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senior executive assistant

Worley

<div>
 <strong>
  Building on our past. Ready for the future
  <br/>
  <br/>
 </strong>
 Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
 <br/>
 <br/>
 <strong>
  Senior Executive Assistant
  <br/>
  <br/>
 </strong>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Handles a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles.
  </li>
  <li>
   Responsible for heavy schedule management, office management, communication liaison, information preparation, data analysis, and representing the executive to others. Handles confidential information and communications.
  </li>
  <li>
   Full comprehension of company's operation and project procedures.
  </li>
  <li>
   May also be responsible for training and supervising lower-level clerical staff.
  </li>
  <li>
   Uses discretion and judgement and knowledge of organization to facilitate the executive's activities.
  </li>
  <li>
   Maintain confidential records, documents, reports, presentations, graphs, organization charts, filing correspondence.
  </li>
  <li>
   Preparation of reports including the coordination, formatting, proofreading, Worley Brand compliant, and review spelling and grammar. Distribution of data for client reporting requirements. Update Management Restricted
  </li>
  <li>
   SharePoint site &ndash;org charts, maintain vacation schedule. Ensure documents adhere to EMS standards for quality, branding, format and style.
  </li>
  <li>
   Contributes to moderately complex aspects of a project. Work is generally independent and collaborative in nature.
  </li>
  <li>
   Must be able to communicate effectively with C level executives as well as project staff.
  </li>
  <li>
   Support senior executives, with work involving frequent visibility to high level internal and external customers.
  </li>
  <li>
   May have specific process or program coordination responsibilities assigned as part of the regular work routine.
  </li>
  <li>
   Coordination of travel arrangements when requested.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  The Skills Required For This Role, Include
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proven experience in planning and managing executive support within a large global organization.
  </li>
  <li>
   A confident, proactive manner with a forward thinking, organized, solutions-focused style.
  </li>
  <li>
   Ability to prioritize and manage a wide range of competing tasks associated with the needs of a Group Executive.
  </li>
  <li>
   Ability to develop and implement administrative and business processes effectively, trouble-shooting general issues and formulating and implementing solutions.
  </li>
  <li>
   Strong relationship and partnership building skills. Demonstrated ability to engage with a wide range of senior stakeholders and high profile organizations.
  </li>
  <li>
   Ability to manage strong behaviors to ensure effectiveness.
  </li>
  <li>
   High Personal integrity with the ability to deal with, and accept responsibility for, highly confidential information.
  </li>
  <li>
   Strong attention to detail with solid written and verbal communication skills.
  </li>
  <li>
   High level of computer proficiency in preparation of documents, presentations and spreadsheets using Microsoft Office software, including Word, PowerPoint, Excel and the use of Microsoft Outlook.
  </li>
  <li>
   The ability to work flexible hours due to the global nature of the role.
  </li>
  <li>
   Enjoy working as a collective within an EA network; lead by example and be a go to person within that network.
  </li>
  <li>
   Travel Assistance &ndash; travel arrangements, including visa processing
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Secondary school education or equivalent and relevant experience.
  </li>
  <li>
   Advanced support position, performing assignments that are broad and complex in nature.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Moving forward together
  <br/>
  <br/>
 </strong>
 We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
 <br/>
 <br/>
 We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
 <br/>
 <br/>
 And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
 <br/>
 <br/>
 Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.
</div>


Senior Executive Assistant

<div><p><b>Building on our past. Ready for the future
</b></p><p>Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.<br>
</p><p></p><p><b>Senior Executive Assistant<br>
</b></p><p></p><p><b>Key Responsibilities:
</b></p><ul><li>Handles a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles.
</li><li>Responsible for heavy schedule management, office management, communication liaison, information preparation, data analysis, and representing the executive to others. Handles confidential information and communications.
</li><li>Full comprehension of company's operation and project procedures.
</li><li>May also be responsible for training and supervising lower-level clerical staff.
</li><li>Uses discretion and judgement and knowledge of organization to facilitate the executive's activities.
</li><li>Maintain confidential records, documents, reports, presentations, graphs, organization charts, filing correspondence.
</li><li>Preparation of reports including the coordination, formatting, proofreading, Worley Brand compliant, and review spelling and grammar. Distribution of data for client reporting requirements. Update Management Restricted
</li><li>SharePoint site &ndash;org charts, maintain vacation schedule. Ensure documents adhere to EMS standards for quality, branding, format and style.
</li><li>Contributes to moderately complex aspects of a project. Work is generally independent and collaborative in nature.
</li><li>Must be able to communicate effectively with C level executives as well as project staff.
</li><li>Support senior executives, with work involving frequent visibility to high level internal and external customers.
</li><li>May have specific process or program coordination responsibilities assigned as part of the regular work routine.
</li><li>Coordination of travel arrangements when requested.
</li></ul><p><b>The skills required for this role, include:
</b></p><ul><li>Proven experience in planning and managing executive support within a large global organization.
</li><li>A confident, proactive manner with a forward thinking, organized, solutions-focused style.
</li><li>Ability to prioritize and manage a wide range of competing tasks associated with the needs of a Group Executive.
</li><li>Ability to develop and implement administrative and business processes effectively, trouble-shooting general issues and formulating and implementing solutions.
</li><li>Strong relationship and partnership building skills. Demonstrated ability to engage with a wide range of senior stakeholders and high profile organizations.
</li><li>Ability to manage strong behaviors to ensure effectiveness.
</li><li>High Personal integrity with the ability to deal with, and accept responsibility for, highly confidential information.
</li><li>Strong attention to detail with solid written and verbal communication skills.
</li><li>High level of computer proficiency in preparation of documents, presentations and spreadsheets using Microsoft Office software, including Word, PowerPoint, Excel and the use of Microsoft Outlook.
</li><li>The ability to work flexible hours due to the global nature of the role.
</li><li>Enjoy working as a collective within an EA network; lead by example and be a go to person within that network.
</li><li>Travel Assistance &ndash; travel arrangements, including visa processing
</li></ul><p><b>Required Qualifications:
</b></p><ul><li>Secondary school education or equivalent and relevant experience.
</li><li><p>Advanced support position, performing assignments that are broad and complex in nature.<br>
</p><p></p><p><b>Moving forward together
</b></p></li></ul><p>We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
</p><p>We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
</p><p>And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
</p><p>Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.</p></div>
<br><ul><li>Secondary school education or equivalent and relevant experience.</li><li>
Proven experience in planning and managing executive support within a large global organization.</li><li>
Advanced support position, performing assignments that are broad and complex in nature.</li><li>
Moving forward together</li><li>
Enjoy working as a collective within an EA network; lead by example and be a go to person within that network.</li></ul>

MK Search

<div>
 <p>
  We are seeking a highly experienced, detail-oriented, and service-driven Executive / Personal Assistant to provide comprehensive support to senior leadership in a fast-paced, high-performance organization. This is a high-visibility role that requires exceptional professionalism, discretion, and the ability to anticipate needs before they arise. The ideal candidate thrives in a dynamic environment, understands the importance of executive time management, and takes ownership of ensuring operations behind the scenes run seamlessly. This individual will serve as a trusted partner to leadership&mdash;managing both professional and personal logistics with efficiency and precision.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This role provides direct support to multiple senior executives and plays a critical role in optimizing their time, focus, and productivity. You will manage complex scheduling, oversee communication flow, coordinate travel and logistics, and handle personal matters with the utmost confidentiality.
 </p>
 <p>
  Success in this position requires strong judgment, executive presence, and the ability to pivot quickly while maintaining composure and attention to detail.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Core Responsibilities
  </strong>
 </p>
 <p>
  <em>
   Executive Calendar &amp; Strategic Time Management
  </em>
 </p>
 <ul>
  <li>
   Own and manage complex, ever-changing calendars for multiple senior leaders
  </li>
  <li>
   Evaluate, prioritize, and gatekeep meeting requests to align with business objectives
  </li>
  <li>
   Anticipate scheduling conflicts and proactively resolve them before they impact workflow
  </li>
  <li>
   Ensure executives are prepared for meetings with appropriate materials, background information, and briefings
  </li>
  <li>
   Coordinate cross-functional meetings and ensure appropriate stakeholders are included
  </li>
 </ul>
 <p>
  <em>
   Communication &amp; Stakeholder Coordination
  </em>
 </p>
 <ul>
  <li>
   Serve as a primary liaison between executives and internal/external stakeholders
  </li>
  <li>
   Screen and manage inbound communications, ensuring urgent matters are escalated appropriately
  </li>
  <li>
   Draft, review, and manage professional correspondence on behalf of executives
  </li>
  <li>
   Maintain a high level of responsiveness, including outside traditional business hours when needed
  </li>
  <li>
   Represent leadership with professionalism and sound judgment
  </li>
 </ul>
 <p>
  <em>
   Travel &amp; Logistics Management
  </em>
 </p>
 <ul>
  <li>
   Arrange complex domestic and international travel itineraries
  </li>
  <li>
   Coordinate flights, ground transportation, lodging, dining reservations, and meeting logistics
  </li>
  <li>
   Prepare detailed travel schedules and contingency plans
  </li>
  <li>
   Manage expense reporting and related documentation
  </li>
 </ul>
 <p>
  <em>
   Operational &amp; Administrative Support
  </em>
 </p>
 <ul>
  <li>
   Maintain organized digital and physical records
  </li>
  <li>
   Prepare reports, presentations, and documentation as needed
  </li>
  <li>
   Track deadlines, action items, and follow-ups to ensure nothing falls through the cracks
  </li>
  <li>
   Support event coordination, executive offsites, and leadership meetings
  </li>
  <li>
   Oversee day-to-day logistics including meals, reservations, and office coordination
  </li>
 </ul>
 <p>
  <em>
   Personal Assistance
  </em>
 </p>
 <ul>
  <li>
   Manage personal appointments, scheduling, and ad hoc tasks
  </li>
  <li>
   Anticipate personal preferences and proactively plan accordingly
  </li>
  <li>
   Execute special projects and time-sensitive requests with discretion
  </li>
  <li>
   Seek continuous ways to improve efficiency and simplify executive workloads
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required Qualifications
  </strong>
 </p>
 <ul>
  <li>
   5+ years of experience in Executive Assistant and/or Personal Assistant roles
  </li>
  <li>
   Demonstrated experience supporting two or more senior executives simultaneously
  </li>
  <li>
   Strong executive presence with exceptional professionalism in demeanor and appearance
  </li>
  <li>
   Advanced calendar management and scheduling expertise
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
  <li>
   Strong organizational, filing, and documentation abilities
  </li>
  <li>
   Outstanding time management and problem-solving skills
  </li>
  <li>
   Ability to prioritize competing demands in a fast-paced environment
  </li>
  <li>
   High level of discretion and confidentiality
  </li>
  <li>
   Advanced proficiency in Microsoft Office Suite and standard business tools
  </li>
 </ul>
 <p>
  <em>
   Preferred Attributes
  </em>
 </p>
 <ul>
  <li>
   Experience supporting C-suite leadership
  </li>
  <li>
   Ability to operate independently with minimal supervision
  </li>
  <li>
   Strong critical thinking and sound decision-making ability
  </li>
  <li>
   Flexible and adaptable mindset
  </li>
  <li>
   Calm under pressure with strong emotional intelligence
  </li>
  <li>
   Proactive, resourceful, and solutions-oriented
  </li>
 </ul>
 <p>
  <em>
   Performance Expectations
  </em>
 </p>
 <ul>
  <li>
   Executives&rsquo; time is optimized and aligned with strategic priorities
  </li>
  <li>
   Schedules run smoothly with minimal last-minute disruptions
  </li>
  <li>
   Travel and logistics are executed flawlessly
  </li>
  <li>
   Communication is professional, clear, and timely
  </li>
  <li>
   Confidential matters are handled with absolute discretion
  </li>
  <li>
   Leadership can focus on strategic decision-making without administrative distraction
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Personal Assistant

C-SUITE ASSISTANTS

<div>
 <p>
  <strong>
   Executive Personal Assistant to Entrepreneurial Physician with a High- Profile Clientele, Houston, Texas
  </strong>
 </p>
 <p>
  A dynamic, entrepreneurial physician who helps her clients try to boost their longevity as well as has a media presence is seeking an Executive Personal Assistant to serve as a true &ldquo;right hand&rdquo; and trusted operational partner. This is not a traditional administrative role, but a high-trust, high-responsibility partnership designed to amplify the principal&rsquo;s focus, clarity, and effectiveness. The Assistant will act as a stabilizing force, thoughtful gatekeeper, and proactive problem solver, someone who instinctively anticipates needs, protects time and energy, and creates order in a fast-moving environment.
 </p>
 <p>
  The ideal candidate brings calm confidence, exceptional judgment, and absolute discretion to every interaction. They think two steps ahead, operate with precision and urgency, and seamlessly blend executive support with high-level personal assistance. This individual understands that their work directly increases the principal&rsquo;s decision speed and performance, and takes ownership of outcomes, not just tasks.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Job
  </strong>
 </p>
 <p>
  <strong>
   Trusted Partner &amp; Strategic Support
  </strong>
 </p>
 <p>
  Serve as a thought partner and operational ally to the principal, offering perspective, preparation, and quiet counsel.
 </p>
 <p>
  Anticipate needs and remove friction before issues arise.
 </p>
 <p>
  Prepare the principal for meetings and engagements with agendas, briefing materials, research, and clear follow-through.
 </p>
 <p>
  Track priorities, commitments, and key initiatives to ensure momentum and accountability.
 </p>
 <p>
  <strong>
   Time, Energy &amp; Focus Management
  </strong>
 </p>
 <p>
  Own and manage a complex, fluid calendar with a strong understanding of priorities
 </p>
 <p>
  Triage inbound communication and prioritizing what matters most while resolving or delegating the rest.
 </p>
 <p>
  Protect the principal&rsquo;s time and create space for strategic thinking and high-impact work.
 </p>
 <p>
  <strong>
   Operational &amp; Project Coordination
  </strong>
 </p>
 <p>
  Support special projects and cross-functional initiatives as directed.
 </p>
 <p>
  Coordinate with leadership and external partners to keep priorities moving forward on schedule.
 </p>
 <p>
  Create systems and processes that improve efficiency and reduce operational friction.
 </p>
 <p>
  Assist with event planning, hiring coordination, and vendor relationships as needed.
 </p>
 <p>
  <strong>
   Travel, Logistics &amp; Personal Support
  </strong>
 </p>
 <p>
  Plan complex domestic and international travel with detailed itineraries and contingencies.
 </p>
 <p>
  Handle last-minute changes with speed and accuracy.
 </p>
 <p>
  Manage personal scheduling, reservations, and appointments.
 </p>
 <p>
  Coordinate household or personal vendors and manage confidential personal matters with professionalism and care.
 </p>
 <p>
  <strong>
   About You
  </strong>
 </p>
 <p>
  Bachelor&rsquo;s degree preferred.
 </p>
 <p>
  5+ years of experience supporting a senior executive, founder, or CEO in a fast-paced or high-growth environment.
 </p>
 <p>
  Exceptional organizational skills and attention to detail.
 </p>
 <p>
  Clear, concise written and verbal communicator.
 </p>
 <p>
  Calm under pressure and comfortable navigating rapid change.
 </p>
 <p>
  Relentlessly proactive with a strong sense of ownership and accountability.
 </p>
 <p>
  Highly discreet and trustworthy with sensitive information.
 </p>
 <p>
  Able to shift seamlessly between strategic thinking and hands-on execution.
 </p>
 <p>
  Proficient with Googler Suite; tech savvy.
 </p>
 <p>
  You thrive in ambiguity, anticipate rather than react, and take pride in creating clarity, order, and ease for others. You bring warmth, polish, and professionalism while remaining grounded and approachable.
 </p>
 <ul>
  <li>
   <strong>
    Competitive Base Salary, Discretionary Bonus, Comprehensive Health Benefits.
   </strong>
  </li>
 </ul>
 <p>
 </p>
</div>


Texas Southern University

<p></p><div><div><div><div><div><div><div><div><b>Security Sensitive Position?</b></div> <div>Yes</div>
</div><br>
<div><div><b>Hours of Work</b></div> <div>TBD</div>
</div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>Position Details</b></h2>
<div><div><div>Position Information
</div><p></p><div><div><div><div><b>Posting Number</b></div> <div>TSU203663</div>
</div><br>
<div><div><b>Official TSU Title</b></div> <div>EXECUTIVE ASSISTANT TO THE PRESIDENT</div>
</div><br>
<div><div><b>Grant Title</b></div> <div>n/a</div>
</div><br>
<div><div><b>Job Description Summary / TWC Summary</b></div>
<div><div><b>JOB</b><b> </b><b>SUMMARY</b><b>:</b></div><div>
The Executive Assistant to the President serves as the President&rsquo;s principal administrative integrator, ensuring the President&rsquo;s time, focus, and executive capacity are protected and optimized. This is an executive operations role, not clerical support.</div><div>
Reporting directly to the President and working closely with the Chief of Staff, the Executive Assistant manages executive calendar architecture, information flow, stakeholder access, documentation integrity, and operational logistics within a complex public university environment.</div><div>
The role enables the President to focus on governance, legislative engagement, fundraising, academic leadership, and institutional transformation by ensuring surrounding operations function seamlessly, securely, and strategically.<br>
</div><div><b>DISTINGUISHING</b><b> </b><b>CHARACTERISTICS</b></div><div>
The Executive Assistant protects the presidency by ensuring order, precision, and operational clarity at all times. This position is distinguished by:</div><ul>
<li>Direct daily proximity to the President&rsquo;s decision-making ecosystem.</li>
<li>Authority to manage executive access and calendar architecture.</li>
<li>Responsibility for high-stakes scheduling, documentation, and executive communications.</li>
<li>Exposure to confidential governance, personnel, financial, and legal matters.</li>
<li>Requirement to operate beyond standard business hours, including evenings, weekends, travel, and crisis response periods.</li>
<li>Elevated expectations of discretion, judgment, and executive-level composure.</li>
</ul></div>
</div><br>
<div><div><b>Essential Duties Summary</b></div>
<div><div><b>Executive Calendar and Time Management</b></div><ul>
<li>Design and maintain a presidential calendar aligned to institutional priorities.</li>
<li>Coordinate scheduling across the Board of Regents, Cabinet, government officials, donors, and external partners.</li>
<li>Anticipate travel, preparation time, and engagement sequencing.</li>
<li>Protect time for strategic thinking while balancing operational demands.</li><br>
<p></p>
</ul><div>
<br>
<b>Executive Information and Documentation Management</b>
</div><ul><li>Filter and prioritize inbound communications.</li>
<li>Prepare concise briefing materials and meeting packets.</li>
<li>Track follow-up items, commitments, and deadlines.</li>
<li>Maintain secure and organized executive records.</li>
<li>Information must be accurate, timely, and decision-ready.</li>
</ul><div>
<br>
<b>Technology and Digital Operations</b>
</div><ul><li>Utilize Microsoft 365 and enterprise collaboration platforms.</li>
<li>Maintain disciplined document management and version control.</li>
<li>Implement digital tools and workflows to streamline operations.</li>
</ul><div>
<br>
<b>Stakeholder Access</b>
</div><ul><li>Serve as primary coordinator of presidential access.</li>
<li>Exercise sound judgment in prioritizing requests.</li>
<li>Coordinate closely with the Chief of Staff, Cabinet, Board liaisons, and external stakeholders.</li>
<li>Maintain professionalism in high-pressure environments.</li>
</ul><div>
<br>
<b>Executive Events and Travel Coordination</b>
</div><ul><li>Coordinate logistics for Board meetings, legislative engagements, donor events, and institutional ceremonies.</li>
<li>Prepare travel itineraries, briefing materials, and stakeholder sequencing.</li>
<li>Provide support during evenings, weekends, and travel-intensive periods as required.</li>
</ul><div>
<br>
<b>Operational Agility</b>
</div><ul><li>Adapt to shifting priorities and dynamic schedules.</li>
<li>Reconfigure calendars in real time when necessary.</li>
<li>Maintain composure and discretion in high-stakes situations.</li>
</ul></div>
</div><br>
<div><div><b>% FTE</b></div>
<div>1.0</div>
</div><br>
<div><div><b>Hiring Range</b></div> <div>Commensurate with experience.</div>
</div><br>
<div><div><b>Education</b></div>
<div>Master&rsquo;s degree</div>
</div><br>
<div><div><b>Required Licensing/Certification</b></div>
<div>N/A</div>
</div><br>
<div><div><b>Knowledge, Skills, and Abilities</b></div>
<div><div><b>Knowledge of:</b></div><ul>
<li>Executive office operations and professional confidentiality standards.</li>
<li>Higher education organizational structures and governance protocols</li><br>
<p></p>
</ul><div>
<br>
<b>Skill in:</b>
</div><ul><li>Managing competing priorities with exceptional organization.</li>
<li>Professional written and verbal communication.</li>
<li>Advanced digital proficiency.</li>
<li>Anticipating needs and solving problems proactively.</li>
</ul><div>
<br>
<b>Ability to:</b>
</div><ul><li>Exercise sound judgment and maintain strict confidentiality.</li>
<li>Adapt quickly to changing priorities.</li>
<li>Work flexible hours as institutional needs require.</li>
<li>Protect and prioritize the President&rsquo;s time.</li>
</ul></div>
</div><br>
<div><div><b>Work Experience</b></div>
<div><div><b>Required:</b><br>
Minimum 3&ndash;7 years of senior executive support experience.<br>
<br>
<b>Preferred:</b>
</div><ul><li>Experience supporting a CEO, President, Chancellor, or senior government official strongly preferred.</li>
<li>Advanced proficiency in Microsoft Office and digital collaboration tools.</li>
<li>Demonstrated ability to manage complex scheduling environments.</li>
<li>Proven track record of discretion and confidentiality.</li>
<li>Experience supporting a President, Chancellor, CEO, or other senior executive in higher education, government, or a similarly complex organization.</li>
<li>Experience in higher education or similarly complex organizations.</li>
<li>Familiarity with public university governance and Board engagement.</li>
<li>Experience coordinating high-level meetings and preparing executive briefing materials.</li>
<li>Demonstrated ability to improve administrative systems and workflows.</li>
</ul></div>
</div><br>
<div><div><b>Working/Environmental Conditions</b></div>
<ul><li>Primarily office-based with extended periods of sitting or standing.</li>
<li>Regular use of financial and enterprise information systems.</li>
<li>Occasional travel required.</li>
<li>Some lifting of light materials may be required.</li>
</ul>
</div><br>
<div><div><b>Desired start date</b></div>
</div><br>
<div></div><div><div><b>Position End Date (if temporary)</b></div>
</div><br>
</div></div></div><div></div><div><div>Posting Detail Information
</div><p></p><div><div><div><div><b>UA EEO Statement</b></div>
<div>It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.<br>
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<div><div><b>Close Date</b></div>
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<div></div><div><div><b>Open Until Filled (overrides close field) </b></div><div>Yes</div>
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<div><div><b>Special Instructions to Applicants</b></div> <div>Open to all applicants.</div></div></div></div></div></div></div></div><p></p>

EXECUTIVE ASSISTANT TO THE PRESIDENT

Indus River Ventures

<p>Executive Assistant</p><p>Houston, TX</p><p><b>Description</b></p><p><b>In this role, you have the opportunity to:</b></p><p>Provide insight and support for the Executive Team of Vitalus Group through a critically important role of Executive Assistant. An important aspect of this role is enabling the Executive Team to work most effectively with internal and external stakeholders and fulfill commitments to The Vitalus Group partners, funders, and the Board of Directors. This role provides high-level administrative support by conducting research, preparing reports and correspondence, hosting visitors, and managing the team's schedule.</p><p><b>About the role:</b></p><p>This role requires a combination of focus and flexibility, as well as a willingness to play an active, behind-the-scenes role. As the Executive Team&rsquo;s &lsquo;trusted counsel,&rsquo; the role requires a highly- resourceful individual with strong emotional intelligence, self-motivation, and strong analytical skills.</p><p><b>You are responsible for (but not limited to):</b></p><ul><li>Develop draft communications and/or research relevant information in support of communications.</li><li>Manage schedules to leverage time effectively.</li><li>Prepare and facilitate strategic meetings with the executive team, customers, advisors, investors, and other partners. Support the Executive Team in preparation for these meetings.</li><li>Understand the breadth of projects within the purview and coordinate in accordance with priorities.</li><li>Act as a liaison for meeting attendees.</li><li>Provide the team with a cross-functional perspective and make suggestions to where they can bring focus to improve organizational effectiveness and efficiencies.</li><li>Ensure that attendees of meetings with the Executive team send relevant preparation materials with enough lead time that the Executive team is able to review in advance of these meetings.</li><li>Close the loop in a timely manner on items completed.</li><li>Perform clerical duties, take memos, maintain files, and organize documents.</li><li>Arrange travel, accommodation, itineraries, and all correspondence related to travel arrangements as needed.</li><li>Plan/organize and implement events such as Townhall meetings, business luncheons, client dinners, company events, employee team-building activities, and special projects.</li><li>Prepare reports, presentations, and data, as well as maintain files, records, and correspondence for meetings.</li><li>Use discretion, tact, and diplomacy when relaying conversations with the Executive Team; know which matters to keep confidential.</li></ul><p><b>HR Generalist duties:</b></p><ul><li>Facilitate daily management of personnel to allow the Executive Team to focus on Vitalus Group&rsquo;s growth opportunities.</li><li>Provide management direction and counseling.</li><li>Consult legal counsel to ensure that policies comply with federal and state law.</li><li>Oversee the compliance of employee files and records required by the Fair Labor Standards Act, Department of Labor, and Health care regulators.</li><li>Medical accreditation tasks</li></ul><p><b>You are part of:</b></p><p>The Vitalus Group organization has experienced significant growth and development in the Houston area throughout the last year. Vitalus Group provides exceptional patient care and is driven by a passion to help those at risk for Sleep Apnea. Vitalus Group is looking to grow its team with passionate, inspirational, collaborative, and diverse professionals empowering excellent patient care.</p><p><b>Requirements</b></p><p><b>To succeed in this role, you should have the following skills and experience:</b></p><ul><li>Minimum 7 years of professional work experience with increasing responsibility</li><li>Bachelor&rsquo;s degree (B.A.) from four-year college or university; preferred</li><li>Experience working with and for senior executives</li><li>Business re-launch experience</li><li>Knowledge of, and experience in the digital and mobile health space</li><li>Strong analytical skills</li><li>Excellent oral and written communication skills</li><li>Outstanding interpersonal skills</li><li>Demonstrated leadership skills</li><li>Effective delegation skills</li><li>Problem-solving skills</li><li>Excellent time management and prioritization skills</li><li>Agile in a fast-paced environment with multiple tasks and projects at hand</li><li>Able to organize and manage large amounts of files, tasks, schedules, and information</li><li>Self-directed and able to work without supervision</li><li>Proficiency with computers, including working knowledge of Microsoft Office including Word, PowerPoint, and Excel</li><li>Able to respond to change productively and handle additional projects as assigned</li><li>Able to analyze and resolve complex issues, both logical and interpersonal</li><li>Able to read, analyze, and interpret the most complex documents</li><li>Able to respond effectively to the most sensitive inquiries or complaints</li></ul><p><b>In return, we offer you:</b></p><p>We offer you a dynamic working environment in an innovative business, which offers you excellent opportunities to further develop and fully explore your talents. This job comes with a competitive salary and excellent benefits.</p><p>Pay: $75,557.07 - $100,000.00 per year</p><p>Work Location: In person</p>

Executive Assistant

Clark Construction

<div><p>The Central Group CEO for the building group serves clients across central states, predominantly Texas and Missouri. Presently, Clark Construction Group, LLC is seeking an enthusiastic and energetic Executive Assistant. In this role, you will be a key partner to the Chief Executive Officer of the Central Group. Are you interested in building your own legacy and growing your career? Come be a part of our team, today!
</p><p></p><p><b>Responsibilities &ndash; what you will do to make an impact at Clark:
 </b></p><ul><li><p>Executive Assistant to the Central Group CEO, providing operational and logistical support. Coordinate all aspects of the CEO schedule, including sometimes complex travel arrangements; understand the Executive&rsquo;s schedule needs and work to meet them.
</p></li><li><p>Organize, maintain and manage calendar for Group CEO. Establish work time and meeting windows; prioritize meetings based on urgency and topic. Review calendar daily and weekly to ensure meeting conflicts are avoided/resolved, meetings are effectively planned and executed.
</p></li><li><p>Assist in managing, filing and updating OneNote with meeting notes and action items.
</p></li><li><p>Being available to support Executive during travel with keen focus to detail when rebooking, updated travel plans as needed. Book all travel through company travel program. Assist in rebooking, updating travel plans as needed.
</p></li><li><p>Complete all expense reports on a monthly basis.
</p></li><li><p>Support Group CEO with coordinating CoE meetings, events and trainings.
</p></li><li><p>Availability to support travel, meetings and needs among multiple time zones.
</p></li><li><p>Work collaboratively with all team members (other EAs, team leaders, etc.) in order to maximize time and efficiency of Group CEO.
</p></li><li><p>Gather and Develop read-ahead material for client meetings.
</p></li><li><p>Prepare and print/email read-ahead material for team meetings using company management software (Salesforce, SAP, etc.).
</p></li><li><p>Complete additional tasks as needed to support activities of Group CEO
</p></li><li><p>Serve as the gatekeeper of the Executive&rsquo;s time, schedules, and information while fostering a collegial work environment. Maintain complete confidentiality regarding details of schedules and related information. Handle all forms of communication.
</p></li><li><p>Hold yourself to high standards of quality, accuracy, timeliness, customer service, and complete discretion.
</p></li></ul><p></p><p><b>Qualifications:
</b></p><ul><li><p>4-8 years of relevant work experience, preferably with experience supporting high level executive
</p></li><li><p>Must have strong attention to detail and ability to manage multiple different tasks at the same time
</p></li><li><p>Ability to adapt to changing needs of the company as well as Group CEO
</p></li><li><p>Demonstrated ability to think on your feet and solve problems. Proactive approach.
</p></li><li><p>Personal confidence and a passion for customer service.
</p></li><li><p>Can-do attitude with superior organizational skills and accuracy.
</p></li><li><p>Ability to maintain confidentiality in all aspects of job responsibilities.
</p></li><li><p>Clear and concise written and verbal communication skills. Self-driven for accuracy.
</p></li><li><p>Ability to juggle multiple competing priorities under deadlines.
</p></li><li><p>Results-oriented with a get-the-job-done mindset.
</p></li></ul><p></p><p><b>Why This is a Great Move:
</b></p><p>Clark is a premier organization with outstanding people. We have a 100+ year history of success and a reputation for both high-quality work and people. We build outstanding things, people, and careers. Here you&rsquo;ll be part of a team and culture that values people. You&rsquo;ll work with a senior leader that has a reputation for building team members&rsquo; careers, driving team engagement, and having an impact on the business. You can be yourself and be passionate about your work. And you&rsquo;ll have a clear impact on the success of the Chief Executive Officer of the Central Group. Come join our winning team!
</p><p>#LI-CN1</p></div>

Explore 245+ Senior executive assistant in Houston United States this March. Find roles across top companies and apply now to boost your career.

245 senior executive assistant jobs In Houston United States

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