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VaporVM

<div><div>Date Posted: 03 July, 2026
</div><div>Industry: IT Services and IT Consulting
</div><div>Location: VaporVM</div></div>
 <div><h2 class="jobSectionHeader">Job Description:</h2>
<div><h1 class="jobSectionHeader">Job Description: Administrative Assistant to the General Manager</h1>
<h2 class="jobSectionHeader">Position Details</h2> 

Location: Lahore, Pakistan
<h1 class="jobSectionHeader">Job Summary</h1>
The Administrative Assistant to the General Manager provides comprehensive administrative, organizational, and coordination support to ensure the efficient operation of the General Manager&rsquo;s office. The role serves as a key point of contact between the GM, internal departments, clients, suppliers, and external stakeholders while maintaining confidentiality and professionalism at all times.
The position requires excellent organizational, communication, multitasking, and problem-solving skills to manage schedules, correspondence, meetings, reports, travel arrangements, and office administration activities.
<h1 class="jobSectionHeader">Key Responsibilities</h1>
<h2 class="jobSectionHeader">Executive and Administrative Support</h2>
<ul><li>Manage the General Manager&rsquo;s daily calendar, appointments, meetings, and events.</li>
<li>Coordinate and prioritize schedules to maximize productivity and efficiency.</li>
<li>Screen phone calls, emails, and correspondence on behalf of the GM.</li>
<li>Draft, edit, and prepare professional letters, reports, presentations, and business documents.</li>
<li>Maintain confidential records, files, and sensitive information.</li>
<li>Organize and maintain electronic and physical filing systems.</li>
<li>Track action items and ensure timely follow-up on assigned tasks.</li>
</ul><h2 class="jobSectionHeader">Meeting Management</h2>
<ul><li>Schedule internal and external meetings.</li>
<li>Prepare meeting agendas and supporting documentation.</li>
<li>Attend meetings when required and record minutes of meetings (MOM).</li>
<li>Distribute meeting minutes and monitor completion of action items.</li>
<li>Coordinate board meetings, management meetings, and departmental reviews.</li>
</ul><h2 class="jobSectionHeader">Communication and Coordination</h2>
<ul><li>Act as a liaison between the GM and employees, customers, suppliers, contractors, and business partners.</li>
<li>Coordinate communication among departments to facilitate smooth workflow.</li>
<li>Ensure prompt and professional responses to inquiries and requests.</li>
<li>Handle correspondence and maintain effective stakeholder relationships.</li>
</ul><h2 class="jobSectionHeader">Documentation and Reporting</h2>
<ul><li>Prepare monthly, quarterly, and annual reports.</li>
<li>Compile operational data and management reports.</li>
<li>Maintain records of contracts, agreements, licenses, and important documents.</li>
<li>Assist in preparing presentations for management meetings and business reviews.</li>
<li>Monitor deadlines and submit reports within required timelines.</li>
</ul><h2 class="jobSectionHeader">Travel and Event Coordination</h2>
<ul><li>Arrange domestic and international travel for the GM.</li>
<li>Coordinate flight bookings, hotel reservations, transportation, and visa requirements.</li>
<li>Prepare travel itineraries and supporting documentation.</li>
<li>Organize corporate events, management meetings, conferences, and business functions.</li>
</ul><h2 class="jobSectionHeader">Office Administration</h2>
<ul><li>Monitor office supplies and coordinate procurement requests.</li>
<li>Ensure office equipment and facilities are functioning effectively.</li>
<li>Coordinate maintenance requests and vendor services.</li>
<li>Assist in implementing administrative policies and procedures.</li>
<li>Support office management activities and operational requirements.</li>
</ul><h2 class="jobSectionHeader">Project and Task Coordination</h2>
<ul><li>Assist the GM in tracking strategic projects and departmental initiatives.</li>
<li>Follow up with department heads regarding progress updates.</li>
<li>Maintain project status reports and action trackers.</li>
<li>Coordinate special assignments and management directives.</li>
</ul><h2 class="jobSectionHeader">Financial and Procurement Support</h2>
<ul><li>Process purchase requests, quotations, and approvals.</li>
<li>Track departmental expenses and budgets.</li>
<li>Verify invoices and coordinate payment approvals.</li>
<li>Maintain records of procurement transactions and vendor agreements.</li>
</ul><h2 class="jobSectionHeader">Confidentiality and Compliance</h2>
<ul><li>Handle confidential business information with discretion.</li>
<li>Ensure compliance with company policies and procedures.</li>
<li>Maintain data security and document control standards.</li>
<li>Support audits and compliance-related activities when required.</li>
</ul><h1 class="jobSectionHeader">Qualifications</h1>
<h3 class="jobSectionHeader">Education</h3>
<ul><li>Bachelor&rsquo;s Degree in Business Administration, Management, Commerce, or a related field.</li>
<li>Additional certifications in administration or executive assistance are advantageous.</li>
</ul><h3 class="jobSectionHeader">Experience</h3>
<ul><li>2&ndash;4 years of experience as an Administrative Assistant, Executive Assistant, Personal Assistant, or Office Coordinator.</li>
<li>Experience supporting senior management or executive leadership preferred.</li>
</ul><h1 class="jobSectionHeader">Skills and Competencies</h1>
<h3 class="jobSectionHeader">Technical Skills</h3>
<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Experience with ERP systems and document management systems.</li>
<li>Strong report preparation and presentation skills.</li>
<li>Excellent business correspondence writing skills.</li>
</ul><h3 class="jobSectionHeader">Soft Skills</h3>
<ul><li>Exceptional organizational and time-management skills.</li>
<li>Strong verbal and written communication skills.</li>
<li>Professional appearance and business etiquette.</li>
<li>Ability to multitask and manage competing priorities.</li>
<li>Strong attention to detail and accuracy.</li>
<li>Problem-solving and decision-making capabilities.</li>
<li>Ability to work under pressure and meet deadlines.</li>
<li>High level of integrity and confidentiality.</li>
</ul><h1 class="jobSectionHeader">Key Performance Indicators (KPIs)</h1>
<ul><li>Calendar management accuracy and efficiency.</li>
<li>Timely completion of assigned administrative tasks.</li>
<li>Meeting coordination effectiveness.</li>
<li>Accuracy of reports and documentation.</li>
<li>Response time to correspondence and requests.</li>
<li>Travel arrangements completed without errors.</li>
<li>Timely follow-up and closure of action items.</li>
<li>Stakeholder satisfaction levels.</li>
<li>Compliance with document control and confidentiality requirements.</li>
</ul><h1 class="jobSectionHeader">Authority Level</h1>
<ul><li>Coordinate directly with department managers on behalf of the GM.</li>
<li>Request operational updates and reports from departments.</li>
<li>Arrange meetings and administrative activities within approved guidelines.</li>
<li>Recommend process improvements to enhance office efficiency.</li></ul></div></div><div></div>

Admin Assistant to GM

Simcoe IT

Job Title: Personal Assistant to CEO Industry: Real Estate Developer Location: Lahore Working Days: Monday to Saturday Office Timings: 10:00 AM &ndash; 6:00 PM Salary Range : 120,000-200000 (Based on Experience )Job Summary We are seeking a highly organized, proactive, and professional Personal Assistant to the CEO to provide administrative, operational, and executive support. The ideal candidate should be able to manage the CEO's daily schedule, coordinate meetings, handle confidential information, and ensure smooth communication with internal and external stakeholders.stakeholders. Key Responsibilities Manage the CEO's calendar, appointments, meetings, and travel arrangements. Coordinate with internal departments and external stakeholders on behalf of the CEO. Prepare meeting agendas, take minutes, and follow up on action items. Handle confidential documents, reports, emails, and correspondence. Screen calls, manage communications, and prioritize tasks efficiently. Prepare presentations, reports, and business documents. Organize meetings, events, and business travel arrangements. Track project deadlines and provide regular updates to the CEO. Maintain office records and ensure smooth day-to-day executive operations. Assist the CEO with personal and business-related administrative tasks. Perform any other duties assigned by the CEO.Requirements Bachelor's degree in Business Administration or a related field. Minimum 3 years of experience as a Personal Assistant, Executive Assistant, or Executive Coordinator. Excellent communication skills in English and Urdu. Strong command of MS Office (Word, Excel, PowerPoint, and Outlook). Excellent organizational, time management, and multitasking skills. Ability to maintain confidentiality and work under pressure. Professional appearance and positive attitude. Experience in the Real Estate industry will be preferred.Required Skills Calendar &amp; Meeting Management Executive Coordination Communication &amp; Correspondence MS Office (Word, Excel &amp; PowerPoint) Documentation &amp; Reporting Time Management Confidentiality &amp; Professionalism Multitasking &amp; Problem Solving Other Details Gender: Female Experience: Minimum 3 Years Location: Lahore Joining: As Soon As PossiblePay: Rs120,000.00 - Rs200,000.00 per monthApplication Question(s):<ul><li>How many years of experience do you have as a Personal Assistant or Executive Assistant?</li><li>Which senior executives or CEOs have you supported?</li><li>Have you managed a CEO's calendar, meetings, and appointments independently?</li><li>Have you arranged business travel, hotel bookings, or travel itineraries for senior management?</li><li>How would you rate your English communication skills (spoken and written)?</li><li>Do you have any experience working in the Real Estate industry? (Preferred, not mandatory.)</li><li>Are you comfortable working Monday to Saturday (10:00 AM &ndash; 6:00 PM)?</li></ul>Work Location: In person

Personal Assistant to CEO

One Stop Medical Services

Job SummaryWe are looking for a creative and organized Administrative Assistant &amp; Graphic Designer to support daily office operations and create professional marketing materials. The ideal candidate should have strong administrative, communication, and basic graphic design skills.Responsibilities<ul><li>Manage daily administrative tasks and office coordination</li><li>Handle calls, emails, scheduling, and record keeping</li><li>Prepare reports, spreadsheets, and presentations</li><li>Design social media posts, flyers, banners, and marketing materials</li><li>Edit graphics and maintain brand consistency</li><li>Support management and team members with daily tasks</li></ul>Requirements<ul><li>Experience in administration or office support</li><li>Basic to intermediate graphic design skills</li><li>Proficiency in Microsoft Office and tools like Canva, Adobe Photoshop, or Adobe Illustrator</li><li>Strong communication and organizational skills</li><li>Ability to multitask and meet deadlines</li></ul>Pay: Rs35,000.00 - Rs45,000.00 per monthWork Location: In person

Administrative Assistant & Graphic Designer

Mind's Eye Consultancy

Mind's Eye Consultancy is looking for Executive Secretary for our leading IT Services Client located at Lahore.About the Role: Mind's Eye Consultancy is hiring an experienced and highly organized Executive Secretary on behalf of a leading IT Services company based in Lahore. The ideal candidate will provide comprehensive administrative and executive support to senior management, ensuring efficient coordination of daily operations and maintaining a high level of confidentiality and professionalism.Key Responsibilities<ul><li>Manage executive calendars, appointments, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and meeting minutes.</li><li>Screen calls, emails, and other communications on behalf of senior management.</li><li>Coordinate internal and external meetings, including scheduling and logistics.</li><li>Maintain confidential records, files, and documentation.</li><li>Follow up on action items and ensure timely completion of assigned tasks.</li><li>Coordinate with internal departments and external stakeholders.</li><li>Organize business events, conferences, and executive meetings.</li><li>Handle office administration and provide general executive support as required.</li></ul>Requirements<ul><li>Bachelor's degree in Business Administration or a related discipline.</li><li>3-5 years of experience as an Executive Secretary, Executive Assistant, or similar role.</li><li>Excellent verbal and written communication skills in English.</li><li>Strong organizational, time management, and multitasking abilities.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to maintain confidentiality and work independently.</li><li>Professional personality with excellent interpersonal skills.</li></ul>Preferred Skills<ul><li>Experience supporting C-level executives.</li><li>Strong attention to detail and problem-solving abilities.</li><li>Ability to work under pressure and meet deadlines.</li></ul>Interested candidates are encouraged to apply by sharing their updated resume at careers@mechr.pk. Only shortlisted candidates will be contacted.Work Location: In person

Executive Secretary

Mano Animation Studios

Location: Lahore Job Type: Full-timeJob SummaryWe are seeking a motivated and experienced Business Manager / Assistant Business Manager &ndash; Indenting to join our team in Lahore. The ideal candidate will have a strong background in the pharmaceutical industry and will be responsible for supplier sourcing, market research, business development, and managing key business relationships.Key Responsibilities<ul><li>Lead supplier identification, evaluation, and sourcing initiatives.</li><li>Conduct market research to identify new products, industry trends, and business opportunities.</li><li>Drive business development and expand the company's indenting portfolio.</li><li>Build and maintain strong relationships with suppliers, customers, and internal stakeholders.</li><li>Prepare reports, presentations, and business analyses using MS Office.</li><li>Develop and present Monthly Business Reviews (Supplier-wise, Product-wise, and Customer-wise).</li><li>Assist in preparing the Annual Indenting Budget under the guidance of the Business Manager and COO.</li><li>Coordinate with cross-functional teams to ensure smooth execution of business operations.</li></ul>Requirements<ul><li>Bachelor's degree in Chemistry or Commerce/Business Administration.</li><li>Minimum 5 years of experience in the pharmaceutical industry, preferably in indenting, sourcing, or business development.</li><li>Excellent communication, negotiation, and relationship management skills.</li><li>Strong analytical and reporting abilities.</li><li>Proficient in Microsoft Office applications, particularly Excel and PowerPoint.</li><li>Proactive, professional, and results-oriented approach.</li><li>Preferred age: 25&ndash;35 years (flexible for the right candidate).</li></ul>What We Offer<ul><li>Competitive salary package based on qualifications and experience.</li><li>Opportunity to work with a professional and growth-oriented team.</li><li>Career development and learning opportunities.</li><li>Supportive and collaborative work environment.</li></ul>How to ApplyInterested candidates are encouraged to apply through Indeed or email their updated CV to careers@imrooz.com.Please mention &quot;Business Manager / Assistant Business Manager &ndash; Indenting&quot; in the subject line of your email.Experience:<ul><li>Pharmaceutical Industry: 5 years (Required)</li></ul>Work Location: In person

Assistant Business Manager - Indenting

Taraki

<div>
 
 Our client
 
 Hightech Solutions
 
 is hiring a Assistant Manager Operations in Lahore.
 
 
 
 Overview:
 
 
 The Assistant Manager Operations will be responsible for supporting the operational efficiency of the organization by overseeing daily activities, coordinating with different departments, and ensuring that operations run smoothly and effectively. This role requires strong leadership skills and the ability to manage teams and resources efficiently in an on-site environment.
 
 
 
 Key Responsibilities:
 
 
 
 - Oversee daily operations and ensure smooth and efficient workflows.
 
 - Assist in the development and implementation of operational policies and procedures.
 
 - Coordinate and collaborate with various departments to optimize operations.
 
 - Monitor and analyze operational metrics to identify areas for improvement.
 
 - Manage and mentor team members, providing guidance and support where needed.
 
 - Ensure compliance with industry regulations and company standards.
 
 - Participate in planning and forecasting activities to support organizational goals.
 
 - Assist with budgeting and resource allocation.
 
 - Address operational issues promptly and implement effective solutions.
 
 - Prepare and present operational reports to senior management.
 
 
 
 Requirements:
 
 
 
 - Proven experience of 3-5 years in operations or a similar role.
 
 - Strong understanding of business operations and management.
 
 - Excellent leadership and team management skills.
 
 - Ability to work effectively in an on-site, fast-paced environment.
 
 - Strong analytical and problem-solving skills.
 
 - Ability to multitask and manage multiple priorities effectively.
 
 - Strong communication and interpersonal skills.
 
 
 
 Qualifications:
 
 
 
 - Bachelor&rsquo;s degree in Business Administration, Operations Management, or a related field.
 
 - Experience with operational management software and tools.
 
 - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
 
 - Familiarity with industry regulations and best practices.
 
 - Relevant certifications in operations management are a plus.
 
 
 
 Personal Attributes:
 
 
 
 - High level of integrity and professional ethics.
 
 - Strong attention to detail.
 
 - Proactive and self-motivated with a results-driven approach.
 
 - Adaptable to change and able to work under pressure.
 
 
 This position is ideal for a dedicated and experienced individual who is looking to take the next step in their career by driving operational excellence within a dynamic organization.
</div>

Assistant Manager Operations - Hightech Solutions

Softini Solutions

Company: Softini SolutionsLocation: On-site ( Lahore, Pakistan)Type: Full-Time JobTiming: 8:00 AM &ndash; 3:00 PM (Monday to Saturday, 42 hours/week)Job SummarySoftini Solutions is seeking a proactive, organized, and people-oriented HR Intern to assist in managing our growing team and workplace culture. This role is ideal for final-year students or recent graduates aiming to build a career in Human Resource Management within the IT and tech sector. You will get hands-on exposure to the entire employee lifecycle&mdash;from sourcing software developers to setting up workplace policies and organizing team activities in a fast-paced software house environment.Key Responsibilities<ul><li>Recruitment &amp; Sourcing: Assist in drafting job descriptions, posting vacancies across online platforms (LinkedIn, Rozee.pk, social media), and filtering incoming CVs for technical and non-technical roles.</li><li>Interview Coordination: Schedule interviews between prospective candidates and technical team leads, and manage professional correspondence with applicants.</li><li>Onboarding &amp; Offboarding: Help welcome new interns and employees by preparing their workstations, guiding them through company policies, and managing their basic documentation.</li><li>Attendance &amp; Record Keeping: Maintain and update employee profiles, attendance logs, and internal HR spreadsheets with high accuracy.</li><li>Employee Engagement: Brainstorm and help execute workplace engagement activities, team-building events, and feedback sessions to maintain a positive office culture.</li><li>Policy Documentation: Assist management in updating internal company handbooks, code of conduct guidelines, and performance evaluation forms.</li></ul>Requirements &amp; Qualifications<ul><li>Education: Bachelor's degree completed (graduate) in Human Resource Management (HRM), Business Administration (BBA/MBA), Psychology, or a related field.</li><li>Experience: Minimum 1 year of relevant experience in HR, recruitment, or administrative operations (internship experience will also be considered).</li><li>Communication Skills: Excellent verbal and written English and Urdu communication skills, with a professional and welcoming demeanor.</li><li>Interpersonal Skills: Empathy, emotional intelligence, and the ability to maintain absolute confidentiality regarding employee records.</li><li>Tools Mastery: Proficiency in MS Office (especially Excel and Word) and a strong familiarity with LinkedIn for talent sourcing.</li><li>Organization: Sharp attention to detail, strong time-management skills, and the ability to multi-task efficiently.</li></ul>What You Will Gain (Benefits)<ul><li>End-to-End HR Operations Experience: Learn how a tech company runs its recruitment, employee relations, and administrative policies in real time.</li><li>Leadership Mentorship: Work closely with upper management and founders to learn strategic human resource decision-making.</li><li>Letter of Recommendation: Receive a formal recommendation letter and an official LinkedIn endorsement from company leadership upon strong performance.</li><li>Career Growth: High-performing employees who show true leadership potential will be fast-tracked into a permanent, full-time HR Associate or Assistant Manager role.</li></ul>How to ApplyReady to step into HR management? Send your resume to softinisolutions@gmail.com with the subject line &quot;HR Intern Application - [Your Name]&quot; or reach out via WhatsApp at +92 301 8119202Work Location: In person

HR Manager

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