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back office executive

Cartier

<div>
 YOUR MISSION: Perform clerical duties, such as document processing, record keeping, and report compilation. Receive, classify, reconcile, consolidate, and/or summarize documents and information. Maintain record of documents processed and control to ensure completion. Compile regular and special reports, drawing data from a variety of sources within and outside the department. Contact customers, suppliers, or organization employees outside the immediate work area to exchange information. At more senior levels, supervise and coordinate the work of other clerks. HOW WILL YOU MAKE AN IMPACT?
 
 
 <ul>
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 Plan, organize, and coordinate transversal HR projects, ensuring alignment with costs, quality, and time constraints.
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 Manage the production of detailed project and workstream plans, identifying all necessary activities and resources to achieve project objectives in compliance with the organization's project management framework.
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 Lead the delivery of comprehensive information gathering, analysis, and stakeholder consultation activities, specifying and negotiating project deliverables.
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 Develop and execute stakeholder engagement strategies to foster effective working relationships and address stakeholder needs and concerns.
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 Identify, elicit, and analyze project requirements, ensuring their completion and alignment, and manage these requirements throughout the project lifecycle.
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 Evaluate and address project risks, issues, dependencies, and constraints, escalating as needed and implementing solutions to mitigate concerns.
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 Prepare and present project review reports and presentations, including key information, commentary, and recommendations for stakeholder evaluation and decision-making.
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 Lead and mentor a small- to medium-sized project team, communicating project vision and outcomes, coordinating team actions, and facilitating team development through training and coaching.
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 Implement innovative processes to improve existing operations and ensure continuous improvement.
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 Manage project resources, proactively controlling costs, providing forecasts, and presenting variances with explanations at review points.
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 Develop and approve short- to medium-term work schedules to meet planned commitments, including managing overtime and additional resources.
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 Organize and prepare complex documents using various applications, and gather and summarize data for special reports.
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 Provide documentation and training for successful transition to business as usual, and record lessons learned for future projects.
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 Conduct and facilitate assurance reviews, addressing any issues identified to ensure project delivery according to time, budget, and quality standards.
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 Participate in professional development activities, maintain external professional accreditation, and stay informed on technology, regulations, and industry best practices. HOW WILL YOU EXPERIENCE SUCCESS WITH US? Upper Secondary School Basic experience of simple office / operational systems.
 </li>
 </ul>
</div>

Back Office Executive

MSC Mediterranean Shipping Company

<div>
 
 As MSC Group, we are the pioneer of the sector with our activities and integrated logistics services in the fields of Land &amp; Rail &amp; Sea Transport, Storage, Shipping, Port Management, Information Technologies. Despite the size and diversity of our services, we never give up our human-oriented approach. We are excited to share with our customers our technical knowledge and skills that we support with systems while offering customized solutions for the needs.
 
 
 
 
 
 To join the MSC Group, we are looking for a
 
 
 "
 
 Executive Assistant
 
 "
 
 
 
 
 who can work with us at one of the
 
 
 MSC Ship Agency of &Idot;zmir Alsancak Office.
 
 
 
 
 
 
 
 We are waiting for your application too!
 
 
 
 
 
 
 Summary
 
 
 
 As an Executive Assistant within the Executive Office, this role will provide business, office and administrative support in the &Idot;zmir Office. A strong focus, ability to manage multiple priorities, timelines and discretion will be key characteristics to success in this role.
 
 
 
 
 
 What does an Executive Assistant do?
 
 
 <ul>
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 Provide comprehensive executive assistance, ensuring seamless day‑to‑day support.
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 Manage confidential communication and information with discretion and professionalism, ensuring the executive remains well-informed.
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 Handle sensitive issues with sound judgment, diplomacy, and a calm, professional approach.
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 Keep daily operations running smoothly by managing meetings, emails, travel, and expenses.
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 </ul>
 
 
 
 
 Qualifications
 
 
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 Bachelor&rsquo;s degree from a reputable university
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 Minimum 5 years of experience in a similar role, preferably within an international company
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 Agile, analytical, and comfortable working in fast-paced, dynamic environments
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 Strong ability to plan, coordinate, and manage multiple priorities effectively
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 Excellent written and verbal communication skills&mdash;clear, confident, and engaging
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 Professional presence with strong representation and hospitality abilities
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 Highly organized, detail-oriented, and solution-driven mindset
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 Strong sense of ownership and responsibility
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 Proficient in MS Office applications
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 Good command of English
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 Based in &Idot;zmir or willing to relocate
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 </ul>
 
 
</div>

Executive Assistant

Zeren Group

<div>
 &Idot;&scedil; tan&inodot;m&inodot;:
 
 
 
 
 Job Title:&nbsp;
 
 CEO Office Assistant
 
 
 
 Location:
 
 &nbsp;Istanbul
 
 
 
 Department:
 
 &nbsp;CEO Office
 
 
 
 Reports to:
 
 &nbsp;CEO
 
 
 
 Short Description:
 
 We are seeking a highly organized and proactive CEO Office Assistant to support our CEO. The CEO Office Assistant will manage schedules, coordinate meetings, handle communications, and perform various administrative tasks to ensure smooth operations.
 
 
 
 QUALIFICATIONS
 
 
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 Bachelor&rsquo;s degree.
 
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 Minimum 2 years of experience in a CEO Office, Executive Office, or a similar support role.
 
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 Full professional proficiency in English, both written and spoken.
 
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 Familiarity with digital project management and collaboration tools.
 
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 Exceptional organizational skills with a proven ability to prioritize and manage multiple tasks.
 
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 High level of discretion and integrity in handling sensitive and confidential information.
 
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 Proactive approach with strong follow-up and problem-solving skills.
 
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 Ability to remain calm and effective in a fast-paced environment.
 
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 Flexibility to accommodate irregular working hours or deadlines when required.
 
 </li>
 </ul>
 
 
 JOB DESCRIPTION
 
 
 <ul>
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 Support the daily operational and administrative activities within the CEO&rsquo;s Office.
 
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 Prepare, format, and polish high-quality presentations, reports, and meeting materials.
 
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 Coordinate internal and external meetings, including minute-taking and tracking action items.
 
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 Act as a point of contact for internal departments regarding the CEO&rsquo;s schedule and administrative requests.
 
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 Manage travel arrangements, itineraries, and related logistical details.
 
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 Conduct research and compile data to support the CEO Office's strategic projects.
 
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 Ensure a consistent and professional flow of communication between the CEO and relevant stakeholders.
 
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 Track the progress of tasks and projects initiated by the CEO Office.
 
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 Provide general administrative support to ensure the efficient operation of the executive office.
 
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 </ul>
</div>

CEO Office Assistant

Dream Games

<div>
 
 We are looking for an Executive Assistant to support our senior executive in organizing and coordinating his program.
 
 
 
 
 
 At Dream Games, all team members have a genuine chance to contribute to the final product and have an impact on the company. If you want to be a team member of a fast-growing company, you might be the person we are looking for!
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Understanding and awareness of the senior executive's needs and priorities to ensure daily operations run smoothly
 </li>
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 Organizing and scheduling appointments, maintaining an events calendar
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 Arranging travel and accommodations
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 Performing additional duties as assigned by the senior executive
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 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 
 <ul>
 <li>
 3+ years of work experience, ideally with a technology company
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 Excellent command of English
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 Advanced in Microsoft Office
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 Excellent communication and organizational skills
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 Excellent problem-solving skills
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 Appreciation and understanding of teamwork
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 </ul>
</div>

Bosch Türkiye

<div>
 
 Do you want beneficial technologies being shaped by your ideas? Whether in the areas of mobility solutions, consumer goods, industrial technology or energy and building technology - with us, you will have the chance to improve quality of life all across the globe. Welcome to Bosch.
 
 
 
 
 
 
 Job Description
 
 
 
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 Acts as the point of contact between the office and internal/external clients
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 Answers and directs phone calls, maintains contact lists, provides general support to visitors
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 Organizes and schedules appointments, organizes travel arrangements
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 Update and maintain office policies and procedures
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 Collaborates with executive and senior office assistants to handle requests and queries from senior managers
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 Identify opportunities to streamline processes and improve efficiency
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 Anticipate the executive's needs and proactively prepare necessary documents, information, or actions
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 Plan and arrange complex domestic and international travel itineraries (flights, hotels, ground transportation), considering time zones, executive preferences, and cost-effectiveness
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 Ensure all necessary documents (visas, passports) are in order, and handle expense reports upon return
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 Process expense reports, invoices, and other financial documentation in a timely and accurate manner
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
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 University degree from Business Administration, International Relations or other related fields
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 Fluency in English, German knowledge is a plus
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 Minimum 3 years of Professional experience
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 Methodical knowledge for administrative and operational duties
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 Proficiency in all MS Office Tools and Bosch Internal Systems &amp; Tools
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 Communication and Media Knowledge is a plus
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 Required Soft-Skills: Accountability, Autonomy &amp; Initiative taking, Proactivity, Communication , Stakeholder Management: Customer &amp; Supplier Relationship Management , Resilience, Time Management: Planning &amp; Prioritization &amp; Multitasking
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 </ul>
</div>

Türk-Japon Bilim ve Teknoloji Üniversitesi

<div>
 
 
 EXECUTIVE ASSISTANT TO THE RECTOR
 
 
 
 The Executive Assistant to the Rector is a critical position that directly supports the administrative, communicational, and organizational functions of the Rector&rsquo;s Office at the Turkish-Japanese Science and Technology
 
 University
 
 (TJU). This role requires a high level of confidentiality, representation, and coordination. In addition to ensuring the effective management of the Rector&rsquo;s daily workflow, the position also plays a central role in maintaining the University&rsquo;s relations with national and international stakeholders.
 
 
 
 
 
 
 Key Duties and Responsibilities
 
 
 <ul>
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 Plan the Rector&rsquo;s daily schedule, manage the calendar, and coordinate appointments.
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 Follow up on correspondence, requests, and official documents submitted to the Rector&rsquo;s Office, and ensure necessary routing and responses.
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 Organize preparatory processes for national and international meetings, official visits, protocol arrangements, and academic events.
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 Coordinate communication between the Rector and university units, public institutions, international partners, and other stakeholders.
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 Draft correspondence in Turkish and English, and provide translation and summarization support when required.
 </li>
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 Support communication processes with Japanese universities, institutions, and representatives.
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 Prepare and organize reports, briefing notes, and informational documents to be submitted to the Rector&rsquo;s Office.
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 Ensure the secure handling of confidential information and documents.
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 Support the institutional presence and protocol processes of the Rector&rsquo;s Office.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree from an accredited university.
 </li>
 <li>
 Excellent command of English, both written and spoken, is mandatory.
 </li>
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 Proficiency in Japanese is preferred.
 </li>
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 Prior experience in similar positions, preferably within universities, public institutions, or international organizations, is an asset.
 </li>
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 Strong organizational, planning, and time management skills.
 </li>
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 Excellent written and verbal communication skills, with strong representational ability.
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 High level of discretion, attention to detail, and sense of responsibility.
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 Ability to manage multiple tasks, work effectively under pressure, and demonstrate a solution-oriented approach.
 </li>
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 Proficiency in MS Office and digital office tools.
 </li>
 </ul>
</div>

EXECUTIVE ASSISTANT TO THE RECTOR

Şişecam

<div>
 
 
 Inspire progress with us, today and tomorrow!
 
 
 
 
 Discover &Scedil;i&scedil;ecam
 
 
 
 
 
 
 We were founded under the visionary leadership of Mustafa Kemal Atat&uuml;rk, embracing modernity, growth, and prosperity. With 90 years of expertise, a team of over 23,000 dedicated employees, production facilities spanning 12 countries across four continents, and a sales network in more than 150 countries, &Scedil;i&scedil;ecam is steadfast in its 'Global Excellence' strategy.
 
 
 Every achievement we make is a testament to the power of unity and shared dreams. We are committed to sustainable growth, ensuring that our endeavors enrich both our present and future generations.
 
 
 Now, imagine being part of this dynamic community. Imagine your ideas shaping the future of a global leader. At &Scedil;i&scedil;ecam, your creativity and passion are not just welcomed&mdash;they are the driving force behind our progress. Here, you will find a place where your innovation is celebrated, and your efforts make a tangible impact on the world.
 
 
 Join us, and let&rsquo;s create a brighter future together. Being part of a team that is not just a workplace, but a community where every voice matters. Be part of a story where your contributions drive us forward. Be a part of &Scedil;i&scedil;ecam and let&rsquo;s build a world of progress and prosperity together.
 
 
 
 
 
 
 More About the Role
 
 
 
 
 
 <ul>
 <li>
 Controlling and communicating with the international customers
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 Follow Purchase Orders, controlling order details, planning delivery time plan and back-orders in accordance with related departments
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 Keeping track on the overdue payment, discount, promotions etc. of each customers group and updating information on the related systems
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 Following system entries &amp; control of price lists, contract, and commercial terms in accordance with sales teams
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 Managing and maintaining sales data through and with sales teams in SAP ERP &amp; S4, ICRON and other CRM tools
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 Assisting in the roll-out of the customer portal across product groups together with the Sales Ops. Technology and Analytics team. Through overseeing sales funnel; assisting in coordinating demand planning, forecasting, order fulfillment and allocation related communication across commercial and supply chain functions
 </li>
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 Assisting daily/weekly/monthly/quarterly/annual content for region/coordination office/product management &amp; executive presentations and board reporting
 </li>
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 Processing reclamations and coordinating with internal departments to ensure prompt and effective resolution
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 All About You
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Economics, International Relations, Industrial Engineering or related fields
 </li>
 <li>
 Minimum 2 years of experience
 </li>
 <li>
 Good command of MS Office applications (Especially MS Excel)
 </li>
 <li>
 Experience of SAP ERP (SD) and SAP S4 HANA modules is a plus
 </li>
 <li>
 Fluency in English (both written and spoken)
 </li>
 <li>
 Excellent verbal, written and interpersonal communication skills, and a good team player
 </li>
 <li>
 Positive attitude, agile, ability to multi-task and act proactively and well self-motivated
 </li>
 </ul>
 
 
 
 
 
 
 
 
 What Awaits You Here?
 
 
 
 
 
 
 At &Scedil;i&scedil;ecam, our global transformation and expansion create a vibrant business environment. With a strong focus on digitalization, you'll engage in dynamic digital and analytical projects, developing valuable technology skills and gaining insights into innovative business models and processes.
 
 
 We understand that a fulfilling career is more than just exciting work opportunities. That&rsquo;s why we offer a competitive salary and inclusive benefits that promote work-life balance, wellbeing initiatives, and social activities. Our mentoring, leadership development, and training programs provide robust support for your personal and professional growth. In our diverse working environment, individuals from various nationalities, backgrounds, and functions come together. We offer local and international career development opportunities, allowing you to enrich your professional experience, stretch your abilities, and maximize your potential throughout your career journey.
 
 
 
 
 
 
 Equal Opportunities Today, Better Tomorrows
 
 
 
 
 
 
 We are committed to providing a fair and safe work environment where human rights are respected, and every employee feels valued and empowered to contribute. We ensure equal opportunities at all levels, regardless of race, nationality, gender, sexual orientation, social or personal status, health, marital status, religion, personal belief, disability, age, or other characteristics, in line with international and local legislation.
 
 
 
 
 
 
 Meet us on Social Media
 
 
 
 
 
 
 &Scedil;i&scedil;ecam Kariyerim: https://www.sisecamkariyerim.com/en
 
 
 Instagram: https://www.instagram.com/sisecamcareer/
 
 
 LinkedIn: https://www.linkedin.com/company/sisecam/life/70f9b130-35cd-485a-b1f6-94f804be39cc/
 
 
 
 
 
 Join us and let's create a brighter future together!
 
</div>

Customer Relations&Ord. Mgmt. Responsible

Explore 178+ Back office executive in Turkey this April. Find roles across top companies and apply now to boost your career.

178 back office executive jobs In Turkey

Back Office Executive

Executive Assistant

CEO Office Assistant

Executive Assistant

Executive Assistant

EXECUTIVE ASSISTANT TO THE RECTOR

Customer Relations&Ord. Mgmt. Responsible