sales coordinator

administrative assistant

admin assistant

office assistant

project coordinator

business office coordinator

Payfuture

<div>
 
 
 Full Title
 
 : Office &amp; Workplace Experience Coordinator
 
 
 
 Location
 
 : Dubai, UAE
 
 
 
 Employment Type:
 
 Full-time, On-site
 
 
 
 
 
 
 About the Role
 
 
 
 We&rsquo;re looking for a proactive, detail-oriented Office &amp; Workplace Experience Coordinator to own the day to day operations of our Dubai office. You&rsquo;ll play a key role in making our space functional, welcoming, and reflective of our culture. From facilities and vendor management to hospitality and onboarding, this is a hands-on role where no two days are the same.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Oversee the daily operations of the Dubai office, ensuring a clean, organised, and inviting environment at all times
 </li>
 <li>
 Manage relationships with building management, facilities teams, and external vendors, resolving issues swiftly and cost-effectively
 </li>
 <li>
 Maintain supplies, utilities, deliveries, and maintenance, keeping everything running smoothly
 </li>
 <li>
 Track and manage operational budgets including vendor contracts, subscriptions and invoice processing
 </li>
 <li>
 Act as the first point of contact for all visitors, ensuring a seamless, friendly, and professional experience
 </li>
 <li>
 Own guest registration, meeting room setup, and provide excellent hospitality for internal and external events
 </li>
 <li>
 Ensure communal areas are visually on-brand and reflect our company culture
 </li>
 <li>
 Maintain up to date health and safety policies; act as fire warden and first aid coordinator as required under UAE regulations
 </li>
 <li>
 Organise and document regular safety checks, drills, and compliance audits
 </li>
 <li>
 Ensure accessibility, safety and comfort for all employees and guests
 </li>
 <li>
 Collaborate with the People team to bring company culture to life through thoughtful physical and social experiences
 </li>
 <li>
 Coordinate and support team celebrations, milestones, lunches, and office socials
 </li>
 <li>
 Organise and execute in-office and off-site events; including logistics, vendors, setup and post-event wrap-up
 </li>
 <li>
 Prepare new hire desks, IT, swag, and orientation packs in partnership with the People team
 </li>
 <li>
 Be a warm, supportive presence during onboarding to ensure new joiners feel welcomed and set up for success
 </li>
 <li>
 Provide general People Team support across other office locations as needed
 </li>
 <li>
 Coordinate office upgrades or redesigns; including space planning, communication, and supplier management
 </li>
 <li>
 Manage branded merchandise and swag, including inventory and fulfilment for new joiners or events
 </li>
 <li>
 Continuously seek ways to improve the office experience and enhance daily operations
 </li>
 </ul>
 
 
 
 
 
 Essential Skills &amp; Experience
 
 
 <ul>
 <li>
 Proven experience in a similar office or workplace coordination role, ideally in a fast-paced, scaling environment
 </li>
 <li>
 Excellent organisational skills and ability to manage multiple priorities simultaneously
 </li>
 <li>
 Strong ownership mentality and keen attention to detail
 </li>
 <li>
 Confident coordinating in-office events and team initiatives
 </li>
 <li>
 People first mindset with a practical, solutions-oriented approach
 </li>
 <li>
 Proficient with collaboration tools such as Slack, Notion, Microsoft Office, and guest management systems
 </li>
 </ul>
 
 
 
 
 
 Desired Attributes
 
 
 <ul>
 <li>
 Strong interpersonal skills - able to build rapport across all levels and resolve issues with empathy and professionalism
 </li>
 <li>
 Proactive and self-motivated -
 
 
 you take initiative and don&rsquo;t wait to be told what needs to be done
 </li>
 <li>
 Detail oriented and organised - you care about getting the small things right and have a system for everything
 </li>
 <li>
 Clear communicator -
 
 
 fluent in written and spoken English, able to convey messages confidently across the business
 </li>
 </ul>
 
 
</div>

Office Coordinator

Zillionaire Markets

The Office Coordinator plays a key role in ensuring the smooth day-to-day operation of the office. This position manages administrative tasks, supports internal teams, maintains office supplies and facilities, and coordinates communication between departments. The ideal candidate is organized, proactive, and detail-oriented with excellent communication skills.Key Responsibilities:<ul><li>Manage daily office operations, including scheduling, filing, and correspondence.</li><li>Serve as the first point of contact for visitors and handle incoming calls and inquiries.</li><li>Maintain office supplies inventory and place orders as needed.</li><li>Coordinate facility maintenance, repairs, and vendor relationships.</li><li>Support HR and management with onboarding, scheduling, and record-keeping.</li><li>Assist in organizing meetings, company events, and travel arrangements.</li><li>Maintain and update databases, records, and documentation.</li><li>Ensure a professional, efficient, and welcoming office environment.</li><li>Monitor and manage office budgets, petty cash, and expense reports.</li><li>Collaborate with various departments to improve workflow and communication.</li></ul>SkillsBachelor's degree in Business Administration or related field (preferred).1-3 years of experience in office administration or coordination.Excellent organizational and multitasking abilities.Strong verbal and written communication skills.Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).Positive attitude, reliability, and a team-oriented mindset.Ability to maintain confidentiality and handle sensitive information.

Bourntec Software Solutions LLC

Greetings from Bourntec!!!Please review the job details and share the required details if you are interested in proceeding further.If you are not interested, I request you to help me reach the right candidate. Job Title: Sales cum Office Coordinator Location: Dubai Job Type: Full-Time Experience Required: 1–3 Years Availability: Must be currently based in the UAE for in-person interviews Job Description: -We are seeking a proactive and detail-oriented Sales cum Office Coordinator to support both sales operations and office management. The ideal candidate will assist the sales team in day-to-day activities, client coordination, and event participation, while also ensuring smooth office administration and internal communication. This dual role requires excellent organizational skills, flexibility, and the ability to multitask in a fast-paced environment.Key ResponsibilitiesSales Support & Client Coordination<ul><li>Assist the sales team with client communication, proposal preparation, and follow-ups.</li><li>Coordinate schedules, meetings, and travel arrangements for sales-related activities.</li><li>Accompany the sales team to exhibitions, trade shows, client visits, and promotional events.</li><li>Maintain customer databases, sales records, and prepare regular reports.</li><li>Support in lead generation, basic market research, and responding to client inquiries.</li></ul>Office Administration & Coordination<ul><li>Manage daily office operations including correspondence, filing, and record keeping.</li><li>Handle incoming calls, emails, and greet visitors in a professional manner.</li><li>Maintain office supplies, liaise with vendors, and ensure smooth facility operations.</li><li>Support HR/PRO with documentation related to visas, travel, and employee coordination.</li><li>Track office expenses, petty cash, and assist with simple bookkeeping tasks.</li></ul>Event & Travel Coordination<ul><li>Support planning and execution of corporate events, exhibitions, and marketing activities.</li><li>Manage logistics for staff and guests including travel bookings and accommodation.</li><li>Ensure proper documentation and expense tracking for business travel.</li></ul>Requirements<ul><li>Experience: 1–3 years in sales coordination, office administration, or a similar role.</li><li>Location: Must be currently residing in the UAE and available for in-person interviews.</li><li>Skills: Strong organizational, multitasking, and interpersonal skills.</li><li>Proficiency: MS Office (Word, Excel, Outlook); knowledge of CRM systems or basic accounting is an advantage.</li><li>Flexibility: Willingness to accompany the sales team for events, field activities, and client meetings.</li></ul> Please share the following details to proceed further.Reason for looking for job change: -Current SalaryExpected Salary: -Notice PeriodUpdated Resume: -Please attachThanksVijin.a@bourntec dot com

Sales cum Office Coordinator role in Dubai

Job Description WSP is looking for a motivated and professional UAE National to join our team as a Coordinator - Workplace &amp; Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services. It's an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent. Responsibilities Assi Job Description WSP is looking for a motivated and professional UAE National to join our team as a Coordinator - Workplace &amp; Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services. It's an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent. Responsibilities Assist in organizing internal meetings, employee engagement activities, and team events. Provide logistical and administrative support for wellness initiatives and wellbeing campaigns. Support onboarding arrangements for new joiners, including welcome kits, desk preparation, and orientation logistics. Participate in special projects and contribute to initiatives aimed at enhancing employee experience and workplace efficiency. Greet and welcome all visitors and clients in a professional and courteous manner. Maintain a clean, organized, and welcoming front desk area and shared office spaces. Receive, sort, and distribute incoming mail and deliveries; arrange outgoing shipments as required. Monitor inventory and coordinate replenishment of office and pantry supplies, liaising with vendors as needed. Support daily administrative tasks such as document preparation, filing, scanning, and data entry. Provide secretarial and administrative support to management, including scheduling meetings, preparing agendas, and drafting basic correspondence. Assist in maintaining workplace health and safety protocols and support emergency procedures when needed. Qualifications UAE Nationality (with a valid Family Book). Recent graduate with a Diploma or bachelor's degree in business administration, Communications, or a related field. 0-2 years of work experience. Strong communication and interpersonal skills in both English and Arabic. Basic proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Professional demeanor with a positive attitude and customer service mindset. Ability to multi-task and stay organized in a fast-paced, client-facing environment. A genuine interest in building a career in corporate services, administration, or HR. Willingness to learn, collaborate with diverse teams, and grow within the organization. Flexibility to support occasional internal events or office coordination tasks. Imagine a better future for you and a better future for us all. Work on landmark projects around the world and embrace opportunities to make an even bigger impact in the communities you care about.

ZILLIONAIRE MARKETS

The office coordinator keeps the workplace running smoothly by managing daily operations, supporting staff, and ensuring an organized, professional environment. Key Responsibilities Oversee office supplies, equipment, and vendor coordination Welcome visitors and manage calls, mail, and deliveries Schedule meetings and support team events Assist with HR onboarding and office communications Handle invoices, expenses, and basic record-keeping Qualifications 2+ years in office admin or coordination Strong organizational and multitasking skills Clear communication and people skills Proficient in MS Office or Google Workspace Reliable, detail-oriented, and solutions-focused

WSP in the Middle East

WSP is looking for a motivated and professional UAE National to join our team as a Coordinator - Workplace & Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services.It's an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent. Responsibilities <ul><li>Assist in organizing internal meetings, employee engagement activities, and team events.</li><li>Provide logistical and administrative support for wellness initiatives and wellbeing campaigns.</li><li>Support onboarding arrangements for new joiners, including welcome kits, desk preparation, and orientation logistics.</li><li>Participate in special projects and contribute to initiatives aimed at enhancing employee experience and workplace efficiency.</li><li>Greet and welcome all visitors and clients in a professional and courteous manner.</li><li>Maintain a clean, organized, and welcoming front desk area and shared office spaces.</li><li>Receive, sort, and distribute incoming mail and deliveries; arrange outgoing shipments as required.</li><li>Monitor inventory and coordinate replenishment of office and pantry supplies, liaising with vendors as needed.</li><li>Support daily administrative tasks such as document preparation, filing, scanning, and data entry.</li><li>Provide secretarial and administrative support to management, including scheduling meetings, preparing agendas, and drafting basic correspondence.</li><li>Assist in maintaining workplace health and safety protocols and support emergency procedures when needed.</li></ul> Qualifications <ul><li>UAE Nationality (with a valid Family Book).</li><li>Recent graduate with a Diploma or bachelor's degree in business administration, Communications, or a related field.</li><li>0-2 years of work experience.</li><li>Strong communication and interpersonal skills in both English and Arabic.</li><li>Basic proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).</li><li>Professional demeanor with a positive attitude and customer service mindset.</li><li>Ability to multi-task and stay organized in a fast-paced, client-facing environment.</li><li>A genuine interest in building a career in corporate services, administration, or HR.</li><li>Willingness to learn, collaborate with diverse teams, and grow within the organization.</li><li>Flexibility to support occasional internal events or office coordination tasks.</li></ul>Imagine a better future for you and a better future for us all. Work on landmark projects around the world and embrace opportunities to make an even bigger impact in the communities you care about.What if you could do the best work of your life and create a legacy for yourself? With us, you can. Apply today.

Office Coordinator_(Emirati National)

Confidential Careers

<div>
 
 
 Job Purpose:
 
 
 
 
 
 
 The Office Manager &ndash; Office of the COO provides comprehensive administrative and operational support to the Chief Operating Officer and ensures the smooth coordination of activities across the operations department. The role acts as a central point of contact for internal and external stakeholders, manages office functions, and facilitates efficient communication, documentation, and workflow within the COO&rsquo;s office.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Executive Support &amp; Coordination
 
 
 <ul>
 <li>
 Serve as the primary administrative and operational support to the COO.
 </li>
 <li>
 Manage the COO&rsquo;s calendar, appointments, travel arrangements, and correspondence.
 </li>
 <li>
 Prepare meeting agendas, presentations, reports, and minutes with high accuracy and confidentiality.
 </li>
 <li>
 Coordinate cross-departmental communications and ensure timely follow-up on action items and deliverables.
 </li>
 <li>
 Support the COO in monitoring key operational KPIs and preparing performance dashboards or updates.
 </li>
 </ul>
 
 
 
 
 
 Office &amp; Operations Management
 
 
 <ul>
 <li>
 Oversee day-to-day administrative functions related to the COO&rsquo;s office and operational teams.
 </li>
 <li>
 Ensure the office environment is well-organized, professional, and efficient.
 </li>
 <li>
 Coordinate logistics for leadership meetings, visits, and internal reviews.
 </li>
 <li>
 Manage office supplies, facilities requests, and service vendors supporting the COO&rsquo;s function.
 </li>
 </ul>
 
 
 
 
 
 People &amp; Communication
 
 
 <ul>
 <li>
 Act as liaison between the COO and other executives, departments, and external partners.
 </li>
 <li>
 Support onboarding and coordination of staff within the operations function.
 </li>
 <li>
 Promote effective internal communication, maintaining confidentiality and professionalism at all times.
 </li>
 </ul>
 
 
 
 
 
 Documentation &amp; Compliance
 
 
 <ul>
 <li>
 Maintain and organize operational documents, approvals, and correspondence.
 </li>
 <li>
 Track approvals, project documentation, and ensure compliance with company governance standards.
 </li>
 <li>
 Handle sensitive information with discretion and ensure secure record keeping.
 </li>
 </ul>
 
 
 
 
 
 Reporting &amp; Analysis
 
 
 <ul>
 <li>
 Assist in preparing reports, executive summaries, and presentations for management and board reviews.
 </li>
 <li>
 Support the COO in tracking business initiatives, projects, and team performance.
 </li>
 <li>
 Consolidate data from various departments and prepare concise reports or insights when required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or related field.
 </li>
 <li>
 
 5&ndash;8 years
 
 of experience in office management, executive assistance, or administrative coordination &mdash; preferably supporting C-level executives.
 </li>
 <li>
 Strong organizational and multitasking skills with the ability to handle confidential matters professionally.
 </li>
 <li>
 Proficient in MS Office Suite (Excel, PowerPoint, Outlook, Word); experience with ERP or workflow systems preferred.
 </li>
 <li>
 Excellent written and verbal communication skills in English.
 </li>
 </ul>
 
 
 
 
 
 Key Competencies:
 
 
 <ul>
 <li>
 Professionalism and discretion at all times
 </li>
 <li>
 Strong interpersonal and stakeholder management skills
 </li>
 <li>
 Attention to detail and initiative-taking attitude
 </li>
 <li>
 Time management and prioritization skills
 </li>
 <li>
 High level of confidentiality, judgment, and reliability
 </li>
 </ul>
 
 
</div>

Coordinator/Office Manager COO (Temp Contract)

Explore 8795+ Business office coordinator in Dubai this November. Find roles across top companies and apply now to boost your career.

8795 business office coordinator jobs IN Dubai

Office Coordinator

Office Coordinator

Sales cum Office Coordinator role in Dubai

Office Coordinator

Office Coordinator

Office Coordinator_(Emirati National)

Coordinator/Office Manager COO (Temp Contract)