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administration coordinator

business office manager

Maximus KSA | ماكسيموس السعودية

<div>
 <p>
  Are you an experienced Office Manager with a passion for creating welcoming, professional, and well-run environments? Join our team at Maximus KSA and play a key role in ensuring the smooth operations of our site offices.
 </p>
 <p>
  As an Office Manager, you&rsquo;ll be at the heart of our branch operations, making sure beneficiaries feel welcomed, facilities are maintained to the highest standard, and teams are supported to deliver exceptional service every day.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Lead and support office staff, including administrators, assistants, and cleaners.
  </li>
  <li>
   Ensure beneficiaries receive excellent customer service from the moment they arrive.
  </li>
  <li>
   Oversee daily timetables for assessments, training, and events.
  </li>
  <li>
   Coordinate meetings, conferences, and branch activities.
  </li>
  <li>
   Manage facilities, office supplies, vendors, and service providers.
  </li>
  <li>
   Liaise with IT, Finance, and Marketing teams to ensure smooth branch operations.
  </li>
  <li>
   Maintain compliance with company policies, health &amp; safety standards, and safeguarding procedures.
  </li>
  <li>
   Foster a culture of professionalism, teamwork, and continuous improvement.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We&rsquo;re Looking For
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Education
   </strong>
   : Minimum Diploma in Business Administration (or related field).
  </li>
  <li>
   <strong>
    Experience
   </strong>
   : Proven track record as an Office Manager or in a similar administrative role. Experience in reception and facilities management is essential.
  </li>
  <li>
   <strong>
    Skills
   </strong>
   :
  </li>
  <li>
   Strong organizational, time management, and multitasking abilities.
  </li>
  <li>
   Excellent communication and interpersonal skills.
  </li>
  <li>
   Advanced MS Office skills (especially Excel).
  </li>
  <li>
   Problem-solving mindset with strong attention to detail.
  </li>
  <li>
   Ability to work independently and collaboratively in a fast-paced environment.
  </li>
  <li>
   <strong>
    Attributes
   </strong>
   : Customer-focused, reliable, professional, and passionate about serving the community.
  </li>
 </ul>
 <p>
 </p>
</div>


Office Manager

Giza Systems EG

<div><h4 class="jobSectionHeader"><b>Job Description</b></h4>
<p></p><div><p><i>The Office Manager will be responsible for overseeing and coordinating all administrative functions to ensure smooth daily operations within VAS. The role involves managing office supplies, handling travel arrangements, supporting hospitality and general procurement, and acting as a liaison with internal departments and external service providers.</i></p>
<ul>
<li>Serve as the liaison between VAS staff and supporting departments (HR, Finance, Marketing, Travel Office, PR),</li>
<li>Acting as the single point of contact (SPOC) on behalf of the CEO for all RFPs, registrations, and applications with partners/vendors.</li>
<li>Communicate requests, approvals, and confirmations in a timely and professional manner.
</li><li>Manage the administrative team and all the related to attendance, vacation plans &amp; reports.
</li><li>Support HR in coordinating onboarding logistics for new employees (workspace setup, office access, supplies).</li>
<li>Provide administrative support to the CEO and management team as required.
</li><li>Manage the procurement of office supplies, hospitality items, and general stationery.
</li><li>Track budgets for admin-related expenditures and highlight variances to management.</li>
<li>Ensure timely settlement of office supply expenses with Finance by submitting invoices and approvals.
</li><li>Monitor the overheads expenses across departments actual vs. budget.</li>
<li>Coordinate the business card issuance process, including collecting requests, validating with HR, submitting to Marketing, and handling urgent requests directly with the print house and Finance.
</li><li>Ensure compliance with company policies in document handling.</li>
<li>Verify all travel forms, approvals, and supporting documents before submission to the Travel Office.
</li><li>Act as a point of contact with Giza Systems Travel Office, Giza Arabia, and PR representatives to ensure proper processing of bookings and visas.
</li><li>Process and manage travel requests, including flights, accommodations, visa issuance, and car rentals.</li>
<li>Communicate travel confirmations, tickets, and accommodation details to employees.</li>
<li>Monitor invoices received from travel agencies, validate services, and process payments with Finance.</li>
<li>Respond to client inquiries, referring them to the appropriate person concerned.</li>
</ul></div><p></p>
<h4 class="jobSectionHeader"><b>Personal Skills</b></h4>
<p></p><div><ul><li>Bachelor&rsquo;s degree in business administration, Management, or related field.</li>
<li>5 years of proven experience in office management, administration, or executive support.</li>
<li>Strong organizational and multitasking skills with attention to detail.</li>
<li>Excellent written and verbal communication skills in English and Arabic.</li>
<li>Proficiency in MS Office (Excel, Outlook, Word, PowerPoint).</li>
<li>Ability to handle confidential information with discretion.</li>
<li>Experience in coordinating with multiple stakeholders and managing workflows.</li>
</ul></div><p></p>
<h4 class="jobSectionHeader"><b>Technical Skills</b></h4>
<p></p><div><ul><li>Strong interpersonal and communication skills.
</li><li>Problem-solving and decision-making ability.
</li><li>Proactive and resourceful in handling urgent requests.
</li><li>Financial awareness for handling petty cash and invoice settlements.
</li><li>Time management and ability to prioritize tasks effectively.</li></ul></div><p></p>
<h4 class="jobSectionHeader"><b>Education</b></h4>
<div><p>Bachelor&rsquo;s degree in business administration, Industrial Management, or a related field.</p></div></div><p></p>
<br><div><h4 class="jobSectionHeader"><b>Job Details</b></h4>
<div><div>Job Location</div>
<div>Riyadh, Saudi Arabia</div>
</div><div><div>Company Industry</div>
<div>IT Services</div>
</div><div><div>Company Type</div>
<div>Employer (Private Sector)</div>
</div><div><div>Job Role</div>
<div>Administration</div>
</div><div><div>Employment Status</div>
<div>Full time</div>
</div><div><div>Employment Type</div>
<div>Employee</div>
</div><div><div>Job Division</div>
<div>VIS<br>
General</div></div></div>
<br><div><h4 class="jobSectionHeader"><b>Preferred Candidate</b></h4>
<div><div>Career Level</div>
<div>Mid Career</div>
</div><div><div>Years of Experience</div>
<div>Min: 5 Max: 10</div>
</div><div><div>Residence Location</div>
<div>Saudi Arabia</div>
</div><div><div>Nationality</div>
<div>Saudi Arabia</div>
</div><div><div>Degree</div>
<div>Bachelor's degree</div></div></div>

Bechtel

<div><p><b>Requisition ID: </b><b>287214</b></p><ul><li><b>
Relocation Authorized: </b><b>National - Single</b></li><li><b>
Telework Type: </b><b>Full-Time Office/Project</b></li><li><b>
Work Location: Riyadh</b></li></ul><p><br>
</p><div><div><div><h2 class="jobSectionHeader"><b>Extraordinary teams building inspiring projects:</b></h2></div><div><p>
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.</p><p>
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security &amp; Environmental; Energy; Mining &amp; Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.</p><p>
Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Project Overview:</b></h2></div><div><div>
Bechtel Mining and Metals offers engineering, procurement, and construction services for customers in the mining sector across multiple commodities including Iron Ore, Bauxite, Alumina, Aluminium, Copper, Gold, Coal, Lithium and Rare Earths markets.</div><div>
Headquartered in Santiago, Chile, the M&amp;M global business unit also has offices in Brisbane, Perth and Adelaide in Australia along with execution units in the United States, Peru, Kingdom of Saudi Arabia, India and other project locations around the world.</div><div>
</div><div>
To support ongoing and future project delivery, Bechtel is currently seeking a Office Services Manager to join the team at our sites in GCC countries (Arab states: Oman, Saudi Arabia, and the United Arab Emirates).</div><div>
</div><div><div><div><div><div><div><div><div><div><div><div>
#LI-MA6</div></div></div></div></div></div></div></div></div></div></div></div></div><div></div><div><div><h2 class="jobSectionHeader"><b>
Job Summary:</b></h2></div><div><p>
Manages one or more large office or administrative functions providing a variety of services. Functions include but are not limited to project administration, office services, building operations and services, office facilities planning, and office facilities related projects. Develops and recommends new and/or improved system and procedures where necessary. Develops standards, forecasts, and budgets for these services. Investigates, analyses, and recommends new technologies and systems to improve work processes while staying compliant with Bechtel and regulatory requirements. Provides proposal and project support managing access to Controlled Unclassified Information (CUI).</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Major Responsibilities:</b></h2></div><div><ul><li>
Assists with preparation of original designs, layouts, detail drawings and specifications requiring the application and adaptation of complex architectural tools and techniques
</li><li>May participate in budget process and/or lease negotiations
</li><li>Helps determine subcontractor and resource requirements for assigned design and construction
</li><li>May provide input to subcontractors and suppliers
</li><li>Helps coordinate all design and construction with office services staff, or suppliers and subcontractors
</li><li>Provides guidance and direction to projects on construction moves.
</li><li>Identifies ways to help reduce costs and improve efficiency when planning new construction;
</li><li>Identifies problems with conflicting design requirements and helps develop ideas and possible solutions
</li><li>May initiate project MR&rsquo;s and FSR&rsquo;s for project office supplies and building support.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Education and Experience Requirements:</b></h2></div><div><div><div><p>
Requires bachelor's degree (or international equivalent) and 5-8 years of relevant experience or 9-12 years of relevant work experience</p></div></div><div><div><br>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Required Knowledge and Skills:</b></h2></div><div><ul><li>
Proficiency and experience in budget management and preparation of work plans.</li><li>
Knowledge of Bechtel, Government and industry standards, practices, and regulatory requirements related to facility management, office services, and records and information management.</li><li>
Demonstrated leadership ability, including proven success in managing multiple work priorities, driving process improvements, and developing and executing long term plans.</li><li>
Working knowledge in various O&amp;AS disciplines, including knowledge of O&amp;AS policies and programs preferred.</li><li>
Ability to interface effectively with all levels of a diverse, global organization and to make presentations to senior managers, committees, or large gatherings as necessary.</li><li>
Must have the ability to address the concerns of all levels of Bechtel employees and to resolve problems or issues.</li><li>
An experienced senior manager with previous oversight responsibilities directing the activities mentioned above.</li><li>
Candidate must have demonstrated leadership capabilities, with an emphasis on quality, team building, and work process improvement.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Total Rewards/Benefits:</b></h2></div><div><p>
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Diverse teams build the extraordinary:</b></h2></div><div><p>
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.</p><p>
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of &quot;One Team,&quot; respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.</p></div></div></div><p></p><p><b><i><br>
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to </i></b><b>acesstmt@bechtel.com</b></p></div>

Office Services Manager

Avensys Consulting

<div>
 <p>
  Avensys is a reputed global IT professional services company headquartered in Singapore. Our service spectrum includes enterprise solution consulting, business intelligence, business process automation and managed services. Given our decade of success, we have evolved to become one of the top trusted providers in Singapore and service a client base across banking and financial services, insurance, information technology, healthcare, retail and supply chain.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are currently looking to hire an
  <strong>
   Office Manager
  </strong>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Riyadh, Saudi Arabia (onsite)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   CEO&rsquo;s Strategic Support: Orchestrate end-to-end schedule (travel, meetings, conferences), gate communications, represent CEO in select meetings, and deliver crisp meeting minutes.
  </li>
  <li>
   Document &amp; Workflow Excellence: Draft CEO correspondence, manage sensitive documents (faxes, mail, checks), and support presentation/prep for hiring, approvals, and admin tasks.
  </li>
  <li>
   Office Operations: Maintain supplies inventory, ensure equipment functionality, and optimize admin policies.
  </li>
  <li>
   Cross-Functional Collaboration: Liaise with external partners and internal teams (Project, Procurement, Sales, Finance, HR) to streamline workflows.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required Skills:
  </strong>
 </p>
 <p>
  &bull; 3+ years supporting C-suite/executives (tech or fast-paced industry preferred).
 </p>
 <p>
  &bull; Proven SAP ERP proficiency (HR, Finance, Sales modules).
 </p>
 <p>
  &bull; Mastery of calendar mgmt, document control, and stakeholder communication.
 </p>
 <p>
  &bull; Proactive problem-solver who anticipates needs and drives efficiency.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   WHAT&rsquo;S ON OFFER
  </strong>
 </p>
 <p>
  You will be remunerated with an excellent base salary and entitled to attractive company benefits. Additionally, you will get the opportunity to enjoy a fun and collaborative work environment, alongside a strong career progression.
 </p>
 <p>
  To submit your application, please apply online or email your UPDATED CV in Microsoft Word format to
  <strong>
   Hanin@aven-sys.com
  </strong>
  . Your interest will be treated with strict confidentiality.
 </p>
 <p>
  <br/>
 </p>
 <p>
  CONSULTANT DETAILS
 </p>
 <p>
  Consultant Name: Hanin
 </p>
 <p>
  Avensys Consulting Pte Ltd
 </p>
 <p>
  EA Licence 12C5759
 </p>
 <p>
  <br/>
 </p>
 <p>
  Privacy Statement: Data collected will be used for recruitment purposes only. Personal data provided will be used strictly in accordance with the relevant data protection law and Avensys' personal information and privacy policy.
 </p>
</div>


Office Manager (Reporting to CEO)

SEDER GROUP

<div>
 <ul>
  <li>
   Attend executive meetings, prepare detailed agendas, document minutes accurately, and ensure timely follow-up on action items.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Efficiently manage and optimize the executive&rsquo;s calendar, appointments, and travel schedules.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Serve as the primary liaison between the executive and internal/external stakeholders, ensuring clear, professional, and timely communication.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Oversee visitor reception, respond promptly and professionally to inquiries, and manage all incoming communications including calls and emails.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Review and prioritize correspondence, draft and dispatch appropriate responses, and escalate specialized matters to relevant departments with follow-up to resolution.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Facilitate seamless information flow to support decision-making processes and monitor execution of directives from the executive office.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Coordinate the preparation of comprehensive reports, presentations, and briefing materials as required by the executive.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Manage office resources, including budget oversight and vendor relations, to maintain operational efficiency.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Promote effective cross-departmental communication and collaboration to support organizational objectives.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Assist in planning and coordinating corporate events, conferences, and executive travel logistics.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Monitor deadlines rigorously, ensure accountability, and drive timely completion of all assigned tasks.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Uphold strict confidentiality and demonstrate the highest standards of professionalism and integrity at all times.
  </li>
 </ul>
</div>


CEO Office Manager

SANY Saudi Arabia

<div>
 <p>
  <strong>
   Job Title:
  </strong>
  Admin Manager
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Riyadh, Saudi Arabia
 </p>
 <p>
  <strong>
   Company:
  </strong>
  SANY Saudi Arabia
 </p>
 <p>
  <strong>
   Department:
  </strong>
  Administration
 </p>
 <p>
  <strong>
   Notice Period:
  </strong>
  Immediate
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Purpose:
  </strong>
 </p>
 <p>
  The
  <strong>
   Admin Manager
  </strong>
  will be responsible for overseeing and managing all administrative functions to ensure smooth day-to-day operations. This role requires strong leadership, organizational, and communication skills to support business growth, compliance, and efficiency within SANY Saudi Arabia. The Admin Manager will serve as a key link between management, employees, and external stakeholders.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  <strong>
   1. Office Management &amp; Administration
  </strong>
 </p>
 <ul>
  <li>
   Oversee daily office operations to ensure a well-organized and efficient work environment.
  </li>
  <li>
   Manage office facilities, utilities, supplies, and vendor relationships.
  </li>
  <li>
   Implement and maintain effective administrative policies and procedures.
  </li>
  <li>
   Ensure all licenses, permits, and legal documents are up to date.
  </li>
 </ul>
 <p>
  <strong>
   2. HR &amp; Employee Support (Coordination Role)
  </strong>
 </p>
 <ul>
  <li>
   Coordinate with the HR team on employee matters, including onboarding, visa processing, and compliance with Saudi labor laws.
  </li>
  <li>
   Support employee engagement initiatives and address administrative-related staff concerns.
  </li>
  <li>
   Manage employee records, attendance, and leave documentation.
  </li>
 </ul>
 <p>
  <strong>
   3. Compliance &amp; Government Relations (GRO)
  </strong>
 </p>
 <ul>
  <li>
   Liaise with government authorities for visas, work permits, Iqama renewals, and company registrations.
  </li>
  <li>
   Ensure full compliance with Saudi regulations and corporate governance standards.
  </li>
  <li>
   Manage relationships with external legal and governmental bodies.
  </li>
 </ul>
 <p>
  <strong>
   4. Budgeting &amp; Cost Control
  </strong>
 </p>
 <ul>
  <li>
   Prepare and manage the administration department&rsquo;s budget.
  </li>
  <li>
   Monitor costs related to office operations, procurement, and facilities management.
  </li>
  <li>
   Identify cost-saving opportunities without compromising operational efficiency.
  </li>
 </ul>
 <p>
  <strong>
   5. Leadership &amp; Team Management
  </strong>
 </p>
 <ul>
  <li>
   Lead and supervise administrative staff, providing guidance, training, and performance evaluations.
  </li>
  <li>
   Foster a culture of teamwork, accountability, and continuous improvement.
  </li>
  <li>
   Act as a bridge between employees and senior management for administrative issues.
  </li>
 </ul>
 <li>
 </li>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   <strong>
    Education:
   </strong>
   Bachelor&rsquo;s degree in Business Administration, Management, or a related field (Master&rsquo;s preferred).
  </li>
  <li>
   <strong>
    Experience:
   </strong>
   Minimum
   <strong>
    7&ndash;10 years of experience
   </strong>
   in administration, including at least
   <strong>
    3 years in a managerial role
   </strong>
   in Saudi Arabia.
  </li>
  <li>
   <strong>
    Languages:
   </strong>
  </li>
  <li>
   Proficiency in
   <strong>
    English
   </strong>
   &ndash; required.
  </li>
  <li>
   <strong>
    Arabic
   </strong>
   &ndash; preferred.
  </li>
  <li>
   Mandarin Chinese &ndash; an added advantage.
  </li>
  <li>
   Strong knowledge of Saudi labor laws, government regulations, and corporate governance.
  </li>
  <li>
   Excellent leadership, problem-solving, and decision-making skills.
  </li>
  <li>
   Proficiency in MS Office Suite and ERP systems.
  </li>
 </ul>
 <p>
  <strong>
   Key Competencies:
  </strong>
 </p>
 <ul>
  <li>
   Strong organizational and planning skills.
  </li>
  <li>
   Effective communication and negotiation abilities.
  </li>
  <li>
   Attention to detail with a focus on compliance.
  </li>
  <li>
   Ability to work under pressure and meet deadlines.
  </li>
  <li>
   High level of integrity and professionalism.
  </li>
 </ul>
 <p>
 </p>
</div>


Administrative Manager

AstroLabs DMCC

<div><h4 class="jobSectionHeader"><b>Who we Are - AstroLabs, the Gulf&rsquo;s leading Business Expansion Platform</b></h4><p>
We support international business expansion through company incorporation and compliance services in UAE and KSA, operate co-working spaces in Dubai and Riyadh, and partner with governments to run strategic sector building programs across the GCC region.</p><p>
Founded in 2013, AstroLabs has expanded over 1,500 companies to the region, and is the first choice for startups, SMEs and large enterprises alike when they consider UAE and KSA expansion.</p><p>
AstroLabs is a DMCC (UAE) and MISA (KSA) partner.</p><p>
The AstroLabs team is ambitious, high-performing and driven - we&rsquo;re looking for individuals with hunger and drive. In return, AstroLabs promises a non-linear career trajectory with rapid growth for high performing team members.</p><h4 class="jobSectionHeader"><b><br>
Who You Are</b></h4><p>
We are looking for an organized and proactive Sales &amp; Business Development Associate to join our team in Riyadh. You will play a key role in driving the growth of our private office offerings by managing the full sales cycle, generating new leads, building strong client relationships, and consistently achieving sales targets.</p><p></p><p>
This is a hands-on, target-based role where you&rsquo;ll be responsible for calls, presentations, proposals, meetings, and closing deals, while also supporting the Business Development Manager with research, reporting, and partnership initiatives.</p><p></p><p><b>
In This Role You Will</b></p><p><b>
Sales Cycle &amp; Operations</b></p><ul><li><p>
Manage the full sales cycle: outbound prospecting, calls, outreach, meetings, presentations, proposals, negotiations, and closing deals.</p></li><li><p>
Conduct client meetings and deliver office tours, adapting solutions to client needs.</p></li><li><p>
Track and update all sales activities, client data, and documentation in the CRM system.</p></li><li><p>
Prepare and deliver proposals and contracts, ensuring agreements and payments are finalized.</p></li><li><p>
Consistently achieve and exceed sales targets while maintaining a healthy pipeline.</p></li></ul><p></p><p><b>
Sales Administration &amp; Reporting</b></p><ul><li><p>
Maintain accurate records of leads, opportunities, and pipeline status.</p></li><li><p>
Generate regular sales reports, forecasts, and activity summaries.</p></li><li><p>
Coordinate with operations and finance teams to ensure smooth onboarding of new clients.</p></li><li><p>
Support planning and coordination of sales events, office tours, and client activations to attract prospects and generate leads.</p></li><li><p>
Manage event-related logistics including scheduling, invitations, preparation of materials, venue readiness, and follow-ups.</p></li></ul><p><b><br>
Assisting the Business Development Manager</b></p><ul><li><p>
Research industries, sectors, and target companies to support lead generation.</p></li><li><p>
Prepare briefing notes and background information for high-level meetings.=</p></li><li><p>
Draft sales presentations, proposals, and follow-up communication.</p></li><li><p>
Monitor competitor offerings and market trends to provide actionable insights.</p></li><li><p>
Handle administrative tasks (scheduling, CRM updates, reporting) to enable the BDM to focus on strategic deals and partnerships.</p></li></ul><h4 class="jobSectionHeader"><b><br>
What&rsquo;s In It for You</b></h4><ul><li><p>
Gain exposure to high-growth companies and decision-makers in Saudi Arabia.</p></li><li><p>
Develop advanced sales skills in a fast-scaling, entrepreneurial environment.</p></li><li><p>
Work closely with an experienced Business Development Manager, learning strategy and execution firsthand.</p></li><li><p>
Be part of the launch and growth of a flagship AstroLabs private office hub.</p></li><li><p>
Continuous learning culture &ndash; we invest in your growth as much as you invest in ours.</p></li></ul><p></p><ul><li><p><br>
2&ndash;4 years of experience in sales or business development (B2B experience in Riyadh Preferably with a coworking / real estate background).</p></li><li><p>
Proven track record of achieving or exceeding sales targets.</p></li><li><p>
Experience in outbound prospecting and lead generation.</p></li><li><p>
Bachelor&rsquo;s degree in Business, Marketing, or related field preferred.</p></li><li><p>
Excellent communication skills in both Arabic and English (written and spoken).</p></li><li><p>
Strong organizational skills and attention to detail &ndash; able to manage multiple leads and follow-ups simultaneously.</p></li><li><p>
Experience with CRM systems and sales reporting tools is an advantage (Hubspot).</p></li><li><p>
Proactive, resilient, and eager to learn; thrives in a fast-paced, KPI-driven environment.</p></li></ul></div>

Sales & BD Associate

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