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assistant sales administrator

Alzayani Investments

Job Overview Zayani Motors is seeking a highly organised and motivated Assistant Sales Administrator Officer to join our Automotive division. This role will provide comprehensive administrative support to the sales team, ensuring smooth and efficient operations. The successful candidate will be a key contributor to the team's success, facilitating sales processes and maintaining accurate records. This is an excellent opportunity to join a dynamic and growing company within the automotive industry.&nbsp;Responsibilities<ul><li>End-to-End Sales Processing: Manage the complete sales closing lifecycle, including invoicing, registration, insurance, and vehicle handover, ensuring accurate entry into the ERP/SAP system.</li><li>Transaction Compliance (SAP): Ensure all sales and subsidy-related financial transactions are accurately processed and recorded exclusively within the SAP system.</li><li>Documentation and Policy: Maintain all records (including sales, petty cash, spare keys, demo records, and traffic/MEAC files) strictly in accordance with company policies and procedures.</li><li>Used Car Loss Reporting: Before issuing an invoice, escalate any potential financial loss on a used car to the Sales Administration Department for review.</li><li>New Car Loss/Under-Budget Profit Reporting: Immediately refer the matter to the Invoicing Department if a new car sale results in a loss or if the actual profit achieved is less than the budgeted amount.</li><li>Insurance Pre-Approval: Obtain prior written approval before finalizing the insurance for any vehicle.</li><li>Stock Location Updates: Collaborate with the Sales Co-ordination Department to ensure the SAP system is updated with accurate car locations. This enables the Accounts Department to provide weekly insured value updates to Insurance Companies via the Automate system.</li><li>Regular Physical Stock Check: Participate in a full physical stock check conducted on the second Friday of every month.</li><li>Vehicle Release Gatekeeper: Ensure no new or used vehicle is released to the customer without a prior approved checklist from the Accounts Department. Report any issues or problems back to the GM or Accounts in writing.</li><li>Incomplete Invoice Prevention: Strictly avoid generating invoices with incomplete or missing customer/car details required by the Automate system (e.g., contact number, address, trade-in mileage, color, etc.).</li><li>Car Arrival Monitoring: Report any delays in the arrival of vehicles, as scheduled per the Letter of Credit (LC), directly to the Accounts Department.</li></ul>&nbsp;Qualifications<ul><li>Proven 1-2 years of experience in a sales administration role, preferably within the automotive industry.</li><li>Strong organisational and time management skills.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in Microsoft Office Suite, particularly Excel and Word</li><li>Ability to work independently and as part of a team.</li><li>High level of accuracy and attention to detail.</li><li>Strong problem-solving skills and ability to handle multiple tasks simultaneously.</li><li>Knowledge of automotive sales processes would be an advantage.</li></ul>

Assistant Sales Administrator

Deeko Bahrain WLL

Roles and Responsibilities: 1. Overall in-charge for preparation of weekly and monthly reports of accounts department. - Sales &amp; Collection - Accounts Receivables - Stock Aging - Cash flow - Advance to Supplier - Cash and Bank balance 2. Postings for all GL's, Sales, Receipts, Purchase, Invoices, Payments and Stock Journal. 3. Doing the calculation of leave salary, indemnity provisions. 4. Assisting Property Administrator for collection related concerns 5. Weekly collection with Tenants 6. Dealing with all Bank issuesQualifications: - Bachelors Degree in Accountancy/Finance - 1-2 years working as General AccountantJob Type: Full-timeWork Location: On the road

Accountant (MALE-BAHRAINI)

Propel Consult

The HR Assistant / Administrator plays a key role in supporting the day-to-day functions of the Human Resources department. You will assist in ensuring the seamless operation of HR services, from recruitment and onboarding to documentation and employee support. This position is ideal for someone who is detail-oriented, people-focused, and passionate about working in a luxury hospitality setting.Key Responsibilities:<ul><li>Maintain accurate employee records and ensure all HR databases and documentation are kept up-to-date and compliant.</li><li>Coordinate recruitment activities, including posting job ads, scheduling interviews, and managing candidate communications.</li><li>Support onboarding and orientation processes to ensure new colleagues have a smooth and professional welcome.</li><li>Prepare employment-related documents, including contracts, confirmation letters, and memos.</li><li>Address routine HR queries while maintaining a high level of confidentiality and professionalism.</li><li>Track employee attendance and leaves, assisting with payroll inputs when necessary.</li><li>Assist in organizing employee engagement activities and internal events.</li><li>Ensure compliance with company policies and Bahraini labor laws.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field preferred.</li><li>1&ndash;2 years of HR or administrative experience, ideally in a luxury hospitality environment.</li><li>Strong attention to detail and excellent organizational skills.</li><li>Proficient in Microsoft Office Suite; familiarity with HR software is an advantage.</li><li>Excellent interpersonal and communication skills.</li><li>Fluent in English; Arabic is a plus.</li><li>Discreet, professional, and able to manage sensitive information with integrity.</li></ul>What We Offer:<ul><li>Competitive salary and benefits</li><li>Accommodation is offered as part of the package</li><li>A luxury working environment at a prestigious 7-star resort</li><li>Opportunities for career growth within the Sevens Holding group</li><li>A collaborative and high-performing HR team</li></ul>Job Types: Full-time, PermanentPay: Up to BD300.000 per monthExperience:<ul><li>HR: 2 years (Required)</li></ul>

HR Assistant

Miamoon jewellers

We are seeking an experienced and customer-focused Jewellery Sales Assistant to join our team. The ideal candidate has prior experience in fine or fashion jewellery retail and understands the importance of luxury service, product knowledge, and building long-term client relationships.Key Responsibilities<ul><li>Provide exceptional, personalized service to clients</li><li>Assist customers with jewellery selection, styling, and gifting advice</li><li>Demonstrate strong knowledge of diamonds, gemstones, and precious metals</li><li>Build and maintain client relationships to encourage repeat business</li><li>Handle sales transactions accurately using POS systems</li><li>Maintain the presentation and security of high-value jewellery items</li><li>Support inventory management, stock counts, and merchandising</li><li>Meet and exceed individual and store sales targets</li></ul>Requirements<ul><li>Previous experience in jewellery retail is highly preferred</li><li>Strong understanding of luxury customer service</li><li>Confident, well-presented, and professional</li><li>Excellent communication and sales skills</li><li>Trustworthy and detail-oriented</li><li>Comfortable working with high-value products</li><li>Flexible availability, including weekends</li></ul>Job Type: Full-time

Sales Assistant

Shutdown Maintenance Services W.L.L

Job Title Office Administrator &amp; IMS CoordinatorReporting Line Reports to: Managing Director / Operations DirectorFunctional coordination with:<ul><li>Safety, Quality &amp; Compliance Lead (IMS governance)</li><li>HR Officer (administrative system support only)</li><li>Operations (site and contract documentation)</li></ul>Role PurposeThe Office Administrator &amp; IMS Coordinator is responsible for providing comprehensive office administrative support while coordinating and maintaining the Integrated Management System (IMS). The role ensures proper document control, audit preparation, compliance tracking, and general office administration to support business operations and certification requirements.Key ResponsibilitiesOffice Administration<ul><li>Manage day-to-day office administrative activities</li><li>Handle correspondence, filing systems, and office documentation</li><li>Coordinate meetings, schedules, and internal communications</li><li>Support HR and Operations teams with administrative documentation</li><li>Maintain records, reports, and databases</li><li>Assist in preparation of contracts, proposals, and company profiles</li><li>Ensure proper organization of office files (soft and hard copies)</li></ul>IMS (Integrated Management System) Coordination<ul><li>Maintain and control IMS documentation and records</li><li>Support implementation of ISO standards (ISO 9001, ISO 14001, ISO 45001)</li><li>Prepare documentation for internal and external audits</li><li>Track non-conformities, corrective actions, and improvements</li><li>Ensure document version control and distribution</li><li>Assist in conducting internal audits</li><li>Coordinate with department heads on compliance requirements</li><li>Maintain compliance registers and legal requirements tracking</li></ul>Audit &amp; Compliance Support<ul><li>Support certification and surveillance audits</li><li>Ensure readiness for ISO audit assessments</li><li>Follow up on audit findings and action plans</li><li>Monitor compliance to company procedures and policies</li></ul>Qualifications<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Quality Management, Operations, EHS, or similar</li><li>ISO Internal Auditor training (9001 / 14001 / 45001) preferred but not mandatory</li></ul>Experience<ul><li>4&ndash;8 years total experience</li><li>2&ndash;4 years in IMS coordination, quality administration, document control, or QHSE administration</li><li>Prior exposure to ISO internal and/or external audits essential</li><li>Facilities management, cleaning, industrial services, or contracting experience advantageous</li></ul>Skills &amp; Competencies<ul><li>Strong administrative and organizational skills</li><li>Good understanding of ISO standards and IMS systems</li><li>Document control and reporting skills</li><li>Communication and coordination ability</li><li>Computer proficiency (MS Office)</li><li>Ability to work under minimal supervision</li><li>Attention to detail and compliance mindset</li></ul>Job Type: Full-timePay: BD500.000 - BD550.000 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>

Office Administrator & IMS Coordinator

JP Group

About the Role:We are seeking a proactive and organized Property Administrator to oversee the day-to-day management of our properties. This role is key to ensuring smooth rental operations, tenant satisfaction, and efficient building management.Responsibilities:<ul><li>Manage property listings and coordinate rentals.</li><li>Administer rental contracts, renewals, and terminations.</li><li>Collect rent payments and maintain accurate financial records.</li><li>Serve as the primary contact for tenants, resolving complaints and inquiries.</li><li>Oversee building maintenance, utilities, and inspections.</li><li>Supervise property staff, prepare duty schedules, and ensure efficient operations.</li><li>Liaise with government bodies, municipalities, and utility providers.</li><li>Ensure compliance with local laws, safety regulations, and property standards.</li></ul>Qualification &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Proven experience in property management or administration.</li><li>Strong knowledge of rental laws and contract administration.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in MS Office and property management software.</li><li>Strong organizational and problem-solving abilities.</li></ul>Job Type: Full-time

Property Administrator

King’s College Hospital London, Dubai

<div>
 
 The Office Administrator will ensure smooth daily operations of King&rsquo;s Bahrain Clinic by managing front desk services, supporting billing processes, coordinating staff schedules, and assisting with patient service needs. This role acts as the main point of contact for operational matters and ensures compliance with Bahrain&rsquo;s health authority regulations, while escalating issues to the Clinic Operations Manager or GCC Program Coordinator when required.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage front desk activities, patient flow, appointments, and clinic documentation.
 </li>
 <li>
 Support billing by verifying insurance, processing payments, and preparing daily transaction summaries.
 </li>
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 Handle patient queries and complaints professionally, escalating when needed.
 </li>
 <li>
 Coordinate doctors&rsquo; schedules, track attendance, and assist staff with administrative tasks.
 </li>
 <li>
 Ensure compliance with NHRA regulations and maintain confidentiality of patient and organizational information.
 </li>
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 Perform other duties as assigned and adhere to all organizational policies and procedures.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Diploma or Degree in any field.
 </li>
 <li>
 3&ndash;5 years of front desk or administrative experience in a healthcare setting in Bahrain.
 </li>
 <li>
 Strong knowledge of NHRA regulatory requirements.
 </li>
 <li>
 Skills in MS Office, billing basics, communication, customer service, and handling sensitive information.
 </li>
 </ul>
 
 
</div>

Office Administrator (to be based in Bahrain)

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