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assistant registrar

AlephYa

The Role
<br>We are seeking a meticulous and proactive Registration Assistant to join our team in Abu Dhabi. The ideal candidate will support the registration processes, ensuring accuracy and compliance with company standards and regulatory requirements. This role demands excellent organizational skills and a keen eye for detail, aimed at facilitating smooth and efficient operations. Responsibilities: - Manage and process registration documents accurately and promptly. - Ensure compliance with regulatory requirements and company policies during registration procedures. - Maintain organized records of registrations and related documentation. - Communicate effectively with internal teams and external clients to coordinate registration activities. - Assist in resolving registration issues or discrepancies in a timely manner. - Provide administrative support as needed to enhance the registration process. - Stay updated with changes in registration regulations and standards relevant to the industry.
<br><br>
Requirements
<br><ul>
<li>Bachelor's degree or equivalent experience in administration or related field. - Strong organizational and multitasking abilities with high attention to detail. - Excellent communication skills, both written and verbal, in Arabic and English. - Proficiency in Microsoft Office Suite and data management systems. - Ability to work independently and collaboratively in a fast-paced environment. - Prior experience in registration or administrative roles is an advantage. - Fluency in Arabic is a plus but not mandatory.</li>
</ul>
About the company
<br>AlephYa is an educational group established in the UAE that owns and operates schools across the GCC with a core focus on nurturing global citizens who have a strong connection to their heritage and the world we live in. Our schools provide high quality education that is affordable and accessible to every child. Staying true to its origins, the name AlephYa was inspired from the first and last alphabets of the Arabic language respectively. Aleph & Ya represent the A to Z of learning and education.

Assistant Registrar

bankfab

<div><div>Job Description</div><div><br>
<p></p><ul><li><p>The position plays a key role in ensuring the accuracy, timeliness, and efficiency of time‑critical and high‑value transactions, including payments to issuers, depositories, and market participants. It supports the governance of share registrar operations&mdash;covering dematerialization, listing, record‑keeping, and shareholder‑related activities&mdash;while maintaining strict adherence to policies, market regulations, and service standards.
</p></li><li><p>The role also contributes to operational planning, resource coordination, and process optimization to strengthen risk management, enhance client satisfaction, and drive continuous improvement. It collaborates closely with internal business teams, IT support, regulators, financial markets, and external stakeholders to ensure smooth execution of projects, system enhancements, regulatory reporting, and operational initiatives.
</p></li><li><div>Risk &amp; Controls Governance
</div></li><li><p>Policy/ Guidelines - Awareness, implementation guidance, and enforcement of related policies and procedures across the region
</p></li><li><p>Alignment &ndash; Ensure alignment to the global, regional and country controls framework as required
</p></li><li><p>Control dashboard/ KRI &ndash; ensure the control dashboards are updated to provide management with a clear view on ongoing risks/issues
</p></li><li><div>Self-Assessment/ Review
</div></li><li><p>Targeted process reviews &ndash; Conduct Process review of emerging risks and new functions/ high risk areas and ensure results are shared and actions taken to resolve potential gaps
</p></li><li><div>Leadership/ Projects/ Metrics
</div></li><li><p>Presentations &ndash; presentation of open issues, CAPs, KRIs, R&amp;C projects for regional and global partners/ leaders
</p></li><li><p>Relationship Management &ndash; Develop strong partnerships within operations groups, as well as other organizations supporting activities (IA, Compliance, etc.)
</p></li><li><div>Knowledge/Experience:
</div></li><li><p>Knowledge of operations risks and controls within Issuer Services Operations is an advantage.
</p></li><li><p>Experience of an operations environment and awareness of the related risks a must
</p></li><li><div>Skills:
</div></li><li><p>Ability to perform reviews or processes and identify issues/ gaps
</p></li><li><p>Strong influence/negotiation skills
</p></li><li><p>Excellent written and verbal communication skills Arabic and English and aptitude in communicating with senior management
</p></li><li><p>Creative, innovative, dynamic, high-energy levels with strong initiative
</p></li><li><p>Proficient in MS Office products, particularly Excel and PowerPoint.
</p></li><li><p>Excel Macro and AI tools
</p></li><li><div>Competencies:
</div></li><li><p>Ability to work to tight deadlines as part of a team
</p></li><li><p>Exhibit good attention to detail while focused on delivery
</p></li><li><p>Ability to work on several initiatives concurrently and cope with changes in priorities
</p></li><li><div>Team Management
</div></li><li><p>Assist in organizing and managing the work of the assigned team to ensure that all work within a specific area of the activity is carried out in an efficient manner, which is consistent with operating procedures and policy.
</p></li><li><p>Assist in providing on-the-job training and constructive feedback to assigned team to support their overall development.
</p></li><li><p>Promote organization&rsquo;s values and ethics in all activities within the team in order to support the establishment of a value drive culture within the bank.
</p></li><li><p>Provide guidance and on the job training for outsourced staff and conduct knowledge sharing to facilitate achievement of team objectives and completion of tasks in an efficient manner which is consistent with operating procedures and policy.
</p></li><li><p>Support the Funds application subscription and redemption processes across local and international platforms.
</p></li><li><p>Contribute to the management of client invoicing, booking, billing, and VAT collection activities.
</p></li><li><p>Handle and monitor standing orders with financial markets for corporate dividend distributions.
</p></li><li><p>Coordinate integration activities covering business requirements, UAT, data migration, and cutover planning.
</p></li><li><p>Oversee customer service functions related to Issuer Services and IPO operations, ensuring timely supervision of all inquiries.
</p></li><li><p>Collaborate with the Business team to ensure smooth day-to-day operations and effective communication with business owners.
</p></li><li><p>Supervise registrar services for corporate clients, including dematerialization and listing processes with financial markets.
</p></li><li><p>Manage the processing lifecycle for IPOs, allotments, rights issues, and refunds related to public offerings.
</p></li><li><p>Optimize and supervise the efficiency and quality of Issuer Services &amp; IPO operations.
</p></li><li><p>Oversee daily share registrar processes to ensure adherence to best practices, SLA compliance, timely escalation, and completion of corrective and preventive actions.
</p></li><li><p>Support recruitment, coordination, and training of IPO temporary staff.
</p></li><li><p>Perform maker/authorizer responsibilities on the Core Banking System (CBS) for transaction preparation and approval.
</p></li><li><p>Monitor daily operations of OTC and listed companies engaged in share registrar service agreements.
</p></li><li><p>Oversee ADX/DFM dividend payments, account transfers, cheque disbursements, and the printing and dispatch of AGM/EGM notices.
</p></li><li><p>Coordinate with ITD to develop or acquire secure and compliant systems that meet the bank&rsquo;s operational and security requirements, ensuring efficient STP.
</p></li><li><p>Oversee the team&rsquo;s handling of inquiries and correspondence from customers, courts, the Central Bank, and financial markets regarding shareholder holdings.
</p></li><li><p>Lead weekly and monthly meetings with staff to review ongoing processes, performance, and potential challenges.
</p></li><li><p>Monitor Issuer and IPO Services operations to ensure maximum operational efficiency and delivery of expected outcomes.
</p></li><li><p>Manage end-to-end share registrar services for new and existing companies, including dematerialization for ADX and DFM.
</p></li><li><p>Coordinate operational planning and resource management for public and private sector clients.
</p></li><li><p>Review and authorize team activities as required to ensure accuracy, compliance, and timely completion.
</p></li><li><p>Ensure all team tasks are completed accurately, on time, and in accordance with policy and procedure.
</p></li><li><p>Identify risks arising from transactions or recurring issues, escalate them appropriately, and implement mitigation measures.
</p></li><li><p>Maintain effective communication with internal and external stakeholders to protect and enhance the bank&rsquo;s reputation.
</p></li><li><p>Provide high-quality internal and external customer service, ensuring timely resolution of issues.
</p></li><li><p>Participate in planning the relevant departmental roles in the flotation process.
</p></li><li><p>Coordinate with IT, Policy &amp; Procedures, Admin, Audit, and Branches to implement operational plans, ensuring availability of required systems and resources.
</p></li><li><p>Work closely with external auditors to finalize and reconcile flotation results.
</p></li><li><p>Manage registrar-related requests and requirements for PJC companies.
</p></li><li><p>Participate in meetings with companies and auditors to define flotation prospectuses and application forms.
</p></li><li><p>Contribute to drafting proposals and improving procedures for new business opportunities within Issuer Services.
</p></li><li><p>Complete all tasks assigned by AVP/SVP promptly and with high accuracy.
</p></li><li><p>Minimum Qualification
</p></li><li><p>Bachelor&rsquo;s degree in business administration, Banking &amp; Finance, accounting or related discipline.
</p></li><li><p>Minimum Experience
</p></li></ul><p>5 years&rsquo; relevant experience in the banking sector with at least 3 years in similar positions of progressively increasing managerial responsibilities in the Issuer Operation function.</p></div></div>
<br><div><div>Responsibilities</div></div><div></div>
<br><div><div>Qualifications</div></div><div></div>
<br><div><div>About Us</div>
<div><div><b>About Us:<br>
</b></div><div></div><br>
<div>First Abu Dhabi Bank (FAB) is the largest bank in the UAE and one of the world's largest and safest financial institutions. We offer a comprehensive range of personal and private banking services, including credit cards, Islamic banking, investments, loans, and mortgages. Our commitment to excellence and innovation drives us to provide top-tier financial solutions to our clients.<br>
</div><div></div><br>
<div><b>Life at FAB:<br>
</b></div><div></div><br>
<div>Working at FAB means being part of a team of talented and passionate individuals with a shared vision to support the ambitions of our stakeholders to &quot;Grow Stronger.&quot; We embrace the needs of our customers across the globe with a sense of responsibility and confidence driven by extensive expertise that can only be delivered by an ambitious world-class organization<br>
</div><div></div><br>
<div><b>Career Development:<br>
</b></div><div></div><br>
<div>FAB offers unique career choices, a chance to innovate, craft solutions for the future, and express yourself in a performance-based culture that will unleash the best in you. Whether you are an experienced professional or just starting your career, FAB provides a range of learning and development initiatives to support all employees through training and skill development.<br>
</div><div></div><br>
<div><b>Our Values:<br>
</b></div><div></div><br>
<div>At FAB, we place our customers at the core of our activities, live our values each day in every way, celebrate achievements, and empower each other to deliver leading solutions. We have structured plans for the recruitment and career progression of Emirati talent to enable them to make a mark in the financial and banking sector both regionally and globaly that rewards your hard work and dedication.<br>
</div><div></div><br>
<div>Join our team and be part of a journey to shape the future of banking.</div></div></div><div></div>

Specialist, Issuer & IPO Services

IIQAF

<div><p><b>Company:</b> IIQAF Group<br>
<b>Location:</b> Abu Dhabi, UAE<br>
<b>Industry:</b> Hospital / Health Care<br>
<b>Job Type:</b> Full-Time</p>
<h2 class="jobSectionHeader"><b>Job Overview</b></h2>
<p>IIQAF Group is seeking a highly organized and professional <b>Executive Assistant in Abu Dhabi</b> to support senior management within our healthcare operations. The ideal candidate will have strong experience in <b>executive support, calendar management, administrative coordination, confidential documentation, and healthcare administration</b>.</p>
<p>This role is ideal for candidates searching for <b>Executive Assistant jobs in Abu Dhabi, Personal Assistant UAE, Senior Administrative Assistant roles, Executive Secretary jobs, or Healthcare Administration support positions in UAE</b>.</p>
<h2 class="jobSectionHeader"><b>Key Responsibilities</b></h2>
<ul><li>Provide high-level <b>administrative and executive support</b> to senior management</li><li>
Manage calendars, appointments, and meeting coordination</li><li>
Prepare reports, presentations, and executive documentation</li><li>
Handle confidential information with professionalism and discretion</li><li>
Coordinate internal and external communications</li><li>
Organize travel arrangements, events, and executive schedules</li><li>
Maintain records, files, and administrative systems</li><li>
Liaise with healthcare departments and stakeholders</li><li>
Support strategic and operational activities as required</li></ul>
<h2 class="jobSectionHeader"><b>Requirements</b></h2>
<ul><li>Bachelor&rsquo;s degree in <b>Business Administration, Healthcare Administration, or related field</b></li><li>
Experience in healthcare or hospital environment preferred</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Proficiency in <b>Microsoft Office (Word, Excel, PowerPoint, Outlook)</b></li><li>
High level of confidentiality and attention to detail</li><li>
Ability to work in a fast-paced executive environment</li><li>
Immediate availability preferred</li></ul></div>

Executive Assistant

<div><p><b>Company:</b> IIQAF Group<br>
<b>Location:</b> Abu Dhabi, UAE<br>
<b>Industry:</b> Insurance<br>
<b>Job Type:</b> Full-Time</p>
<h2 class="jobSectionHeader"><b>Job Overview</b></h2>
<p>IIQAF Group is seeking a detail-oriented and analytical <b>Assistant Underwriter in Abu Dhabi</b> to support our insurance underwriting team. The ideal candidate will have experience in <b>risk assessment, policy evaluation, underwriting support, insurance documentation, and data analysis</b>.</p>
<p>This role is ideal for candidates searching for <b>Assistant Underwriter jobs in Abu Dhabi, Insurance Underwriting Assistant UAE, Junior Underwriter roles, Insurance Risk Analyst jobs, or Insurance Administration positions in UAE</b>.</p>
<h2 class="jobSectionHeader"><b>Key Responsibilities</b></h2>
<ul><li>Assist underwriters in evaluating <b>insurance applications and risk profiles</b></li><li>
Review client documentation, financial data, and policy details</li><li>
Support preparation and issuance of <b>insurance policies and endorsements</b></li><li>
Conduct data analysis for underwriting decisions</li><li>
Maintain accurate underwriting records and documentation</li><li>
Liaise with brokers, clients, and internal departments</li><li>
Ensure compliance with <b>UAE insurance regulations and company policies</b></li><li>
Prepare reports and underwriting summaries</li><li>
Support renewal processing and policy updates</li></ul>
<h2 class="jobSectionHeader"><b>Requirements</b></h2>
<ul><li>Bachelor&rsquo;s degree in <b>Finance, Insurance, Business Administration, or related field</b></li><li>
Strong analytical and problem-solving skills</li><li>
Proficiency in <b>Microsoft Excel and insurance software systems</b></li><li>
Knowledge of underwriting principles and risk assessment</li><li>
Excellent communication and organizational skills</li><li>
Attention to detail and accuracy</li><li>
Professional certifications in insurance (preferred)</li></ul></div>

Assistant Underwriter

ZAYED CHARTERED ACCOUNTANT FOR AUDITING-SOLE PROPRITORSHIP L.L.C

<p>We are seeking a highly organized and detail-oriented <b>Administrative Assistant</b> who is fluent in Arabic to support our daily office operations. The ideal candidate will handle administrative tasks, coordinate communication, and assist various departments to ensure smooth workflow and efficient business operations.</p><p><b>Key Responsibilities Administrative Support</b></p><ul><li>Manage daily office operations and provide administrative support to the team.</li><li>Prepare, translate, and edit documents, letters, emails, and reports in both Arabic and English.</li><li>Organize and maintain electronic and physical filing systems.</li><li>Handle incoming and outgoing correspondence, including calls, messages, and emails.</li></ul><p><b>Office Coordination</b></p><ul><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Maintain office supplies and coordinate with vendors for procurement.</li><li>Support event planning, workshops, and internal activities.</li></ul><p><b>Communication &amp; Customer Service</b></p><ul><li>Act as the primary contact for Arabic-speaking clients and visitors.</li><li>Provide excellent customer service and assist with inquiries in Arabic and English.</li><li>Coordinate with internal departments to relay messages and support efficient communication.</li></ul><p><b>Data &amp; Documentation</b></p><ul><li>Prepare reports, summaries, and presentations as required.</li><li>Assist with data entry, database management, and document tracking.</li><li>Ensure confidentiality and proper handling of sensitive information.</li></ul><p><b>Qualifications</b></p><ul><li><b>Fluent in Arabic</b> (native or advanced level) and proficient in English.</li><li>Proven experience as an Administrative Assistant, Office Assistant, or similar role.</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication, interpersonal, and problem-solving skills.</li><li>Ability to work independently and as part of a team.</li><li>High level of professionalism and attention to detail.</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED4,000.00 per month</p><p>Work Location: In person</p>

Admin Assistant

Al Ain Trading Enterprises Rent A Car

<p>Job Title: Admin Assistant (With Driving License) &ndash; Rent A Car</p><p>Location: Sanaiya, Al Ain</p><p>Company: Al Ain Enterprises Rent A Car Office</p><p>Job Description:</p><p>We are looking for a responsible and organized Admin Assistant with a valid UAE driving license to join our Rent A Car office in Sanaiya, Al Ain. The candidate will handle administrative duties while also assisting in basic vehicle-related tasks when needed.</p><p>Key Responsibilities:</p><ul><li>Assist customers (walk-in, phone, WhatsApp inquiries)</li><li>Prepare rental agreements and documentation</li><li>Maintain records of bookings, vehicles, and payments</li><li>Coordinate vehicle availability and scheduling</li><li>Deliver or pick up vehicles when required</li><li>Handle office admin tasks (emails, filing, data entry)</li><li>Support basic accounting (invoices, receipts)</li></ul><p>Requirements:</p><ul><li>Valid UAE driving license (required)</li><li>Previous admin or customer service experience (rent a car experience is an advantage)</li><li>Basic computer skills (MS Word, Excel)</li><li>Good communication skills (English required; Arabic is a plus)</li><li>Organized, reliable, and able to multitask</li></ul><p>Salary: To be discussed (depending on experience)</p><p>How to Apply:</p><p>Send your CV to lizchelle@ezdevsoft.net</p><p>Job Type: Full-time</p><p>Pay: AED2,000.00 - AED2,500.00 per month</p><p>Work Location: In person</p>

Administrative Assistant

Seamus Holdings KB

<p><b>Sales and Marketing Assistant</b></p><p>A <b>Sales and Marketing Assistant</b> supports the sales and marketing teams by helping promote products/services, maintaining customer relationships, and assisting with campaigns to increase company revenue and brand awareness.</p><p><b>Key Responsibilities</b></p><p><b>Sales Support</b></p><p>Assist the sales team in preparing quotations and proposals</p><p>Maintain and update customer databases (CRM systems)</p><p>Follow up with clients on inquiries and orders</p><p>Process sales orders and track deliveries</p><p>Prepare sales reports and performance data</p><p><b>Marketing Support</b></p><p>Assist in planning and executing marketing campaigns</p><p>Manage social media accounts and post content regularly</p><p>Help create marketing materials (flyers, brochures, emails)</p><p>Conduct market research and competitor analysis</p><p>Support promotional events and exhibitions</p><p><b>Administrative Duties</b></p><p>Handle emails, calls, and customer inquiries</p><p>Schedule meetings and appointments</p><p>Maintain records and documentation</p><p>Coordinate between departments (sales, logistics, finance)</p><p><b>Required Skills</b></p><p>Strong communication and interpersonal skills</p><p>Basic knowledge of sales and marketing principles</p><p>Good organizational and multitasking ability</p><p>Creativity for marketing ideas and content</p><p>Attention to detail and accuracy</p><p>Computer skills (MS Office, Excel, PowerPoint)</p><p>Familiarity with social media platforms</p><p><b>Qualifications</b></p><p>Diploma or Bachelor&rsquo;s degree in Marketing, Business Administration, or related field</p><p>1&ndash;2 years of experience in sales/marketing (preferred)</p><p>Freshers may be considered for junior roles.</p><p>Jobbtyp: Heltid</p><p>L&ouml;n: AED1&nbsp;800,00 - AED2&nbsp;500,00 per m&aring;nad</p><p>Arbetsort: P&aring; plats</p>

Sales and Marketing Assistant

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