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Hosuk Travel

<div>Hosuk Travels is seeking a highly organized and proactive Office Manager to oversee daily administrative operations and ensure smooth functioning across all departments. Based in our Riyadh office, this role is ideal for someone who excels in coordination, communication, and office leadership while supporting a dynamic travel service environment.

Key Responsibilities:
<ul>
<li>Manage day-to-day administrative activities to maintain a well-structured and efficient office environment.</li>
<li>Supervise office staff and ensure tasks are completed accurately and on time.</li>
<li>Oversee office supplies, inventory, procurement, and vendor coordination.</li>
<li>Organize meetings, schedules, travel arrangements, and company events.</li>
<li>Ensure compliance with office policies, procedures, and safety standards.</li>
<li>Handle correspondence, documentation, filing systems, and record management.</li>
<li>Assist management with reports, presentations, and administrative support.</li>
<li>Coordinate facility management, maintenance, and service requests as required.</li>
<li>Monitor operational budgets and support basic accounting or finance tasks when needed.</li>
<li>Act as a point of contact for employees, visitors, and external partners.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Business Administration or related field.</li>
<li>Proven experience as an Office Manager or in a similar administrative leadership role.</li>
<li>Strong communication, multitasking, and organizational skills.</li>
<li>Proficiency in MS Office Suite and office management systems.</li>
<li>Ability to manage teams and handle confidential information with professionalism.</li>
<li>Positive attitude, problem-solving ability, and strong attention to detail.</li>
<li>Experience working in the travel or service industry is a plus.</li>
</ul>
Working with Hosuk Travels in Riyadh as an Office Manager offers the opportunity to contribute to a professional, supportive, and fast-growing environment. If you are passionate about creating efficient office operations and enjoy leading teams, we welcome your application and look forward to having you as part of our growing organization.</div>

Office Manager

Kafaat Business Solutions شركة كفاءات حلول الأعمال

<div>
 
 
 About Kafaat:
 
 
 
 Kafa&rsquo;at is a premier company in providing HR services including training, development and management consulting in Saudi Arabia. Since its establishments, Kafa&rsquo;at has been thriving the spirit of productivity and excellence in a highly competitive market. The availability of specialized skillful staff, state of-the art infrastructure and large investment flow, the company has the capability to create comprehensive solutions and development for our partners needs in the areas where it works.
 
 
 
 
 
 
 Client for Kafaat is looking for CEO Office Manager:
 
 
 
 
 
 
 
 Job Purpose:
 
 
 
 To manage the CEO&rsquo;s office with a high level of efficiency and professionalism, ensuring smooth day-to-day operations and providing executive support in administrative, organizational, and operational tasks. The role also includes handling personal matters directly related to the CEO&rsquo;s daily commitments while maintaining the highest levels of confidentiality.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Administrative &amp; Organizational Tasks:
 </li>
 </ul>
 
 &bull; Manage and coordinate the CEO&rsquo;s calendar, meetings, and appointments.
 
 
 &bull; Prepare, review, and proofread reports, presentations, and documents before submission to the CEO.
 
 
 &bull; Prepare periodic reports (weekly, monthly, and quarterly) covering project status, KPIs, and task follow-ups.
 
 
 &bull; Track the implementation of decisions issued by the CEO&rsquo;s office and ensure timely follow-up with relevant departments.
 
 
 &bull; Handle incoming and outgoing correspondence and prioritize communications.
 
 
 &bull; Manage official communications with partners, investors, and government entities.
 
 
 &bull; Fully organize Board of Directors and Executive Committee meetings, including writing detailed meeting minutes, distributing them to relevant parties, and following up on action items.
 
 
 
 
 <ul>
 <li>
 Executive Support:
 </li>
 </ul>
 
 &bull; Represent the CEO&rsquo;s office and coordinate with department heads to ensure seamless workflow.
 
 
 &bull; Conduct research, gather information, and prepare executive briefs or decision summaries as required.
 
 
 &bull; Monitor major projects and initiatives, providing periodic progress updates and highlighting risks or challenges.
 
 
 
 
 <ul>
 <li>
 Business-related tasks and follow-up:
 </li>
 </ul>
 
 &bull; Follow up on contracts, agreements, and project documents in coordination with the relevant departments.
 
 
 &bull; Support the CEO in tracking project performance, milestone achievements, and meetings with consultants and developers.
 
 
 &bull; Oversee the organization of site visits, including preparing pre-visit briefs and post-visit reports.
 
 
 
 
 <ul>
 <li>
 Personal Support for the CEO:
 </li>
 </ul>
 
 &bull; Manage and coordinate certain personal matters related to the CEO&rsquo;s schedule, including reservations and private appointments when needed.
 
 
 &bull; Liaise with relevant entities to complete personal tasks that require close follow-up or alignment with the CEO&rsquo;s official agenda.
 
 
 &bull; Maintain absolute confidentiality of all personal and professional information.
 
 
 
 
 <ul>
 <li>
 Reports:
 </li>
 </ul>
 
 &bull; Prepare and submit periodic performance reports to management with recommendations based on findings.
 
 
 
 
 <ul>
 <li>
 Other Duties:
 </li>
 </ul>
 
 &bull; Perform any other tasks assigned by the direct manager within the scope of responsibility.
 
 
 
 
 
 
 Skills &amp; Qualifications
 
 
 
 
 Qualifications:
 
 
 
 &bull; Bachelor&rsquo;s degree in business administration, Management, or a related field.
 
 
 &bull; Excellent verbal and written communication skills in both Arabic and English.
 
 
 &bull; Professional certifications such as CAP, PMP, or equivalent are preferred.
 
 
 &bull; Previous experience in the real estate developm ent sector is an advantage.
 
 
 
 
 
 
 Experience:
 
 
 
 &bull; 5&ndash;8 years of experience in executive office management or senior administrative support roles.
 
 
 
 
 
 
 Skills:
 
 
 
 &bull; Strong time-management skills and the ability to work under pressure and handle multiple priorities.
 
 
 &bull; Advanced proficiency in Microsoft Office applications.
 
 
 &bull; Strong organizational skills and the ability to prioritize effectively.
 
 
 &bull; Analytical mindset with flexibility in handling challenges.
 
 
 &bull; Strong ability to draft meeting minutes and prepare executive-level reports.
 
</div>

CEO Office Manager

CONFDENDIAL

<div>
 
 
 Company Description
 
 
 
 The Academy was established to train and develop qualified workforce for the Kingdom&rsquo;s defense industries sector. The academy aims to fulfill localization targets and become among the top global Academies of technical excellence in defense by 2030.
 
 
 
 
 
 
 Role Information
 
 
 
 Position Title: CEO Executive Office Manager
 
 
 Department: CEO Executive Office
 
 
 Reports to: Chief Executive Officer
 
 
 Direct Reports: Executive Assistant
 
 
 
 
 
 
 Job Purpose
 
 
 
 The position is responsible for providing high level administrative support to the CEO and Chiefs, this includes managing high level meetings, travel arrangements and handling confidential information and maintaining standards of protocols in the executive office.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Maintain standards of protocols in the CEO Office and Chiefs.
 </li>
 <li>
 Coordinate high level appointments and meetings and oversee logistics and support staff.
 </li>
 <li>
 Manage and coach office staff and delegate assignments to ensure maximum productivity.
 </li>
 <li>
 liaise travel arrangements, including flight, hotel, and car rental reservations.
 </li>
 <li>
 Prepare meetings minutes for CEO and Chiefs meetings, and draft, review, and proofread reports and correspondence.
 </li>
 <li>
 Draft and review correspondences, letters, presentations and reports before submission to CEO and Chiefs.
 </li>
 <li>
 Answering telephone calls and emails from customers and clients and directing them to relevant staff
 </li>
 <li>
 Prepare and control office budget.
 </li>
 <li>
 Maintain appropriate office supplies and purchase stationery, furniture, electronics as required.
 </li>
 <li>
 Leverage technology in automating office duties and accountabilities, including implementing correspondence technologies.
 </li>
 <li>
 Keep track of Academy renewal of licenses/permits/registrations and ensure legal compliance.
 </li>
 <li>
 Formatting, edit, and proofread emails, letters, and documents.
 </li>
 <li>
 Implement and manage correspondence management system and adhere to data protection regulations.
 </li>
 <li>
 Maintain updated filing and tracing systems.
 </li>
 <li>
 Maintain confidentiality of sensitive correspondences.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or related field
 </li>
 <li>
 4 or more years of experience in executive support or related field, knowledge in graphic design is preferable.
 </li>
 <li>
 Ability to create and manage various reports (Expense Reports, Department Progress Reports, Completion Reports, etc.)
 </li>
 <li>
 Strong knowledge of office management systems and procedures
 </li>
 <li>
 knowledge of protocols
 </li>
 <li>
 Knowledge of travel arrangements and coordination
 </li>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Fluency in Arabic and Professional English languages
 </li>
 </ul>
 
 
</div>

NAMI | a 3D Printing Company

<div>
 
 
 Role Purpose
 
 
 
 The senior manager and corporate secretariat will provide high-level corporate governance support, manage board and committee operations, and oversee the administrative functions of the CEO's office.
 
 
 This role will ensure effective communication between the Board, senior management, and external stakeholders while maintaining governance best practices.
 
 
 
 
 
 
 Principal Accountabilities and Key Activities
 
 
 
 &bull; Manage all aspects of Board and Committee meetings, including the agenda
 
 
 preparation and follow-up on decisions
 
 
 &bull; Ensure timely preparation and delivery of all Board-related documents, including
 
 
 meeting materials, resolutions, and reports
 
 
 &bull; Oversee the Board election process according to relevant rules and regulations
 
 
 &bull; Maintain corporate records and ensure proper document security and accessibility
 
 
 &bull; Organize high-level meetings, including annual meetings, Board sessions, and
 
 
 Committee meetings, handling all logistics, and materials preparation
 
 
 &bull; Handle translation and interpretation needs for governance documents and
 
 
 meetings
 
 
 &bull; Work with leadership on Board-related communications and reporting
 
 
 &bull; Coordination with the Corp Comms Department
 
 
 Office Management
 
 
 &bull; Oversee all operations of the CEO's office, ensuring efficient workflow and
 
 
 alignment with corporate priorities
 
 
 &bull; Manage the CEO's communications, including high-level correspondence and
 
 
 information flow
 
 
 &bull; Organize and prioritize the CEO's schedule, focusing on strategic engagements
 
 
 &bull; This position requires accompanying the CEO on all business trips, including both
 
 
 domestic and international missions, with frequent travel expected throughout
 
 
 the year
 
 
 &bull; Develop and maintain systems for documentation, record-keeping, and executive management
 
 
 briefings
 
 
 &bull; Handle sensitive information with discretion and professionalism
 
 
 &bull; Executive summary with analysis for the CEO
 
 
 &bull; Coordinate all communications, briefs, talking points, and speeches needed by the CEO
 
 
 
 
 
 
 Education, Qualifications, and Experience
 
 
 
 Education
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in legal studies, Legal, Business Administration, or a related field (Master's degree preferred).
 </li>
 </ul>
 
 
 
 
 Experience
 
 <ul>
 <li>
 Proven experience in executive administrative assistance, with a strong background in managing calendars, scheduling meetings, and arranging travel.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 </ul>
 
 
 
 
 Nationality
 
 <ul>
 <li>
 Preferably Saudi
 </li>
 </ul>
 
 Languages
 
 <ul>
 <li>
 English mandatory, Arabic preferred
 </li>
 </ul>
</div>

Confidential

<div>
 
 Key Duties and Responsibilities
 
 
 
 
 
 The responsibilities of a CEO Office Manager are multifaceted, ranging from high-level administrative support to project management and internal/external communication.
 
 
 
 
 
 1. Executive Administrative Support
 
 
 
 
 <ul>
 <li>
 
 Calendar and Schedule Management:
 
 Proactively manage and coordinate the CEO's complex calendar, including scheduling meetings, appointments, and resolving scheduling conflicts.
 </li>
 <li>
 
 Correspondence Triage:
 
 Manage and triage the CEO's incoming emails and communications, drafting responses, forwarding requests, and flagging high-priority or confidential matters.
 </li>
 <li>
 
 Travel and Logistics:
 
 Arrange and manage all aspects of the CEO's travel, including detailed itineraries, transportation, accommodation, and necessary documentation.
 </li>
 <li>
 
 Meeting Preparation:
 
 Prepare and coordinate all materials for meetings, including agendas, presentations, and background research, ensuring the CEO is adequately briefed.
 </li>
 <li>
 
 Record Keeping:
 
 Maintain and organize confidential files, reports, and documentation relevant to the CEO's initiatives and the organization's governance.
 </li>
 </ul>
 
 
 
 
 2. Communication and Liaison
 
 
 
 
 <ul>
 <li>
 
 Internal Communication:
 
 Serve as the primary point of contact and communication bridge between the CEO's office and senior leadership, department heads, and all employees.
 </li>
 <li>
 
 External Relations:
 
 Communicate directly and professionally on behalf of the CEO with clients, partners, donors, Board members, and other external stakeholders.
 </li>
 <li>
 
 Board Support:
 
 Assist with Board and governance administration, including coordinating board meetings, preparing board materials, and managing minutes and action summaries.
 </li>
 </ul>
 
 
 
 
 3. Office Management and Operations
 
 
 
 
 <ul>
 <li>
 
 Process Improvement:
 
 Establish and continuously improve processes and systems within the CEO's office to optimize efficiency and workflow effectiveness.
 </li>
 <li>
 
 Resource Management:
 
 Manage the office budget, oversee expense reporting, handle light bookkeeping, and manage vendor relationships for the executive office.
 </li>
 <li>
 
 Office Environment:
 
 Ensure the CEO's office environment runs smoothly, including managing office supplies, coordinating with IT, and overseeing equipment maintenance.
 </li>
 <li>
 
 Confidentiality:
 
 Handle all sensitive and confidential information, issues, and concerns with the utmost
 
 discretion
 
 and professionalism.
 </li>
 </ul>
 
 
 
 
 4. Strategic and Project Support
 
 
 
 
 <ul>
 <li>
 
 Project Oversight:
 
 Oversee and coordinate special projects, initiatives, or cross-departmental collaborations initiated by the CEO, monitoring progress and ensuring goals are met.
 </li>
 <li>
 
 Data and Analysis:
 
 Conduct research and compile data on industries, clients, or financial metrics to support the CEO's decision-making and strategic planning.
 </li>
 <li>
 
 Strategy Implementation:
 
 Assist in embedding organizational strategies into the day-to-day operations and coordinating organizational performance plans and reporting.
 </li>
 </ul>
 
 
 
 
 Preferred experience in health sector.
 
</div>

Baker McKenzie

<div>
 
 
 
 The Talent /Human Resources Manager will
 
 
 manage HR operations and talent initiatives for the Saudi Arabian offices, playing a critical role in shaping the employee experience and supporting strategic business goals. The role-holder will thrive on ownership, autonomy, and execution.
 
 
 
 
 
 
 
 
 
 
 
 Main responsibilities:&nbsp;
 
 
 
 
 
 
 
 
 
 
 
 HR Operations:
 
 
 
 <ul>
 <li>
 Ensure compliance with Saudi labour laws and leverage platforms like Qiwa to manage employment contracts, Saudization, and HR documentation in line with national regulations
 </li>
 <li>
 Manage day-to-day HR activities, including payroll (Gulf HR system), benefits, HRIS, and compliance with Saudi labour laws; the Firm uses Success Factors as its global HRIS system
 </li>
 <li>
 Ensure accurate HR data management and reporting to support business decisions
 </li>
 <li>
 Maintain and update HR policies and procedures in alignment with local regulations and global standards
 </li>
 <li>
 Handle employee relations, grievances, and disciplinary matters with professionalism and discretion
 </li>
 <li>
 Support internal audits and ensure operational excellence across all HR processes
 </li>
 <li>
 Work together with the Office Manager on office / HR initiatives
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Talent Management:
 
 
 
 <ul>
 <li>
 Partner with office and Practice Group leadership to identify talent needs and support workforce planning
 </li>
 <li>
 Work with the central recruitment team (based in London) on any legal and business services roles
 </li>
 <li>
 Drive onboarding and orientation programs to ensure a smooth integration of new hires
 </li>
 <li>
 Implement performance management processes and support career development initiatives in line with the global firm standards
 </li>
 <li>
 Support learning and development initiatives on a local level
 </li>
 <li>
 Work together with HR colleagues in the MENA region to implement regional people initiatives
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Employee Engagement &amp; Culture:
 
 
 
 <ul>
 <li>
 Champion initiatives that promote employee engagement, well-being, and inclusion
 </li>
 <li>
 Conduct regular feedback sessions and support employee surveys
 </li>
 <li>
 Coordinate learning and development programs tailored to local and regional needs
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 Skills and experience:
 
 
 
 
 
 
 
 
 
 <ul>
 <li>
 A bachelor&rsquo;s degree in Human Resources, Business Administration, or related field (Master&rsquo;s or HR certification preferred)
 </li>
 <li>
 Strong HR experience, ideally within professional services or multinational environments
 </li>
 <li>
 Strong knowledge of Saudi labour law and HR best practices
 </li>
 <li>
 Proven experience in HR operations and talent management (this can be at a more junior level)
 </li>
 <li>
 Highly organized, proactive, and comfortable working independently
 </li>
 <li>
 Excellent communication and stakeholder management skills
 </li>
 <li>
 Excellent written and spoken English and Arabic communication skills
 </li>
 </ul>
 
 
 
 
 
 
 Reports to:
 
 
 
 &nbsp;
 
 
 Director of Talent Management
 
 
 
 
 
 Position type:
 
 In Market
 
 
 
 
 
 Development framework:
 
 &nbsp;
 
 
 Manager
 
 
</div>

Talent / Human Resources Manager

Charterhouse Middle East

<div>
 
 
 Competitive Salary
 
 
 
 
 
 
 Charterhouse is working with a Global Law Firm to assist in hiring of an HR and Office Manager to oversee the daily operations and support HR Functions of their Riyadh Office. Our client requires a Saudi National for this role.
 
 
 
 
 
 The HR &amp; Office Manager role will be extremely varied, responsible for overseeing the daily operations, legal administrative duties and smooth running of the office. This role will coordinate and collaborate effectively with senior management across KSA, Dubai and London offices to ensure operations are running smoothly. The Office Manager will provide local vendor support, assist with client onboarding, managing any paperwork and documentation and prepare offer and salary letters, while ensuring to complete administrative requirements and assigned projects within a timely manner. The role also includes overseeing administrators and receptionists.
 
 
 
 
 
 Alongside this, you will be responsible for facilities management, negotiating with suppliers whilst maintaining excellent relationships, keeping on top of contract and trade license renewal and maintenance of office supplies by checking stock and placing orders.
 
 
 
 
 
 This role will also support the HR function, being the primary HR support for the Riyadh office, maintaining in-depth understanding of Saudization requirements and ensuring the full compliance with Saudi labor laws. Reporting to HR in Dubai and the UK, the role involves supporting the entire employee lifecycle, manage recruitment, onboarding for new employees, and oversee the visa process. Close collaboration with the Finance Manager is required to review and support with payroll processes, salary reviews, local benchmarking, as well as managing employee records.
 
 
 
 
 
 To be considered for this role, the candidate must have a minimum of 3 years of HR experience, ideally within Legal or Professional Services, and preferably within a Global Business. Exceptional customer service skills and excellent communication skills in English, both written and verbal are essential.
 
 
 
 
 
 The successful candidate will be highly organised, a self-starter with proven experience at managing tight deadlines. Our client is seeking a forward thinker, strong decision maker, a strong team player but is able to use their own initiative. Prior KSA working experience is essential. The ideal candidate should be highly motivated, eager to grow within an organisation and demonstrate excellent teamwork skills.
 
</div>

HR and Office Manager (Saudi National)

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Office Manager

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CEO Office Manager

CEO Office Manager

CEO Office Manager

Talent / Human Resources Manager

HR and Office Manager (Saudi National)