administrative assistant

admin assistant

office manager

administrative executive

office administrator

hr administrator

Aedas

<div><div><div><div><div><b>Responsibilities</b><br>
</div><ul><li>Provide administrative support to Management and ensure smooth day-to-day office operations</li><li>Manage calendars, meetings, and appointments for executives</li><li>Coordinate meetings, internal events, and office activities</li><li>Handle general employee inquiries regarding company policies and procedures</li><li>Organize staff orientations, training sessions, workshops and activities</li><li>Provide assistance when conducting staff performance evaluations</li><li>Maintain and update office records, files, and documentation</li><li>Monitor attendance records and support related administrative processes</li><li>Handle daily employee requests, including coordination of visa and government-related processes</li><li>Liaise directly with relevant government entities, service providers, and free zone authorities as required</li><li>Assist in preparing reports, analysis, and documentation for management and audits</li><li>Coordinate with internal departments to ensure efficient operations</li><li>Perform other administrative and ad hoc duties as assigned</li></ul><div>
</div>
</div></div><div><h5 class="jobSectionHeader"><b>Requirements:</b></h5>
<div><ul><li>Bachelor&rsquo;s degree in Business Administration or related field</li><li>Minimum 3 years of administrative experience in the UAE, preferably within a multinational company</li><li>Familiarity with UAE labor practices and administrative procedures</li><li>Hands-on experience handling visa processes, including Mainland and Free Zone regulations</li><li>Knowledge of KSA labor law, HR practices, and visa/PRO processes is an advantage</li><li>Strong command of written and spoken English (Arabic is a plus)</li><li>Proficient in MS Office applications</li><li>Strong organizational, multitasking, and time-management skills</li><li>Excellent communication and interpersonal abilities</li><li>Ability to work under pressure and meet deadlines</li></ul><div>
</div><div>
Aedas provides opportunities for long term career development with an expanding international practice. We offer attractive compensation and benefit package. Interested parties please send detailed CV, current and expected salary, and availability by clicking Apply now.</div><div>
</div><div>
Aedas is an Equal Opportunity Employer</div><div>
(Data collected will be used for recruitment purpose only)</div>
</div></div><div>Apply now
</div><div>Apply now
</div></div><div></div><div><div><div>Apply now</div>
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HR / Office Administrator

American Bureau of Shipping (ABS)

<div><p><b>Are you an organized, detail-focused administrator with a passion for people and processes?
</b></p><p>We are looking for an experienced HR Administrator, ideally with an understanding and appreciation for safe work practices. As part of our Dubai-based HR team, this role will be focused on coordinating the employee medical processes across Europe, Africa and the Middle East. You must have excellent organizational skills, experience of managing high volume cyclical processes, strong systems (Microsoft suite) literacy, a client-focused service approach and the ability to work well with managers and employees across the EMEA region.
</p><p><b>What You Will Do:
</b></p><div><ul><li>Implement and maintain efficient administration processes for our EMEA region, using Microsoft Power Automate to streamline and manage periodic medicals.
</li></ul><ul><li>Continuously monitor medical expiry dates and work closely with managers and employees to ensure all required medicals are carried out on time and in line with company and regulatory requirements.
</li></ul><ul><li>Escalate &ldquo;not fit&rdquo; medical outcomes and complex matters to HR Business Partners for review and resolution.
</li></ul><ul><li>Maintain the existing network of occupational health service providers across our EMEA locations, and establish additional providers as required to meet business needs.
</li></ul><ul><li>Coordinate new joiner medicals for EMEA employees as part of recruitment and onboarding processes.
</li></ul><ul><li>Maintain knowledge of Occupational Health regulations in our EMEA locations, and work with HR colleagues and managers to review and update internal processes to ensure ongoing compliance.
</li></ul><ul><li>Maintain all occupational health processes / databases / systems / employee records etc., ensuring compliance with data protection and confidentiality requirements at all times.
</li></ul>Provide additional HR administrative support across general HR lifecycle processes as needed.<br>
<ul><li>
<br>
</li></ul></div><p><b>What You Will Need:
</b></p><p>Knowledge, Skills, and Abilities
</p><div><ul><li>Excellent communication and influencing skills with the ability to build relationships at all levels with internal clients and external providers.
</li></ul><ul><li>Extensive previous administration experience, ideally in a multi-national environment.
</li></ul><ul><li>A team player, willing to pitch in and provide administrative support to the EMEA HR team as required.
</li></ul><ul><li>Highly organized and methodical, with great attention to detail, the ability to manage multiple tasks efficiently and a focus on accuracy and compliance.
</li></ul><ul><li>Strongly customer-centric with a commitment to providing consistently high levels of customer service to clients and stakeholders.
</li></ul><ul><li>Operational delivery focus, strong experience of managing high volume, process driven, cyclical workloads.
<br>
</li></ul><ul><li>Understanding of the safety critical nature of corporate occupational health processes and associated compliance requirements.
</li></ul><ul><li>Strong computer and technical skills, with at least intermediate level Microsoft product proficiency:
<br>
<br>
<b>Essential
</b></li></ul></div><ul><li>Excel &ndash; able to manipulate data across multiple sheets and use key formulas (VLook-up, pivot tables etc.)
</li><li>PowerPoint and Word &ndash; able to format and manipulate documents for greatest impact
</li><li>Outlook &ndash; able to use to maximum effect to support efficiency for self and wider team
<br>
<br>
<b>Preferred </b>(Training will be provided if required)
</li><li>Power Automate &ndash; able to map and manage automated process flows
</li><li>Project &ndash; able to plan and track projects including reporting against milestones, etc.</li></ul></div>

HR Admin Assistant

Iran Zamin Restaurant

<p>Job Description:</p><p>We are seeking a dedicated and experienced HR Administrator to join our dynamic restaurant business with four branches across Dubai. The ideal candidate will manage HR functions, support BOD and administrative tasks, and ensure smooth HR operations across all locations.</p><p><b>Recruitment and Onboarding:</b></p><ul><li>Manage job postings, candidate screening, and interview scheduling.</li><li>Conduct interviews, assist with selection, and prepare onboarding and off boarding materials.</li><li>Organize orientation sessions for new hires and ensure they are well-integrated into the team.</li></ul><p><b>Employee Records Management:</b></p><ul><li>Maintain accurate and up-to-date employee records and HR databases.</li><li>Ensure all employee documentation is complete and stored securely.</li><li>Manage attendance and leave records, including sick leave, vacation, and other absences.</li></ul><p><b>Payroll and Benefits Administration:</b></p><ul><li>Assist in the preparation of payroll, ensuring timely and accurate processing.</li><li>Handle employee benefits administration, including health insurance, end-of-service benefits, and other entitlements.</li><li>Address and resolve payroll discrepancies and employee queries regarding compensation and benefits.</li></ul><p><b>Employee Relations:</b></p><ul><li>Act as a point of contact for employees regarding HR policies, procedures, and programs.</li><li>Support the resolution of employee issues and conflicts in a fair and consistent.</li><li>Foster a positive work environment through effective communication and employee engagement initiatives.</li></ul><p><b>Compliance and Policy Management:</b></p><ul><li>Ensure compliance with UAE labor laws and company policies.</li><li>Assist in developing and implementing HR policies and procedures.</li><li>Conduct regular audits of HR practices to ensure compliance and efficiency.</li></ul><p><b>Training and Development:</b></p><ul><li>Organize training sessions and track employee development needs.</li><li>Support career development and succession planning initiatives.</li></ul><p><b>Performance Management:</b></p><ul><li>Assist in the implementation and management of performance appraisal systems.</li><li>Track and document employee performance and support managers in addressing performance issues.</li><li>Facilitate feedback and coaching sessions.</li></ul><p><b>Administration:</b></p><ul><li>Handle day-to-day administrative tasks</li><li>Oversee the work permit process, including applications, renewals, and ensuring compliance with legal requirements.</li><li>Coordinate vehicle management, including scheduling maintenance, tracking usage, and ensuring all vehicles are in compliance with company policies.</li><li>Process and manage bill payments, ensuring timely and accurate payment of invoices and expenses.</li><li>Assist with other administrative tasks as delegated by the General Manager, supporting various business operations as needed.</li></ul><p><b>Qualifications and Skills</b>:</p><p>- Bachelor's degree in Human Resources, Business Administration, or a related field.</p><p>- Minimum of 3-5 years of HR experience, preferably in the hospitality or restaurant industry.</p><p>- Strong knowledge of UAE labor laws and regulations.</p><p>- Excellent communication and interpersonal skills.</p><p>- Proficiency in MS Office Suite and HR software.</p><p>- Ability to handle confidential information with integrity and professionalism.</p><p>- Strong organizational skills and attention to detail.</p><p>- Ability to multitask and work effectively in a fast-paced environment.</p><p>- Fluency in English.</p><p><b>How to Apply:</b></p><p>Interested candidates are invited to submit their resume and cover letter detailing their relevant experience and qualifications to HR@iranzamin.ae.</p><p>Job Type: Full-time</p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>can you join immediately?</li></ul><p>Education:</p><ul><li>Diploma (Preferred)</li></ul><p>Experience:</p><ul><li>HR Admin: 2 years (Required) - F&amp;B</li></ul><p>Pay: AED3,500.00 - AED4,000.00 per month</p><p>Work Location: In person</p>

HR & Admin Assistant

Zahr Freighters

<div><p>Zahr Freighters is seeking a proactive and detail-oriented HR Executive to join our human resources team in <b>Dubai</b>. This role is ideal for an experienced HR professional who can efficiently manage recruitment, employee relations, and HR operations while supporting a productive and professional work environment in a fast-paced logistics company.</p>
<p><b>
Key Responsibilities:</b></p>
<ul>
<li>Manage the end-to-end recruitment process including job postings, screening, and interview coordination.</li>
<li>Maintain and update employee records and HR documentation.</li>
<li>Handle onboarding and orientation processes for new employees.</li>
<li>Monitor attendance, leave records, and employee files.</li>
<li>Support performance management and appraisal processes.</li>
<li>Ensure compliance with UAE labor laws and company HR policies.</li>
<li>Organize employee engagement activities and training programs.</li>
<li>Address employee concerns and handle HR-related issues professionally.</li>
<li>Prepare HR reports and maintain confidential employee information.</li>
</ul>
<p><b>Requirements:</b></p>
<ul>
<li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li>
<li>2&ndash;4 years of experience in HR operations or similar roles.</li>
<li>Strong knowledge of HR practices and UAE labor regulations.</li>
<li>Proficiency in MS Office and HR management systems.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Ability to handle confidential information responsibly.</li>
</ul>
<p><b>Skills &amp; Competencies:</b></p>
<ul>
<li>Strong recruitment and coordination skills</li>
<li>Attention to detail and accuracy</li>
<li>Time management and organizational abilities</li>
<li>Professional attitude and reliability</li>
<li>Ability to work independently and within a team</li>
</ul>
<p>At Zahr Freighters, effective human resource management plays a key role in building a strong and productive workforce. This HR Executive position in <b>Dubai</b> offers an excellent opportunity to grow your career while contributing to a dynamic and professional logistics organization.</p></div>

HR Executive

First Option Contracting LLC

<p>HR Executive is responsible for managing day-to-day human resources operations, ensuring compliance with UAE labor laws, and supporting workforce management for construction projects. The role includes recruitment, employee relations, payroll coordination, and administration of HR policies.</p><p>Key Responsibilities:</p><p>1. Recruitment &amp; Onboarding</p><ul><li>Handle end-to-end recruitment (sourcing, screening, interviews, selection)</li><li>Coordinate with recruitment agencies for manpower supply</li><li>Prepare offer letters, employment contracts, and job descriptions</li><li>Manage onboarding process including documentation and induction</li></ul><p>2. Employee Relations</p><ul><li>Maintain good relationships with employees and site staff</li><li>Address grievances and disciplinary issues</li><li>Issue warning letters, memos, and notices when required</li><li>Ensure proper communication between management and workers</li></ul><p>3. HR Administration</p><ul><li>Maintain employee records, files, and HR database</li><li>Monitor attendance, leave records, and overtime</li><li>Handle employee documentation (passport copies, visa, Emirates ID, etc.)</li></ul><p>4. Payroll &amp; Benefits</p><ul><li>Assist in payroll preparation (WPS compliance)</li><li>Track leaves, absences, and deductions</li><li>Manage benefits such as accommodation, transportation, and allowances</li></ul><p>5. Compliance &amp; Legal</p><ul><li>Ensure compliance with UAE Labour Law and company policies</li><li>Coordinate visa processing, labor approvals, medical tests, and Emirates ID</li><li>Liaise with government authorities (MOHRE, Immigration, etc.)</li></ul><p>6. Training &amp; Development</p><ul><li>Identify training needs and coordinate training programs</li><li>Conduct employee orientation and safety awareness programs</li></ul><p>7. Camp &amp; Site Coordination</p><ul><li>Monitor labor camp conditions and discipline</li><li>Coordinate with camp boss and site supervisors</li><li>Ensure compliance with health &amp; safety standards</li></ul><p>Requirements:</p><ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field</li><li>2&ndash;5 years of HR experience (preferably in construction industry in UAE)</li><li>Good knowledge of UAE Labour Law and HR practices</li><li>Experience in handling blue-collar workforce</li><li>Strong communication and interpersonal skills</li><li>Proficiency in MS Office and HR software</li></ul><p>Key Skills:</p><ul><li>Recruitment &amp; manpower planning</li><li>Employee relations &amp; conflict resolution</li><li>Time management and multitasking</li><li>Documentation and compliance handling</li><li>Problem-solving and decision-making</li></ul><p>Preferred:</p><ul><li>Experience working in construction or contracting companies in Dubai</li><li>Knowledge of WPS, visa processing, and labor camp management</li></ul><p>Job Type: Full-time</p><p>Pay: AED1.00 - AED2.00 per month</p><p>Application Question(s):</p><ul><li>Can You Join Immediately</li></ul><p>Experience:</p><ul><li>uae: 2 years (Required)</li></ul><p>Work Location: In person</p>

Ultra Abseil Building Cleaning Services LLC

<p>An <b>Admin &amp; HR Officer</b> typically handles a wide range of administrative and human resources responsibilities to ensure the smooth operation of an organization. Below is a detailed list of the duties and responsibilities that are commonly associated with this role:</p><p><b>Administrative Duties:</b></p><ul><li><b>Office Management:</b></li><li>Manage day-to-day office operations, including organizing and maintaining office supplies and equipment.</li><li>Ensure the office environment is safe, clean, and well-organized.</li><li>Coordinate office space allocation and supervise office maintenance.</li><li>Handle communication (phone calls, emails, and letters) and direct inquiries to appropriate departments.</li><li><b>Scheduling &amp; Coordination:</b></li><li>Organize and schedule meetings, conferences, and travel arrangements for executives and staff.</li><li>Coordinate and prepare agendas, documents, and presentations for meetings.</li><li>Ensure the proper functioning of office systems and technology.</li><li><b>Documentation &amp; Record Keeping:</b></li><li>Maintain and update physical and electronic filing systems.</li><li>Prepare and organize reports, documents, and presentations.</li><li>Ensure compliance with organizational policies regarding document retention and data protection.</li><li><b>Health &amp; Safety Compliance:</b></li><li>Monitor office environment to ensure compliance with safety regulations.</li><li>Coordinate fire drills and emergency preparedness procedures.</li><li><b>Inventory Management:</b></li><li>Oversee and manage office supplies, ensuring that inventory is stocked and organized.</li><li>Handle orders for office supplies and equipment.</li></ul><p><b>Human Resources Duties:</b></p><ul><li><b>Recruitment &amp; Onboarding:</b></li><li>Assist in the recruitment process, including preparing job descriptions, posting job ads, screening resumes, and scheduling interviews.</li><li>Coordinate new employee onboarding, including orientation, training, and ensuring that employees have the necessary tools and resources.</li><li><b>Employee Relations:</b></li><li>Serve as a point of contact for employees regarding HR-related matters, including queries about policies, benefits, and workplace issues.</li><li>Mediate and resolve conflicts between employees and management.</li><li>Foster a positive work environment and help promote employee engagement.</li><li><b>Payroll &amp; Benefits Administration:</b></li><li>Assist with payroll processing, ensuring accuracy and timely distribution of employee wages.</li><li>Administer employee benefits programs, such as health insurance, retirement plans, and leave policies.</li><li>Ensure proper documentation for payroll and benefits is completed accurately.</li><li><b>Compliance &amp; Policy Enforcement:</b></li><li>Ensure the organization complies with labor laws and other regulations related to HR practices.</li><li>Update and maintain employee handbooks, policies, and procedures.</li><li>Track employee attendance, leaves, and ensure proper documentation for absences.</li><li><b>Performance Management:</b></li><li>Assist in managing employee performance reviews, feedback, and goal setting.</li><li>Support managers in addressing performance issues and promoting employee development.</li><li><b>Training &amp; Development:</b></li><li>Organize training sessions, workshops, and other development programs for staff.</li><li>Track employee development and help identify opportunities for growth within the organization.</li><li><b>HR Documentation &amp; Reporting:</b></li><li>Maintain accurate employee records, including personal details, contracts, and performance evaluations.</li><li>Prepare regular HR reports on staffing, turnover, and other relevant metrics.</li><li><b>Leave Management:</b></li><li>Track and manage employee leave requests, including sick leave, vacation, and other time off.</li><li>Ensure proper documentation for leave policies and ensure compliance with local labor laws.</li></ul><p><b>General Responsibilities:</b></p><ul><li><b>Communication &amp; Collaboration:</b></li><li>Collaborate with other departments to ensure smooth communication and coordination.</li><li>Support senior management in planning and decision-making processes.</li><li><b>Problem-Solving &amp; Troubleshooting:</b></li><li>Address day-to-day administrative and HR issues as they arise, finding solutions to maintain workflow and employee satisfaction.</li><li><b>Confidentiality &amp; Ethics:</b></li><li>Maintain confidentiality of sensitive employee and organizational information.</li><li>Ensure ethical conduct in all HR and administrative activities.</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>HR/ADMIN: 5 years (Preferred)</li></ul><p>License/Certification:</p><ul><li>Diploma/certificates attested from MOFA? (Preferred)</li></ul><p>Work Location: In person</p>

Admin & HR Officer

Object 1 Real Estate

<p>Location: UAE</p><p>Industry: Contracting / Construction</p><p>Job Summary</p><p>We are seeking a proactive and experienced HR Officer to manage day-to-day HR operations within a contracting environment. The role involves handling recruitment, employee relations, compliance, and workforce management, with a strong focus on contractor and site-based labor.</p><p>Key Responsibilities:</p><p>Recruitment &amp; Onboarding</p><p>- Manage end-to-end recruitment for technical, labor, and administrative roles</p><p>- Coordinate manpower requirements with project teams</p><p>- Conduct screening, interviews, and hiring processes</p><p>- Handle onboarding, documentation, and employee orientation</p><p>Employee Relations</p><p>- Address employee concerns and grievances across sites and office</p><p>- Support disciplinary actions and conflict resolution</p><p>- Maintain a positive and productive work environment</p><p>HR Operations</p><p>- Maintain employee records, contracts, and HR systems</p><p>- Prepare offer letters, contracts, and HR documentation</p><p>- Monitor attendance, leave, and overtime records</p><p>Compliance &amp; Administration</p><p>- Ensure compliance with UAE labor laws and company policies</p><p>- Manage visa processing, labor cards, and renewals</p><p>- Coordinate with PRO and government authorities</p><p>Payroll &amp; Benefits Support</p><p>- Assist in payroll preparation and data validation</p><p>- Track benefits, allowances, and deductions</p><p>Training &amp; Development</p><p>- Coordinate training programs, especially safety and compliance training</p><p>- Maintain training records and certifications</p><p>Contractor &amp; Labor Workforce Management</p><p>- Coordinate recruitment and deployment of skilled and unskilled labor</p><p>- Manage subcontractors and labor supply agencies</p><p>- Monitor attendance, productivity, and workforce allocation across sites</p><p>- Oversee labor camp operations including accommodation and transport</p><p>- Conduct site visits to ensure workforce welfare and compliance</p><p>- Handle labor grievances and disciplinary issues on-site</p><p>- Ensure timely renewal of visas, permits, and IDs for labor workforce</p><p>- Maintain accurate labor records (headcount, trades, nationalities)</p><p>- Verify and approve subcontractor timesheets before payroll</p><p>- Ensure compliance with HSE standards and company safety policies</p><p>- Coordinate safety inductions, toolbox talks, and training sessions</p><p>- Support mobilization and demobilization of workers</p><p>- Ensure proper PPE distribution and usage on-site</p><p>- Liaise with project managers regarding manpower needs</p><p>- Assist in audits, inspections, and labor compliance reviews</p><p>Requirements</p><p>- Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field</p><p>- 3&ndash;5 years of HR experience, preferably in contracting/construction</p><p>- Strong knowledge of UAE labor law and visa processes</p><p>- Experience managing blue-collar and white-collar workforce</p><p>- Excellent communication and organizational skills</p><p>- Proficiency in MS Office and HR systems</p><p>Preferred</p><p>- Experience in large-scale labor management</p><p>- Multilingual skills (English required; Arabic/Hindi/Urdu is a plus)</p><p>Тип вакансії: Повна зайнятість</p><p>Місце роботи: Фізична присутність</p>

HR Officer (Construction Company)

Explore 329+ Hr administrator in Dubai this April. Find roles across top companies and apply now to boost your career.

329 hr administrator jobs In Dubai

HR / Office Administrator

HR Admin Assistant

HR & Admin Assistant

HR Executive

HR Executive

Admin & HR Officer

HR Officer (Construction Company)