project manager

sales coordinator

fleet coordinator

operations manager

project coordinator

conference coordinator

Society of Petroleum Engineers International

<div>
 
 
 JOB TITLE
 
 
 
 Senior Event Coordinator
 
 
 
 
 
 
 THE LOCATION
 
 
 
 Dubai, UAE (hybrid)
 
 
 
 
 
 
 THE ORGANIZATION
 
 
 
 
 Solutions. People. Energy.
 
 These three words define how we work together to create impact. Our members gain access to premier programs, content, and events designed to accelerate professional growth and career development, while fostering a strong network and sense of community. SPE employees are proud to contribute to a community that&rsquo;s making a difference globally!
 
 
 
 
 
 From our beginning in the early 1900&rsquo;s, SPE has grown to nearly 132,000 members in 146 countries. SPE is a 501(c)(3) not-for-profit organization with operations around the world. SPE maintains offices in Calgary, Dallas, Dubai, Houston, and Kuala Lumpur.
 
 
 
 
 
 
 Visit our website for more information about life as an employee with SPE: https://www.spe.org/en/spe-life/
 
 
 
 
 
 
 
 THE OPPORTUNITY
 
 
 
 The Senior Event Coordinator position is responsible for managing workshops from conceptualization to post-event wrap-up and programming support of Conferences and Symposiums throughout Europe and the Caspian regions.
 
 
 
 
 
 
 ESSENTIAL DUTIES AND RESPONSIBILITIES
 
 include the following:
 
 <ul>
 <li>
 Event Committee Management which includes committee formation, attending and facilitating committee meetings and liaising with committee members on the technical programme and overall event progress
 </li>
 <li>
 Support identification of workshop dates, avoiding clashes with other SPE and oil and gas industry activities worldwide
 </li>
 <li>
 Evaluate, inspect and select venues for workshops. Negotiate contracts and work closely with vendors on aspects such as catering, branding, audio&hyphen;visual, transportation, signage and entertainment
 </li>
 <li>
 Organizing social and networking opportunities during workshops
 </li>
 <li>
 Build and maintain external relationships with key stakeholders within the industry
 </li>
 <li>
 Work closely with committees to ensure successful management and smooth delivery of programmes. Also includes speaker solicitation, invitation and management
 </li>
 <li>
 Establish and maintain relationships with committees, event partners, venues and suppliers
 </li>
 <li>
 Production of monthly event progress reports
 </li>
 <li>
 Prepare and maintain workshop budgets, with close monthly monitoring and follow-up meetings with other teams including accounts, marketing, sales and event assistants.
 </li>
 <li>
 Work closely with Marketing to develop and execute an Event Marketing Campaign.
 </li>
 <li>
 Work closely with Sales and committee members to identify potential sponsors and exhibitors
 </li>
 <li>
 Ensuring sponsor, exhibitor and delegate payments are processed
 </li>
 <li>
 Overview of onsite registration management and operations
 </li>
 <li>
 Assume responsibility for successful workshops in terms of financial results and member-satisfaction
 </li>
 <li>
 Maintain competency with in-house computer applications and other software programmes that are applicable to event administration.
 </li>
 <li>
 Providing technical programme support for conferences, from SPE Paper Management System setup to production of conference proceedings, which includes processing abstracts and manuscripts on SPE system, author and committee communications and onsite preparations and execution.
 </li>
 <li>
 Work closely with Event Managers supporting Conference/Symposium programming and produce regular reports on the abstract/paper proposal process when required
 </li>
 <li>
 Communicate with authors during the paper management process
 </li>
 </ul>
 
 
 
 
 
 YOUR SKILLS AND EXPERTISE
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in event/project management, or a relate field, or equivalent practical experience supporting event activities.
 </li>
 <li>
 Experience supporting and facilitating event committees - desirable
 </li>
 <li>
 Timely and accurate written and verbal communication
 </li>
 <li>
 Skilled in budget management &amp; tracking
 </li>
 <li>
 Exceptional attention to detail, coordinating event logistics, producing progress reports, and maintaining accurate event documentation
 </li>
 <li>
 Highly organised, reliable, and comfortable managing multiple tasks in a fast-paced environment while keeping documentation structured.
 </li>
 <li>
 Self-motived, with the ability to work independently with little supervision.
 </li>
 <li>
 Strong collaboration skills, with the ability to communicate clearly and work effectively with global colleagues, internal teams, and external stakeholders.
 </li>
 <li>
 Proficient in event management systems and all MS Office Software
 </li>
 <li>
 Resilient and calm under pressure, particularly during live event environments
 </li>
 <li>
 Solution focused mindset, with confidence to take initiative
 </li>
 <li>
 Highly level of professionalism, a strong work ethic and commitment to delivering a successful event and an outstanding experience for event participants
 </li>
 </ul>
 
 
 
 
 
 OTHER REQUIREMENTS
 
 
 <ul>
 <li>
 Ability to travel (approx. 4 to 5 times per year) to the European &amp; Caspian region, without travel restrictions
 </li>
 <li>
 Knowledge of the Oil &amp; Gas industry -
 
 desirable
 
 </li>
 </ul>
 
 
 
 
 
 BENEFITS AND PERKS
 
 
 
 
 You can expect to enjoy our excellent benefits contributing to our employee work/life balance!
 
 
 <ul>
 <li>
 Private Medical Insurance
 </li>
 <li>
 Life Insurance protection
 </li>
 <li>
 Housing Allowance along with competitive salaries.
 </li>
 <li>
 Annual Airfare Allowance, an economy class, return airfare to your home country, paid after each full year of employment.
 </li>
 <li>
 Paid Annual Leave of 30 working days per annum.
 </li>
 <li>
 Carparking in our subsidized car parking arrangement.
 </li>
 </ul>
 
 
 
 
 
 To avoid delays in considering your application, please complete all questions within the application including your expected compensation range for this role.
 
 
 
 
 
 
 
 
 Society of Petroleum Engineers is an Equal Opportunity Employe
 
 
 
 r
 
 
 
 
 We welcome diversity in our workforce and encourage all qualified applicants to apply.
 
 
 
 
</div>

Senior Event Coordinator

Jouzy Consulting Engineers

Job Title: Proposal CoordinatorLocation: Dubai, UAEDepartment: Business Development / ProposalsReports to: Departments HeadsAbout Jouzy Consulting EngineersJouzy Consulting Engineers (JCE) is a leading engineering consultancy in Dubai, established in 1966. We deliver multidisciplinary design and supervision services across buildings and infrastructure, supporting clients with technical excellence, compliance, and reliable project delivery.Position OverviewThe bid Coordinator supports the end-to-end preparation and submission of proposals, tenders, EOIs, and prequalification packages. The role ensures submissions are compliant, well-structured, branded, and delivered on time by coordinating inputs from technical teams, finance, and management.Responsibilities<ul><li>Coordinate the full proposal lifecycle: kick-off, planning, content collection, formatting, review cycles, and final submission.</li><li>Maintain tender schedules and trackers; monitor deadlines, deliverables, and required approvals.</li><li>Prepare and update proposal structures, document templates, and standard company content (profiles, project sheets, CVs, organograms).</li><li>Compile compliance matrices and ensure all requirements (forms, declarations, certificates, and supporting documents) are met.</li><li>Edit, proofread, and format submissions to a high standard (Word/PDF), ensuring consistency, branding, and readability.</li><li>Liaise with technical leads to gather methodology, scope understanding, project approach, and key differentiators.</li><li>Coordinate with Finance/Commercial for fee proposals, commercial forms, and pricing schedules (as applicable).</li><li>Manage submission logistics including online tender portals, email submissions, printing, binding, and courier arrangements when required.</li><li>Maintain an organized library of past submissions, client requirements, and lessons learned; support client prequalification registrations and updates on relevant platforms and portals.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Engineering, or a related field.</li><li>5 to 7 years of experience in procurement, tendering, or bid support, preferably within the infrastructure industry or related industries, including experience with a consultant, contractor. developer, or Project Management Consultant (PMC),</li><li>Strong command of Microsoft Word (advanced formatting), PowerPoint, and Excel; strong PDF handling and document compilation skills.</li><li>Excellent written English; Arabic is an advantage.</li><li>High attention to detail with strong proofreading, formatting, and quality-control skills.</li><li>Ability to manage multiple submissions simultaneously, prioritize effectively, and work under tight deadlines.</li><li>Strong coordination and stakeholder management skills; able to communicate clearly with technical and commercial teams.</li><li>Familiarity with tendering processes, client requirements, and online submission portals is an advantage.</li><li>Experience with InDesign or similar tools is a plus (not mandatory).</li></ul>Why JCEAt JCE, you will join a firm with a long-standing reputation in Dubai since 1966, working alongside experienced professionals on diverse projects across buildings and infrastructure. We offer a collaborative environment, structured processes, and opportunities to grow your skills in bids, client engagement, and high-quality project delivery.Job Type: Full-timePay: AED8,000.00 - AED10,000.00 per month

Proposal Coordinator

Alba Corporation

We are looking for a Workshop Coordinator to manage the end-to-end coordination of vehicle repairs and preparation, ensuring timely delivery, quality control, and seamless collaboration between internal teams and external partners. This role is ideal for an organized and proactive professional with a background in the automotive industry. The ideal candidate will oversee workshop schedules, manage supplier communications, and optimize vehicle readiness timelines to support showroom operations. If you're detail-driven and thrive in a fast-paced, process-oriented environment, we&rsquo;d love to hear from you. Vehicle Coordination &amp; Workshop Management Coordinate vehicle repairs and preparation with partner workshops, ensuring adherence to quality standards and turnaround targets. Arrange vehicle pick-up and drop-off between showroom and workshops, working closely with recovery teams. Monitor all repair and maintenance timelines and resolve any delays or workflow issues. Liaise with the sales team to address any last-minute vehicle needs before handover. Parts Procurement &amp; Process Optimization Manage the sourcing and timely delivery of vehicle parts by coordinating with suppliers. Maintain accurate records using internal tracking systems and software. Identify opportunities to streamline workshop processes and reduce lead times. Ensure all vehicles are prepared efficiently and meet showroom readiness criteria. Requirements Proven experience in the automotive industry (workshop, logistics, or coordination roles preferred). Strong computer skills and familiarity with workflow tracking systems. Excellent communication and problem-solving abilities. Highly organized, detail-oriented, and capable of managing multiple tasks simultaneously. Ability to coordinate effectively across departments and with external partners. Salary &amp; Benefits Salary Range: 3,000 &ndash; 4,500 AED (based on experience and qualifications) Work Visa sponsorship Medical Insurance (as per UAE law) 30 days of paid annual leave Performance-based incentives, including the opportunity to earn additional days off Structured and respectful work environment focused on quality and efficiency Work Arrangement Type: Full-time, on-site position Note: Remote or hybrid work is not available. Candidates must be based in or willing to relocate to the UAE. Why Join Us? Play a key role in one of the UAE&rsquo;s top used car showrooms. Work in a fast-paced, high-efficiency environment where your coordination skills make a real impact. Collaborate with a dedicated team that values structure, accountability, and teamwork. Gain experience in an operational role with room for growth and recognition. Ready to lead efficient workshop operations and contribute to vehicle readiness? Apply now!

Workshop Coordinator

Barcelo Al Jaddaf

The Group Coordinator is responsible for managing and coordinating all group bookings to ensure a seamless experience from initial inquiry to post-event follow-up. This role acts as the liaison between clients and hotel departments, ensuring exceptional service delivery consistent with 5-star hospitality standards.Key Responsibilities1. Group Booking ManagementHandle group reservations from corporate, leisure, MICE, and travel agents.Prepare and issue contracts, proposals, and confirmation letters.Monitor room blocks, cut-off dates, and rooming lists.Ensure accurate entry of group details in the PMS system.2. Client CommunicationServe as the primary contact for group organizers.Coordinate requirements including room setup, F&amp;B, AV, transportation, and special requests.Conduct site inspections and hotel tours for potential clients.3. Interdepartmental CoordinationLiaise with Front Office, Housekeeping, F&amp;B, Banquets, Finance, and Revenue teams.Prepare and distribute group resumes and function sheets.Ensure all departments are informed of VIP arrivals and special arrangements.4. Revenue &amp; BillingEnsure correct billing instructions and payment schedules.Monitor deposits, master accounts, and group folios.Assist Revenue team in managing inventory and maximizing occupancy.5. Event &amp; Service ExcellenceAttend pre-convention meetings.Ensure group check-in and check-out processes run smoothly.Resolve guest complaints promptly and professionally.Qualifications &amp; SkillsBachelor&rsquo;s degree in Hospitality Management or related field.2&ndash;4 years experience in group reservations or sales coordination in a 5-star property.Strong knowledge of PMS systems (e.g., Opera).Excellent communication and negotiation skills.Strong organizational and multitasking abilities.High attention to detail.Ability to work under pressure in a luxury environment.Professional grooming and presentation standards.CompetenciesCustomer-focused mindsetStrong interpersonal skillsProblem-solving abilityTime managementTeam collaborationRevenue awarenessWorking ConditionsFlexible schedule including weekends and holidays.Fast-paced luxury hotel environment.Interaction with high-profile guests and international clients.Job Type: Full-timeApplication Question(s):<ul><li>How many years of experience do you have in handling group reservations fr. corporate, leisure, MICE, &amp; travel agents?</li></ul>Experience:<ul><li>5 star Hotel: 1 year (Required)</li><li>Opera PMS: 1 year (Required)</li></ul>

Groups Coordinator

Duserve Facilities Management

<div>Job Summary
 The incumbent will ensure the day-to-day smooth operation of a building infrastructure, though administrative support including budgeting, procurement negotiation, contractor liaison and documentation, PPM schedule, as well as coordination of staff and office equipment, supervision, and physical assistance with maintenance tasks.
Provide support to facilities line managers; acting as liaison between and other parties; and monitoring assigned programs and/or projects within the MEP / Security / Soft Services department. 

ROLE AND RESPONSIBILITIES 

<ul><li>Maintain confidentiality in all aspects of client and staff information. Provide support to the Maintenance team on the raising and closing of reactive, PPM and scheduled job requests within the CAFM helpdesk.</li>
<li>Utilize the CAFM helpdesk system for the raising of purchase orders and the subsequent processing of the associated invoices for posting as required.</li>
<li>Evaluates situations and events (e.g. involving other staff, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.</li>
<li>Interact with staff, clients, suppliers, and visitors. Open, sort and distribute Issue responses to correspondence containing routine inquiries.</li>
<li>Provide support to the FM in maintaining supplier matrices and the associated documentation. general clerical duties to include, but not limited to, copying, faxing, mailing, laminating, and filing.</li>
<li>Provide support to the FM in maintaining training matrices / records and back to work / self-certification documentation. Order and maintain stock in relation to the facilities management service provision.</li>
<li>Maintains a variety of records, supplies, calendar, schedules, files, etc. record keeping (confidential and non-confidential) and general and program specific clerical functions (e.g. scheduling, copying, faxing, etc.) for the purpose of supporting assigned administrator with necessary materials.</li>
<li>Processes documents and materials (e.g., bid packets, contracts, specifications, purchase requisitions, mail, etc.) for the purpose of disseminating information in compliance with program, district, state and/or federal requirements.</li>
<li>Responds to inquiries from a variety of internal and external parties (in person and by telephone) (e.g. staff, auditors, other Department Heads, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.</li></ul> 

QUALIFICATIONS : 

<ul><li>Bachelor&rsquo;s Degree or equivalent in Mechanical, Electrical or Industrial Engineering.</li>
<li>Internationally or locally recognized membership organization of engineers.</li>
<li>Possess a valid UAE driver&rsquo;s license.</li></ul> 

KNOWLEDGE, SKILL AND ABILITY : 

<ul><li>SKILLS are required to perform multiple tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include operating standard office equipment including using pertinent software applications; applying district and program policies and procedures; planning and managing projects; and preparing and maintaining accurate records.</li></ul> 

<ul><li>KNOWLEDGE is required to perform basic math, including calculations using fractions, percent&rsquo;s, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; business telephone etiquette; common office machines; and office methods and practices.</li></ul> 

<ul><li>ABILITY is required to schedule several activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Specific ability-based competencies required to satisfactorily perform the functions of the job include communicating with diverse groups; maintaining confidentiality; adapting to changing work priorities; and meeting deadlines and schedules.</li></ul> 

Experience : 

<ul><li>Minimum three (3) years of progressively responsible general facilities management coordinator experience in facilities management industry or building maintenance.</li></ul> 

Please submit your application only if you MEET the requirements. Interested candidates may submit their CV, passport and visa copy citing their notice period and salary expectations to careers@duservefm.ae
<div>Location: Dubai, UAE</div></div>

FM Coordinator

ABCL Safety Consultants

Job Title: AdministratorCompany: ABCL Safety Consultants Location: Dubai, UAE Job Type: Full-timeJob DescriptionABCL Safety Consultants is looking for a reliable and well-organized Administrator to support our day-to-day office operations. The ideal candidate should be proactive, detail-oriented, and capable of handling administrative tasks independently in a fast-paced environment.Key Responsibilities<ul><li>Manage daily administrative and office operations</li><li>Handle emails, phone calls, and client correspondence</li><li>Maintain records, files, and documentation (digital &amp; physical)</li><li>Coordinate with technical, sales, and accounts teams</li><li>Support scheduling, follow-ups, and task tracking</li><li>Assist management with routine administrative requirements</li></ul>Requirements<ul><li>Spouse visa is mandatory</li><li>Proven experience as an Administrator or Office Assistant (UAE experience preferred)</li><li>Good command of English (spoken &amp; written)</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Strong organizational and communication skills</li><li>Ability to multitask and meet deadlines</li><li>Professional attitude and attention to detail</li></ul>Preferred<ul><li>Experience in consultancy, inspection, training, or safety-related companies</li></ul>Salary &amp; Benefits<ul><li>Salary: To be discussed based on experience</li><li>Supportive work environment</li><li>Opportunity to grow within the company</li></ul>How to Apply: Interested candidates may apply through Indeed or send their updated CV with the subject line &ldquo;Administrator &ndash; ABCL Safety Consultants&rdquo; to: career@abclsafety.comJob Type: Full-timeExperience:<ul><li>Administrator: 2 years (Required)</li></ul>Language:<ul><li>English &amp; Hindi fluently (Required)</li></ul>License/Certification:<ul><li>Spouse visa (Required)</li></ul>

Coordinator

redef9skiLLs

Executive Assistant to Founder Location: Dubai (Hybrid/Remote flexibility)Type: Full-timeReports to: Founder &ndash; Award-winning Blogger, Investor &amp; EntrepreneurAbout the Role You&rsquo;ll be working directly with a high-performing solopreneur who operates across multiple domains&mdash; digital media, investing, wellness, and real estate&mdash; while maintaining a grounded, mindful lifestyle.This is not a narrow desk job. You&rsquo;ll manage moving parts across business, travel, and personal life. The pace can be fast, the variety high, and the learning curve steep. Your north star: save time, reduce friction, and keep systems running smoothly.Key Responsibilities 1. Operations &amp; Coordination● Manage the founder&rsquo;s calendar, inbox, and daily priorities, ensuring clarity and flow across meetings and projects.● Coordinate with vendors, consultants, coaches, and trainers (finance, SEO, gym, yoga, etc.).● Handle bills, invoices, and expense tracking, maintaining accurate financial logs.● Maintain internal systems (Google Workspace, Notion, Slack, ChatGPT, etc.) to ensure all workflows stay in sync.2. Project &amp; Travel Management● Oversee project timelines, priorities, and deliverables across digital businesses, real estate ventures, and wellness projects.● Manage flight bookings, conference registrations, and visas for global travel.● Plan and Book hotels, restaurants, and experiences with attention to aesthetics, energy, and purpose of each trip.3. Lifestyle &amp; Family Support● Coordinate schedules for the founder&rsquo;s family, and home logistics.● Book appointments (doctors, therapists, spa, hair, wellness treatments).● Handle purchases, order tracking, and returns with accountability and simplicity.● Maintain lists of past family activities, preferences, and what worked well.4. Communication &amp; Research● Draft and manage emails, reports, SOPs, and affiliate communications with strong written English.● Conduct light research and synthesis &mdash; from investment data to travel options to affiliate trends.● Manage relationships via CRM tools (DEX, Notion) &mdash; maintaining contact notes and low-key outreach reminders.5. Systems &amp; Automation● Support process design, templates, and SOP documentation for recurring workflows.● Use AI and automation tools (ChatGPT, Zapier, Notion AI) to simplify repetitive work.● Track progress and build dashboards for recurring activities (finance, wellness, real estate).Who You Are● Organized operator: You find joy in turning chaos into flow.● Tech-comfortable: You navigate tools like Notion, Google Workspace, and AI apps with ease.● Discreet and grounded: You handle sensitive personal and business information with quiet confidence.● Emotionally intelligent: You can sync with different moods and contexts &mdash; business, family, and mindfulness alike.● Curious learner: You&rsquo;re proactive, adaptable, and excited by growth and variety.● Good communicator: You write with clarity and warmth, and speak with professionalism and tact.Preferred Background● 3&ndash;6 years of experience as an EA, Project Coordinator, or Operations Assistant.● Exposure to startup, creative, or digital business environments.● Experience managing multi-context work (professional + personal).● Strong written English and comfort with remote collaboration tools. Growth Path This role can evolve into Operations Partner for the right person &mdash; someone who not only executes but begins to think in systems, anticipate needs, and co-design better workflows.Job Type: Full-timePay: AED80,000.00 - AED120,000.00 per year

Executive Assistant

Explore 253+ Conference coordinator in Dubai this February. Find roles across top companies and apply now to boost your career.