executive assistant

admin assistant

administration assistant

administrative assistant

assistant accountant

data and tracking assistant

Decentralized Masters

<div><h3 class="jobSectionHeader">Who Are We?</h3>
Decentralized Masters is at the forefront of DeFi education globally. In just two years, we have grown from a pioneering pair of co-founders to over 130 dedicated professionals. Today, we are recognized as one of the fastest-growing enterprises in the sector, with industry insiders predicting our evolution into a unicorn company by 2030. Operating on a bootstrapped model, we are on track to achieve an impressive $50 million in revenue this year alone.<h3 class="jobSectionHeader">
Our Impact</h3>
While our growth has been remarkable, we take even greater pride in the success of our clients. To date, we have empowered over 4000 investors to break into the DeFi world. At Decentralized Masters, we don&rsquo;t just offer education; we cultivate a powerhouse of knowledge combined with an engaging community, innovative technology, and a team of leading DeFi and blockchain experts. Our commitment is to deliver unparalleled resources designed for long-term success in the world of DeFi and Web3, ensuring our members not only safeguard but also enhance their financial future.<h3 class="jobSectionHeader">
Our Vision</h3>
Our goal is to create the largest and most influential DeFi ecosystem the world has ever seen, starting with becoming the gold standard in DeFi education. This vision is ambitious, transformative, and poised to change the landscape of digital finance.<h3 class="jobSectionHeader">
Are You Ready?</h3>
This is more than just a job; it&rsquo;s an opportunity to shape the future of Web3 technology and education. Are you ready to be part of our vision to redefine what&rsquo;s possible in DeFi and beyond? Apply below, and let&rsquo;s explore this journey together.
Check us out here: https://www.decen-masters.com/<h3 class="jobSectionHeader">
What will you be doing?</h3>
You will be responsible for maintaining 100% accuracy and consistency across all Enrollment performance trackers &amp; Hubspot. 
They serve as the central hub of truth for data involving setters, concierge, lead flow metrics and daily KPI metrics ensuring daily, weekly, and monthly dashboards are up-to-date, error-free, and visually clear for leadership.<h3 class="jobSectionHeader">
 Key Responsibilities but not limited to</h3><h3 class="jobSectionHeader">
1. Tracking &amp; Reporting</h3>
Maintain and update all performance sheets daily: 
<ul><li>
</li><li><ul><li>Setter Tracker (sets, show rate, quality score, Deals Won)</li>
<li>Concierge Tracker (sets, show rate, Deal Won, Confirmations )</li>
<li>Annual / Quarterly tracker</li>
<li>Daily Metrics Data</li>
<li>Lead Flow Tracker (new leads by source and date)</li>
<li>Weekly Dashboard (overall metrics across teams)</li>
<li>Creating additional reports/tracker when needed</li>
</ul></li>By Sunday 6pm pst The tracker needs to be updated for the entire week and aligns with Hubspot 
<li>
</li></ul><h3 class="jobSectionHeader">2. Quality Assurance</h3><ul>
<li>Cross-check data between HubSpot, Google Sheets, Avoma</li>
<li><ul><li>Everything in the setter tracker needs to be reflected in Hubspot.</li>
<li><ul><li>Sets, Showrate, CC, IB bookings.</li></ul></li>
</ul></li><li>Audit deal stages, triage outcomes, and meeting types to ensure alignment.</li>
<li>Flag inconsistencies or missing information to Susan immediately.</li>
<li>Purge +31-day calls and &ldquo;leadership request&rdquo; calls that no longer apply.</li>
</ul><h3 class="jobSectionHeader">3. Communication &amp; Coordination</h3><ul>
<li>Post a daily tracking summary to Slack (#tracking-updates).</li>
<li>Communicate with setters, concierge, and leadership when data discrepancies are found.</li>
<li>Keep a proactive eye on trends or anomalies (e.g., if automations are not working, missing outcomes).</li>
<li>Zero out duplicates: merge correctly, confirm owner, prevent double-booking.</li>
<li>Keep Scored, VSL, and Negative views clean:</li>
<li><ul><li>Assign/reassign leads to the right team &amp; setter.</li>
<li>Remove any leads that shouldn&rsquo;t be in Negative (scored or above).</li>
Ensure enrolled/list/team fields + dates are accurate (VSL watched/created<li> enrolled).</li>
</ul></li><li>DM setters their new +4 QS and application leads; require same-day outreach &amp; HS notes.</li>
<li>Spot-check updates: contact attempts, outcomes, and owner fields.</li>
Help-desk (dupes): triage/merge if anything slipped through. 
<li>
</li>
</ul>Requirements<h3 class="jobSectionHeader">
What You Will Bring</h3><ul>
<li>Extreme attention to detail and accuracy</li>
<li>Strong data organization and Google Sheets proficiency (COUNTIFS, SUMIFS, VLOOKUP, Data Validation)</li>
<li>HubSpot familiarity preferred</li>
<li>Comfortable working independently and owning deliverables</li>
<li>Proactive thinker - doesn&rsquo;t wait to be told what&rsquo;s missing</li>
</ul><ul><li>You thrive in high-accountability, fast-paced environments.</li>
<li>You are numbers-driven, methodical, and find satisfaction in clean, organized data.</li>
<li>You see tracking as a way to drive business results, not just admin work.</li>
<li>You take pride in catching small details others miss.</li>
<li>You communicate clearly, ask smart questions, and take ownership of your work.</li>
</ul>
Benefits<h3 class="jobSectionHeader">
What We Offer</h3><ul>
<li>Competitive salary package</li>
<li>Flexible 40-hour workweek</li>
<li>Unlimited PTO and flexible work schedules</li>
<li>Team off-sites and events</li>
Fully remote work setup &mdash; join our global team from anywhere! 
<li>
</li></ul><h3 class="jobSectionHeader">Are You Ready?</h3>
This is more than a job; it's an opportunity to shape the future of Web3 education and finance. If you&rsquo;re a visionary leader ready to drive our mission and help us achieve unicorn status, we want to hear from you.
Apply now to join us in redefining what&rsquo;s possible in DeFi and beyond.</div>

Data and Tracking Assistant

Deejhons Pharma

About Us:Deejhons Pharma is a rapidly growing pharmaceutical company committed to delivering high-quality healthcare solutions with integrity and innovation. We are seeking a detail-oriented and responsible Assistant Accounts Executive to join our finance team.Job Responsibilities:<ul><li>Record and maintain day-to-day financial transactions.</li><li>Handle accounts payable and receivable, bank reconciliations, and general ledger entries.</li><li>Prepare and maintain accurate financial records and reports.</li><li>Assist in monthly and annual financial closing.</li><li>Prepare invoices, manage petty cash, and handle expense tracking.</li><li>Coordinate with auditors and support in audit preparation.</li><li>Ensure compliance with accounting standards and company financial policies.</li><li>Maintain updated records of company assets and inventory where required.</li><li>Support management with data entry, report generation, and documentation tasks.</li></ul>Required Qualification &amp; Skills:<ul><li>Minimum Education: B. Com (Bachelor of Commerce)</li><li>Experience: 1&ndash;2 years in accounting or finance role (Fresh graduates with strong accounting knowledge are also encouraged to apply).</li><li>Proficiency in MS Excel and accounting software preferred.</li><li>Strong attention to detail, accuracy, and time management skills.</li><li>Good communication and organizational abilities.</li><li>Integrity and ability to handle confidential information responsibly.</li></ul>Employment Type: Full-timeArea Preference: Nearest to Mustafa Town, LahoreGender: Female onlyHow to Apply:Interested candidates are requested to apply via Indeed or send their updated CVs to info@deejhons.com with the subject line:&ldquo;Application for Assistant Accounts Executive (Female)&rdquo;Job Type: Full-timeWork Location: In person

Assistant Accounts Executive (Female)

Abacus Outsourcing

Job Title: Assistant Manager Call Center OperationsWorking Hours: Rotational ShiftsAre you a results-driven leader with a passion for operational excellence? Abacus is looking for an experienced and dynamic Assistant Manager Call Center Operations to join our growing team in Lahore. This is an exciting opportunity to take a key role in managing BPO projects, driving team performance, and ensuring outstanding service delivery to our clients.Key Responsibilities:Oversee day-to-day operations of one or more BPO projects (inbound/outbound/customer service/back-office).Monitor team performance to ensure KPIs, SLAs, and quality targets are consistently met.Conduct daily team huddles, coaching sessions, and performance reviews to foster a high-performing culture.Collaborate closely with QA and Training teams to identify skill gaps and deliver targeted improvement plans.Analyze performance data and prepare detailed reports with actionable insights for senior management.Handle client escalations with professionalism and ensure timely resolution.Drive process improvements to enhance operational efficiency and customer satisfaction.Ensure compliance with company policies, regulatory standards, and industry best practices.Support workforce planning including scheduling, resource allocation, and attendance tracking.Qualifications &amp; Requirements:Bachelor's/Master's degree in Business Administration, Management, or a related field.4&ndash;6 years of experience in BPO operations, including 2&ndash;3 years in a supervisory or assistant managerial role.Strong grasp of BPO workflows, KPIs, and quality assurance standards.Excellent leadership, communication, and interpersonal skills.Ability to thrive in a fast-paced, dynamic environment and manage competing priorities.Proficiency in MS Office, CRM systems, and performance monitoring dashboards.Job Type: Full-timeEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>BPO Operations Managing: 2 years (Required)</li></ul>Work Location: In personJob Type: Full-timePay: Rs150,000.00 - Rs200,000.00 per monthExperience:<ul><li>Managing Call Center Operations : 2 years (Required)</li></ul>Work Location: In person

Assistant Manager Call Center Operations

Tracking World

Assistant Manager Accounts &ndash; Tracking World Pvt. Ltd. Location: Lahore &ndash; Head Office Job Type: Full-Time Experience: 4&ndash;5 Years (Accounts &amp; Finance) Qualification: Bachelor&rsquo;s/Master&rsquo;s in Accounting, Finance, or a related fieldTracking World Pvt. Ltd. is seeking a proactive and detail-oriented Assistant Manager Accounts to join our Finance &amp; Accounts Department. The ideal candidate will have strong expertise in financial management, taxation, reporting, and compliance with accounting standards, while supervising day-to-day operations and supporting strategic decision-making.Key Responsibilities:<ul><li>Supervise daily accounting operations including accounts payable, receivable, and general ledger</li><li>Oversee end-to-end accounts payable processes: invoice verification, vendor reconciliations, and payments</li><li>Monitor aging reports, maintain vendor accounts, and ensure tax compliance</li><li>Review and ensure accuracy of financial records, reconciliations, and ledgers</li><li>Prepare and analyze monthly, quarterly, and annual financial statements and management reports</li><li>Monitor cash flows, budgeting, and forecasting activities</li><li>Coordinate with procurement and other departments for financial approvals and reporting</li><li>Implement internal controls to improve financial operations and compliance</li><li>Support internal and external audits</li><li>Provide financial insights and reports to management</li><li>Mentor and guide junior team members in the Finance &amp; Accounts Department</li></ul>Requirements:<ul><li>Strong knowledge of accounting standards, taxation laws, and compliance</li><li>Proficiency in ERP/accounting software and MS Excel</li><li>Excellent analytical, organizational, and leadership skills</li><li>Ability to work under pressure and meet strict deadlines</li></ul>How to Apply: Send your CV to careers@trackingworld.com.pk with the subject line: Application &ndash; Assistant Manager AccountsJob Type: Full-timePay: Rs85,000.00 - Rs100,000.00 per monthWork Location: In person

AM Accounts & Finance

Sharp Brains

<div>
 
 We are seeking a sharp, proactive, and people-oriented Executive Assistant &amp; HR Coordinator. In this dual-role, you will be the central force ensuring our executive's effectiveness and supporting the employee lifecycle from onboarding to offboarding. The ideal candidate is exceptionally organized, a masterful communicator, discreet with sensitive information, and passionate about fostering a positive work environment.
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Assistant (Primary Focus - 60-70%)
 
 
 <ul>
 <li>
 
 Complex Calendar &amp; Schedule Management:
 
 Proactively manage the executive&rsquo;s calendar, including scheduling meetings, appointments, and travel (domestic &amp; international) with a keen sense of priority and context.
 </li>
 <li>
 
 Communication Hub:
 
 Serve as the primary point of contact for the executive, screening and prioritizing communications. Draft, proofread, and prepare correspondence, reports, and presentations.
 </li>
 <li>
 
 Meeting &amp; Event Coordination:
 
 Organize and prepare for meetings, including agenda creation, material distribution, minute-taking, and follow-up on action items. Coordinate company events, board meetings, and team offsites.
 </li>
 <li>
 
 Project Management Support:
 
 Provide high-level support on key projects, tracking milestones, deadlines, and ensuring the executive is prepared for all commitments.
 </li>
 <li>
 
 Confidentiality &amp; Discretion:
 
 Handle sensitive and confidential information with the utmost integrity and professionalism.
 </li>
 </ul>
 
 
 Human Resources Coordination (Secondary Focus - 30-40%)
 
 
 <ul>
 <li>
 
 Recruitment &amp; Onboarding:
 
 Coordinate the full-cycle recruitment process&mdash;posting jobs, screening resumes, scheduling interviews, conducting reference checks, and sending offer letters. Manage a seamless new hire onboarding experience, including paperwork, orientation, and system setup.
 </li>
 <li>
 
 HR Administration:
 
 Maintain accurate and up-to-date employee records in the HRIS (Human Resources Information System). Process employee status changes, promotions, and departures.
 </li>
 <li>
 
 Benefits &amp; Payroll Support:
 
 Serve as a first point of contact for employee questions regarding benefits and policies. Assist with benefits enrollment and act as a liaison with providers. Support the payroll process by providing accurate data.
 </li>
 <li>
 
 Culture &amp; Engagement:
 
 Help foster a positive company culture by assisting with employee engagement initiatives, recognition programs, and team-building activities.
 </li>
 <li>
 
 Compliance:
 
 Assist in ensuring compliance with federal, state, and local employment laws and regulations. Help maintain the employee handbook.
 </li>
 </ul>
 
 
 Qualifications &amp; Skills
 
 
 
 
 Required:
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives.
 </li>
 <li>
 At least 1-2 years of hands-on experience with HR administrative tasks (onboarding, recruitment coordination, HRIS management).
 </li>
 <li>
 Impeccable organizational and time-management skills with the ability to prioritize multiple tasks seamlessly.
 </li>
 <li>
 Expert-level written and verbal communication skills.
 </li>
 <li>
 High degree of proficiency with G Suite (Gmail, Calendar, Docs, Sheets) or Microsoft Office Suite.
 </li>
 <li>
 Demonstrated ability to handle confidential information with discretion.
 </li>
 <li>
 Proactive, resourceful, and solutions-oriented mindset.
 </li>
 </ul>
 
 
</div>

Executive Assistant Human Resources

Scholarshiphive Edutancy

About ScholarshipHive EdutancyScholarshipHive Edutancy is an education-focused consultancy committed to helping students access global academic opportunities and scholarships. We are seeking a dedicated and organized Administrative Assistant to support our growing operations, manage information flow, and enhance the efficiency of our essential administrative and student support services.Organization: ScholarshipHive EdutancyLocation: Onsite/RemoteEmployment Type: Full-time, PermanentApplication Deadline: Until FilledPosition OverviewThe Administrative Assistant will be responsible for a full range of administrative and clerical duties necessary to support the executive staff, ensure the efficient operation of the office, and facilitate communication between staff, students, and external partners. The ideal candidate must be highly proficient in office software, capable of preparing detailed reports, and skilled in managing complex schedules and information systems.Key Responsibilities:Administrative &amp; Document Management<ul><li>Prepare and review correspondence, reports, manuals, presentations, and other documents on behalf of management and staff. This includes drafting, formatting, and editing documents for grammar, clarity, and adherence to company standards.</li><li>Establish and maintain effective manual and computerized information filing and retrieval systems. Classify and code documents to ensure quick and accurate retrieval of student records and organizational data.</li><li>Coordinate the flow of information internally within the organization and externally with clients, scholarship boards, and educational institutions.</li><li>Manage incoming and outgoing communications, including prioritizing, disseminating, and responding to emails and mail.</li></ul>Office &amp; Event Coordination<ul><li>Schedule and confirm appointments, meetings, and conferences for managers and senior staff, including booking boardrooms and preparing necessary materials (agendas, handouts).</li><li>Set up and maintain organizational information databases (e.g., student application trackers, client contact lists, service logs) and update content as required.</li><li>Coordinate logistical arrangements for internal events, workshops, and student information sessions, including room bookings, catering, and materials preparation.</li><li>Supervise the acquisition and maintenance of office supplies and manage relationships with external service providers (e.g., couriers, IT support).</li></ul>Financial &amp; Data Support<ul><li>Perform basic financial administrative tasks such as tracking office expenses, preparing and verifying invoices for approval, and reconciling petty cash.</li><li>Compile data and prepare routine administrative and operational reports, summaries, and logs using spreadsheets and database software.</li></ul>Client and Executive Support<ul><li>Act as the primary point of contact for internal and external inquiries, directing calls and visitors to the appropriate person or department.</li><li>Provide professional and timely administrative support to senior staff and management.</li><li>Follow up with students and clients regarding necessary documentation and appointment confirmations, maintaining high standards of professionalism.</li></ul>Qualifications<ul><li>Completion of secondary school is required.</li><li>A minimum of 1&ndash;2 years of verifiable full-time experience performing administrative or executive clerical duties is strongly preferred.</li><li>Demonstrated high proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar).</li><li>Exceptional written communication skills, with proven ability to edit and format complex professional documents.</li><li>Superior organizational, time management, and detailed record-keeping skills.</li><li>Ability to work independently, manage multiple priorities, and maintain confidentiality.</li><li>Professional, friendly, and highly service-oriented demeanor.</li></ul>Why Join ScholarshipHive Edutancy?<ul><li>Positive, collaborative, and supportive work culture.</li><li>Meaningful opportunity to contribute to student success and global education.</li><li>Room for professional development and career advancement.</li><li>Competitive compensation package.</li></ul>How to ApplyPlease submit your resume outlining your relevant administrative experience to: contact@scholarshiphive.comUse the subject line: &ldquo;Administrative Assistant Application &ndash; Your Name&quot;Job Type: Full-timePay: Rs45,000.00 - Rs80,000.00 per monthWork Location: Hybrid remote in Lahore

Administrative Assistant

Burgerita

We are currently seeking an Assistant Project Manager to join our dynamic team and support the Project Director in coordination with team and relevant stakeholders and ensuring smooth execution project.Role Overview:The Assistant Project Manager will work closely with the Project Director and project teams to oversee planning, execution and monitoring of the project. This role requires a enthusiastic individual who can track deliverables and ensure timely completion of assigned tasks.Key Responsibilities:<ul><li>Assist the Project Director in planning and implementation of the project.</li><li>Act as the bridge between the Project Director and internal teams for task delegation, tracking, and follow-ups.</li><li>Track project KPIs, timelines, and deliverables.</li><li>Prepare progress reports, dashboards, and project documentation for review.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree (preferably in Project Management, Zoology, Environmental Science, Biology, Ecology, Biomedical or related fields).</li><li>1&ndash;2 years of experience in project management, coordination, or a related role.</li><li>Understanding of AI tools and their practical use will be an added advantage.</li><li>Proficient in office tools and project/task management platforms.</li><li>Excellent communication (English &amp; Urdu), organizational, and problem-solving skills.</li><li>Must be proactive, detail-oriented, and able to handle multiple tasks simultaneously.</li><li>Ability to handle confidential information with discretion.</li></ul>Job Type: Full-timePay: Rs45,000.00 - Rs50,000.00 per monthWork Location: In person

Assistant Project Manager

Explore 2901+ Data and tracking assistant in Lahore this December. Find roles across top companies and apply now to boost your career.