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business operations coordinator Jobs in Abu Dhabi

business operations coordinator

ceo office coordinator

Exotic Colors by MAYSARi

<div>
 Exotic Colors is hiring a CEO Office Coordinator to support the CEO directly.
 
 
 The CEO leads most operational matters personally. The right candidate will work as a reliable second pair of hands focused on follow-up, coordination, and communication, helping the CEO stay organized and lighten the daily load.
 
 
 This is not a decision-making or representative role. External representation with banks and government bodies is handled by the company's PRO. Operations are handled by the existing Operations Manager.
 
 
 Work Location:
 
 - On-site at the company's main headquarters in Abu Dhabi.
 
 - No remote or hybrid arrangement.
 
 
 Work Schedule:
 
 - 6 days per week (Monday to Saturday).
 
 - Working hours: 9:00 AM to 6:00 PM.
 
 - 1-hour lunch break.
 
 - Friday is the weekly off day.
 
 
 Nature of Work:
 
 - Office-based role working closely with the CEO.
 
 - Fast-paced environment requiring focus and quick response.
 
 - Continuous coordination with internal departments.
 
 - Daily handling of emails, scheduling, and follow-up.
 
 
 Key Responsibilities:
 
 - Track the CEO's daily tasks, requests, and priorities, and follow up until completion.
 
 - Manage and organize the CEO's emails and incoming correspondence.
 
 - Coordinate communication between the CEO and internal departments.
 
 - Schedule meetings, prepare meeting notes, and follow up on action items.
 
 - Maintain organized records, files, and reports for quick CEO access.
 
 - Manage the CEO's calendar, appointments, and reminders.
 
 - Handle internal communication on behalf of the CEO when instructed.
 
 - Reduce administrative load on the CEO by handling routine coordination tasks.
 
 
 Reports To: Chief Executive Officer
 
 
 
 Requirements
 
 
 Personality and Character:
 
 - Highly organized, disciplined, and detail-oriented.
 
 - Trustworthy and discreet with confidential information.
 
 - Proactive follow-up mindset. Nothing is forgotten or delayed.
 
 - Comfortable working under direct CEO supervision.
 
 - Strong work ethic and reliability.
 
 
 Languages:
 
 - Strong command of English (written and spoken) is required.
 
 - Arabic (written and spoken) is highly preferred.
 
 
 Skills and Knowledge:
 
 - Strong email and calendar management skills.
 
 - Mastery of Microsoft Office (Outlook, Word, Excel).
 
 - Comfortable with modern productivity and scheduling tools.
 
 - Clear and professional communicator.
 
 
 Other Requirements:
 
 - Valid UAE driving license is preferred.
 
 - Willingness to commit to a 6-day work schedule.
 
 - Available to start immediately or within short notice.
 
 
 Experience:
 
 - 1 to 3 years in administrative coordination, executive support, or office assistant roles.
 
 - Industry background is not a priority. Reliability and execution are.
 
 
 
 Benefits
 
 
 - Monthly salary: AED 5,000 (all-inclusive).
 
 - Medical insurance per UAE labor law.
 
 - Annual leave per UAE labor law.
 
 - End-of-service gratuity per UAE labor law.
 
 - Direct learning experience working with the CEO.
 
 
 
</div>

CEO Office Coordinator

TNW Optimal Innovation

Role OverviewWe are seeking a highly organized and execution-focused Business Operations Coordinator to support the CEO and leadership team in driving day-to-day operations, ensuring seamless coordination across functions, and maintaining strong execution discipline across the organization.This role is critical in ensuring that priorities are clearly tracked, stakeholders are aligned, and tasks are completed in a timely and structured manner. The ideal candidate will act as a central point of coordination, bringing clarity, accountability, and efficiency to a fast-paced startup environment.Key Responsibilities1. Task &amp; Project Coordination<ul><li>Capture, organize, and track tasks and initiatives across departments</li><li>Ensure clear ownership, timelines, and deliverables for all projects</li><li>Monitor progress and proactively follow up to ensure timely completion</li><li>Maintain a centralized system for tracking all key activities</li></ul>2. Executive Support &amp; Prioritization<ul><li>Support the CEO in managing priorities, schedules, and action items</li><li>Document key outcomes from meetings and ensure follow-through</li><li>Track pending decisions and commitments, ensuring timely closure</li><li>Assist in preparing reports, summaries, and updates</li></ul>3. Cross-Functional Communication<ul><li>Act as a coordination bridge between teams (Product, HR, Marketing, etc.)</li><li>Ensure alignment on priorities and timelines across stakeholders</li><li>Facilitate effective communication and reduce operational silos</li></ul>4. Execution &amp; Follow-Up<ul><li>Drive accountability by consistently following up with stakeholders</li><li>Identify delays or risks and escalate proactively</li><li>Ensure no critical task or dependency is overlooked</li></ul>5. Process &amp; Systems Management<ul><li>Implement and manage task tracking tools and workflows (e.g., Notion, ClickUp, Asana)</li><li>Continuously improve internal processes for better efficiency and visibility</li><li>Maintain dashboards and reports for leadership visibility</li></ul>RequirementExperience<ul><li>3&ndash;6 years of experience in operations, program management, executive support, or similar roles</li><li>Prior experience in a startup or fast-paced environment preferred</li><li>Experience working with senior leadership is a strong advantage</li></ul>Skills &amp; Competencies<ul><li>Exceptional organizational and time management skills</li><li>Strong written and verbal communication abilities</li><li>High attention to detail with a structured approach to problem-solving</li><li>Ability to manage multiple priorities simultaneously</li><li>Strong follow-up and stakeholder management skills</li><li>Proficiency in productivity and project management tools</li></ul>Personal Attributes<ul><li>Highly proactive with a strong sense of ownership</li><li>Assertive yet professional in driving accountability</li><li>Ability to work independently with minimal supervision</li><li>Comfortable operating in ambiguity and dynamic environments</li><li>High level of integrity and discretion</li><li>Familiarity with tools such as Notion, ClickUp, or Asana</li><li>Proficiency in Microsoft Office / Google Workspace</li></ul>Pay: AED6,000.00 - AED10,000.00 per monthWork Location: In person

Business Operations Coordinator

Modon Facilities Management - L.L.C - S.P.C

Job Title: Administrator Cum Driver (VIP CEO Support)We are seeking a professional and reliable Administrator Cum Driver to provide administrative support and chauffeur services for our VIP CEO.Responsibilities:<ul><li>Handle daily administrative and office support tasks</li><li>Manage documents, schedules, emails, and coordination duties</li><li>Perform data entry, filing, and basic reporting</li><li>Provide safe, professional transportation for the CEO</li><li>Ensure timely travel and maintain confidentiality at all times</li><li>Assist with errands and other duties as required</li></ul>Requirements:<ul><li>Well-groomed and professional appearance</li><li>Strong English speaking and communication skills</li><li>Valid UAE Light Vehicle Driving License</li><li>Good knowledge of UAE roads and routes</li><li>Computer skills (MS Office, email, Excel, Word, and basic office systems)</li><li>Experience in administrative tasks and VIP driving preferred</li><li>Punctual, trustworthy, and discreet</li></ul>Job Type: PermanentWork Location: In person

Administrator Cum Driver (VIP CEO Support)

Irwin & Dow

The Role
 Constant change, strategic support, high attention to detail and exceptional prioritisation skills are required for this Executive Assistant role to support a CEO with a large global mandate. This is a one-on-one role, where you will be the right hand to a very busy individual, who works across multiple time zones and engages with international and local government leaders, global business leaders, and UAE dignitaries; priorities are shifting on an hourly basis, and we are seeking strong initiative and emotional intelligence from the EA. It is vital that applicants have worked at the highest levels of C-Suite support and especially at a very international level. Board level organisation and support is vital, and the role is a strategic, business partner to the CEO, and is the gatekeeper of his time. This role is all encompassing, as well as the traditional EA responsibilities, hectic global travel being one of them, and highly complex diary management another, we are looking for good financial acumen and project management ability. The role will be highly operational, and the successful applicant will be able to manage up. The role provides a sounding board for the CEO; senior document sign off approval, budget oversight and review of legal documentation and contracts are also part of your remit, requiring exceptional diligence. The role demands a highly skilled EA, able to navigate a broad range of priorities, yet remain calm and pragmatic under pressure, coordinating with all internal and external stakeholders effectively, whilst understanding when to push back, when challenging necessary and managing competing deadlines and constant change. The EA will be able to represent the CEO with absolute professionalism and discretion and is always his ambassador. A hyper-organised individual, the successful applicant will have exceptional spoken communication and written capabilities in English. Additionally, a second European language and / or Arabic fluency would be considered highly advantageous. Importantly, motivation, drive and energy need to be demonstrated along with strong cultural and political understanding of the region. This is a career defining role, working at highest levels, and is not a 9-5 role. It is vital that candidates are living in Abu Dhabi as this is a full-time, office-based role.
 
Requirements
 The role demands a highly skilled EA, able to navigate a broad range of priorities, yet remain calm and pragmatic under pressure, coordinating with all internal and external stakeholders effectively, whilst understanding when to push back, when challenging necessary and managing competing deadlines and constant change. The EA will be able to represent the CEO with absolute professionalism and discretion and is always his ambassador. A hyper-organised individual, the successful applicant will have exceptional spoken communication and written capabilities in English. Additionally, a second European language and / or Arabic fluency would be considered highly advantageous. Importantly, motivation, drive and energy need to be demonstrated along with strong cultural and political understanding of the region. This is a career defining role, working at highest levels, and is not a 9-5 role. It is vital that candidates are living in Abu Dhabi as this is a full-time, office-based role.
 
About the company
 Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function. We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government & semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework. Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties. Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.

Executive Assistant to CEO

APCC Piling And Marine Contracting- L.L.C - O.P.C

Job description:We are seeking a reliable and proactive Personal Assistant to provide comprehensive administrative and personal support to CEO. The ideal candidate will have strong organizational skills, excellent communication abilities, and the professionalism to handle confidential information with discretion.Requirements:&middot; Opportunity for Arabic nationalite&middot; Minimum Qualification: Graduation&middot; 2&ndash;3 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.&middot; Excellent communication skills in English and Arabic.&middot; Strong organizational and time management abilities.&middot; Proficiency in Microsoft Office Suite and other office management tools.Interested Candidates can send resume to apccwll@gmail.comWork Location: In person

Personal Assistant to CEO

Metech

We are looking for a highly organized and detail-oriented ADMIN AND SECRETARY to provide administrative and secretarial support to the office. The ideal candidate will be responsible for managing day-to-day administrative tasks, scheduling meetings, handling correspondence, and supporting internal teams to ensure smooth office operations.The role blends administrative excellence with strategic awareness, supporting and maintaining momentum across key initiatives and daily priorities.Job Title: ADMIN AND SECRETARYLocation: Abu Dhabi, UAE&ldquo;FLUENT ARABIC AN ADVANTAGE.&rdquo;KEY RESPONSIBILITIES:<ul><li>Communication handling: Act as the first point of contact for calls, emails, and correspondence. Draft, edit, and proofread letters, memos, and executive communications while maintaining strict confidentiality and professionalism.</li><li>Meeting support: Prepare comprehensive meeting agendas, briefing materials, and presentation decks. Attend meetings when required to capture accurate minutes, track action items, and ensure timely follow‑up.</li><li>Office coordination: Serve as a liaison between the Chief executiv officer and internal departments, external partners, and VIP visitors. Manage office logistics, coordinate appointments, and maintain a polished and welcoming executive environment.</li><li>Document management: Organize and maintain digital and physical filing systems, ensuring secure handling of contracts, reports, and sensitive documents. Support document reviews and ensure version control.</li><li>Project assistance: Assist the CEO with research, data gathering, and preparation of executive summaries, reports, and presentations. Provide support on special projects that require coordination, follow‑up, and cross‑departmental communication.</li><li>Confidentiality &amp; discretion: Uphold the highest standards of integrity when handling confidential information, strategic documents, and sensitive discussions.</li></ul>QUALIFICATIONS &amp; EXPERIENCE:<ul><li>Bachelor&rsquo;s degree or Diploma in Business Administration or related field</li><li>Proven experience in a similar administrative or secretarial role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Ability to multitask and work under pressure</li><li>Professional demeanor and positive attitude</li><li>Discretion and confidentiality are a must</li></ul>Work Location: In person.Job Type: Full-timeIMMEDIATE JOINERS PREFFERED&ldquo;FLUENT ARABIC AN ADVANTAGE.&rdquo;Job Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation?</li></ul>Work Location: In person

ADMIN & SECRETARY

Apres Restaurant LLC

Job Title: Project Manager &ndash; Civil Engineer Department: Projects / Engineering Reports To: CEOJob SummaryThe Project Manager &ndash; Civil Engineer will lead and manage the full lifecycle of civil engineering and construction projects within the food &amp; beverage company, including new facility builds, expansions, renovations, and infrastructure works. This role ensures all projects are delivered on time, within budget, comply with safety and food-grade construction standards, and meet quality expectations.Key ResponsibilitiesProject Planning &amp; Execution<ul><li>Lead projects from concept through design, engineering, procurement, construction, commissioning, and handover.</li><li>Prepare detailed project plans, schedules, and construction sequences.</li><li>Ensure all civil works align with company standards and local regulatory codes.</li></ul>Coordination &amp; Stakeholder Management<ul><li>Coordinate with architects, MEP engineers, vendors, contractors, and internal teams throughout the project lifecycle.</li><li>Lead regular project meetings, monitor progress, and resolve site issues promptly.</li></ul>Budget &amp; Resource Control<ul><li>Monitor and control project budgets, cost forecasts, and CAPEX requirements.</li><li>Ensure efficient use of manpower, materials, and equipment.</li></ul>Compliance, Quality &amp; Safety<ul><li>Ensure compliance with civil engineering codes, health &amp; safety standards, and food-specific hygiene requirements during construction.</li><li>Monitor contractor performance and implementation of quality control standards.</li></ul>Documentation &amp; Reporting<ul><li>Maintain accurate project documentation including drawings, permits, schedules, and inspection reports.</li><li>Provide timely progress reports to senior management.</li></ul>Required Qualifications<ul><li>Education: Bachelor&rsquo;s degree in Civil Engineering (or related engineering discipline).</li><li>Experience: 5&ndash;10+ years in project and construction management; experience in food &amp; beverage facilities or industrial projects is preferred.</li><li>Proven track record managing complex engineering projects with cross-functional teams.</li><li>Proficiency with AutoCAD, MS Office, and project scheduling tools such as MS Project or Primavera.</li></ul>Job Type: Full-timeWork Location: In person

Project Manager (Civil Engineer)

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