across the Board of Regents, Cabinet, government officials, donors, and external partners.</li>
<li>Anticipate travel, preparation time, and engagement sequencing.</li>
<li>Protect time for strategic thinking while balancing operational demands.</li><br>
<p></p>
</ul><div>
<br>
<b>Executive Information and Documentation Management</b>
</div><ul><li>Filter and prioritize inbound communications.</li>
<li>Prepare concise briefing materials and meeting packets.</li>
<li>Track follow-up items, commitments, and deadlines.</li>
<li>Maintain secure and organized executive records.</li>
<li>Information must be accurate, timely, and decision-ready.</li>
</ul><div>
<br>
<b>Technology and Digital Operations</b>
</div><ul><li>Utilize Microsoft 365 and enterprise collaboration platforms.</li>
<li>Maintain disciplined document management and version control.</li>
<li>Implement digital tools and workflows to streamline operations.</li>
</ul><div>
<br>
<b>Stakeholder Access</b>
</div><ul><li>Serve as primary coordinator of presidential access.</li>
<li>Exercise sound judgment in prioritizing requests.</li>
<li>Coordinate closely with the Chief of Staff, Cabinet, Board liaisons, and external stakeholders.</li>
<li>Maintain professionalism in high-pressure environments.</li>
</ul><div>
<br>
<b>Executive Events and Travel Coordination</b>
</div><ul><li>Coordinate logistics for Board meetings, legislative engagements, donor events, and institutional ceremonies.</li>
<li>Prepare travel itineraries, briefing materials, and stakeholder sequencing.</li>
<li>Provide support during evenings, weekends, and travel-intensive periods as required.</li>
</ul><div>
<br>
<b>Operational Agility</b>
</div><ul><li>Adapt to shifting priorities and dynamic schedules.</li>
<li>Reconfigure calendars in real time when necessary.</li>
<li>Maintain composure and discretion in high-stakes situations.</li>
</ul></div>
</div><br>
<div><div><b>% FTE</b></div>
<div>1.0</div>
</div><br>
<div><div><b>Hiring Range</b></div> <div>Commensurate with experience.</div>
</div><br>
<div><div><b>Education</b></div>
<div>Master&rsquo;s degree</div>
</div><br>
<div><div><b>Required Licensing/Certification</b></div>
<div>N/A</div>
</div><br>
<div><div><b>Knowledge, Skills, and Abilities</b></div>
<div><div><b>Knowledge of:</b></div><ul>
<li>Executive office operations and professional confidentiality standards.</li>
<li>Higher education organizational structures and governance protocols</li><br>
<p></p>
</ul><div>
<br>
<b>Skill in:</b>
</div><ul><li>Managing competing priorities with exceptional organization.</li>
<li>Professional written and verbal communication.</li>
<li>Advanced digital proficiency.</li>
<li>Anticipating needs and solving problems proactively.</li>
</ul><div>
<br>
<b>Ability to:</b>
</div><ul><li>Exercise sound judgment and maintain strict confidentiality.</li>
<li>Adapt quickly to changing priorities.</li>
<li>Work flexible hours as institutional needs require.</li>
<li>Protect and prioritize the President&rsquo;s time.</li>
</ul></div>
</div><br>
<div><div><b>Work Experience</b></div>
<div><div><b>Required:</b><br>
Minimum 3&ndash;7 years of senior executive support experience.<br>
<br>
<b>Preferred:</b>
</div><ul><li>Experience supporting a CEO, President, Chancellor, or senior government official strongly preferred.</li>
<li>Advanced proficiency in Microsoft Office and digital collaboration tools.</li>
<li>Demonstrated ability to manage complex scheduling environments.</li>
<li>Proven track record of discretion and confidentiality.</li>
<li>Experience supporting a President, Chancellor, CEO, or other senior executive in higher education, government, or a similarly complex organization.</li>
<li>Experience in higher education or similarly complex organizations.</li>
<li>Familiarity with public university governance and Board engagement.</li>
<li>Experience coordinating high-level meetings and preparing executive briefing materials.</li>
<li>Demonstrated ability to improve administrative systems and workflows.</li>
</ul></div>
</div><br>
<div><div><b>Working/Environmental Conditions</b></div>
<ul><li>Primarily office-based with extended periods of sitting or standing.</li>
<li>Regular use of financial and enterprise information systems.</li>
<li>Occasional travel required.</li>
<li>Some lifting of light materials may be required.</li>
</ul>
</div><br>
<div><div><b>Desired start date</b></div>
</div><br>
<div></div><div><div><b>Position End Date (if temporary)</b></div>
</div><br>
</div></div></div><div></div><div><div>Posting Detail Information
</div><p></p><div><div><div><div><b>UA EEO Statement</b></div>
<div>It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.<br>
</div>
</div><br>
<div><div><b>Close Date</b></div>
</div><br>
<div></div><div><div><b>Open Until Filled (overrides close field) </b></div><div>Yes</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div> <div>Open to all applicants.</div></div></div></div></div></div></div></div><p></p>

EXECUTIVE ASSISTANT TO THE PRESIDENT

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EXECUTIVE ASSISTANT TO THE PRESIDENT