assistant secretary

Qatar Factory (NAFFCO)

<p>Job Posting: Secretary</p><p><b>Location:</b> Doha<br/><b>Employment Type:</b> Full-Time</p><p>About the Role</p><p>We are seeking a highly organized and proactive <b>Secretary</b> to join our team. The ideal candidate will provide administrative support, manage office communications, and ensure smooth day-to-day operations. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.</p><p>Key Responsibilities</p><ul><li>Manage schedules, appointments, and meetings for executives and staff</li><li>Handle phone calls, emails, and correspondence professionally</li><li>Prepare and organize documents, reports, and presentations</li><li>Maintain filing systems (digital and physical)</li><li>Assist with travel arrangements and expense reports</li><li>Support office operations and coordinate with other departments</li></ul><p>Qualifications</p><ul><li>Proven experience as a secretary, administrative assistant, or similar role</li><li>Strong organizational and time-management skills</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Excellent written and verbal communication skills</li><li>Ability to handle confidential information with discretion</li><li>Must have a <b>valid QID and NOC</b></li></ul><p>Job Type: Full-time</p>

Secretary

Alaska Cleaning Center

<p>We are looking for a responsible Executive Secretary to perform a variety of administrative, clerical tasks and providing support to our GM and Sales Team.</p><p>Roles and Responsibilities:-</p><ul><li>As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.</li><li>Handling confidential information with discretion</li><li>Attend meetings and keep minutes</li><li>Generate regular reports and update databases</li><li>Prepare Packing List, LPO, Quotations, Contracts as and when required</li><li>You will be the point of reference for all queries, requests or issues and will be an integral part of the company&rsquo;s workforce.</li><li>Assist colleagues and executives by supporting them with planning and distributing information</li><li>Answering phone calls and redirect them when necessary</li></ul><p>Requirements:-</p><ul><li>Degree in Business Management or Diploma at least</li><li>Proven work experience as a Executive Secretary least 2-5 years</li><li>Familiarity with office organization and optimization techniques</li><li>High degree of multi-tasking and time management capability</li><li>Excellent written and verbal communication skills</li><li>Proficiency in MS Office</li><li>Can be male.</li><li>Must be locally available and ready to join immediately.</li><li>Must have valid NOC.</li></ul><p>Job Type: Full-time</p><p>Ability to commute/relocate:</p><ul><li>Doha: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Language:</p><ul><li>English (Preferred)</li></ul>

Executive Secretary

ALAKHARIA TRADING AND CONTRACTING WLL

<p><b>1. Secretary (Steel Structure)</b></p><ul><li>Provide administrative support to the steel structure department.</li><li>Prepare correspondence, reports, and meeting minutes.</li><li>Maintain project documentation, drawings, and records.</li><li>Coordinate with site, workshop, and procurement teams.</li><li>Track material delivery notes, approvals, and certifications.</li><li>Handle filing, data entry, and general office administration.</li></ul><p><b>2. Secretary (Joinery)</b></p><ul><li>Provide administrative and clerical support to the joinery department.</li><li>Manage documentation related to shop drawings, materials, and approvals.</li><li>Coordinate between workshop, site, and design teams.</li><li>Prepare reports, material logs, and production records.</li><li>Maintain filing systems and ensure document control compliance.</li><li>Support day-to-day office and departmental activities.</li></ul><p>Job Type: Full-time</p><p>Pay: QAR4,000.00 - QAR5,000.00 per month</p>

Royal Source

<p><b>*Job Title:</b> Secretary</p><p><b>*Job Type:</b> Full-time</p><p><b>*Job Summary:</b></p><p>We need Secretary who can provides essential administrative and clerical support, managing office operations by handling calls, emails, scheduling appointments/meetings, preparing documents (minutes, reports, presentations), maintaining files (digital &amp; physical), greeting clients, and ensuring smooth daily functions, often acting as the first point of contact and requiring strong organization, communication, and multitasking skills.</p><p><b>*Key Responsibilities:</b></p><ul><li><b>Communication:</b> Answering phones, responding to emails, handling mail, greeting visitors, taking messages.</li><li><b>Scheduling &amp; Coordination:</b> Managing calendars, booking rooms, arranging travel, scheduling appointments for executives/teams.</li><li><b>Document Management:</b> Typing, preparing, formatting reports, presentations, and letters; managing physical and digital filing systems.</li><li><b>Meeting Support:</b> Producing agendas, taking minutes, preparing documents for meetings.</li><li><b>Office Operations:</b> Ordering supplies, processing expenses, data entry, maintaining confidentiality, ensuring an organized environment.</li></ul><p><b>*Requirements:</b></p><ul><li><b>Technical:</b> Proficiency with Microsoft Office (Word, Excel, PowerPoint) and other computer applications.</li><li><b>Interpersonal:</b> Excellent communication, strong organizational, time management, and multitasking abilities.</li><li><b>Professional:</b> Discretion with confidential information, ability to work independently, and a proactive approach.</li></ul><p><b>*Preferred Qualifications:</b></p><ul><li><b>Education:</b> High school diploma (minimum); Associate's/Bachelor's in Business Admin preferred for advanced roles; specialized certifications valuable.</li><li><b>Experience:</b> Clerical/administrative experience; internships; temp work; industry-specific background (e.g., dental, legal).</li></ul><p>Job Type: Full-time</p><p>Pay: QAR4,000.00 - QAR6,000.00 per month</p><p>Experience:</p><ul><li>Secretary: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>Arabic and English (Preferred)</li></ul><p>Location:</p><ul><li>Doha (Preferred)</li></ul>

Al Abdulghani Motors

<p></p><div><div><div><div><div><b>Date: </b>Dec 25, 2025
</div></div></div></div><div><div><div><div><b>Location:
</b>Doha
</div></div></div></div><div><div><div><div><b>Company: </b>Al Abdulghani Motors
</div></div></div></div><div><div><div><div><b>Job Requisition ID: </b>1068
</div></div></div></div><div><div><div><div><div><div><div><div><b>Job Purpose</b></div>
</div><div><div>
The Secretary will provide high-level administrative and organizational support for the Motor Sports Department. The role requires a proactive, energetic, and bilingual professional who can manage daily administrative tasks, coordinate with internal teams and external vendors, and support creative and operational activities in a fast-paced automotive environment.</div></div></div><div><div><div><b>
Principal Accountabilities</b></div>
</div><div><ul>
<li><div><b>Administrative Support:</b> Raise PRs, follow up on POs, handle invoicing, and maintain timely budget tracking.</div>
</li>
<li><div><b>Office Management:</b> Order pantry and office supplies, manage petty cash, and maintain storage room inventory.</div>
</li>
<li><div><b>Travel &amp; Events:</b> Handle business trip applications and bookings (including visas), organize meeting invitations, and manage vendor logistics.</div>
</li>
<li><div><b>Reporting &amp; Coordination:</b> Prepare weekly and monthly activity reports, track budgets, and liaise with Procurement and Finance Departments.</div>
</li>
<li><div><b>Executive Assistance:</b> Provide executive support to the Senior Manager of department and act as the point of reference for all queries, requests, or issues</div>
</li>
<li><div><b>Scheduling &amp; Communication:</b> Organize schedules, make appointments, answer phones, take meeting minutes, and handle other similar support tasks</div>
</li>
<li><div><b>Record Keeping &amp; Tracking:</b> Maintain employee leave records and other essential administrative records</div>
</li>
</ul></div></div><div><div><div><b>Required Qualifications</b></div>
</div><div><ul><li>Bachelor's Degree in a relevant field</li>
<li>Minimum 2 years of experience in a secretarial or administrative role</li>
<li>Fluent in Arabic and English (spoken, written, and reading)</li>
<li>Strong organizational, communication, and multitasking skills to thrive in a fast-paced environment</li>
<li>Energetic, proactive, and creative mindset</li>
<li>Proficient in using MS Excel and PowerPoint for reporting &amp; presentations</li></ul></div></div></div></div></div></div></div></div><p></p>

itialuS Doha

<p>We are seeking a highly organized, discreet, and proactive <b>Executive Secretary &amp; Personal Assistant</b> to provide comprehensive administrative and personal support to senior management. The ideal candidate will be detail-oriented, capable of managing multiple priorities, and able to maintain strict confidentiality while ensuring smooth day-to-day operations.</p><p><b>Key Responsibilities</b></p><p>&Oslash; Maintain accurate records, files, and confidential information.</p><p>&Oslash; Coordinate travel arrangements and itineraries, visa applications, restaurant/hotel/ticket bookings.</p><p>&Oslash; Manage calendars, schedule meetings, and coordinate appointments.</p><p>&Oslash; Assist with personal tasks as required.</p><p>&Oslash; Monitoring and requesting office supplies.</p><p>&Oslash; Handle correspondence, emails, phone calls, and document preparation.</p><p>&Oslash; Assisting HR department for all matters related to operations of the employee.</p><p>&Oslash; Overseeing the maintenance of the office facilities and equipment. Performing other relevant duties when needed.</p><p>&Oslash; Monitor deadlines and follow up on action items.</p><p>&Oslash; Perform general office administration and support tasks</p><p>&Oslash; Payroll processing, compensation and benefits.</p><p>&Oslash; Household recruitment (onboarding &amp; offboarding)</p><p>&Oslash; Employee relations and focal contact for employees.</p><p><b>Requirements &amp; Qualifications</b></p><ul><li>Proven experience as a Secretary, Personal Assistant, or similar role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>High level of professionalism, discretion, and confidentiality</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint, Access and ERP)</li><li>Ability to multitask and work under minimal supervision</li><li>Strong problem-solving and interpersonal skills</li></ul><p><b>Preferred Qualifications</b></p><ul><li>Bachelor&rsquo;s degree in business administration or related field</li><li>Experience supporting senior executives</li><li>Familiarity with office management systems and procedures</li><li>HR/Admin/Secretarial experience.</li></ul><p>Job Types: Full-time, Permanent</p><p>Work Location: In person</p>

Executive Secretary/Personal Assistant

Inspire Management Training Center

<p>We are looking for a highly professional and experienced <b>Executive Secretary</b> to support the <b>General Manager</b>. The ideal candidate will have prior experience working directly with senior or top management, excellent organizational and communication skills, and a good understanding of government processes related to construction project approvals.</p><p><b>Key Responsibilities:</b></p><ul><li>Provide high-level administrative support to the General Manager</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare reports, presentations, and correspondence as required</li><li>Handle confidential documents and maintain strict confidentiality</li><li>Liaise with internal departments, clients, and external stakeholders</li><li>Assist in coordinating tasks related to project documentation and approvals</li><li>Communicate with government departments for approvals or related processes</li><li>Track deadlines, follow up on pending actions, and ensure timely completion of tasks</li></ul><p><b>Requirements:</b></p><ul><li>Proven experience as an <b>Executive Secretary</b> to senior/top-level management</li><li>Strong understanding or experience with <b>government approvals</b> and <b>construction project approval processes</b> is highly preferred</li><li>Excellent <b>verbal and written communication skills</b> in English and Arabic (advantage)</li><li>Highly organized, detail-oriented, and proactive</li><li>Ability to handle multiple tasks with discretion and professionalism</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Previous experience in the <b>construction or engineering industry</b> is an advantage</li><li>Knowledge of local government regulations and approval procedures</li></ul><p>Job Type: Full-time</p><p>Pay: QAR7,000.00 - QAR10,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>executive assistant: 5 years (Required)</li></ul><p>Language:</p><ul><li>Arabic (Preferred)</li></ul><p>Location:</p><ul><li>Doha (Required)</li></ul>

Executive Secretary to General Manager

Explore 107+ Assistant secretary in Doha Qatar this January. Find roles across top companies and apply now to boost your career.

107 assistant secretary jobs IN Doha Qatar

Secretary

Executive Secretary

Secretary

Secretary

Secretary

Executive Secretary/Personal Assistant

Executive Secretary to General Manager