administrative assistant

compliance officer

office administrator

admin executive

administration assistant

compliance administrator

Skin Laundry

Location: Multi-Site (Head office + Clinic visits) Reports to: Head of OperationsJob PurposeThe role is responsible for ensuring the smooth, compliant, and efficiently organized operation of all clinics by overseeing procurement, service and facility contracts, regulatory documentation, internal standards, reporting, and cross-department coordination. It plays a vital role in maintaining operational continuity, streamlining workflows, and supporting the delivery of a consistent, high-quality client experience across all locations.Key ResponsibilitiesProcurement &amp; Inventory Management&middot; Monitor, track, and forecast clinic consumable usage and proactively highlight discrepancies and variances.&middot; Liaise with suppliers to obtain quotations, negotiate preferential pricing, and maintain an approved vendor list.&middot; Coordinate with clinic managers and Finance to ensure timely requests, approvals, payments, and deliveries.&middot; Maintain accurate stock records and support monthly stock-take reconciliation.&middot; Organize and maintain procurement documentation, contracts, and invoices within shared drives and trackers.Device &amp; Service Contract Management&middot; Maintain a register of all medical and non-medical devices, including serial numbers, warranty periods, and service contract terms.&middot; Ensure all devices remain under valid warranty or service coverage, coordinate renewals ahead of expiry.&middot; Schedule Planned Preventative Maintenance (PPM) and repair callouts in coordination with clinic teams and suppliers.&middot; Track service visits, service reports, and associated costs and ensure issues are closed out in a timely manner.&middot; Coordinate with Finance to ensure service payments are processed on time.&middot; Maintain organized service documentation and records in the shared operations drive.Facilities &amp; External Contract Management&middot; Maintain a register of all external service providers (fire safety, pest control, medical waste disposal, laundry, HVAC, cleaning, IT support, security, and general maintenance).&middot; Source and evaluate suppliers, obtain quotations and negotiate preferential terms for approval.&middot; Ensure all clinics maintain valid and active coverage for fire safety certification, pest control, waste management, and other mandatory services.&middot; Coordinate scheduled service visits and callouts with clinic managers to minimize operational disruption.&middot; Track renewal dates, service reports, and compliance certificates, ensuring all renewals are completed ahead of expiry.&middot; Maintain organized documentation and supplier records in the shared operations drive.Regulatory &amp; Compliance Support&middot; Support clinic managers in maintaining compliance with DHA, DOH, and other regulatory standards.&middot; Assist with preparation, collation, and organization of documents for regulatory audits and inspections.&middot; Maintain updated SOPs, checklists, consent forms, and clinical documents; coordinate the retirement of outdated versions across clinics.&middot; Monitor and manage the renewal and application processes for company documents, including DED trade license renewals, establishment cards, medical malpractice certificates, MCC certificates and property insurance for all locations, in coordination with external agencies.&middot; Track renewal deadlines for clinic licenses, practitioner registrations, and device certifications, liaising with HR where required.&middot; Conduct periodic regulatory documentation checks and follow up on required actions.Internal Standards &amp; Audit Coordination&middot; Conduct regular internal audits focusing on documentation accuracy, treatment room standards, stock storage, and device log maintenance.&middot; Track findings and follow up with clinic managers to ensure corrective actions are completed within required timeframes.&middot; Maintain internal audit templates, operational standards, and shared checklists to ensure consistency across all locations.&middot; Support rollout and adoption of updated operational standards and SOP changes across clinic teams.Reporting &amp; Data Administration&middot; Extract operational and performance data from booking platforms, clinic systems, and internal trackers to produce daily, weekly, and monthly reports.&middot; Support preparation of dashboards and performance presentations for management review.&middot; Conduct data validation checks to ensure accuracy and highlight anomalies, inefficiencies, and performance trends.Onboarding &amp; Internal Coordination&middot; Coordinate with HR and IT to support onboarding of new clinic staff, including uniform orders, access setup, and device logins.&middot; Maintain staff equipment and access-key allocation records to ensure items are issued, returned, and tracked accurately.&middot; Coordinate courier bookings, transport and driver arrangements, and routine logistics between clinics and head office.Communication &amp; Version Control&middot; Act as a central coordination point between clinic teams, suppliers, and the operations department.&middot; Circulate operational updates, SOP revisions, and compliance reminders; ensure acknowledgements are recorded.&middot; Maintain shared drive folder structures to ensure all documents are current, accessible, and version controlled.Continuous Process Improvement&middot; Identify bottlenecks, inefficiencies, and recurring issues in daily workflows.&middot; Recommend improvements to trackers, documentation processes, reporting formats, and communication flows.&middot; Support implementation of new operational procedures and ensure full understanding and adoption across clinic teams.&middot; Undertake additional tasks and responsibilities as required to support operational continuity and evolving business needs.Skills &amp; Experience Essential&middot; Strong organizational and administrative skills with the ability to structure and maintain accurate records.&middot; Proficient in Microsoft Excel; comfortable working with data, trackers, and reports.&middot; Strong verbal and written communication skills, with the ability to communicate clearly across teams and with external suppliers.&middot; Ability to manage multiple priorities and coordinate work across several locations.&middot; High attention to detail, accuracy, and documentation discipline.&middot; Ability to follow structured processes and maintain version control across shared files and SOPs.&middot; Confident in liaising with suppliers, clinic teams, and other support departments (HR, IT, Finance).Preferred&middot; Previous experience in clinic, healthcare, hospitality, retail operations, procurement, or facilities coordination.&middot; Experience negotiating pricing, quotes, or service terms with vendors/suppliers.&middot; Familiarity with medical device servicing schedules, PPM planning, or maintenance coordination.&middot; Understanding of regulatory frameworks (DHA / DOH) or willingness to learn compliance standards quickly.&middot; Experience working in a multi-site environment with central operations support structures.Key Competencies&middot; Accountability &amp; Ownership: Takes responsibility for follow-through and completion.&middot; Proactive Problem-Solving: Anticipates issues, flags gaps, and finds practical solutions.&middot; Organizational Discipline: Maintains structured records, trackers, and documentation standards.&middot; Communication &amp; Coordination: Clear communicator who keeps stakeholders informed.&middot; Supplier &amp; Stakeholder Management: Maintains professional, consistent supplier relationships.&middot; Process Consistency: Ensures standardization and adherence to operational SOPs.&middot; Data Accuracy &amp; Integrity: Ensures reporting and documentation are precise and reliable.&middot; Confidentiality &amp; Discretion: Handles clinic, client, and staff information appropriately.&middot; Adaptability: Able to adjust to evolving operational priorities across multiple locations.Why Join Us&middot; Be part of a dynamic and expanding international clinic group.&middot; Work closely with cross-functional teams across Operations, HR, and Compliance.&middot; Contribute directly to the continuous improvement of operational excellence.&middot; Enjoy a collaborative, fast-paced environment that values initiative and growth.Job Type: Full-timePay: AED7,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>Have you handled expiry tracking for healthcare professional and facility licenses, devices, or service contracts?</li><li>Have you managed procurement or vendor coordination for consumables, medical devices, or clinic supplies?</li><li>Do you have experience managing regulatory documents, SOPs, consent forms, or compliance trackers?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>supporting DHA, DOH regulatory compliance: 2 years (Required)</li><li> healthcare or medical facility: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Operations and Compliance Administrator (Aesthetic Clinics)

Knightsbridge Group

<div>
 
 Reports to: Director of Legal and Compliance
 
 
 Department: Corporate Services / Legal &amp; Compliance
 
 
 
 
 
 
 Job Purpose
 
 
 
 The Corporate Services Administrator is responsible for the day-to-day administration and maintenance of legal entities (companies, foundations, trusts, SPVs), ensuring full compliance with statutory, regulatory, and internal governance requirements. This role supports the efficient operation of corporate structures and acts as a key liaison between clients, service providers, and internal departments.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 1. Entity Administration
 
 <ul>
 <li>
 Maintain and update company registers (shareholders, directors, officers, UBOs)
 </li>
 <li>
 Prepare and file statutory documents (e.g., annual returns, amendments, resolutions)
 </li>
 <li>
 Coordinate incorporations, liquidations, and corporate changes (e.g., change of name, address, directorship) and bank accounts openings
 </li>
 <li>
 Maintain entity records both electronically and in hard copy
 </li>
 </ul>
 
 
 
 
 2. Compliance &amp; Governance
 
 <ul>
 <li>
 Monitor and manage filing deadlines to ensure timely compliance (e.g., license renewals, ESR, FATCA, CRS, etc.)
 </li>
 <li>
 Support KYC/AML onboarding and periodic reviews in accordance with internal policies
 </li>
 <li>
 Liaise with legal, tax, and compliance teams to ensure adherence to local and international regulatory frameworks
 </li>
 </ul>
 
 
 
 
 3. Document Management
 
 <ul>
 <li>
 Draft board and shareholder resolutions, minutes, notices, powers of attorney, and corporate certificates
 </li>
 <li>
 Coordinate the execution and legalization of documents (e.g., notarization, apostille)
 </li>
 <li>
 Archive and manage corporate documents in line with record retention policies
 </li>
 </ul>
 
 
 
 
 4. Client &amp; Stakeholder Liaison
 
 <ul>
 <li>
 Serve as point of contact for clients, service providers, registered agents, regulators, and banks
 </li>
 <li>
 Respond to client queries regarding their entities in a timely and professional manner
 </li>
 <li>
 Support onboarding of new clients/entities and manage internal setup
 </li>
 </ul>
 
 
 
 
 5. Reporting &amp; Systems
 
 <ul>
 <li>
 Maintain accurate data in corporate systems
 </li>
 <li>
 Generate compliance or management reports as required
 </li>
 <li>
 Assist with audits, regulatory inspections, or internal reviews
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 
 
 
 
 Requirement Details
 
 
 Education Diploma or Bachelor&rsquo;s degree in Law, Administration, Business, Finance, or related field
 
 
 Experience 2&ndash;5 years in corporate services, company secretarial, trust administration, or legal admin
 
 
 Language Fluent in English (written &amp; spoken); additional languages a plus
 
 
 Tools Familiarity with company registry platforms and entity management systems
 
 
 
 
 
 
 Key Skills &amp; Competencies
 
 
 <ul>
 <li>
 Strong knowledge of corporate law and entity governance (local &amp; offshore)
 </li>
 <li>
 Excellent organizational and document-handling skills
 </li>
 <li>
 Attention to detail and ability to meet tight deadlines
 </li>
 <li>
 Professional communication and client service
 </li>
 <li>
 Discretion and confidentiality
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 <li>
 Proactive and solution-oriented mindset
 </li>
 </ul>
 
 
 
 
 
 Preferred Experience
 
 
 <ul>
 <li>
 Working knowledge of regulatory frameworks in DIFC, DED, Dubai Freezones, global corporate services
 </li>
 <li>
 Familiarity with international compliance regimes (ESR, FATCA, CRS, GDPR)
 </li>
 <li>
 Experience in a trust company, corporate service provider, law firm, or family office.
 </li>
 <li>
 Proficient in drafting and reviewing resolutions, company minutes, filings, and legal correspondence
 </li>
 <li>
 Professional Development Encouraged
 </li>
 <li>
 STEP Membership (Society of Trust and Estate Practitioners)
 </li>
 <li>
 ICSA/CGI (Chartered Governance Institute) certifications
 </li>
 <li>
 Ongoing AML/KYC or regulatory training
 </li>
 </ul>
 
 
 
 
 
 Key Skills &amp; Competencies
 
 
 
 Professionalism: Discreet, polished, and capable of handling confidential information with integrity
 
 
 Client Service Orientation: White-glove approach to internal and external client management
 
 
 Attention to Detail: High accuracy in record-keeping, document preparation, and deadline tracking
 
 
 Communication: Clear and refined written and verbal communication; strong interpersonal etiquette
 
 
 Time Management: Ability to manage multiple priorities under tight timelines with grace and precision
 
 
 Teamwork: Collaborative, culturally aware, and adaptable to dynamic, high expectation environments
 
 
 Technology Proficiency: Skilled in Microsoft Office Suite; comfortable with databases and workflow tools
 
 
 
 
 
 
 Personal Style &amp; Values
 
 
 <ul>
 <li>
 Impeccable presentation and communication
 </li>
 <li>
 Poised under pressure and used to dealing with demanding clientele
 </li>
 <li>
 Takes pride in discretion, trustworthiness, and service excellence
 </li>
 <li>
 Strong understanding of client confidentiality and reputation sensitivity
 </li>
 <li>
 Culturally aware and globally minded
 </li>
 </ul>
</div>

Corporate Services Administrator

DICETEK LLC

<div>The Mendix System Administrator is responsible for the administration, configuration, and maintenance of the Mendix platform within the organization. This role ensures the platform&rsquo;s availability, performance, and security while supporting development teams and end-users. The administrator also handles environment management, deployment processes, monitoring, and compliance with IT policies. 
 
Educational Qualifications and Certifications
<ul><li>Bachelor&rsquo;s degree in Computer Science, Information Technology, or related field.
</li><li>Mendix certification (e.g., Mendix System Administrator, Rapid Developer, or Advanced Developer) is highly desirable.
</li><li>Strong understanding of application lifecycle management in Mendix. 
</li></ul> 
Work Experience
Minimum:
<ul><li>3&ndash;5 years of experience in Mendix platform administration or related system administration roles.
</li><li>Experience with CI/CD, cloud deployment (e.g., Mendix Cloud, AWS, Azure), and platform monitoring 
</li></ul> 
Preferred:
<ul><li>Experience with Agile/DevOps processes.
</li><li>Experience with integration of Mendix applications with other enterprise systems.</li></ul></div>

System Admin (Mendix Platform)

Keeta

1. Develop, implement, and maintain compliance strategies for 3PL partners and riders in line with local regulatory requirements. 2. Monitor and ensure 3PL partner compliance with Emirates regulatory standards (e.g., RTA) and company policies. 3. Perform risk assessments and audits to ensure adherence to internal and external compliance standards. 4. Collaborate with legal and operations teams to develop and update company compliance policies. 5. Provide training to 3PL partners on compliance matters and regulatory updates. 6. Maintain strong relationships with relevant regulatory bodies and government agencies to ensure the company stays aligned with new regulations. 7. Monitor industry trends and competitor practices to ensure the company s compliance practices are up to date. 8. Manage communication with regulatory bodies and ensure compliance reports are submitted on time. 9. Complete any other tasks assigned by the manager related to compliance. 1. Compete with global players, broaden your international business perspective, and gain practical, hands-on experience. 2. Collaborate with colleagues from 26 nationalities in a truly international environment, and experience diverse cultures and strong entrepreneurial spirit. 3. Be part of a high-growth business shaping the future of food delivery.

Compliance Manager

Client of High Street Resources

Key Responsibilities:<ul> <li>Oversee day-to-day compliance and regulatory requirements under VARA framework.</li> <li>Ensure the firm s policies, procedures, and controls meet applicable laws and industry best practices.</li> <li>Manage KYC/AML processes, transaction monitoring, and reporting obligations.</li> <li>Liaise with regulators, auditors, and internal/external stakeholders.</li> <li>Provide compliance training and guidance across business functions.</li> <li>Support senior management with governance, risk management, and regulatory projects.</li> </ul>Requirements:<ul> <li>5 8 years experience in compliance, with at least 2+ years in crypto / virtual assets / fintech.</li> <li>Strong working knowledge of VARA regulations and UAE regulatory landscape.</li> <li>Experience working in or with a licensed VASP.</li> <li>Track record of handling AML/CTF, sanctions, and regulatory reporting.</li> <li>Excellent stakeholder management, communication, and leadership potential.</li> <li>Ambition to step up into a Chief Compliance Officer role in the near future.</li> </ul>

Compliance Manager (Crypto / VASP focus)

Client of MM Management Consultant

The Compliance Manager will provide monthly training to relevant department and managing ad hoc requests / queries.

Explore 5838+ Compliance administrator in Dubai this November. Find roles across top companies and apply now to boost your career.

5838 compliance administrator jobs IN Dubai

Operations and Compliance Administrator (Aesthetic Clinics)

Corporate Services Administrator

System Admin (Mendix Platform)

System Admin (Mendix Platform)

Compliance Manager

Compliance Manager (Crypto / VASP focus)

Compliance Manager