office administrator Jobs in Houston United States

office administrator

office assistant Jobs in Houston United States

office assistant

25-26 executive coordinator - schools Jobs in Houston United States

25-26 executive coordinator - schools

administrative assistant (contract) Jobs in Houston United States

administrative assistant (contract)

bilingual assistant community manager Jobs in Houston United States

bilingual assistant community manager

executive assistant

Love’s Travel Stops

<div><p><i>* Fuel Your Growth with Love's - company funded tuition assistance * Paid Time Off * 401(k) &ndash; 100% Match up to 5% * Medical/Dental/Vision Insurance the first of the month after 30 days * Competitive Pay * Career Development *</i></p><p></p><p><b><br>
BASIC PURPOSE</b>: Assist the Sr Vice President of Supply and Trading and his direct reports in addressing and resolving diverse and advanced administrative duties, tasks, projects and problems. Must be an adaptable self-starter with ability to work independently and with co-workers. Must be resourceful, have ability to use good judgment, possess knowledge of business etiquette, and be skilled in anticipating executive needs at a management level. Must be able to prioritize work, solve problems and organize own time with minimal supervision.</p><p></p><p><b><br>
MAJOR RESPONSIBILITIES:</b></p><ul><li>
Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings.</li><li>
Assist in the timely management of all communications with a variety of people, whether written, via telephone, or e-mail.</li><li>
Compose agendas, presentations, letters and statements; monitor and follow-up with all distributions that require answers, responses and written replies.</li><li>
Demonstrate a high degree of professionalism, initiative and independence in supporting a wide variety of complex issues among diverse groups of people within the organization.</li><li>
Work independently or assist in gathering and analyzing data and assembling it appropriately for use in meetings or presentations.</li><li>
Act as a &ldquo;solution finder&rdquo;; chasing down problems, determining root causes, and putting permanent solutions in place.</li><li>
Coordinate interactions with supplier partners including off-site event planning and preparing meeting materials.</li><li>
Coordinate trading department functions such as department meetings, training opportunities, new hire programs.
</li><li>Perform various cost tracking administrative functions and analysis.</li><li>
Assist in compliance with and inquiries into various corporate guidelines, policies and procedures.</li></ul><ul><li>
Oversee processing of department invoices and expense reports as needed.</li><li>
Maintain data and files as assigned.</li><li>
Meet daily, weekly and monthly deadlines.</li><li>
Other functions and duties as assigned.</li></ul><p><br>
</p><p><b>EDUCATION AND EXPERIENCE:</b>
</p><p>Education:
</p><ul><li>High School diploma or equivalent required.</li><li>
Bachelor&rsquo;s degree preferred.</li></ul><p>
Experience:
</p><ul><li>5+ years&rsquo; experience in an administrative related field.</li><li>
Proficiency in Microsoft Word and PowerPoint required.</li><li>
Experience with scheduling travel, note taking, and email management required.</li><li>
Experience supporting executive level leadership preferred.</li></ul><p></p><p><b><br>
 SKILLS AND PHYSICAL DEMANDS:</b></p><p>
Skills:
</p><ul><li>Hard Skills: Proficient in all Microsoft Office product.
</li><li>Soft Skills: Strong oral and written communication skills, keen attention to detail and organizational skills, research and follow-up skills, customer focused, team player, and the ability to work independently and deal with confidential information.
</li></ul><p>Typical Physical Demands:
</p><ul><li>Requires prolonged sitting, some bending and stooping.</li><li>
Occasional lifting up to 25 pounds.
</li><li>Manual dexterity sufficient to operate a computer keyboard and calculator.
</li><li>Requires normal range of hearing and vision.</li></ul><p></p><p><br>
#LI-Musket #LI-onsite</p>
<p>Our Culture:</p><p></p><p><br>
Fueling customers' journeys since 1964, innovation leads the way for this family-owned and operated business headquartered in Oklahoma City. With nearly 40,000 team members, travel stops are the core business along with products and services that provide value for professional drivers, fleets, traveling public, RVers, alternative energy and wholesale fuel customers. Giving back to communities and an inclusive workplace are hallmarks of the award-winning culture.</p><p></p><p><br>
Love's is an Equal Opportunity Employer. Veterans encouraged to apply.</p></div><p></p>

Executive Assistant

Connections Education

Company SummaryTexas Connections Academy (TCA) is a Texas Online School that offers 100% virtual instruction to public school students across Texas in grades 3-12 who are not physically present on campus during instruction. The TxVSN OLS program is authorized by Texas Education Code (TEC) Chapter 30A and administered through TEA. Connections Education, LLC is in partnership with Houston ISD and Mineral Wells School District to provide this high quality and rigorous virtual instruction through TCA. Position Summary and ResponsibilitiesWorking from home, the Executive Administrative Assistant is primarily responsible for meeting monthly billing/accounting deadlines and billing partners in a timely manner.
<br><br>
Other administrative tasks of the school such as assisting the leadership team with administrative tasks and other duties as assigned. The Executive Administrative Assistant will be responsible for the following: Following billing procedures as outlined by state guidelines, Pearson Virtual Schools, and the School Leader;Outbound communication via phone, online chat and email with various stakeholders;Arrange state test site rental with external vendors;Manage billing and costs for state testing;Make all arrangements for school staff travel, including hotel, car rental, conference registration;Provide staff with information and training related to individual expense reporting;Manage, train, and support administrative assistants who report to the office;Oversee the daily work of the office team, including, but not limited to records management, coordinating event logistics, enrollment tasks, withdrawal processing, processing transcript requests, receiving and sending student portfolios, communicating with staff and families;Work in collaboration with PVS Teams, such as State Reporting and Compliance to ensure required data (ex. Immunization Records) are entered into various school and district information systems in an accurate and timely manner;Create and update school Standard Operating Procedures;Work directly with PVS Teams, such as Facilities and the Academys Property Manager;Responsible for managing school phone system;Accountable for mail and voicemail that comes into the office;Maintain and update the Office Emergency Plan;Assist School Leadership Team as needed with daily tasks and projects;Assist families and school stakeholders with questions both on the phone and in the office;Additional duties as assignedRequirementsAssociate degree or higher preferredStrong ability for reporting accuracyKnowledge of state and reporting SystemsAbility to understand all components of billing, receiving payments, general accountingProficiency with Microsoft Office tools and web-based applications is essentialIntermediate or higher skill level in MS ExcelProficiency with Google Applications (Mail, Calendar, Drive, Chat, Documents, etc.)Ability to multitask in a fast-paced environmentAbility to maintain privacy and confidentiality (FERPA)Good interpersonal skills and attention to detailExcellent communication skills, both oral and writtenCustomer focused approachHigh degree of flexibilityDemonstrated ability to work well in fast paced team environmentExperience in K-12 education and/or State educational reporting a plusPreferred: experience with computer-based Information SystemsTravel and attendance at in-person events, including State Testing is required throughout the school year, as determined by the school. This may require overnight travelMust be able to use a personal electronic device and email address for two-step authentication.

Executive Assistant - Texas Connections Academy

TotalEnergies

<div><div><div><div><div><h3 class="jobSectionHeader"><b>Contexte et environnement</b><b>
</b></h3></div></div><div><div><div><div><div>At TotalEnergies, we are committed to delivering operational excellence and supporting the teams that drive our business forward. We are seeking a highly organized and proactive Administrative Professional with a strong ability to manage competing priorities in a dynamic environment. In this role, you will provide essential administrative support to our leadership team, ensuring seamless coordination of calendars, meetings, travel, and day‑to‑day office operations.</div><p></p><div><br>
You will play a key role in managing weekly reporting processes, maintaining executive summaries, and assisting with production‑related data updates across both offshore and shale assets. Your sharp attention to detail, professionalism in handling confidential information, and ability to collaborate closely with other Executive Assistants will be critical to success.<br>
</div><div>
If you're a resourceful problem-solver with exceptional organizational skills and a passion for supporting high‑performance teams, we invite you to bring your expertise to TotalEnergies.</div>
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Activit&eacute;s</b><b>
</b></h3></div></div><div><div><div><div><ul><li>Manage calendars and appointments, schedule meetings/conferences</li><li>
Administer travel arrangements, mail, phones, and other office administrative duties</li><li>
Process group expenses</li><li>
Organize functions (Lunch and learn/dinners, events) as required</li><li>
Work closely with, and serve as back-up to, Executive Assistant</li><li>
Prepare the weekly report template by updating the prior week&rsquo;s version, uploading the finalized template to the MS Teams shared folder, and archiving the final report in the W drive shared folder.</li><li>
Support updates to the executive summary table, including production variance inputs.</li><li>
Assist in preparing asset level production for all assets, including well test tables for offshore assets and production charts for shale assets.</li></ul>
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Profil du candidat</b><b>
</b></h3></div></div><div><div><div><div><ul><li>5+ years administrative support</li><li>
Must have excellent organizational skills, ability to handle highly confidential information discreetly and professionally</li><li>
Computer skills should include proficiency with Microsoft Office applications</li><li>
Experience with Concur expense and travel, a plus</li></ul>
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Informations suppl&eacute;mentaires</b><b>
</b></h3></div></div><div><div><div><div><b>TotalEnergies valorise la diversit&eacute;, promeut le d&eacute;veloppement individuel et offre des opportunit&eacute;s d'emploi &eacute;gales &agrave; tous les candidats.</b></div></div></div></div></div></div></div>
<br><div><div><div><div><div><div><div><div><div><b>Working at TotalEnergies</b></div><p>
At TotalEnergies we are committed to balancing flexibility while fostering strong relationships among our team members. Our office-based employees work together from dynamic workspaces 3 days per week to build teamwork through collaboration while also having the flexibility to work from home 2 days per week. TotalEnergies Renewables USA currently has offices in San Francisco, Boston, Austin, Houston, and NYC.</p><div><b>
What We Provide</b></div><div>
TotalEnergies values the partnership with our external recruitment providers. As a contractor assigned to TotalEnergies you will be eligible for benefits through your agency employer such as PTO, paid holidays, and transportation allowance.</div><div></div><p><b><br>
International Consideration</b></p><p>
TotalEnergies regrets that it is unable to sponsor employment Visas or consider individuals on time-limited visa status for this position.</p></div></div></div></div></div></div></div></div><div></div>

Administrative Assistant (Contract)

YES Prep Public Schools

<div><p><b>Description</b></p><br>
<div></div><div><div><div><b>Job Description</b></div><div></div><div><b><br>
POSITION:</b><b> </b>Executive Coordinator - Schools</div><div></div><div><b><br>
REPORTS TO:</b><b> </b>Chief Schools Officer</div><div></div><div><b><br>
POSITION TYPE: </b>12-month</div><div></div><div><b><br>
START DATE: </b>Immediate</div><div><b><br>
</b></div><div><b>COMPENSATION: </b>$54,911 - $65,894, Home Office Grade 4</div><div></div><p><br>
At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of a high-performing, team-oriented culture.
</p><div>Some quick stats about us:</div><ul><li>
21,000+ Students
</li><li>2,400 Team Members</li><li>
16 Secondary Campuses</li><li>
11 Elementary Campuses</li><li>
92% Students Who Qualify for Free/Reduced-Price Lunch</li><li>
96% Hispanic &amp; African-American Students</li><li>
90% Students Who Are Accepted to a 4-Year University</li><li>
88% First-Generation College Students</li><li>
Ranked in the Top 100 High Schools in the Nation, <i>U.S. News &amp; World Report</i></li></ul><p>
We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options within Houston&rsquo;s city limits serving our increasing population.</p><div><b><br>
</b></div><div><b>THE OPPORTUNITY</b></div><p>
YES Prep needs a dynamic Executive Coordinator - Schools with a robust set of experiences, to make our mission a reality. As a YES Prep employee, you will achieve jaw-dropping results, create pathways to opportunity for our students, and build transformative relationships.</p><div>
To put it simply, you will maximize the efficiency of the Chief Schools Officer and the Schools Team by providing high-level administrative and operational support.</div><div></div><div><b><br>
THE </b><b>ROLE</b></div><div>
When you join the YES Prep team, some of the work and responsibilities will include:</div><br>
<div></div><ul><li>
Managing the weekly and monthly calendar of the Chief Schools Officer (CSO) to assist with project management;</li><li>
Assisting in organizing the administration and logistics of the Schools Department;</li><li>
Leading and coordinating preparation efforts and Board and Committee meetings, including the Program Committee led by the CSO and Chief Talent Officer;</li><li>
Compiling and submitting monthly reimbursements for the CSO as needed;</li><li>
Securing travel arrangements for the CSO, including transportation, lodging, and trip itineraries;</li><li>
Being a first point of contact for the CSO regarding meetings, professional learning logistics, and communication around timelines and status updates;</li><li>
Completing independent research of historical documentation, processes, etc. to lead planning efforts;</li><li>
Building individual and team processes for logistical and operational success;</li><li>
Assisting with planning and coordination of team meetings and agendas, including creating effective presentations (PPT), taking useful minutes, researching and proposing agenda items, etc.;</li><li>
Overseeing and managing a variety of high priority projects as assigned;</li><li>
Collaborating with appropriate cross-functional team members to support internal communication efforts;</li><li>
Owning and project managing internal marketing and communications campaigns for the team as needed;</li><li>
Assisting with analyzing and preparing reports using Excel and other tools;</li><li>
Additional duties as assigned.</li></ul><div></div><div><b><br>
THE PERSON</b></div><div>
We seek staff with a multitude of backgrounds, talents, interests, and ideas. Certain traits consistently shine through our most successful employees: passion for the mission, drive for results, care for students, and resilience. Other traits needed and desired for this role are:</div><div><br>
</div><div>THE MUST HAVES</div><ul><li>
Bachelor&rsquo;s Degree from an accredited institution OR equivalent experience</li><li>
2 years of experience in an administrative or operations role</li></ul><ul><li>
A record of achievement and accuracy in previous work</li><li>
Ability to work outside of normal hours and on weekends</li><li>
Openness to giving and receiving frequent feedback</li><li>
Demonstrated ability to work on a team</li><li>
Ability to maintain emotional control under stress</li><li>
Ability to work urgently in a fast-paced and results-oriented environment</li><li>
Creates and maintains positive working relationships on a team and/or in a highly collaborative environment</li><li>
Frequent prolonged and irregular hours of duty, including evenings and weekends</li><li>
A dedication to learn, grow, and develop as a professional</li></ul><div></div><div><br>
THE MUST HAVE BELIEFS</div><ul><li>
Belief in and commitment to the mission and core values of YES Prep Public Schools</li><li>
Desire to disrupt systemic status quos in education</li><li>
Willingness to go above and beyond to disrupt said status quos</li><li>
Passion to develop resiliency through a relentless pursuit of jaw-dropping results</li><li>
Conviction that high expectations + high accountability = high performance and high growth</li></ul><div></div><div><br>
THE NICE TO HAVES</div><ul><li>
Experience in executive support</li><li>
Bilingual &ndash; Spanish or other language</li></ul><div><b><br>
</b></div><div><b>THE PERKS</b></div><ul><li><b>
Compensation</b><b> &ndash; </b>This position is an exempt, salaried position; offers commensurate with experience.</li></ul><div><b><br>
</b></div><ul><li><b>Health and Supplemental Insurance</b> &ndash; A $0 monthly medical option or a $24 monthly option that includes $50 YES Prep Paid Health Savings Account contribution, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. Employees must work 20+ hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits.</li></ul><div></div><ul><li><b><br>
Retirement Plans</b> &ndash; Participation in Teacher Retirement System of Texas and an optional 457b Retirement Plan.</li></ul><div></div><ul><li><b><br>
Paid Time Off</b> &ndash; Employees working 20+ hours a week receive 15 days of Paid Time Off in addition to the system closures during the Academic Calendar.</li></ul><div></div><ul><li><b><br>
P</b><b>aid Leave Programming</b> &ndash; In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid out at 100%, based on eligibility and tenure.</li></ul><div><br>
</div><ul><li><b>Professional Development</b> - YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.</li></ul><div><br>
</div><ul><li><b>Award Winning Culture</b> &ndash; The strong cultures of our campuses and Home Office are just one of many reasons we were named <b>Houston&rsquo;s Best Place To Work</b> in 2018, 2019, 2021 and 2025. We won the 2012 Broad Prize for Excellence in Urban Education and were a 2016 finalist as well.</li></ul><div></div><div><br>
YES Prep is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood.</div></div></div></div>

25-26 Executive Coordinator - Schools

Westdale Asset Management

<div><p>Rate: $23.00 per hour (Hourly non-exempt position)<br>
<br>
<b>***Monthly new lease and renewal AND quarterly performance bonuses are paid in addition to base pay.***</b></p><p>
We are searching for an Assistant Community Manager to join our team at our 564-unit apartment community conveniently located near Beltway 8, 59, 610, and I-10, The Galleria, and Memorial City Mall in Houston! Our ideal candidate will have the ability to perform the job duties of a Leasing Consultant, as needed. If you enjoy leasing and have a knack for numbers, then we would love to tell you more about this exciting opportunity. Take the next step in your multi-family housing career and <i>apply now</i>!</p><p>
Requirements</p><ul><li>
Must have two years of property management experience.</li><li>
One year of Assistant Community Manager experience in on-site property management.</li><li><b>
Bilingual (English/Spanish).</b></li><li>
Strong bookkeeping and organization skills.</li><li>
Excellent verbal and written communication skills.</li><li>
Computer skills in Word, Excel, Outlook, and Yardi or other similar programs.</li><li>
Must be able to work on Saturdays with an alternative day off during the week.</li></ul><p>
Responsibilities</p><ul><li>
Leasing</li><li>
Processing applications</li><li>
Income Collections</li><li>
Processing Move-Ins and Move-Outs</li><li>
Resident Relations</li><li>
Reporting</li><li>
Marketing</li></ul><p>
We offer a competitive salary, good benefits, and an energetic environment. Our benefits include:</p><ul><li>
Medical insurance</li><li>
Dental insurance</li><li>
Vision insurance</li><li>
Life insurance</li><li>
Short-term and long-term disability insurance</li><li>
401(k) plan with company match</li><li>
Flexible spending accounts</li><li>
Paid vacation, personal/sick time, and holidays</li><li>
Tuition reimbursement</li><li>
Credit union</li><li>
Service recognition awards</li><li>
Employee assistance program</li><li><b>
Apartment rental discounts</b></li></ul><p><b>
Work Days:</b> Monday &ndash; Saturday<br>
<b>Work Hours:</b> M-F 9:00 am &ndash; 6:00 pm; Sat 10:00 am - 2:00 pm<br>
<b>Required License or Certification:</b> Valid Texas Driver&rsquo;s License.</p><p><b>
Our application process includes criminal background checks and drug screens.</b></p><p>
Rate: $23.00 per hour (Hourly non-exempt position)</p><p>
#WAMLPB</p><p></p><p>
</p><p>fXh6ZagMoP</p></div>

Bilingual Assistant Community Manager

Rice Engineering

<div><p><b>Special Instructions to Applicants:
</b><br>
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues.
</p><p><b>About Rice:
</b><br>
Boasting a 300-acre, tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by <i>U.S. News &amp; World Report </i>. Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system that supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
</p><p>Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community, and Excellence.
</p><p><b>Position Summary:
</b><br>
The Professional Science Master&rsquo;s (PSM) Program Administrator reports to the Executive Director and serves as the operational lead for the program, guiding strategic growth, enrollment planning, and overall program development. Using data-informed decision-making, the role supports long-term sustainability by aligning enrollment strategy, marketing performance, and resource planning with institutional goals.
</p><p>The position drives external engagement and growth through corporate relations, strategic partnerships, student recruitment, and targeted advertising initiatives. This includes managing and optimizing marketing campaigns through platforms such as Google Ads and Google Analytics to evaluate performance, monitor return on investment, and inform recruitment strategies. The incumbent represents the program at industry conferences, recruitment fairs, and external events, requiring occasional travel and strong outward-facing engagement skills.
</p><p>In addition, the PSM Program Administrator oversees fiscal management to maintain the program&rsquo;s financial health, including budgeting, forecasting, expense tracking, ledger reconciliation, and financial reporting, ensuring compliance with institutional policies.
</p><p>The role also manages core administrative functions such as seminar coordination, event planning and execution, student lifecycle management (from recruitment through graduation), application review coordination, and oversight of lecturer hiring and compensation processes. The position requires fluency in application management and CRM systems, along with the ability to translate enrollment and marketing data into actionable strategies.
</p><p><b>Ideal Candidate Statement:
</b><br>
The ideal candidate for the Professional Science Master&rsquo;s (PSM) Program Administrator role is a strategic, growth-oriented leader who combines the mindset of a program builder with strong operational execution. Serving as the operational lead and key partner to the Executive Director, the individual drives enrollment strategy, marketing performance, and long-term program sustainability through data-informed decision-making. They bring fluency in CRM systems and Slate (application management platform), along with experience managing digital and print advertising, leveraging analytics to optimize campaigns, evaluate return on investment, and strengthen recruitment outcomes. They are equally comfortable representing the PSM program to corporate partners, prospective students, and industry stakeholders, building strategic partnerships that enhance visibility and experiential learning opportunities.
</p><p>In addition to their strategic and outward-facing strengths, the ideal candidate possesses strong financial and administrative acumen. They confidently manage budgeting, forecasting, Oracle (iO) ledger reconciliations, expense tracking, and financial reporting to ensure program sustainability and compliance with institutional policies. At the same time, they seamlessly oversee core operations including event planning, seminar coordination, admissions workflow management, lecturer hiring and compensation processes, and comprehensive student lifecycle management&mdash;from recruitment through graduation and alumni engagement&mdash;balancing big-picture vision with detailed, day-to-day execution.
</p><p><b>Workplace Requirements:
</b><br>
This position is exclusively on-site, necessitating all duties to be performed in person at Rice University&rsquo;s Keck Hall from 8 AM&ndash;5 PM, Monday&ndash;Friday. May require occasional evening availability for program-related events. Hybrid/remote work opportunities may be possible on a limited basis outside of the academic year following the completion of the probationary period. Per Rice policy 440 , work arrangements may be subject to change.
</p><p><b>Hiring Range: </b>$65,000 minimum, with the hiring salary commensurate with experience.
</p><p><i>*Exempt (salaried) positions under </i><i>FLSA </i><i>are not eligible for overtime.
</i></p><p><b>Minimum Requirements:
</b></p><ul><li><p>Bachelor&rsquo;s Degree
</p><ul><li><p>In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis
</p></li></ul></li><li><p>3+ years of related experience
</p><ul><li><p>In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis
</p></li></ul></li></ul><p><b>Skills:
</b></p><ul><li><p>Ability to develop and initiate new strategies
</p></li><li><p>Advanced problem-solving skills
</p></li><li><p>Strong verbal and written communication skills
</p></li><li><p>Ability to work well under pressure and manage projects simultaneously
</p></li><li><p>Strong organizational and time management skills
</p></li><li><p>Advanced knowledge of the Microsoft Office suite
</p></li><li><p>Strong data analysis skills
</p></li><li><p>Knowledge of CRM systems and application management platforms
</p></li><li><p>Ability to manage marketing campaigns
</p></li><li><p>Ability to work independently and as part of a team to meet expected deadlines and schedules
</p></li><li><p>Adept at problem-solving, creating contingency plans, and handling issues when necessary
</p></li><li><p>Strong client service orientation and attention to detail
</p></li><li><p>Ability to develop complex or multiple program partnerships and funding sources
</p></li><li><p>Knowledge of managing budgets and developing financial plans
</p></li><li><p>Ability to coordinate events, seminars, and professional development programming<br>
</p></li></ul><p></p><p><b>Preferences:
</b></p><ul><li><p>Master&rsquo;s Degree
</p></li><li><p>5+ years of related experience<br>
</p></li></ul><p></p><p><b>Essential Functions:
</b></p><ul><li><p>Serves as the central point of contact for faculty, students, corporate partners, and visitors, providing accurate and timely information and ensuring effective communication across stakeholders
</p></li><li><p>Develops, implements, administers, and evaluates programs by conducting research activities within the program, analyzing data, creating reports, reviewing trends, and making program improvement recommendations
</p></li><li><p>Leads graduate student recruitment strategy and enrollment management for academic programs, overseeing pipeline development, marketing alignment, application workflow coordination, enrollment forecasting, recruitment event coordination, and representation of the program at industry conferences and external engagements to achieve program growth targets
</p></li><li><p>Coordinates advertising and marketing efforts, managing digital and print recruitment campaigns, monitoring performance metrics, and evaluating return on investment to inform enrollment strategy
</p></li><li><p>Oversees the full student lifecycle from prospect through graduation, including admissions processing, enrollment tracking, advising coordination, retention monitoring, internship placement support, and degree certification to ensure student success and program completion
</p></li><li><p>Develops and implements strategies related to outreach, events, communications, development, partnerships, and fundraising/funding, with a strong concentration on corporate relations
</p></li><li><p>Develops strategies to strengthen alumni and employer engagement to support internships, placements, and program visibility
</p></li><li><p>Coordinates and plans weekly seminars and program events, including speaker engagement, logistics management, event execution, and post-event assessment. Creates short-term and long-term plans to achieve mission and objectives for the program; collaborates with the Executive Director on financial modeling and enrollment forecasting to ensure long-term program sustainability
</p></li><li><p>Devises and manages financial and budgetary plans for the program(s); approves and monitors expenditures, specifically managing and tracking all PSM financial operations, revenue reconciliation from tuition and partnerships, and budget execution in iO
</p></li><li><p>Serves as primary departmental contact for financial operations, ensuring adherence to University Policy 201 and 214-03, managing personnel budgeting for staff and faculty instructors, and coordinating with the PSM Faculty Director, PSM Executive Director, and the Assistant Dean on fund availability
</p></li><li><p>May supervise small staff (up to three full-time staff), providing functional supervision for administrative or student workers supporting financial or recruitment tasks
</p></li><li><p>May teach a course, seminar, or workshop, as requested by the Executive Director or Department Chair
</p></li><li><p>Performs all other duties as assigned<br>
</p></li></ul><p></p><p><b><i>Rice University HR | Benefits: </i></b><i>https://knowledgecafe.rice.edu/benefits
</i></p><p><b><i>Rice Mission and Values: </i></b><i>Mission and Values | Rice University
</i></p><p><i>Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support.<br>
</i></p><p><br>
<i>If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.</i></p></div>

PSM Program Administrator

Rice University

<div><p><b>Special Instructions to Applicants:
</b><br>
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues.
</p><p><b>About Rice:
</b><br>
Boasting a 300-acre, tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by <i>U.S. News &amp; World Report </i>. Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system that supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
</p><p>Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community, and Excellence.
</p><p><b>Position Summary:
</b><br>
The Professional Science Master&rsquo;s (PSM) Program Administrator reports to the Executive Director and serves as the operational lead for the program, guiding strategic growth, enrollment planning, and overall program development. Using data-informed decision-making, the role supports long-term sustainability by aligning enrollment strategy, marketing performance, and resource planning with institutional goals.
</p><p>The position drives external engagement and growth through corporate relations, strategic partnerships, student recruitment, and targeted advertising initiatives. This includes managing and optimizing marketing campaigns through platforms such as Google Ads and Google Analytics to evaluate performance, monitor return on investment, and inform recruitment strategies. The incumbent represents the program at industry conferences, recruitment fairs, and external events, requiring occasional travel and strong outward-facing engagement skills.
</p><p>In addition, the PSM Program Administrator oversees fiscal management to maintain the program&rsquo;s financial health, including budgeting, forecasting, expense tracking, ledger reconciliation, and financial reporting, ensuring compliance with institutional policies.
</p><p>The role also manages core administrative functions such as seminar coordination, event planning and execution, student lifecycle management (from recruitment through graduation), application review coordination, and oversight of lecturer hiring and compensation processes. The position requires fluency in application management and CRM systems, along with the ability to translate enrollment and marketing data into actionable strategies.
</p><p><b>Ideal Candidate Statement:
</b><br>
The ideal candidate for the Professional Science Master&rsquo;s (PSM) Program Administrator role is a strategic, growth-oriented leader who combines the mindset of a program builder with strong operational execution. Serving as the operational lead and key partner to the Executive Director, the individual drives enrollment strategy, marketing performance, and long-term program sustainability through data-informed decision-making. They bring fluency in CRM systems and Slate (application management platform), along with experience managing digital and print advertising, leveraging analytics to optimize campaigns, evaluate return on investment, and strengthen recruitment outcomes. They are equally comfortable representing the PSM program to corporate partners, prospective students, and industry stakeholders, building strategic partnerships that enhance visibility and experiential learning opportunities.
</p><p>In addition to their strategic and outward-facing strengths, the ideal candidate possesses strong financial and administrative acumen. They confidently manage budgeting, forecasting, Oracle (iO) ledger reconciliations, expense tracking, and financial reporting to ensure program sustainability and compliance with institutional policies. At the same time, they seamlessly oversee core operations including event planning, seminar coordination, admissions workflow management, lecturer hiring and compensation processes, and comprehensive student lifecycle management&mdash;from recruitment through graduation and alumni engagement&mdash;balancing big-picture vision with detailed, day-to-day execution.
</p><p><b>Workplace Requirements:
</b><br>
This position is exclusively on-site, necessitating all duties to be performed in person at Rice University&rsquo;s Keck Hall from 8 AM&ndash;5 PM, Monday&ndash;Friday. May require occasional evening availability for program-related events. Hybrid/remote work opportunities may be possible on a limited basis outside of the academic year following the completion of the probationary period. Per Rice policy 440 , work arrangements may be subject to change.
</p><p><b>Hiring Range: </b>$65,000 minimum, with the hiring salary commensurate with experience.
</p><p><i>*Exempt (salaried) positions under </i><i>FLSA </i><i>are not eligible for overtime.
</i></p><p><b>Minimum Requirements:
</b></p><ul><li><p>Bachelor&rsquo;s Degree
</p><ul><li><p>In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis
</p></li></ul></li><li><p>3+ years of related experience
</p><ul><li><p>In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis
</p></li></ul></li></ul><p><b>Skills:
</b></p><ul><li><p>Ability to develop and initiate new strategies
</p></li><li><p>Advanced problem-solving skills
</p></li><li><p>Strong verbal and written communication skills
</p></li><li><p>Ability to work well under pressure and manage projects simultaneously
</p></li><li><p>Strong organizational and time management skills
</p></li><li><p>Advanced knowledge of the Microsoft Office suite
</p></li><li><p>Strong data analysis skills
</p></li><li><p>Knowledge of CRM systems and application management platforms
</p></li><li><p>Ability to manage marketing campaigns
</p></li><li><p>Ability to work independently and as part of a team to meet expected deadlines and schedules
</p></li><li><p>Adept at problem-solving, creating contingency plans, and handling issues when necessary
</p></li><li><p>Strong client service orientation and attention to detail
</p></li><li><p>Ability to develop complex or multiple program partnerships and funding sources
</p></li><li><p>Knowledge of managing budgets and developing financial plans
</p></li><li><p>Ability to coordinate events, seminars, and professional development programming<br>
</p></li></ul><p></p><p><b>Preferences:
</b></p><ul><li><p>Master&rsquo;s Degree
</p></li><li><p>5+ years of related experience<br>
</p></li></ul><p></p><p><b>Essential Functions:
</b></p><ul><li><p>Serves as the central point of contact for faculty, students, corporate partners, and visitors, providing accurate and timely information and ensuring effective communication across stakeholders
</p></li><li><p>Develops, implements, administers, and evaluates programs by conducting research activities within the program, analyzing data, creating reports, reviewing trends, and making program improvement recommendations
</p></li><li><p>Leads graduate student recruitment strategy and enrollment management for academic programs, overseeing pipeline development, marketing alignment, application workflow coordination, enrollment forecasting, recruitment event coordination, and representation of the program at industry conferences and external engagements to achieve program growth targets
</p></li><li><p>Coordinates advertising and marketing efforts, managing digital and print recruitment campaigns, monitoring performance metrics, and evaluating return on investment to inform enrollment strategy
</p></li><li><p>Oversees the full student lifecycle from prospect through graduation, including admissions processing, enrollment tracking, advising coordination, retention monitoring, internship placement support, and degree certification to ensure student success and program completion
</p></li><li><p>Develops and implements strategies related to outreach, events, communications, development, partnerships, and fundraising/funding, with a strong concentration on corporate relations
</p></li><li><p>Develops strategies to strengthen alumni and employer engagement to support internships, placements, and program visibility
</p></li><li><p>Coordinates and plans weekly seminars and program events, including speaker engagement, logistics management, event execution, and post-event assessment. Creates short-term and long-term plans to achieve mission and objectives for the program; collaborates with the Executive Director on financial modeling and enrollment forecasting to ensure long-term program sustainability
</p></li><li><p>Devises and manages financial and budgetary plans for the program(s); approves and monitors expenditures, specifically managing and tracking all PSM financial operations, revenue reconciliation from tuition and partnerships, and budget execution in iO
</p></li><li><p>Serves as primary departmental contact for financial operations, ensuring adherence to University Policy 201 and 214-03, managing personnel budgeting for staff and faculty instructors, and coordinating with the PSM Faculty Director, PSM Executive Director, and the Assistant Dean on fund availability
</p></li><li><p>May supervise small staff (up to three full-time staff), providing functional supervision for administrative or student workers supporting financial or recruitment tasks
</p></li><li><p>May teach a course, seminar, or workshop, as requested by the Executive Director or Department Chair
</p></li><li><p>Performs all other duties as assigned<br>
</p></li></ul><p></p><p><b><i>Rice University HR | Benefits: </i></b><i>https://knowledgecafe.rice.edu/benefits
</i></p><p><b><i>Rice Mission and Values: </i></b><i>Mission and Values | Rice University
</i></p><p><i>Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support.<br>
</i></p><p><br>
<i>If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.</i></p></div>
<br><div>Boasting a 300-acre tree-lined campus in Houston, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.</div>

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