benefits assistant

branch office administrator

Doyon, Limited

<div>
 **Qualifications**
 
 
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 High School Diploma or GED equivalent
 </li>
 <li>
 One (1) year of administrative experience in an office setting
 </li>
 <li>
 One (1) year of human resource experience or, one (1) additional year of administrative experience may be substituted)
 </li>
 <li>
 One (1) year of experience with MS Office Suite (Word, Excel, Outlook)
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 One (1) year working with database software or Human Resources Information Systems
 </li>
 <li>
 Associate's degree in a related area or office assistant certification
 </li>
 <li>
 One (1) year of customer service experience
 </li>
 <li>
 WORKING CONDITIONS:** The work is generally sedentary, requiring routine walking, standing, bending and carrying items weighing less than forty pounds.
 </li>
 <li>
 WORKING ENVIRONMENT:** The majority of work is performed in a professional office setting with a wide variety of people with differing functions, personalities and abilities.
 </li>
 <li>
 PHYSICAL DEMANDS:** The work is generally sedentary, requiring routine walking, standing, bending and carrying items weighing less than forty pounds. [Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions].
 </li>
 <li>
 REASONABLE ACCOMMODATION:** It is Doyon's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
 </li>
 <li>
 PREFERENCE STATEMENT:** Doyon grants preference to Doyon Shareholders and shareholders of other corporations that grant a similar preference to Doyon shareholders, such as Alaska Native Corporations. The preference applies in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training. A preference will be granted to qualified Doyon shareholders first, and second to qualified shareholders of other corporations which grant a similar reciprocal preference to Doyon shareholders, such as Alaska Native Corporations.
 
 
 </li>
 </ul>
 _This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments._
 
 
 _A review of this position has excluded marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities._
 
 
 _This job description is not an employment agreement or contract, implied or otherwise, other than an &ldquo;at will&rdquo; relationship. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice._
 
 
 **Responsibilities**
 
 
 
 Essential Functions
 
 
 
 <ul>
 <li>
 Greet new employees
 </li>
 <li>
 Manage incoming calls and direct inquiries
 </li>
 <li>
 Assist employees with the online benefits enrollment process
 </li>
 <li>
 Approve employee changes (i.e., promotions, transfers, and terminations)
 </li>
 <li>
 Explain company benefits to employees
 </li>
 <li>
 Assemble and distribute COBRA notices
 </li>
 <li>
 Assist with maintaining personnel benefit files and records and third party administrator benefit files
 </li>
 <li>
 Process, verify, and maintain documentation related to benefit records and activities
 </li>
 <li>
 Respond to general employee and applicant inquiries, directing them to appropriate resources
 </li>
 <li>
 Perform clerical duties such as filing, copying, mailing, etc.
 </li>
 <li>
 Assist in the creation of benefit communications including benefit summaries, flyers and emails
 </li>
 <li>
 Provide administrative assistance to the HR department and other team members
 </li>
 <li>
 Address employee inquiries and provide information on benefit issues and claims
 </li>
 <li>
 Review 401(k) files to reconcile contribution changes and track eligibility
 </li>
 <li>
 Act as backup for the HR Benefits Specialist as needed
 </li>
 <li>
 Perform other assigned duties
 
 
 </li>
 </ul>
 
 Doyon Limited Core Competencies
 
 
 
 <ul>
 <li>
 Commitment to Excellence &ndash; Identifies what needs to be done and takes action to achieve a standard of excellence beyond job expectations.
 </li>
 <li>
 Corporate Values- Understand, embraces, and integrates Doyon corporate values into everyday duties and responsibilities.
 </li>
 <li>
 Customer Service &ndash; Identifies and responds to current and future client needs by providing excellent service to internal and external clients.
 </li>
 <li>
 Safety and Security &ndash; Promotes a safe work environment for co-workers and customers.
 </li>
 <li>
 Teamwork &ndash; Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside or outside the organization.
 
 
 </li>
 </ul>
 
 Job-specific Competencies
 
 
 
 <ul>
 <li>
 Adaptability- Adapts to changing conditions and work assignments, sets priorities and manages multiple assignments, and tasks.
 </li>
 <li>
 Administrative Skills- Performs a variety of responsible and confidential office, clerical and professional administrative duties.
 </li>
 <li>
 Attention to Detail- Ensures one's own and other's work and information are complete and accurate.
 </li>
 <li>
 Communication Skills- Listens, writes, and speaks effectively, and positively relates and interacts with co-workers and others.
 </li>
 <li>
 Dependability- Consistently adheres to operational standards, ensures smooth operations and positive customer experiences, builds a productive workplace, is reliable, and improves team morale.
 </li>
 <li>
 Independence- Works with minimal supervision.
 </li>
 <li>
 Planning and Organizing- Systematically develops plans, prioritizes, organizes and manages resources in order to accomplish business goals within a specific time period.
 </li>
 <li>
 Problem Solving- Anticipates and identifies problems, distinguishes between symptoms and causes, and determines alternative solutions involving varied levels of complexity, ambiguity and risk.
 </li>
 <li>
 Time Management- Manages time effectively when accomplishing tasks, projects, and goals.
 </li>
 <li>
 Willingness to Learn- Willing to learn new skills or techniques to meet the demanding changes of job duties and responsibilities.
 
 
 </li>
 </ul>
 
 Supervision
 
 
 
 <ul>
 <li>
 This position requires no supervisory responsibilities.
 </li>
 </ul>
</div>

Benefits Assistant

State of Alaska

<div>JOB 
<ul><li>Applicants transferring from another State of Alaska agency or applicants with prior legal work experience or education in the legal field may receive consideration for advance step placement.</li></ul><ul><li> 
Our organization, mission and culture:</li></ul>
The mission of the Alaska Court System is to provide an accessible and impartial forum for the just resolution of all cases that come before it, and to decide such cases in accordance with the law, expeditiously and with integrity. Everything we do is outlined in our Pledge of Fairness. 
 
The benefits of joining our team: 
The Fairbanks Trial Court is a dynamic team where customer service is our priority. Your success as an employee is our success as an organization. We will receive on-the-job training, on-going support, respect, and fairness. We are a court family. 
The Alaska Court System is looking for highly dependable individuals to become a Courtroom Judicial Assistant (salary range 12) for the In-Court or Jury Departments. 
In-Court Position
The Courtroom Judicial Assistant (SR 12) for In-Courts will provide advanced clerical support to the judicial officer in the courtroom. Responsibilities include preparing the courtroom for daily proceedings, ensuring necessary case files or supplies are available, opening all computer applications, performing microphone tests, and preparing the jury room if required. You will prepare logs/tag reports and other forms used in the courtroom, make sure all parties are present and connect telephonic or video parties, if necessary, closely monitor the recording systems at all times during proceedings, prepare and distribute court orders and judgments in the courtroom, calendar future court hearings and result hearings.
This position will also be responsible for maintaining witness lists and exhibit lists, data entry for case management, processing documents in the electronic file system, and securing the courtroom and any exhibits at the end of the day. Out-of-court duties will include docketing non-motion paperwork filed in open court into CourtView and correctly processing and distributing files and paperwork when hearings are complete. This position may occasionally take weekend or holiday duty to support District Court arraignments. 
Jury Position
The Courtroom Judicial Assistant (SR 12) for Jury will serve as an In-Court Clerk, a Courtroom Case Manager, and a Jury / Criminal Case Manager. This position will perform case management duties involving highly complex clerical and/or technical tasks in and out of the courtroom. In this role you will open and prepare the courtroom for daily proceedings, print and post daily courtroom calendar, open all computer applications, perform microphone tests, prepare forms used in the courtroom, and prepare jury rooms for trials.
You will ensure parties are present and connected telephonic or through video, if necessary, swear in parties, witnesses, third-party custodians, and closely monitor recording systems to ensure a clear record is made. The Jury division is responsible for clerking grand jury proceedings for cases presented for felony indictment. The case content can be graphic in nature with victims or witnesses in extreme emotional distress during testimony.
Additionally, you will process jury questionnaires following court rules and bulletins to qualify jurors for service, set-up and check-in grand and trial jurors, enter daily time and attendance for juror payments, and process certificates of attendance. Additional duties include processing indictments, assigning judges to felony cases, setting up trial dates, and calendar call dates for defendants indicted by a grand jury. This position will provide customer service to attorneys, judges, and the general public, act as back-up jury clerk and local transcript facilitator when needed, and coordinate courtroom and jury room for non-court proceedings and visiting judges. 
The Working Environment 
The Fairbanks Trial Court is located in the beautiful Rabinowitz Courthouse at 101 Lacey Street in Downtown Fairbanks. Our building is located next to Golden Heart Plaza, the Alaska Siberia World War II Memorial, several bike paths, and the Chena River. Our professional, collegial team takes immense pride in public service. The workplace culture is supportive, team-centered, and mission-orientated to foster fairness and respect. 
Work Hours: 
Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday - Friday, 8:00 a.m. to 4:30 p.m. 
 
Exceptional Benefits for Full-Time Employees
We offer a competitive benefits package that includes 12 paid holidays, medical, dental, and optional vision coverage, and employer-paid life insurance. Employees are enrolled in the Public Employees Retirement System (PERS) and the Alaska Supplemental Annuity Plan (SBS), with access to the Alaska Deferred Compensation Plan. Personal leave is accrued for vacation, illness, or personal needs.
Enjoy peace of mind and long-term security while serving your community. 
See http://doa.alaska.gov/drb/index.html for additional information. 
For more information on the Alaska Court System, please visit: 
http://www.courts.alaska.gov 
For information about what state courts do, please watch the following short video: 
VIDEO: The who, what, when, where and how of state courts 
The Alaska Court System is an EEO employer and proudly promotes diversity. 

EXAMPLE OF DUTIES

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience AND the ability to keyboard at least 40 words per minute (net). 
Substitution:
Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis. 
Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience. 
Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.
SUPPLEMENTAL INFORMATION

Contact Title: Recruitment 
 E-Mail: recruitment@akcourts.gov
 Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501
 Phone Number: (907) 264-8242</div>

Courtroom Judicial Assistant (41-4024; 41-4141) Fairbanks

<div>
 
 Job Description
 
 
 
 <ul>
 <li>
 Applicants transferring from another State of Alaska agency or applicants with prior legal work experience or education in the legal field may receive consideration for advance step placement.
 </li>
 <li>
 Our organization, mission and culture: The mission of the Alaska Court System is to provide an accessible and impartial forum for the just resolution of all cases that come before it, and to decide such cases in accordance with the law, expeditiously and with integrity. Everything we do is outlined in our Pledge of Fairness.
 
 
 </li>
 </ul>
 
 The Benefits Of Joining Our Team
 
 
 
 The Fairbanks Trial Court is a dynamic team where customer service is our priority. Your success as an employee is our success as an organization. We will receive on-the-job training, on-going support, respect, and fairness. We are a court family.
 
 
 
 The Alaska Court System is looking for highly dependable individuals to become a Courtroom Judicial Assistant (salary range 12) for the In-Court or Jury Departments.
 
 
 
 
 In-Court Position
 
 
 
 The Courtroom Judicial Assistant
 
 (SR 12)
 
 for In-Courts will provide advanced clerical support to the judicial officer in the courtroom. Responsibilities include preparing the courtroom for daily proceedings, ensuring necessary case files or supplies are available, opening all computer applications, performing microphone tests, and preparing the jury room if required. You will prepare logs/tag reports and other forms used in the courtroom, make sure all parties are present and connect telephonic or video parties, if necessary, closely monitor the recording systems at all times during proceedings, prepare and distribute court orders and judgments in the courtroom, calendar future court hearings and result hearings.
 
 
 This position will also be responsible for maintaining witness lists and exhibit lists, data entry for case management, processing documents in the electronic file system, and securing the courtroom and any exhibits at the end of the day. Out-of-court duties will include docketing non-motion paperwork filed in open court into CourtView and correctly processing and distributing files and paperwork when hearings are complete.
 
 This position may occasionally take weekend or holiday duty to support District Court arraignments.
 
 
 
 
 Jury Position
 
 
 
 The Courtroom Judicial Assistant
 
 (SR 12)
 
 for Jury will serve as an In-Court Clerk, a Courtroom Case Manager, and a Jury / Criminal Case Manager. This position will perform case management duties involving highly complex clerical and/or technical tasks in and out of the courtroom. In this role you will open and prepare the courtroom for daily proceedings, print and post daily courtroom calendar, open all computer applications, perform microphone tests, prepare forms used in the courtroom, and prepare jury rooms for trials.
 
 
 You will ensure parties are present and connected telephonic or through video, if necessary, swear in parties, witnesses, third-party custodians, and closely monitor recording systems to ensure a clear record is made. The Jury division is responsible for clerking grand jury proceedings for cases presented for felony indictment. The case content can be graphic in nature with victims or witnesses in extreme emotional distress during testimony.
 
 
 Additionally, you will process jury questionnaires following court rules and bulletins to qualify jurors for service, set-up and check-in grand and trial jurors, enter daily time and attendance for juror payments, and process certificates of attendance. Additional duties include processing indictments, assigning judges to felony cases, setting up trial dates, and calendar call dates for defendants indicted by a grand jury. This position will provide customer service to attorneys, judges, and the general public, act as back-up jury clerk and local transcript facilitator when needed, and coordinate courtroom and jury room for non-court proceedings and visiting judges.
 
 
 
 The Working Environment
 
 
 
 The Fairbanks Trial Court is located in the beautiful Rabinowitz Courthouse at 101 Lacey Street in Downtown Fairbanks. Our building is located next to Golden Heart Plaza, the Alaska Siberia World War II Memorial, several bike paths, and the Chena River. Our professional, collegial team takes immense pride in public service. The workplace culture is supportive, team-centered, and mission-orientated to foster fairness and respect.
 
 
 
 Work Hours
 
 
 
 Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday - Friday, 8:00 a.m. to 4:30 p.m.
 
 
 
 Exceptional Benefits For Full-Time Employees
 
 
 
 We offer a competitive benefits package that includes 12 paid holidays, medical, dental, and optional vision coverage, and employer-paid life insurance. Employees are enrolled in the Public Employees Retirement System (PERS) and the Alaska Supplemental Annuity Plan (SBS), with access to the Alaska Deferred Compensation Plan. Personal leave is accrued for vacation, illness, or personal needs.
 
 
 Enjoy peace of mind and long-term security while serving your community.
 
 
 See http://doa.alaska.gov/drb/index.html for additional information.
 
 
 
 For more information on the Alaska Court System, please visit:
 
 
 
 
 http://www.courts.alaska.gov
 
 
 
 
 For information about what state courts do, please watch the following short video:
 
 
 
 
 VIDEO: The who, what, when, where and how of state courts
 
 
 
 
 The Alaska Court System is an EEO employer and proudly promotes diversity.
 
 
 
 
 Minimum Qualifications
 
 
 
 Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience AND the ability to keyboard at least 40 words per minute (net).
 
 
 
 Substitution
 
 
 
 Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis.
 
 
 Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience.
 
 
 Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.
 
 
 
 Additional Required Information
 
 
 
 
 This applies to your application submission.
 
 
 
 
 Documents To Be Attached To The Application (REQUIRED)
 
 
 
 <ul>
 <li>
 Keyboarding certification dated within one year showing a keyboarding speed of at least 40 words per minute (net).
 </li>
 <li>
 Post-secondary transcripts, if using education to meet minimum qualifications.
 </li>
 <li>
 A list of three (3) professional references who have had supervisory authority over you, including your most recent supervisor, along with their daytime contact phone numbers and email addresses.
 
 
 </li>
 </ul>
 
 Keyboarding Certification Required
 
 
 
 Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document. Acceptable websites include: www.ratatype.com and www.typingtest.com.
 
 
 In addition, keyboarding tests are given at any Alaska Job Center location. A list of locations is available at: http://www.jobs.state.ak.us/offices.
 
 
 
 LEGAL EMPLOYMENT
 
 
 
 The State&rsquo;s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment.
 
 The Alaska Court System does not sponsor visas.
 
 
 
 
 Work Experience
 
 
 
 If using work experience not already documented in your application, provide the employer&rsquo;s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
 
 
 
 EDUCATION
 
 
 
 If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position and are required with each application.
 
 
 
 SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
 
 
 
 Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.
 
 
 
 SELECTION PROCEDURE
 
 
 
 Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor
 
 .
 
 
 
 
 MULTIPLE VACANCIES NOTICE
 
 
 
 This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to sixty (60) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
 
 
 
 NEPOTISM REVIEW
 
 
 
 To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director
 
 .
 
 
 
 
 BACKGROUND CHECK
 
 
 
 A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.
 
 
 Contact Information
 
 
 Contact Title:
 
 Recruitment
 
 
 
 E-Mail:
 
 recruitment@akcourts.gov
 
 
 
 Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501
 
 
 Phone Number: (907) 264-8242
 
 
 
 The Alaska Court System provides a variety of benefits for eligible employees, which are a significant part of the total compensation package. The following are typical benefits available to full-time employees. Actual benefits received may differ by position type or be prorated for other than full time work.
 
 
 
 <ul>
 <li>
 Membership in the Public Employees Retirement System (PERS)
 </li>
 <li>
 Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
 </li>
 <li>
 Medical and dental coverage for employee and eligible dependents
 </li>
 <li>
 Vision plan (optional)
 </li>
 <li>
 Employer paid Basic Life Insurance with additional coverage available
 </li>
 <li>
 12 paid holidays per year
 </li>
 <li>
 Personal leave accrual based on years of creditable state service
 </li>
 <li>
 Option to enroll in the Alaska Deferred Compensation Plan
 
 
 </li>
 </ul>
 
 For more information on the Alaska Court System, please visit: http://www.courts.alaska.gov
 
 
 
 01
 
 
 Are you a current or former Alaska Court System employee? If yes, please list location and department.
 
 
 02
 
 
 Are you a current state employee? If so, please indicate the bargaining unit to which you belong at the time of the application. Enter NONE complete this question if you are not a current state employee.
 
 
 03
 
 
 Have you carefully read the minimum qualifications for this position, and do you certify that you possess the required education and/or experience to meet the minimum qualifications as stated?
 
 
 <ul>
 <li>
 Yes
 </li>
 <li>
 No
 
 
 </li>
 </ul>
 04
 
 
 Have you attached (or submitted) the required keyboarding certification (dated within one year) showing a speed of at least 40 words per minute (net) that follows the directions listed in the job announcement? Failure to submit a keyboarding certification may disqualify you from consideration for an interview.
 
 
 <ul>
 <li>
 Yes
 </li>
 <li>
 No
 
 
 </li>
 </ul>
 05
 
 
 Did you submit the required documents used to meet the minimum qualifications for this position (e.g., transcripts)?
 
 
 <ul>
 <li>
 Yes
 </li>
 <li>
 No
 
 
 </li>
 </ul>
 06
 
 
 Did you include a list of three (3) professional references in your application, consisting of individuals who have had supervisory authority over you, including your most recent supervisor, along with their daytime phone numbers and email addresses?
 
 
 <ul>
 <li>
 Yes
 </li>
 <li>
 No
 
 
 </li>
 </ul>
 07
 
 
 Are you proficient at speaking another language besides English? If "Yes" - which language?
 
 
 08
 
 
 The work schedule for this position is Monday &ndash; Friday from 8:00 a.m. to 4:30 p.m. Do you understand this requirement
 
 
 <ul>
 <li>
 Yes
 </li>
 <li>
 No
 </li>
 <li>
 Required Question
 </li>
 </ul>
</div>

Explore 3+ Branch office administrator in Fairbanks this June. Find roles across top companies and apply now to boost your career.

3 branch office administrator jobs In Fairbanks

Benefits Assistant

Courtroom Judicial Assistant (41-4024; 41-4141) Fairbanks

Courtroom Judicial Assistant (41-4024; 41-4141) Fairbanks