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assistant to the ceo

Segrex Development LLC

<div><div><div><div><br> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> <div> <div>We Are Hiring: Personal Assistant to the CEO   Segrex Development (Dubai)<br>Segrex Development is looking for a highly organized, proactive, and reliable Personal Assistant to provide direct support to our CEO.<br>This is a pivotal role for someone who thrives in a fast-paced, high-growth environment and can manage complex priorities with discretion, efficiency, and sound judgment.</div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> <div> <div> <ul> <li>rovide comprehensive executive support to the CEO</li> <li>Manage calendars, meetings, travel arrangements, and daily communication</li> <li>Assist in project coordination and follow-ups across departments (including taking meeting notes)</li> <li>Prepare reports, presentations, and confidential correspondence</li> <li>Ensure smooth internal and external communication</li> <li>Anticipate the CEO s needs and proactively provide solutions</li> </ul> </div> </div> <div> <div><b>Responsibilities</b></div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> <div> <div> <ul> <li>Exceptional organizational and time-management skills</li> <li>Strong communication and problem-solving abilities</li> <li>Full-time availability and flexibility, including occasional after-hours support</li> <li>Proven experience in a similar executive support role</li> <li>Background in real estate or development industry is a strong advantage</li> <li>Fluency in English is required (Russian or Arabic is a bonus)</li> </ul> </div> </div> <div> <div><br></div></div></div></div></div>

Personal Assistant to the CEO

Confidential Company

<p>We are seeking a proactive, highly organized Executive Assistant to provide direct administrative and operational support to the CEO. The ideal candidate is detail-oriented, analytical, and able to balance executive support responsibilities with data-driven sales operations tasks.</p><br/><ul><li>Manage the CEO’s calendar, schedule meetings, and   coordinate travel arrangements.</li><li>Prepare agendas, presentations, and meeting notes.</li><li>Handle confidential correspondence and   communications professionally.</li><li>Follow up on action items and ensure timely   execution of priorities.</li><li>Support coordination between the CEO and departmental heads.</li><li>To act as the first point of contact for the CEO, proactively and promptly reviewing and tracking incoming enquiries such as   emails, invitations, complaints, and correspondence, responding directly or   advising on responses to the CEO, providing clarity of outcomes/actions.</li><li>Managing and maintaining document libraries and   archives.</li><li>Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.</li><li>To provide administrative services, including booking meetings, planning events, organizing travel, and preparing travel   itineraries; prepare expense reports.</li><li>Manage all aspects of office services. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as the organization grows.</li><li>Aid as needed to front desk operations to include, but not limited to, answering phones, accepting packages and other deliveries, lunchtime relief, and greeting and signing in visitors/guests.</li><li>Provide hospitality to all guests and help to create a welcoming environment.</li><li>Preparing documents to be reviewed and presented for signature.</li></ul>

Executive Assistant to the CEO

ALMAS HEIGHTS REAL ESTATE LLC

<p>Almas Heights Real Estate is seeking a professional, detail-oriented Administrative &amp; Personal Assistant to provide dedicated support to our CEO. The ideal candidate will have a minimum of 2 years&rsquo; experience in the Dubai real estate industry, exceptional organizational skills, and the ability to manage a fast-paced, high-level executive schedule with efficiency, discretion, and professionalism.</p><p>This is a dual-role position that requires a proactive individual who is equally confident managing complex administrative responsibilities and overseeing the CEO&rsquo;s day-to-day affairs.</p><p><b>Key Responsibilities</b></p><ul><li>Provide administrative support to the CEO, including email management, filing, data entry, and daily office tasks.</li><li>Prepare, review, and manage real estate documents such as contracts, MOUs, and reports.</li><li>Update the CRM with accurate records of leads, listings, client interactions, and appointments.</li><li>Draft correspondence and create presentations, reports, and proposals using Microsoft Office tools.</li><li>Schedule meetings, client viewings, property inspections, and events.</li><li>Coordinate with developers and stakeholders on property launches, updates, and negotiations.</li><li>Maintain organized records and ensure document compliance with company standards.</li></ul><p><b>Candidate Requirements</b></p><ul><li>Minimum 2 years of experience as an Executive or Administrative Assistant within Dubai&rsquo;s real estate sector.</li><li>Strong knowledge of real estate processes, documentation, and CRM platforms (e.g., Property Finder, Bayut, Dubizzle, DLD/Ejari).</li><li>Excellent written and spoken English.</li><li>Proficient in Microsoft Office, especially Excel and PowerPoint.</li><li>Highly organized with strong multitasking and time management skills.</li><li>Professional appearance, attention to detail, and ability to handle confidential matters.</li><li>Solid understanding of Dubai&rsquo;s key areas, transport routes, and venues.</li><li>UAE driving license preferred.</li><li>Bachelor&rsquo;s degree is required.</li></ul><p><b>What We Offer</b></p><ul><li>A competitive salary based on your experience</li><li>Medical insurance and visa sponsorship</li><li>Paid annual leave and all the usual UAE benefits</li><li>The chance to work closely with top-level management in a leading international real estate company</li><li>A fast-paced, exciting work environment with great opportunities to grow your career</li></ul><p><b>About Almas Heights Real Estate</b></p><p>Almas Heights Real Estate is a premier real estate firm based in Dubai, specializing in high-end residential and investment properties. We are dedicated to professionalism, integrity, and delivering lasting value to our international clients.</p><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED3,500.00 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Administration for a Real Estate company: 1 year (Required)</li></ul><p>Application Deadline: 17/11/2025</p>

Administrative & Personal Assistant to the CEO

GULF DIGITAL LLC

<p>Job description:</p><p><b>Personal Assistant to the CEO &ndash; Job Description</b></p><p><b>2-4 years Dubai- UAE experience</b></p><p>The Personal Assistant (PA) to the CEO provides high-level administrative support to ensure the CEO&rsquo;s day-to-day operations run smoothly and efficiently. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, dynamic environment. The PA serves as a gatekeeper and liaison between the CEO and internal/external stakeholders, maintaining a high degree of professionalism and confidentiality at all times.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage and maintain the CEO&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare, edit, and proofread correspondence, reports, presentations, and other documents on behalf of the CEO.</li><li>Handle incoming communications (calls, emails, messages), prioritize them, and respond or redirect as necessary.</li><li>Coordinate high-level meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Organize and manage complex travel itineraries, including accommodations, transportation, and logistics.</li><li>Act as a liaison between the CEO and senior executives, clients, partners, and staff.</li><li>Maintain strict confidentiality of sensitive information and exercise discretion in all interactions.</li><li>Assist in personal tasks and errands, as required, to support the CEO's ability to focus on strategic priorities.</li><li>Monitor deadlines and ensure the CEO is well-prepared for all engagements and commitments.</li><li>Conduct research, compile data, and prepare briefing materials as needed.</li></ul><p><b>Skills &amp; Qualifications:</b></p><ul><li>Proven experience as an Executive Assistant or Personal Assistant to C-level executives.</li><li>Excellent organizational and time-management skills with strong attention to detail.</li><li>Outstanding verbal and written communication abilities.</li><li>High level of integrity, discretion, and professionalism.</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.</li><li>Ability to multitask, work under pressure, and meet tight deadlines.</li><li>Discreet, proactive, and resourceful with a problem-solving mindset.</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Experience in a corporate or fast-paced business enviroment</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED3,500.00 per month</p>

Personal Assistant to CEO

HRsource

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  Our client is seeking an experienced
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   Executive Assistant to the CEO
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  to provide high-level administrative and organizational support. The ideal candidate will be proactive, detail-oriented, and capable of managing complex schedules, communications, and confidential matters with discretion. This role requires exceptional coordination, multitasking, and communication skills to ensure the CEO&rsquo;s office operates efficiently and seamlessly.
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   Job Compensation Range
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   The salary range for this role is
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    up to
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   AED 22,000 per month,
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    depending on your experience and relevance to the position.
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   Key Responsibilities
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   Provide comprehensive administrative and executive support to the CEO.
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   Manage the CEO&rsquo;s calendar, travel, meetings, and communications with confidentiality.
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   Prepare and organize reports, presentations, and key documents.
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   Serve as the main point of contact between the CEO and internal/external stakeholders.
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   Coordinate and follow up on projects, deadlines, and action items.
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   Support board meetings and executive sessions, including scheduling and minutes.
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   Maintain an organized office environment and oversee key administrative processes.
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   Anticipate needs and proactively manage priorities to optimize the CEO&rsquo;s time.
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   Requirements
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   Proven experience as an EA or in a similar administrative leadership role.
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   Strong knowledge of office management procedures and best practices.
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   Familiarity with executive scheduling, travel coordination, and stakeholder communication.
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   Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
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   Excellent problem-solving, organizational, and multitasking skills.
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   Strong leadership qualities with the ability to motivate and support a team.
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   Bachelor&rsquo;s degree in Business Administration or a related field preferred.
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Executive Assistant to CEO

Shades Interiors

<p><strong>Key Responsibilities:</strong></p>
<ul>
<li>Offer comprehensive administrative and executive-level support to the Managing Director / CEO.</li>
<li>Manage and prioritize the CEO s inbox, responding to correspondence and delegating tasks when appropriate.</li>
<li>Coordinate complex calendars, appointments, meetings, and travel logistics.</li>
<li>Draft, edit, and prepare correspondence, presentations, and reports in both Arabic and English.</li>
<li>Serve as the main liaison between the CEO and internal or external stakeholders, ensuring timely communication and follow-ups.</li>
<li>Handle sensitive and confidential information with discretion and professionalism.</li>
<li>Support the execution of strategic initiatives, projects, and key business objectives.</li>
<li>Organize board meetings, prepare detailed minutes, and track the completion of follow-up actions.</li>
<li>Conduct research and compile reports to assist in data-driven decision-making.</li>
<li>Assist the CEO with personal and investment-related matters such as scheduling, coordination, and correspondence.</li>
<li>Oversee general office administration and ensure smooth daily operations.</li>
</ul>
<p><strong>Requirements:</strong></p>
<ul>
<li>Bachelor s Degree in Business Administration, Management, or a related discipline.</li>
<li>Minimum of 5 years of experience as an Executive Assistant in a senior executive support role.</li>
<li>Bilingual proficiency in Arabic and English (both written and verbal).</li>
<li>Outstanding organizational, multitasking, and time management abilities.</li>
<li>Strong communication and interpersonal skills with a proactive, solution-driven approach.</li>
<li>High degree of integrity, professionalism, and confidentiality.</li>
<li>Skilled in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).</li>
<li>Experience managing complex schedules and correspondence systems.</li>
<li>Background in interior design, architecture, or investment sectors is advantageous.</li>
</ul>

Executive Assistant to Managing Director / CEO

The Role
<br>Role Overview The Executive Assistant provides one-to-one executive, strategic, and administrative support to the Founder and CEO of VCA. This role requires exceptional organizational skills, emotional intelligence, and the ability to manage high-level communication and coordination across global cultural and brand partnerships. The EA acts as a key liaison between the CEO and internal teams, clients, and external stakeholders, ensuring seamless alignment, prioritization, and execution across all initiatives. Core Responsibilities Executive Support • Serve as the first point of contact for the CEO, handling all correspondence and phone calls with professionalism and discretion. • Prepare working files, briefing materials, and documentation required by the CEO. • Manage and maintain various databases, including contact lists, calendars, and key dates (e.g., birthdays, anniversaries). • Proactively manage the CEO’s calendar, prioritizing and organizing internal and external meetings, and ensuring timely preparation of all necessary briefing materials. • Liaise with internal team members to coordinate business matters, communicate instructions from the CEO, and monitor execution and follow-up. Communication & Meetings • Act as CEO’s first point of contact, filtering correspondence and managing daily communications with discretion and professionalism. • Draft, review, and edit high-level correspondence, presentations, and briefing notes. • Prepare agendas, talking points, and briefing materials for all key meetings and events. Travel & Logistics • Arrange all aspects of international travel, including flights, transfers, hotel accommodations, and visa support. • Liaise directly with global partners and suppliers to ensure smooth arrangements for all business trips. Personal Support • Assist in coordinating personal and family matters on behalf of the CEO. • Oversee property-related tasks and ensure smooth management of personal logistics. Project & Partner Coordination • Track project milestones and deliverables related to CEO’s scope and ensure timely execution. • Manage relationships and communications with high-level vendors, VIP contacts, and brand partners. • Oversee bookings, invitations, and external coordination for events and projects directly involving the CEO. Administrative & Organizational Tasks • Maintain efficient filing systems (digital and physical), ensuring easy retrieval of documents and emails. • Provide comprehensive personal assistant support, handling a wide range of administrative responsibilities. • Work effectively in a multitasking environment, managing competing priorities with accuracy and efficiency. Culture & Engagement • Support a positive and collaborative office culture. • Coordinate internal communications, key moments, and team engagement initiatives.
<br><br>
Requirements
<br>Skills & Attributes • High emotional intelligence and adaptability. • Excellent written and verbal communication in English; Arabic proficiency is a strong plus. • Outstanding attention to detail and ability to manage competing priorities. • Strategic thinker with proactive problem-solving skills. • Grace under pressure and strong interpersonal awareness. • Ability to maintain confidentiality and discretion at all times. • Strong organizational skills with the ability to multitask and coordinate across global teams. Experience Required • Minimum 5 years’ experience as a senior Executive Assistant or Chief of Staff, preferably within luxury, art, cultural, or creative industries. • Proven experience supporting C-level executives in dynamic, fast-paced environments. • Experience managing international travel, complex schedules, and high-level stakeholder communications. • Demonstrated ability to coordinate multi-disciplinary projects and manage sensitive personal and professional matters. Overall Goal To enable the CEO to operate strategically and efficiently across all global partnerships, ensuring that her time, focus, and communications are fully optimized, while maintaining seamless operational and administrative support for both professional and personal matters.
<br><br>
About the company
<br>VCA is a global events agency committed to creating positive cultural impact. Our mission is to promote culture and to support talents via collaborations and partnerships between brands, cultural institutions and independent creative initiatives. VCA works with an international team of multidisciplinary professionals across offices in London and Dubai. Together, we unite creativity, inspiration and partnership to bring ideas to life.

Executive Assistant to Chief Executive Officer

Explore 10000+ Assistant to the ceo in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.