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building systems & project coordinator

building systems project coordinator

<div>JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you&rsquo;ve got deep experience in commercial real estate, skilled trades or technology, or you&rsquo;re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Building Systems &amp; Project Coordinator
Location: 22 Bishopsgate, London
Reporting to: Smart Buildings, Systems Performance Manager, with additional task management from Senior Project Manager
Service Partner: Fabric Contractor, M&amp;E Contractor, Data Network Contractor and Systems Vendors
What this job involves:
22 Bishopsgate is an iconic architectural statement with intricate, cutting-edge systems that redefined how property is designed, operated, and experienced. As we continue that journey, be part of an exceptional organisation that constantly challenges industry norms and pioneers the future of commercial real estate. This is your opportunity to contribute to something truly extraordinary.
You will support the delivery of our strategic vision and execution of data insight and capital projects governance that keep 22 Bishopsgate at the pinnacle of operational excellence. Drive optimal building system performance through innovative data led decision making reporting whilst supporting transformational capital improvements that enhance our capabilities. Champion initiatives that elevate efficiency, reliability, and sustainability through engineering solutions and change projects.
Support project delivery through detailed programming , procurement to maximise resource effectiveness, and align maintenance and investment strategies with ambitious business objectives. Partner with senior leadership to revolutionise management and programme information and provide information which leads to great decisions. Provide data that supports maintenance services and project management teams as well as the broader 22 Team to underpin exceptional performance that reinforces 22 Bishopsgate's position as London's premier commercial destination.
Ensure every engineering decision and project intervention contributes is supported with data creating an environment where occupiers thrive, systems excel, and our building continues to set new standards for operational brilliance in commercial real estate
What your day to day will look like:
Planning &amp; Execution (Data)<ul><li>
Take the systems innovation strategy and tech plan and work with the Smart Buildings, Systems Performance manager to bring it to reality.</li><li>
Identify data sources, check their validity and work with the supply chain to unify data into relevant and accurate data insight.</li></ul>
Planning &amp; Execution (Projects)<ul><li>
Support the Project Delivery Manager by developing and maintaining detailed project trackers for the programme, including milestones, dependencies, actions and decision points. Coordinate inputs from service partners and internal stakeholders to keep trackers current and identify blockers early.</li><li>
Ensure robust governance is in place so project status, decisions, approvals and changes are well documented and aligned to strategic direction.</li></ul>
Budget &amp; Financial Management<ul><li>
Report on project progress, highlighting achievements, upcoming milestones, and potential risks.</li><li>
Proactively identify and flag programming and cost issues against the established baseline.</li><li>
Collate and issue detailed information to procure projects and ensure they meet the requirements</li></ul>
Governance
<ul><li>Ensure Data Governance</li><li>
Maintain and support the project governance frameworks, ensuring all project documentation is correctly managed.</li><li>
Report on Licence to Alter (LtA) works to ensure occupier fit outs meet building design requirements.</li><li>
Maintain the suite of Occupier Guides for fitout and construction works, ensuring they remain current and clear and support the brand of 22 Bishopsgate</li></ul>
Statutory Compliance and Health &amp; Safety<ul><li>
Maintain organised and auditable records to demonstrate that all projects are delivered in accordance with the Construction and Design Management Regulations 2015.</li><li>
Support the Business Manager with the Health and Safety committee by preparing agendas, reports, and minutes and following up on actions</li><li>
Ensure that ad hoc safety inspections and reports are completed</li></ul>
Stakeholder Management<ul><li>
Take highly technical building performance information and produce easy to read, engaging reports for leadership, clients, and stakeholders.</li><li>
Act as a key support for the Engineering Team through coordinating the day-to-day delivery of information for internal and external stakeholders</li></ul>
Resource Optimisation &amp; Service Partner Leadership<ul><li>
Regular audits of supplier performance against specifications issued. Ensure supply chain is current and approved</li><li>
Support the contract governance process by tracking key deliverables and service level agreements.</li></ul>
Innovation &amp; Future Planning<ul><li>
Identify and propose opportunities to enhance reporting through improved data visualisation and automation.</li><li>
Research and propose new software or tools that could improve the efficiency and effectiveness of the Project Management Office.</li></ul>
Skills &amp; Experience
Required<ul><li>
Good Basic Education.</li><li>
Experience of Data Analysis or Engineering Principles or Data Networking. Experience coordinating multiple stakeholders/suppliers to deliver agreed actions to time.</li><li>
Genuine Interest in developing a Career in Technical Services, Projects , Networks, Systems etc</li><li>
Highly organised and structured in approach to work</li></ul>
Desirable<ul><li>
Experience in a Project Management Office (PMO) or similar project support role.</li><li>
Experience within commercial real estate or the built environment; comfortable coordinating multiple service partners and internal stakeholders to deliver technical initiatives.</li><li>
Knowledge of Construction and Design Management (CDM) Regulations 2015.</li><li>
Experience using data visualisation tools (e.g., Power BI, Tableau).</li><li>
Familiarity with Computer Aided Facilities Management (CAFM) systems.</li><li>
Working towards a project management qualification (e.g., PRINCE2, APM).</li></ul>
#LI-JA1
Location:
On-site &ndash;London, GBR
If this job description resonates with you, we encourage you to apply even if you don&rsquo;t meet all of the requirements. We&rsquo;re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL&rsquo;s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
Jones Lang LaSalle (&ldquo;JLL&rdquo;) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process &ndash; including the online application and/or overall selection process &ndash; you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page &gt; I want to work for JLL.</div>

Building Systems & Project Coordinator

<div><h3 class="jobSectionHeader">Full time</h3>
<h3 class="jobSectionHeader">LONDON</h3>
<div>
We are looking for a proactive and detail-oriented Technical Coordinator to provide crucial technical coordination support to our Building Regulations Principal Designer team within the Development Consultancy at PRP. This pivotal role ensures smooth day-to-day operations by managing project portolios for clients, supporting the delivery of projects, liaising with clientes/contractors and consultants, preparing fee proposals, raising invioces, coordinating meetings, and providing comprehensive administrative assistance to project managers.
Key Responsibilities
<ul><li>Draft, proofread and manage professional correspondence, ensuring timely follow-up</li>
<li>Receive project enquiries and prepare fee proposals</li>
<li>Manage portfolios of project</li>
<li>Support our team to deliver projects</li>
<li>Arrange and attend project meetings</li>
<li>Draft and distribute meeting agendas, minutes, and supporting documentation under guidance from BRPD team</li>
<li>Support the drafting and proofreading of correspondence, reports, and presentations.</li>
<li>Efficiently manage incoming and outgoing communications.</li>
<li>Maintain digital filing and project-related documentation.</li>
<li>Assist in managing project setup and programming using PRP&rsquo;s internal management software (comprehensive training will be provided).</li>
<li>Perform technical administration tasks, which may include assisting with documentation, appointment administration support, inputting data and maintaining project tracking spreadsheets.</li>
<li>Support Project Managers in the preparation of contract documentation.</li>
<li>Manage document control and receipt of information.</li>
<li>Assist with preparing and formatting documents, reports, and presentations to a high standard.</li>
<li>Maintain accurate records and filing systems (digital and physical).</li>
<li>Liaise with internal departments and external stakeholders as needed</li>
<li>Undertake additional ad hoc tasks as needed to support team objectives</li>
</ul>Skills &amp; Experience
<ul><li>Demonstrable experience in administrative or coordination roles, ideally within a professional services, construction, property, or consultancy environment.</li>
<li>Ideally familiarity with construction projects and contract processes is beneficial, but not essential.</li>
<li>Strong organisational and time management skills, with a proven ability to prioritise effectively.</li>
<li>A high degree of discretion and professionalism when handling confidential information.</li>
<li>Adaptability, a proactive approach to problem-solving, and effective communication skills.</li>
<li>Self-motivated and able to work both independently and as part of a collaborative team.</li>
<li>Strong written and verbal communication skills, with a meticulous attention to detail, grammar, and punctuation.</li>
<li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li>
<li>A-Levels or an equivalent qualification; a relevant qualification in business administration or office/project management is a plus as is a construction industry design qualification, though demonstrable experience is also valuable.</li>
</ul>Benefits
Our working environment is always flexible, friendly and enormously supportive, and we do also aim to incorporate a bit of fun in there!
As well as a competitive salary we also offer:
<ul><li>Excellent development opportunities through our PRP Academy</li>
<li>Option to join UNUM health cash plan to obtain treatment and reclaim medical costs</li>
<li>&pound;100 towards cost of eye care</li>
<li>Mental Health Support including counselling</li>
<li>Hybrid working</li>
<li>Mentorship scheme</li>
<li>Coaching &amp; Buddy system</li>
<li>Enhanced family leave</li>
<li>23 days holidays plus bank holidays</li>
<li>Volunteer days</li>
<li>Social value opportunities</li>
<li>Workplace Pension with 4.5% employer contribution</li>
<li>Permanent health insurance up to 50% of salary</li>
<li>Support towards payment of exam fees</li>
<li>Confidential financial advice line</li>
<li>Season ticket loan</li>
<li>Cycle to work scheme</li>
</ul>Social
<ul><li>Annual office study trip</li>
<li>Summer and Christmas parties</li>
<li>Staff away day</li>
<li>Football and softball teams</li>
<li>Monthly drinks</li>
</ul>PRP is an equal opportunities employer.
We are a Disability Confident Committed Employer with inclusive and accessible recruitment processes. Please contact us if you need any support in making your application.</div></div>

Technical Coordinator - Development Consultancy - BRPD Team

Sculpt & Revive LTD

We're Hiring: Clinic Manager / Clinic CoordinatorSculpt &amp; Revive Aesthetic Clinic | South LondonSculpt &amp; Revive Aesthetic Clinic is a new and exciting aesthetics clinic preparing to open in London. We are seeking an experienced, professional, and highly organized Clinic Manager / Clinic Coordinator to play a key role in the successful launch and day-to-day operation of our clinic.This is an excellent opportunity for someone who is passionate about aesthetics, patient care, and business operations, and who wants to be part of building a growing clinic from the ground up.Key Responsibilities* Oversee the daily operations of the clinic and ensure smooth workflow.* Manage appointment scheduling, patient inquiries, and front-desk operations.* Deliver exceptional customer service and maintain a high standard of patient experience.* Coordinate with practitioners, therapists, and support staff.* Assist with clinic opening preparations, operational procedures, and administrative systems.* Manage patient records while ensuring compliance with GDPR and clinic policies.* Support marketing initiatives, promotions, and patient retention programs.* Ensure compliance with relevant healthcare, health &amp; safety, and aesthetic industry regulations.* Assist with recruitment, onboarding, and staff coordination as the clinic grows.Qualifications &amp; Experience* Previous experience as a Clinic Manager, Clinic Coordinator, Practice Manager, Medical Reception Manager, or similar healthcare/aesthetics role.* Experience in an aesthetics, cosmetic, beauty, wellness, dental, or private healthcare environment is highly preferred.* Strong leadership, organizational, and problem-solving skills.* Excellent communication and interpersonal abilities.* Experience using clinic management or appointment booking systems.* Knowledge of GDPR, patient confidentiality, and administrative compliance requirements.* Ability to work independently and help establish efficient clinic processes.* Strong sales awareness with the ability to support treatment consultations and patient retention initiatives.What We Offer* Opportunity to join and help shape a brand-new aesthetic clinic from its launch.* Competitive salary based on experience.* Professional development and career growth opportunities.* Supportive and collaborative working environment.* Employee discounts on treatments and services.* Potential performance-based incentives.LocationSouth London, United Kingdom **Work Location: In person

Clinic Coordinator

Charcoalblue

<div>Charcoalblue is seeking a forward-thinking ERP System Specialist to play a key role in shaping, embedding, and continuously improving our ERP and project systems ecosystem. The role will suit someone who is passionate about the intersection of data, automation, and project delivery within the Architecture and Engineering or design consultancy space.
Reporting to the Technical Director, you will drive the ongoing evolution of our project systems including our ERP ecosystem - providing integrations, best practice, data analysis and maintenance support, working in close partnership with business leaders and system users.
You will drive the development and optimisation of ERP-based dashboards and reports, plus integrations with Excel and Power BI, and explore emerging approaches such as Agentic AI, identifying practical opportunities to automate workflows and enhance decision making where they provide clear business value.
This role offers the opportunity to grow into a recognised systems specialist, shaping how data, automation, and insight support creative project delivery at scale. There is an emphasis throughout the remit on your ability to be highly organized, a strong and proactive communicator, and to deliver reliable and accurate results.
As Charcoalblue continues to grow internationally, our projects, people, and data are becoming more connected and more complex. We have recently adopted Deltek Vantagepoint as our core ERP platform, and we are now at a critical stage where the value of that investment depends on how well the system is embedded, trusted, and evolved. This role exists to ensure our ERP and project systems truly support how we work: turning high-quality data into clear insight, reducing manual effort through smart automation, and enabling our teams to focus on creative, high-value project delivery. If you&rsquo;d like to join a collaborative, passionate team that values constant curiosity and self-development, and is ready to help shape future-proofed project systems, apply now.<h4 class="jobSectionHeader">
Role Summary</h4><ul><li>
The Architect of Data: You will ensure our ERP system (Deltek Vantagepoint) remains the &quot;single source of truth&quot; for project delivery, scheduling, finance, reporting and people processes across our international business.</li><li>
Automation Driver: Working with key stakeholders, you will identify manual bottlenecks and implement automated solutions, including using Agentic AI and integrated workflows.</li><li>
Insight Creator: You will transform raw data into actionable intelligence by building and maintaining sophisticated dashboards.</li><li>
Collaborative Lead: You will translate complex technical concepts into accessible information for our design and engineering teams, enabling a culture of continuous improvement.</li></ul><h4 class="jobSectionHeader">
What you'll be doing</h4><h6 class="jobSectionHeader">
ERP Optimisation &amp; Automation</h6><ul><li>
Serve as the primary internal support for Deltek Vantagepoint, ensuring the system reflects Charcoalblue&rsquo;s unique operating model and is used consistently across regions.</li><li>
Proactively identify opportunities for automation and integration with other tools (CRM, HRIS).</li><li>
Specifying and implementing ERP processes and automations to streamline routine tasks, data entry, and resource forecasting.</li><li>
Manage ERP upgrades, system configurations, and user permissions with a focus on scalability.</li></ul><h6 class="jobSectionHeader">
Reporting &amp; Advanced Analytics</h6><ul><li>
Design, build, and maintain dashboards and reports that provide real-time visibility into project health, financial performance, and global resourcing.</li><li>
Partner with business unit leaders to interpret data patterns and provide insights that support strategic decision-making.</li><li>
Ensure data integrity through periodic audits, maintaining our high standards and ISO:9001 compliance.</li></ul><h6 class="jobSectionHeader">
User Engagement &amp; System Growth</h6><ul><li>
Provide high-level support for system queries, fostering user accountability and data ownership.</li><li>
Develop &quot;next-gen&quot; training materials and step-by-step guides that support different learning styles across our global regions.</li><li>
Collaborate with the People team to support Deltek Talent, ensuring seamless integration between our HR and project data.</li></ul><div><div><div><div><h4 class="jobSectionHeader">
What you'll bring</h4>
We value diverse experiences and backgrounds. If you meet most of the criteria below, we encourage you to apply.<h5 class="jobSectionHeader">
Essential</h5><ul><li>
1+ years of experience in an ERP Coordinator, Analyst, or Support role. Direct experience with Deltek VantagePoint is highly desirable.</li><li>
Understanding of Data Visualisation using tools such as Power BI to create complex reports and dashboards.</li></ul><h5 class="jobSectionHeader">
Desirable</h5><ul><li>
Ability to work successfully on own initiative, as well as part of a local and global team.</li><li>
Flexibility and adaptability to changing business needs.</li><li>
Ability to manage and prioritise a diverse workload, sometimes in a pressured environment.</li><li>
Excellent communication skills. The ability to bridge the gap between technical data and creative project needs.</li><li>
Experience in project-based consultancy environments and an understanding of project/resource life cycles.</li><li>
Digital and systems literacy, including experience with data cleansing and SQL.</li><li>
A demonstrable interest in Agentic AI and modern automation approaches, with the curiosity to explore how they can be applied responsibly within business systems.</li><li>
Ability to work across functions with a range of internal stakeholders in a facilitative, collaborative role.</li><li>
Experience working within an Architecture, Engineering, or Design Studio environment is a significant advantage.</li></ul></div></div></div></div>
Interview Schedule: First-round interviews will be held online via MS Teams, and second-round interviews will be held in person at our London or Bristol Studios in July 2026.
We&rsquo;d love to hear from you! Share a cover letter that explains your journey and how it aligns with this role. Be sure to include:<ul><li>
Your experience supporting ERP systems in a global, project-driven environment</li><li>
Any experience with Deltek Vantagepoint</li></ul><h4 class="jobSectionHeader">
Employment Details</h4>
This role is being offered as a permanent, full-time role.
Our standard full-time working week is forty (40) hours, flexible between 8am and 8pm Monday-Friday, with an understanding that flexible working hours will apply to meet our clients&rsquo; needs and to accommodate the company&rsquo;s global time zones. Charcoalblue does not provide for the payment of overtime. The nature of the job and the business could occasionally entail some work outside normal working hours.
Hybrid Model: A blend of home-working and regular studio-based collaboration in London or Bristol.
Please note, the successful applicant must be based in the UK with the right to work without sponsorship, and you should be able and willing to travel to external meetings and our UK studio/s regularly as required, with notice.
The salary range for this role is &pound;32,500 - &pound;42,500 per annum for a forty (40) hour week.
Please state your salary expectations in your application in line with your experience.<h4 class="jobSectionHeader">
Employee Benefits</h4>
To support you in successful hybrid working, you will receive a laptop and any other associated IT peripherals required for the role upon you joining Charcoalblue.
Following successful completion of your three-month probationary period, you will be eligible to participate in our company benefits package, including:<ul><li>
Unlimited 'Take-What-You-Need' (TWYN) leave, including bank holidays</li><li>
Studio closure between Christmas and New Year</li><li>
Charcoalblue&rsquo;s annual bonus scheme, subject to the Partnership&rsquo;s performance year on year.</li><li>
Charcoalblue&rsquo;s pension auto-enrolment scheme.</li><li>
An allocation of live event tickets per month, offered to encourage you to immerse yourself in the live events industry as far as possible.</li><li>
A contribution to your home internet and home utilities to enable you to work from home effectively in line with our distributed working model.</li><li>
Upon successful completion of your second year, you will be eligible to join our Private Health Insurance plan, in line with our company policy.</li></ul>
Other benefits are accumulative as you progress with the company.<h5 class="jobSectionHeader">
Start Date: July - August 2026</h5><h4 class="jobSectionHeader">
Equity, Diversity &amp; Inclusion</h4>
Charcoalblue is committed to creating an inclusive, accessible and respectful workplace where everyone can thrive. Our recruitment is open to all, and we encourage applications from people of diverse backgrounds to reflect the communities and clients we serve globally.
We believe that everyone &ndash; employees, partners, clients and collaborators &ndash; is entitled to be treated with dignity, fairness and respect, and we are committed to providing services and workplaces that are accessible and inclusive across all regions.
We prioritise accessibility throughout the recruitment process. If you require this application in an alternative format or need reasonable adjustments, please contact Angelica Lucero at angelica.lucero@charcoalblue.com or via telephone at +44 (0)20 7928 0000.</div>

ERP System Specialist

MASAJ

About MASAJAt MASAJ, we're on a mission to raise the bar for both Guests and Bodyworkers. We believe London's best Bodyworkers deserve beautiful environments to work in, meaningful opportunities to develop their careers, and a business that genuinely champions the incredible work they do.As we continue to grow across London, we're looking for an exceptional Bodyworker Operations Coordinator to help support, organise and nurture our community of Bodyworkers.This is a fantastic opportunity for someone early in their operations, people or community management career who loves organisation, thrives on building relationships, and takes pride in making things run smoothly behind the scenes.The RoleThe Bodyworker Operations Coordinator is the operational backbone of our Bodyworker team.Working closely with the Bodyworker Performance Manager and alongside our Bodyworker Recruitment Coordinator, you'll help coordinate every stage of the Bodyworker journey, from onboarding and training through to ongoing communication, scheduling, compliance and engagement.You'll be responsible for ensuring that important processes run seamlessly, that our Bodyworkers feel informed and supported, and that the information and documentation we rely on remains accurate and up to date.Whilst this is a junior role, it carries significant responsibility. We're looking for someone who is exceptionally organised, proactive, detail-oriented and confident in communicating with a wide range of people.As MASAJ grows and launches new Studios, there will be times when the Bodyworker Performance Manager is focused on onboarding and supporting new teams. During these periods, you'll play a key role in maintaining strong relationships with our existing Bodyworker community and ensuring that day-to-day operations continue to run smoothly.Key ResponsibilitiesBodyworker Communications + Relationship Management<ul><li>Act as a key day-to-day point of contact for our Bodyworker community.</li><li>Build and maintain positive, trusted relationships with Bodyworkers across all Studios.</li><li>Coordinate regular communications, updates and engagement initiatives.</li><li>Respond promptly and professionally to Bodyworker queries and requests.</li><li>Feel comfortable and confident sharing MASAJ policies and protocol and supporting the Bodyworker team to self serve where appropriate.</li><li>Ensure Bodyworkers feel informed, connected and supported throughout their journey with MASAJ.</li><li>Escalate concerns, opportunities and feedback to the Bodyworker Performance Manager where appropriate.</li></ul>Onboarding, Training + Development Support<ul><li>Coordinate the onboarding journey for new Bodyworkers.</li><li>Schedule and support onboarding sessions, inductions and training events.</li><li>Ensure new Bodyworkers have access to the systems, information and resources they need.</li><li>Track attendance, training completion and development activity.</li><li>Support the delivery of ongoing training and development programmes.</li></ul>Scheduling + Operational Coordination<ul><li>Coordinate Bodyworker training sessions, meetings and team events.</li><li>Support workforce planning and scheduling activity where required.</li><li>Coordinate logistics associated with Studio launches and onboarding waves.</li><li>Ensure operational records and systems remain accurate and up to date.</li></ul>Compliance + Documentation<ul><li>Manage the collection, tracking and renewal of Bodyworker documentation.</li><li>Monitor insurance renewals, professional memberships and other required certifications.</li><li>Proactively identify missing documentation or compliance risks and ensure they are resolved.</li><li>Maintain accurate records across all relevant systems and databases.</li><li>Support audits and compliance reviews when required.</li></ul>Systems, Processes + Continuous Improvement<ul><li>Maintain and improve operational processes across the Bodyworker lifecycle.</li><li>Create and update documentation, guides and process resources.</li><li>Identify opportunities to improve efficiency, reduce manual administration and strengthen consistency.</li><li>Leverage technology, automation and AI tools to improve ways of working.</li><li>Support the implementation of new systems and operational initiatives where required.</li></ul>Supporting the Bodyworker Performance Team<ul><li>Provide day-to-day operational support to the Bodyworker Performance Manager.</li><li>Help ensure continuity and excellent communication during periods of rapid growth and Studio launches.</li><li>Take ownership of key operational activities when the wider team is focused elsewhere.</li><li>Contribute ideas and improvements that help make MASAJ the very best place to be a Bodyworker.</li></ul>About YouYou'll be someone who genuinely enjoys creating order, building relationships and helping others succeed.You're highly organised, naturally proactive and take pride in delivering work to a consistently high standard. You spot details others miss, follow through on commitments and aren't afraid to take ownership when something needs doing.You're equally comfortable working with people and systems, and you're excited by the opportunity to use technology and AI tools to work smarter and improve operational effectiveness.Skills + ExperienceEssential<ul><li>Excellent organisational and time management skills.</li><li>Exceptional attention to detail.</li><li>Outstanding written and verbal communication skills.</li><li>Strong relationship-building and interpersonal skills.</li><li>Highly dependable with a proactive, can-do attitude.</li><li>Comfortable managing multiple priorities simultaneously.</li><li>Strong administrative and coordination skills.</li><li>Confidence working with digital tools and systems.</li><li>Strong Google Workspace skills.</li><li>Willingness to learn and embrace AI-powered tools and automation.</li></ul>Desirable<ul><li>Experience in an operations, coordination, people, recruitment, hospitality or community-focused role.</li><li>Experience supporting freelance or multi-site teams.</li><li>Experience using scheduling, HR, CRM or workforce management systems.</li><li>Experience using AI tools to improve productivity and efficiency.</li><li>Experience within hospitality, wellness, retail or service-led businesses.</li></ul>What Success Looks Like<ul><li>Bodyworkers feel informed, supported and connected to MASAJ.</li><li>Onboarding and training programmes run smoothly and professionally.</li><li>Compliance documentation is consistently accurate and up to date.</li><li>Operational processes are organised, efficient and scalable.</li><li>Communication is timely, clear and proactive.</li><li>The Bodyworker Performance Manager can confidently delegate operational activity knowing it will be delivered to a high standard.</li><li>MASAJ continues to strengthen its reputation as one of the best places in London to build a career as a Bodyworker.</li></ul>Example KPIs<ul><li>95%+ of Bodyworker enquiries responded to within 1 working day</li><li>95%+ of Studio rotas published fully staffed by the agreed publication deadline</li><li>98%+ of scheduled treatment hours successfully covered without operational escalation</li></ul>Location &amp; Working StyleThis role is based in London and will involve time spent across our Studios, alongside focused time working on systems, projects and planning.We&rsquo;re looking for someone who is comfortable operating in a dynamic environment, where no two weeks look exactly the same.What It&rsquo;s Like to Work at MASAJ<ul><li>Fast-growing, ambitious environment</li><li>High standards, low ego</li><li>Deep focus on people and experience</li><li>Opportunity to shape how a category-defining brand operates</li></ul>Perks &amp; Benefits<ul><li>Competitive salary</li><li>28 days holiday (including bank holidays), increasing with tenure</li><li>Heavily discounted massage treatments across all MASAJ Studios</li><li>Friends + Family discounts</li><li>Snacks and drinks in the office and at the Studios</li><li>Socials and events including drinks, meals, and wellness-focused opportunities for team connection (e.g. sound baths, wellness classes, workshops)</li><li>Clear progression opportunities as the business scales</li><li>Work across beautifully designed Studios in London as part of a flexible working environment</li><li>Close collaboration with an ambitious, values-led team</li></ul>How to ApplyCandidates should email a full CV and tailored Cover Letter to recruitment@masaj.me before 5pm on Friday 26th June 2026.Applicants who do not include a Cover Letter in their application will not be considered.Your Cover Letter should outline why this role specifically appeals to you and how your experience aligns with MASAJ.Please note that interviews will take place over several rounds, both over Google Meet and in person at our Old Street office.Job Type: Full-timePay: From &pound;31,200.00 per yearBenefits:<ul><li>Company events</li><li>Company pension</li><li>Discounted or free food</li><li>Employee discount</li><li>Health &amp; wellbeing programme</li><li>Sick pay</li><li>Transport links</li><li>Work from home</li></ul>Experience:<ul><li>Administrative: 1 year (required)</li></ul>Work authorisation:<ul><li>United Kingdom (required)</li></ul>Location:<ul><li>London, Greater London (required)</li></ul>Work Location: In person

Operations Coordinator - Wellbeing Startup

Jacobs

Location
 London, All GB Regions, United Kingdom
 
Capabilities
 Project Management
 
Office Setup
 Hybrid
 
Job ID
 #40677
 Market
 Energy
 
At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.
 
Your impact
 
Have you ever thought about stepping into the Energy and Power market? Curious how you could develop and apply your commercial skills in a fast‑growing, future‑focused sector?
 
Our UK and Continental Europe team is expanding, and we’re looking for a Commercial Coordinator to support our design & build projects alongside key contractor clients.
 
You’ll be joining a growing team delivering high‑profile, industry‑leading projects across the UK and beyond. In this role, you’ll support the commercial management of complex contracts and work closely with project, engineering, and commercial teams to help drive successful outcomes across a diverse portfolio of energy and power initiatives.
 
From grid modernisation and renewable integration to major infrastructure upgrades, you’ll play a key supporting role in projects that are powering the transition to a more sustainable and resilient energy system.
 
What you’ll be doing: 
Supporting the Commercial team in the management of contracts and commercial processes across multiple projects.
 
Assisting with cost control, forecasting, and reporting to ensure projects are delivered within budget.
 
Preparing and administering contractual documentation, including variations, applications, and claims.
 
Coordinating with project teams to track progress, identify risks, and support mitigation strategies.
 
Maintaining accurate commercial records and ensuring compliance with contractual requirements.
 
Supporting subcontract management, including procurement, administration, and performance monitoring.
 
Building strong working relationships across multidisciplinary teams and external stakeholders.
 
Here's what you'll need
 
A bachelor's degree in engineering, quantity surveying, business, or a related field (or equivalent experience).
 
Experience in a commercial, project coordination, or quantity surveying role within engineering, infrastructure, or construction environments.
 
Good commercial awareness with an understanding of project financials.
 
Strong organisational skills with attention to detail and the ability to manage multiple priorities.
 
Excellent communication and interpersonal skills.
 
A working knowledge of standard forms of contract (particularly NEC is advantageous).
 
#LM-SM1
 
Joining Jacobs not only connects you locally but globally. Our values stand on a foundation of safety, integrity, inclusion and belonging. We put people at the heart of our business, and we truly believe that by supporting one another through our culture of caring, we all succeed. We value positive mental health and a sense of belonging for all employees.
 
With safety and flexibility always top of mind, we’ve gone beyond traditional ways of working so you have the support, means and space to maximize your potential. You’ll uncover flexible working arrangements, benefits, and opportunities, from well-being benefits to our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place. No matter what drives you, you’ll discover how you can cultivate, nurture, and achieve your goals – all at a single global company. Find out more about life at Jacobs .
 
We aim to embed inclusion and belonging in everything we do. We know that if we are inclusive, we’re more connected and creative. We accept people for who they are, and we champion the richness of different perspectives, lived experiences and backgrounds in the workplace, as a source of learning and innovation. We are committed to building vibrant communities within Jacobs, including through our Jacobs Employee Networks, Communities of Practice and our Find Your Community initiatives, allowing every employee to find connection, purpose, and belonging. Find out more about our Jacobs Employee Networks here .
 
Jacobs partners with VERCIDA to help us attract and retain talent from a wide range of backgrounds. For greater online accessibility please visit https://www.vercida.com/uk/employers/jacobs to view and access our roles.
 
As a disability confident employer, we will interview disabled candidates who best meet the criteria. We welcome applications from candidates who are seeking flexible working and from those who may not meet all the listed requirements for a role.
 
We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.
 
Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support .

Commercial Coordinator

Southbank Club

The RoleReception is the heart of Southbank Club.As our Front of House &amp; Membership Coordinator, you'll be the first person members and visitors see when they arrive and often the last person they speak to before they leave.Alongside delivering an exceptional member experience, you'll play a key role in helping grow the club through lead management and membership sales.You'll gain hands-on experience managing enquiries, following up leads, booking tours, using CRM systems and developing the communication skills needed to convert prospects into members.This is an ideal role for someone looking to gain real-world experience in customer service, sales and business development within a growing independent business.Membership Sales &amp; Lead Management<ul><li>Manage and respond to new membership enquiries.</li><li>Follow up prospective members via phone, email and CRM.</li><li>Contact previous enquiries and inactive leads.</li><li>Book and coordinate club tours.</li><li>Build rapport with prospective members and understand their goals.</li><li>Help prospective members understand the benefits of joining Southbank Club.</li><li>Support membership growth through consistent lead follow-up.</li><li>Maintain accurate records within our CRM system.</li><li>Track enquiries, tours and conversion rates.</li><li>Gain hands-on experience in sales, lead generation and customer relationship management.</li></ul>Front of House Responsibilities<ul><li>Welcome members, guests and prospective members to the club.</li><li>Deliver exceptional customer service.</li><li>Answer phone calls, emails and day-to-day enquiries.</li><li>Build positive relationships with members.</li><li>Maintain a professional and welcoming reception environment.</li><li>Support the smooth day-to-day operation of the club.</li></ul>Why Join Southbank Club?This role offers far more than a traditional reception position.You'll gain practical experience in:<ul><li>Customer service and relationship building.</li><li>Sales and lead conversion.</li><li>Cold calling and lead follow-up.</li><li>CRM and sales pipeline management.</li><li>Business development.</li><li>Community building and member engagement.</li></ul>Growth OpportunitiesThis isn't simply a stop-gap reception role.Southbank Club is currently undergoing significant investment across its facilities, systems, brand and member experience as we continue to grow the business.We're looking for someone who wants to be part of that journey.In addition to gaining valuable experience in customer service, sales, lead management, CRM systems and business operations, there will be opportunities for the right person to take on additional responsibility and progress within the business as the club continues to grow.Whether your future career is in sales, marketing, recruitment, business or management, you'll develop valuable skills that will stay with you throughout your career.We're not looking for someone to simply sit behind a reception desk. We're looking for someone who wants to be part of building something special.Pay: &pound;13.50 per hourBenefits:<ul><li>Gym membership</li></ul>Work Location: In person

Front of House & Membership Sales Coordinator

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