admin assistant

admin assistant / secretary Jobs in Abu Dhabi

admin assistant / secretary

mall manager

nursery manager

office administrator

clinic manager

Canoli leaning solution

<p>Job Summary: We are seeking a well-organized and proactive Clinic Administrator with own visa to manage the daily operations of our healthcare facility. The ideal candidate will ensure smooth administrative functioning, excellent patient service, and coordination between medical and support staff. Key Responsibilities: Manage front desk operations and patient appointments Handle patient registration, billing, and insurance coordination Maintain medical records and ensure confidentiality Coordinate with doctors, nurses, and support staff Oversee clinic scheduling and staff duty rosters Ensure compliance with UAE healthcare regulations Handle patient inquiries, complaints, and feedback professionally Manage inventory, medical supplies, and vendor coordination Prepare reports and maintain administrative documentation Requirements: Bachelor&rsquo;s degree or relevant qualification Own Visa (Mandatory) Minimum 1&ndash;3 years of experience in clinic/hospital administration Knowledge of healthcare systems and insurance processes in UAE Strong organizational and multitasking skills Good communication and customer service skills Proficiency in MS Office and clinic management software Preferred Skills: Experience in medical billing and insurance approvals Familiarity with DHA / DOH / MOH regulations Multilingual (Arabic/Hindi/Urdu is an advantage) Leadership and problem-solving skills Salary &amp; Benefits: Competitive salary (based on experience) Flexible working hours (if applicable) Professional and supportive work environment</p><p>Job Types: Full-time, Permanent</p><p>Pay: AED2,500.00 - AED4,000.00 per month</p><p>Work Location: In person</p>

Admin(Philippino)

<div></div><div><div>Overview
</div><div>Safety Officer will serve as principal advisor to the Ground Safety Manager and Program Manager on all ground safety matters. Responsible for advising and aiding the Ground Safety Manager in developing and managing a command ground safety program The Ground Safety Officer will be required to coordinate all ground safety matters among the Command&rsquo;s Staff and will maintain and report appropriate detailed ground safety records and mishap statistics and recommend and establish required corrective safety actions. Additionally, Ground Safety Officer is responsible to collect, analyze and communicate actionable information to assist Commanders in preserving/protecting military combat resources.<br>
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Also will be responsible for:<br>
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1. The formulation of a safety managment system for all ground activity,<br>
2. The incorporation of safety standards and procedures for all ground functions and activities.<br>
3. The coordination of all safety matters among an organization staff.<br>
4. The formal investigation of ground mishaps and incidents.<br>
5. The identification of hazards and risk in daily ground activity.<br>
6. The establishment of a Safety Council for the purpose of setting goals, managing assets, and reviews safety-related requirements and recommendations.<br>
7. The tracking and reporting of safety deficiencies, inspection, incidents, violations and corrective action.<br>
8. The practices and promotion of safety awareness.<br>
9. The establishment of safety training to promote hazard awareness and the safety integrate in unit activities.<br>
10. Collect, analyze and communicating actionable information to assist Commanders in preserving/protecting military combat resources.<br>
11. Collaborate with customer safety &amp; standarization on regular basis and convey ground safety incident reports once occured.
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12. Establish and promote a Just Safety Culture for the program.
</div><div></div><div>Nationality
</div><div>No Restriction
</div><div></div><div>Qualification
 </div><div><div>Diploma (Aircraft Maintenace ).<br>
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 Certification from a recognized Aviation Safety Course; Accident Avoidance Training; Composite Risk Management (CRM) Training; and Hazardous Materials Training<br>
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</div><div></div><div>Experience
 </div><div>Minimum of 5 Years 5 years of direct related military experience as an unit Safety Officer or 10 years of direct related civilian experience as an safety professional.</div></div><div></div>

Officer - HSE

Excelsior Group Me

The Role
<br>The Nursery Manager is responsible for the overall leadership, management, and daily operations of the nursery. This role ensures the delivery of high-quality early years education in line with EYFS standards and local regulatory requirements. The Nursery Manager leads the team, supports children’s development, builds strong parent relationships, and ensures a safe, nurturing, and stimulating learning environment. Key Responsibilities: • Leadership & Management • Oversee the day-to-day operations of the nursery • Lead, motivate, and manage teaching and support staff • Conduct staff appraisals, observations, and professional development plans • Ensure staff ratios are maintained at all times • Promote a positive, collaborative, and professional work culture
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Requirements
<br><b>Ideal Candidate Profile:</b> • Minimum 2+ years of managerial experience in the education sector • CACHE Level 5 certification • Proven track record in achieving enrollment targets • Bachelor’s degree in Education • Familiarity with Montessori / Reggio / EYFS frameworks • Business Development experience will be an added advantage Language - English & Arabic (Must) Salary: Up to 15,000 per month + Visa and Insurance
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About the company
<br>Excelsior is a bespoke HR and recruitment consultancy, specialising in the Security, Facilities Management, Education and Automotive sectors. Excelsior provides a high quality, reliable and affordable solution to companies in these sectors. Exciting opportunities and market insights will be regularly posted on this page. If you are a talented individual looking for a change, then our highly experienced Consultants are ready to match you with an exciting new career opportunity.

Nursery Manager

CHANEL

<div><div>Part-time basis with 6-months fixed contract.</div><div></div><div>
Position based in Watches &amp; Fine Jewelry Boutique in Galleria Mall, Abu Dhabi.</div><div></div><div>
CONTEXT &amp; ENVIRONMENT</div><div></div><div>
As the Watches &amp; Fine Jewelry Operations Coordinator, you will be responsible for the boutique stock management and logistics - inventory control, shipment coordination, reporting, and quality control - while also handling administrative tasks - permits, scheduling and supplier coordination - ensuring efficient operations in line with CHANEL's standards and procedures.</div><div></div><div>
KEY PARTNERS:</div><div></div><div>
Reporting to the Watches &amp; Fine Jewelry Sales Manager, the Operations Coordinator has several key partners:</div><div></div><div>
Internally: Sales Assistants, Fashion Operations Manager, WFJ Business Development, Administration and Operation.</div><div></div><div>
Externally: WFJ Boutiques in UAE, suppliers and vendors.</div><div></div><div>
IN THIS METIER, WE ARE ENERGISED BY:</div><div></div><div>
Stock Management:</div><ul><li>
Manage the stock flow within the boutique (deliveries, transfers, special orders, stock rebalancing, reserved products).</li><li>
Coordinate WFJ logistics with Brinks, including high-value shipments and validation.</li><li>
Plan rolling inventories in compliance with the House&rsquo;s strategy and events.</li><li>
Analyze inventory results and follow up on subsequent processes.</li><li>
Share stock inventory report to finance on monthly basis.</li><li>
Conduct stock quality control and report and coordinate pieces in aftersales care.</li><li>
Manage PLV and aftersales care tools stock inventory (boxes, bags, ribbons, aftersales tools).</li></ul><div></div><div>
Administration:</div><ul><li>
Coordinate ordering of boutique supplies and reception of invoices in Coupa.</li><li>
Processing and application of police and mall permits.</li><li>
Prepare and maintain the monthly schedule in My Schedule App, including planning and managing team leaves.</li><li>
Coordinate new joiner arrivals and support induction preparation.</li><li>
Act as the main point of contact for maintenance and facility-related matters, liaising with the Store Planning team.</li></ul><div></div><div>
Boutique Operations:</div><ul><li>
Managing the safe and back of house organization in line with CHANEL's standards.</li><li>
Ensure that all procedures are respected and followed.</li><li>
Propose and implement proactively new procedures if needed.</li><li>
Follow best practices and process in the interest of the boutique efficiency.</li></ul><div></div><div>
KEY COMPETENCIES &amp; REQUIREMENTS:</div><ul><li>
You have excellent organizational and planning skills, with strong analytics skills.</li><li>
You are proficient in using computer systems and digital tools.</li><li>
Your ability to react quickly together with your excellent interpersonal skills will be real assets to succeed in this position.</li><li>
Excellent spoken and written English skills is requested.</li></ul></div>

Operations Coordinator - Abu Dhabi

Luxury and More Interiors

<p>1. Maintain and update financial records, including ledgers, accounts payable, payroll, and bank reconciliations. 2. Manage the accounts receivable ledger to ensure accuracy and completeness. 3. Contact customers via phone, email, or mail to resolve outstanding invoices and secure payments. 4. Prepare and present regular reports on accounts receivable status, aging analysis, and collection efforts. 5. Generate and send out invoices to clients promptly and accurately. 6. Record and reconcile customer payments, ensuring proper application to accounts. 7. Ensure all financial transactions are recorded accurately and promptly. 8. Prepare monthly, quarterly, and annual financial statements and reports. 9. Prepare and file tax returns including Vat and corporate tax, ensuring compliance with FTA laws. 10. Develop and carry out an efficient documentation and filing system for both paper and electronic records 11. Work closely with other departments to gather financial information and support their financial needs. 12. Performing additional duties along with the current role, as and when requested by the Management. 13. Responsible for coordinating and liaising between the company and Government Authorities and Banks. 1. Taking Care of front of house duties such as greeting and directing visitors and handling deliverables 2. Taking care of corresponses including telephone calls, emails. 3. Scheduling appointments and organizing meetings for the general manager. 4. Taking care of routine clerical works such as ordering of office supplies and assisting staff in the office.</p><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul><p>Experience:</p><ul><li>Accounting: 1 year (Preferred)</li></ul><p>Work Location: In person</p>

Accountant & Administrator

Scope Investment

<p><strong>Location:</strong> Al Ain</p><p> </p><p><strong>Job Description:</strong></p><p> </p><p>Mall Manager will be responsible for overseeing the management of the company’s community malls and retail portfolio. This includes management and operations, liaising with tenants, securing new tenants, negotiating lease agreements, and ensuring the overall success of the mall. Additionally, they will be involved in securing tenants for new upcoming malls, developing the company's mall portfolio by pursuing new retail projects and presenting it to the management, and providing input on design and feasibility studies. Incumbent will also play a key role in expanding the company's presence in the community mall business and will be responsible for establishing budgets, leasing rates, and setting performance KPIs.</p><p> </p><p><strong>Responsibilities:</strong></p><p> </p><ul><li>Manage the day-to-day operations of the mall, ensuring smooth functioning and a positive tenant and customer experience.</li><li>Establish budgets, leasing rates, and set performance KPIs to ensure financial goals are met.</li><li>Liaise with current tenants to address concerns, resolve issues, and foster positive relationships.</li><li>Secure new tenants for vacant spaces within the mall, negotiating lease agreements that are beneficial for both the tenant and the company.</li><li>Work closely with the development team in the development of new malls from conception to completion, providing input on design and feasibility studies.</li><li>Develop strategies for tenant acquisition and retention.</li><li>Monitor market trends and competitor activities to identify opportunities for growth and improvement.</li><li>Direct marketing and operations to ensure seamless integration of mall activities.</li><li>Prepare and present reports to senior management on the performance of the mall portfolio and recommendations for improvement.</li></ul><p> </p><p><strong>Qualifications:</strong></p><p> </p><ul><li>Bachelor's degree in Business Administration, Real Estate Management, or a related field. Master's degree preferred.</li><li>Minimum of 5 years of experience in mall management, real estate (retail) development, or a related field.</li><li>Proven track record of successfully managing malls or retail properties, including securing new tenants, and negotiating lease agreements.</li><li>Strong understanding of the retail industry, market trends, and competitor activities.</li><li>Excellent communication and negotiation skills, with the ability to build and maintain positive relationships with tenants, vendors, and other stakeholders.</li><li>Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.</li><li>Proficient in Microsoft Office Suite and property management software.</li></ul>

Mall Manager